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091399 ws/rm agenda .. AGENDA Sanford City Commission Meetings Monday, September 13, 1999 Sanford City Hall, 300 North Park Avenue Sanford, Florida ****************************************************************************** WORK SESSION 3:30 P.M. in the City Manager's Conference Room, Second Floor 1. Presentation of Employee of the month for September. 1999. 2. Discussion of Waiver of Water & Sewer Impact Fees for private schools. ,,?o1l t1, ~ 3. Discussion re: Fina/Gas Properties, located at the northeast corner of Park Avenue and Third Street. 4. Discussion re: Police Department items: A. Communications Division. B. Community Service Area zone revisions. C. Staffing ofthe 13th Street Law Enforcement Center. D. Commendation or Complaint Brochure. 5. Discussion of board appointments. 6. Discussion of Regular Agenda items. Add-on items. and other items. 7. City Manager's briefing. A. First Comprehensive Plan Amendment for 1999. B. Lease Agreement for the Westside Community Center. C. Chapter 120 hearing. D. Gasification. E. Water Treatment Plant property. ****************************************************************************** REGULAR MEETING 7:00 P.M., City Commission Chambers, First Floor Public bearing to consider tentative Budget and Proposed Millage for FY 99/00. First public hearing, advertised via Notice of Proposed Taxes (TRIM Notice) mailed by Seminole County Property Appraiser on August 23, 1999. A. ANNOUNCE that the proposed millage rate of6.79 mills exceeds the rolled-back millage rate of 6.63 by 2.41 % and that this is necessary for the City to provide continuing level of City Services in the face of inflation and " to meet increased demands for service. B. PUBLIC INPUT. (NOTE: PUBLIC HEARING MUST REMAIN OPEN DURING CITY COMMISSION'S ACTION IN ( C ) AND (0) BELOW). C. (Recompute proposed millage rate, if necessary, and) ADOPT proposed millage rate of 6.79 AS THE TENTATIVE MILLAGE RATE. NEED MOTION. D. (AMEND AND) ADOPT TENTATIVE BUDGET. NEED MOTION. E. CLOSE PUBLIC HEARING and ANNOUNCE that the public hearing to adopt the final millage rate and the budget will be held on September 27, 1999, at 7:00 o'clock P.M. Citizen participation. Approval of minutes of August 23, 1999 Joint Meeting with the Sanford Airport Authority, Work Session, and Regular Meeting. Recommended by the City Clerk and the City Manager. Public Hearings. 1. Second reading of Ordinance No. 3504 annexing 70.41 acres of property lying between Rose Hill Trail extended easterly and Pine Way and between S. Mellonville Avenue and South Sanford Avenue (4045 South Sanford Avenue). Joe Baker, Stephen Baker, Cynthia Baker, John & Marcella Higgins, and Garth & Maureen Meinke, owners. Recommended by the City Manager, subject to certification of ownership. Ad published August 26 and September 2, 1999. 2. Second reading of Ordinance No. 3506 amending the City Code, Civil Service Board and Civil Service System to expedite certain personnel actions (pay, number of employees in grades and departments, and number of positions) by the adoption of either a resolution QI ordinance. Recommended by the City Manager. Ad published August 26, 1999. 3. Consider Condemnation Reports 99-42 through 99-101 re: Ridgewood Arms, 2580 Ridgewood Avenue (includes units 101 through 130 and 201 through 230, Clubhouse, Pool, Shed, and all common areas. The Director of Community Development and the City Manager recommend condemnation and to allow owners 30 days to repair or demolish structures. Property posted September 2, 1999. Ad published September 3 and 10, 1999. " Regular Items. 1. Condemnations: Status Report/removal/extensions. The Director of Community Development and the City Manager recommend removal and extensions as itemized. 2. Inoperable/Untagged vehicles -- time extension request. The Director of Community Development and the City Manager recommend extension. 3. Approval of final plat of Gordon Subdivision, a proposed ten (10) lot industrial subdivision located at 601 Aero Lane, based on consistency with the approved Gordon Subdivision Preliminary Subdivision Plan and compliance with Chapter 177 of the Florida State Statutes. Recommended by the Planning & Zoning Commission, the Director of Engineering & Planning, and the City Manager, with certain requirements prior to recording. 4. First reading of Ordinance No. 3508 to annex .16 acres of property lying between W. 28th Street and Laurel Drive and between Oak Avenue and Park Avenue (2805 S. Oak Avenue); James and Carmen Jenkins, owners. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. 5. First reading of Ordinance No. 3511 to annex 29.2 acres of property lying between Coastline Road and the proposed Central Florida Greeneway and between Upsala Road and Rinehart Road; Craig Bryan, Agent. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. 6. First reading of Ordinance No. 3446 to annex 23.98 acres of property lying between Airport Boulevard East and Marquette Avenue and between Red Cleveland Boulevard and Ohio Avenue (2250 Marquette Avenue). Dorothy McReynolds, owner. Tabled November 23, 1998 at applicant's request. Recommended by the Plans Review Committee and the City Manager. 7. First reading of Ordinance No. 3507 to amend Personnel Rules and Regulations re: educational reimbursement. Recommended by the Director of Human Resources and the City Manager. 8. First reading of Ordinance No. 3509 to amend Personnel Rules and Regulations re: Health Insurance. Recommended by the Director of Human Resources and the City Manager. 9. First reading of Ordinance No. 3510 re: Sewer Use Ordinance. Recommended by the Director of Utilities and the City Manager. 10. Adopt Resolution No. 1820 re: adjustment in compensation to Commander Mitch Tindal for work performed while serving as Acting Police Chief Recommended by the Director of Human Resources and the City Manager. 11. Adopt Resolution No. 1821 re: endorsing the establishment of the Public Works Academy in Seminole County. Recommended by the Director of Utilities and the City Manager. 12. Approve revised Interlocal Agreement with Seminole County and the Sheriff's Office re: construction ofthe 13th Street Community Police Station. Recommended by the City Manager. 13. Approve street closure of Lake Avenue from 13th Street to end (dirt road), on Saturday, September 18, 1999, from 8:00 AM. to 7:00 P.M., in conjunction with the special event "Guess Who's Coming to Sanford." Recommended by the Director of Recreation and Parks and the City Manager. 14. Boards: appointments/reappointments. A Code Enforcement Board. Mary Dale Jones resigned effective July 21, 1999. Also, there are two alternate member vacancies. NEED TO APPOINT REPLACEMENT AND TWO AL TERNA TES. Application on file from James A Kidd, Heidi M. Liles, and Dean Ray. B. Historic Preservation Board. Kimberly Kmett has resigned from the Board, and the Board recommends appointing a replacement. NEED TO APPOINT REPLACEMENT. Application on file from Barbara Knowles, Ronald Tracey, and Claudia Webber. Consent Agenda. 1. Accept bid for painting park facilities from Home Elegant Painting, lowest bidder, for Bid #IFB 98/99-30, in the amount of$7,107.22. Recommended by the City Manager. 2. Accept bid for rehab of athletic courts from D & B Tennis, lowest bidder, for Bid #IFB 98/99-33, in the amount of $8,925.00. Recommended by the City Manager. 3. Authorize execution of annual Funding A&reement for METROPLAN Orlando for FY 99/00, in the amount of $27,205.50. Recommended by the City Manager. 4. Acknowledge the Preliminary Subdivision Plan for Sanford's Gateway Commerce Park Subdivision, located at 3280 W. 1st Street. Recommended by the City Manager. Add-on items. 1. Fina/Gas Properties. located at the northeast corner of Park Avenue and Third Street. Information only. 1. Acceptance of Seminole Properties Development Order Modification by Florida Department of Community Affairs. 2. Code Enforcement Board Minutes dated July 13, 1999. City Attorney's Report. City Clerk's Report. City Mana2er's Report. City Commissioners' Reports. ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING. AGENDA Sanford City Commission Meetings Monday, September 13, 1999 Sanford City Hall, 300 North Park Avenue Sanford, Florida ****************************************************************************** WORK SESSION 3:30 P.M. in the City Manager's Conference Room, Second Floor 1. Presentation of Employee of the month for September. 1999. Mayor presented to Bob Walters. 2. TV. .. . Discussion of Waiver of Water & Sewer Impact Fees for private schools. Discussed; City Manager to prepare letter for Mayor's signature to Seminole County that City's bond covenants do not allow the waiver, and include a copy of the bond attorney's letter and a copy of the bond covenants. 3. Discussion re: Fina/Gas Properties, located at the northeast comer of Park Avenue and Third Street. .......... Discussed; concurred to proceed with foreclosure; see Add-on Item # 1 for action. 4. Discussion re: Police Department items: A. Communications Division. Brian..... ... Discussed; concurred that City Manager execute Contract. B. Community Service Area zone revisions. Brian & TV... Discussed; no objection to revisions; concurred that City Manager and Police Chief continue to deal with the issue of coverage from shift to shift. Brian...... C. Staffing of the 13th Street Law Enforcement Center. Discussed; Commissioner Williams reported need for visible staff presence especially late on Friday and Saturday nights. Brian...... D. Commendation or Complaint Brochure. Discussed; no changes noted. 4.5. Mayor Dale reported Gov. Bush has declared a State of Emergency for the entire state. 5. Discussion of board appointments. .......... City Clerk reported vacancies on the Code Enforcement Board and on the Historic Preservation Board; see Regular Item # 14 for action. 6. Discussion of Regular Agenda items. Add-on items. and other items. .......... None discussed. 7. City Manager's briefing. A. First Comprehensive Plan Amendment for 1999. Jay Marder reported status. B. Lease Agreement for the Westside Community Center. TV& 9-27RM.... . Discussed; Commissioner Williams did not want to offer the building for purchase by the Boys & Girls Club, preferred to offer to a local group or to retain it for recreation for residents, has questions about Boys & Girls Club provision of services; list 9-27 for decision. c. Chapter 120 hearing. City Manager reported the Plaintiffs voluntarily withdrew their Appeal with the condition that the city \\-i.ll not seek recovery of fees; so the case is closed and the land use change is in effect. Jerry..... .. D. Gasification. City Manager reported the PRPs want to hire a public relations firm; Commission concurred that PW Director relay information that the Commission is not in favor of hiring a public relations firm. E. Water Treatment Plant property. City Manager reported the city has a letter of intent out for property just off the airport, and a contract would be required. ****************************************************************************** REGULAR MEETING 7:00 P.M., City Commission Chambers, First Floor .......... Mayor Dale reported Governor Bush has declared a State of Emergency in the State of Florida, and he (Mayor Dale) is declaring a State of Emergency in the City of Sanford; therefore non-essential City servi.ces will be closed Tuesday and Wednesday. .......... Mayor Dale reported receipt of a request from the Applicant to table Item PH -1, Ordinance No. 3504. Public hearing to consider tentative Budget and Proposed Millage for FY 99/00. First public hearing, advertised via Notice of Proposed Taxes (TRIM Notice) mailed by Seminole County Property Appraiser on August 23, 1999. A. ANNOUNCE that the proposed millage rate of6.79 mills exceeds the rolled-back millage rate of6.63 by 2.41% and that this is necessary for the City to provide continuing level of City Servi.ces in the face of inflation and to meet increased demands for service. Announced. B. PUBLIC INPUT. (NOTE: PUBLIC HEARING MUST REMAIN OPEN DURING CITY COWvlISSION'S ACTION IN ( C ) AND (D) BELOW). No public input given. C. (Recompute proposed millage rate, if necessary, and) ADOPT proposed millage rate of 6.79 AS THE TENTATIVE MILLAGE RATE. NEED MOTION. Adopted 6.79 as tentative millage rate. D. (AMEND AND) ADOPT TENTATIVE BUDGET. NEED MOTION. Tentative budget adopted. Jan.......... . E. CLOSE PUBLIC HEARING and ANNOUNCE that the public hearing to adopt the final millage rate and the budget will be held on September 27, 1999, at 7:00 o'clock P.M. Closed & announced. Citizen participation. A. Doreen Freeman, 705 Mellonville Av., asked ifthe city has received the Feasibility Study from PRA. City Manager reported rv1r. Pacitti received it last week, is reviewing it, and City Manager anticipates receiving it sometime this week. B. Tom Ball appeared to answer questions about Consent Item #4. No questions. Approval of minutes of August 23, 1999 Joint Meeting with the Sanford Airport Authority, Work Session, and Regular Meeting. Recommended by the City Clerk and the City Manager. Markae....... Approved. Public Hearings. 1. Second reading of Ordinance No. 3504 annexing 70.41 acres of property lying between Rose Hill Trail extended easterly and Pine Way and between S. Mellonville Avenue and South Sanford Avenue (4045 South Sanford Avenue). Joe Baker, Stephen Baker, Cynthia Baker, John & Marcella Higgins, and Garth & Maureen Meinke, owners. Recommended by the City Manager, subject to certification of ownership. Ad published August 26 and September 2, 1999. 9-27RM........ Mayor Dale reported the Applicant has requested to table this item. Tabled to next meeting. 2. Second reading of Ordinance No. 3506 amending the City Code, Civil Service Board and Civil Service System to expedite certain personnel actions (pay, number of employees in grades and departments, and number of positions) by the adoption Markae.... . 3. Charles.... . Regular Items. Charles.... . Charles.... . Jan........ . Cynthia & 9-27RM...... Cynthia & of either a resolution ill ordinance. Recommended by the City Manager. Ad published August 26, 1999. Adopted. Consider Condemnation Reports 99-42 through 99-101 re: Ridgewood Villas, 2580 Ridgewood Avenue (includes units 101 through 130 and 201 through 230, Clubhouse, Pool, Shed, and all common areas. The Director of Community Development and the City Manager recommend condemnation and to allow owners 30 days to repair or demolish structures. Property posted September 2, 1999. Ad published September 3 and 10, 1999. PH held; structures condemned & owners given 30 days to repair or demolish, etc. 1. Condemnations: Status Report/removal/extensions. The Director of Community Development and the City Manager recommend removal and extensions as itemized. Approved as recommended. 2. Inoperable/Untagged vehicles -- time extension request. The Director of Community Development and the City Manager recommend extension. Approved as recommended. 3. Approval of final plat of Gordon Subdivision, a proposed ten (10) lot industrial subdivision located at 601 Aero Lane, based on consistency with the approved Gordon Subdivision Preliminary Subdivision Plan and compliance with Chapter 177 of the Florida State Statutes. Recommended by the Planning & Zoning Commission, the Director of Engineering & Planning, and the City Manager, with certain requirements prior to recording. Approved as recommended. 4. First reading of Ordinance No. 3508 to annex .16 acres of property lying between W. 28th Street and Laurel Drive and between Oak Avenue and Park Avenue (2805 S. Oak Avenue); James and Carmen Jenkins, owners. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. Passed 1 st reading. 5. First reading of Ordinance No. 3511 to annex 29.2 acres of property lying between Coastline Road and the proposed Central Florida Greeneway and between Upsala Road and Rinehart Road; Craig Bryan, Agent. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. 9-27RM...... Passed 1st reading. 6. First reading of Ordinance No. 3446 to annex 23.98 acres of property lying between Airport Boulevard East and Marquette Avenue and between Red Cleveland Boulevard and Ohio Avenue (2250 Marquette Avenue). Dorothy McReynolds, owner. Tabled November 23, 1998 at applicant's request. Recommended by the Plans Review Committee and the City Manager. Cynthia & 9-27RM....... Mayor Dale reported request from Applicant to proceed. Passed 1st reading. Cynthia & 9-27RM...... 7. First reading of Ordinance No. 3507 to amend Personnel Rules and Regulations re: educational reimbursement. Recommended by the Director of Human Resources and the City Manager. Passed 1 st reading. 8. First reading of Ordinance No. 3509 to amend Personnel Rules and Regulations re: Health Insurance. Recommended by the Director of Human Resources and the City Manager. Cynthia & 9-27RM....... Passed 1st reading. Paul & 9-27RM..... 9. First reading of Ordinance No. 3510 re: Sewer Use Ordinance. Recommended by the Director of Utilities and the City Manager. Tabled to next meeting for further information. 10. Adopt Resolution No. 1820 re: adjustment in compensation to Commander Mitch Tindal for work performed while serving as Acting Police Chief. Recommended by the Director of Human Resources and the City Manager. Joe & TV...... Adopted. 11. Paul & 9-27RM...... Adopt Resolution No. 1821 re: endorsing the establishment of the Public Works Academy in Seminole County. Recommended by the Director of Utilities and the City Manager. Tabled to next meeting for information re: who runs the academy and how we participate. 12. Approve revised Interlocal Agreement with Seminole County and the Sheriff's Office re: construction of the 13th Street Community Police Station. Recommended by the City Manager. Jan..... Approved. 13. Approve street closure of Lake Avenue from 13th Street to end (dirt road), on Saturday, September 18, 1999, from 8:00 AM. to 7:00 P.M., in conjunction with the special event "Guess Who's Coming to Sanford." Recommended by the Director of Recreation and Parks and the City Manager. Mike..... Approved. 14. Boards: appointments/reappointments. A Code Enforcement Board. Mary Dale Jones resigned effective July 21, 1999. Also, there are two alternate member vacancies. NEED TO APPOINT REPLACEMENT AND TWO AL TERNA TES. Application on file from James A Kidd, Heidi M. Liles, and Dean Ray. 9-27RM....... No action. B. Historic Preservation Board. Kimberly Kmett has resigned from the Board, and the Board recommends appointing a replacement. NEED TO APPOINT REPLACEMENT. Application on file from Barbara Knowles, Ronald Tracey, and Claudia Webber. Markae...... Appointed Claudia Webber. Consent Agenda. Mike..... Mike...... Mayor. .. .. Jay..... .. Add-on items. Charles & Bill C....... 1. Accept bid for painting park facilities from Home Elegant Painting, lowest bidder, for Bid #IFB 98/99-30, in the amount of $7,107.22. Recommended by the City Manager. Accepted. ..., ... Accept bid for rehab of athletic courts from D & B Tennis, lowest bidder, for Bid #IFB 98/99-33, in the amount of$8,925.00. Recommended by the City Manager. Accepted. 3. Authorize execution of annual Funding Agreement for METROPLAN Orlando for FY 99/00, in the amount of $27,205.50. Recommended by the City Manager. Authorized. 4. Acknowledge the Preliminary Subdivision Plan for Sanford's Gateway Commerce Park Subdivision, located at 3280 W. 1st Street. Recommended by the City Manager. Acknowledged. 1. Fina/Gas Properties. located at the northeast corner of Park Avenue and Third Street. Authorized to foreclose. Information only. 1. Acceptance of Seminole Properties Development Order Modification by Florida Department of Community Affairs. .......... Noted. 2. Code Enforcement Board l\1inutes dated July 13, 1999. Noted. City Attorney's Report. Re: Ft. Mellon Appeal. The matter is closed from an appeal standpoint. City Clerk's Report. None given. City Manager's Report. None given. City Commissioners' Reports. Charles..... Commissioner Lessard reported there is a structure in the 500 or 600 block of Cypress Avenue which should be considered for condemnation. ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.