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AGENDA
Sanford City Commission Meetings
Monday, August 23, 1999
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
******************************************************************************
JOINT MEETING WITH THE SANFORD AIRPORT AUTHORITY
3:00 P.M. in the City Commission Chambers, First Floor
1. Discussion of Sanford Airport Authority FY 1999/00 Proposed Budget.
2. Presentation of Sanford Airport Authority Financial Report for quarter ending
6/30/99.
******************************************************************************
WORK SESSION 3:30 P.M., or as soon thereafter as possible, in the City Manager's
Conference Room, Second Floor
Discussion of health provider RFP.
Discussion of proposed donated property for the 13th Street Recreation Complex.
Legislative update by Donna Watt on House Bill 3075 (Fire & Police Pensions) and
additional homestead exemption.
Discussion of board appointments.
5.
Discussion of Regular Agenda items. Add-on items. and other items.
6.
City Manager's briefing.
A. Quarterly report.
B. Waiver of Water & Sewer Impact Fees for private schools.
********************************************************************************
REGULAR MEETING
7:00 P.M., City Commission Chambers, First Floor
Citizen participation.
Approval of minutes of the City Commission August 9, 1999 Work Session; and August 9,
1999 Regular Meeting. Recommended by City Clerk and City Manager.
Public Hearings.
I. Sanford Airport Authority's FY 99/00 Budget. City Manager recommends
approval.
E718672
MINUTES
City Commission, Sanford, Florida
3:00 P.M. SPEC. JT. MTG. August 23
1999
The City Commission of the City of Sanford, Florida met in Special Joint Meeting with the Sanford Airport
Authority on Monday, August 23, 1998 at 3:00 o'clock P.M. in the City Commission Chambers, City Hall, 300 North Park
Avenue, Sanford, Florida.
Sanford City Commission:
Present: Mayor-Commissioner Larry A. Dale
Commissioner Whitey Eckstein
Commissioner Velma H. Williams
Commissioner Brady Lessard
Commissioner A. A. McClanahan
City Manager Anthony VanDerworp
City Clerk Janet R. Dougherty
Absent: City Attorney William L. Colbert
Sanford Airport Authority
Present: Executive Director, Victor D. White
Vice Chairman, William R. Miller
Secretary/Treasurer Lon K. Howell
Board Member William Bush, Jr.
Board Member Charles H. Gibson
Board Member Clyde Robertson
Board Member A. K. Shoemaker Jr.
Stephen H. Coover, Attorney
Absent: Chairman Kenneth W. Wright
Mayor Dale called the meeting to order.
Discussion of Sanford Airport Authority FY 1999/00 Proposed Budget.
Victor White, Executive Director, presented an overview of the proposed budget reporting it is a proposed $24.7
million capital and operating budget, which is slightly less than it was last year. The revenues have increased by approximately
6.3%, and expenses have increased 6% on the operating and maintenance side. There is a net effect of $97,961.00 with debt
service and capital projects included, with debt service and capital projects removed the operating income is $322,485.00.
Personnel remains at 46 full-time equivalent positions. The capital projects have been scaled down to four proposed new
capital projects.
Mr. White reported the budget does not include the potential for a proposed management contract with a private
firm to operate and maintain the domestic airline terminal. When that agreement is fully negotiated, and approved by the
Airport Authority Board, the City Commission will possibly be asked for approval of a budget amendment that would include
additional revenues. The budget includes an increase in the landing fees to the commercial air carriers from 55¢ per thousand
pounds of landed weight, to 65¢ per thousand pounds, effective October 1, 1999. Also, reimbursements from the FAA are
anticipated, during the first few months of the fiscal year, for capital projects that are funded under grant agreements.
These reimbursements, current projects outstanding, are expected to total about $998,000.00 over the next six months. When
the reimbursements are received for projects that have been constructed, completed or are in the closeout phase
administratively with the FAA (and the State to a lesser extent), the Airport Authority will start paying down the City's $1
million line of credit, over time. This should reduce the line of credit by $500,000.00 within the next few months. A report
of the use of the line of credit was provided to the Commission. Mr. White reported the Authority also has a $1 million line
of credit with Nations Bank, and an agreement has been reached with Nations Bank to extend that line of credit another
$750,000.00.
68
E718672
MINUTES
3:00
City Commission, Sanford, Florida
P.M. SPECIAL JT. MTG. August
23
99
Mayor Dale, after extensive discussion on the mitigating and permitting of the new touch-and-go runway, asked
for a flow chart of each project being funded by the City's line of credit. Mayor Dale reported the City Staff is available to
assist the Authority in assuring that correct information is being given to the Authority and the Commission by the Airport
employees. The Authority agreed to work on a flow chart. (Chairman Kenneth W. Wright joined the meeting).
Mayor Dale reported the Authority has done an admirable job, but both negatives and positives need to be
discussed openly and honestly. Commissioner Willjams reported she wanted to be assured that an accounting system is in
place that would allow the Authority to pay its bills on time. The Authority reported this is being worked on at this time.
Mayor Dale reported the Commission would consider allowing the Authority to use its $1 million line of credit with the City
as revolving credit.
There being no further business, the joint meeting of the City Commission and the Sanford Airport Authority
was adjourned.
Attest:
mr
2. Consider a proposed chan2e to the Seminole Properties DID Development
Order. Seminole Towne Center Limited Partnership, Applicant; James G.
Willard, Esq., Schutts & Bowen, LLP, Agent. Recommended by Director of
Engineering and Planning and City Manager. Ad published August 8, 1999.
3. Re: 70.41 acres of property lying between Rose Hill Trail extended easterly and
Pine Way and between S. Mellonville Ave. and S. Sanford Avenue (4045 South
Sanford Avenue). Joe Baker, Stephen Baker, Cynthia Baker, John & Marcella
Higgins, and Garth & Maureen Meinke, owners.
A. First readin2 of Ordinance No. 3504 to annex the property.
Recommended by Plans Review Committee, Director of Engineering &
Planning, and City Manager.
Regular Items.
B. First readin2 of Ordinance No. 3505 to rezone the property from AG,
Agriculture, to PD, Planned Development. Denial recommended by the
Planning and Zoning Commission. Recommended by the Director of
Engineering and Planning and City Manager, with specific conditions. Ad
published July 21 & 30, 1999.
1. First reading of Ordinance No. 3506 amending the City Code, Civil Service
Board and Civil Service System to expedite certain personnel actions (pay,
number of employees in grades and departments, and number of positions) by the
adoption of either a resolution or ordinance. Recommended by Director of
Human Resources and City Manager.
2. Resolution No. 1819 re: adopt new fee schedule for the Utilities Standards and
Specifications Manual, Second Edition. Recommended by Director of Utilities
and City Manager.
3. Approve amendment to 32reement with GEl Consultants, Inc. increasing the
budget for Gasification Plant work by $215,255.75. The City's 12.5% of this
increase will be $26,906.97. Recommended by Director of Public Works and
City Manager.
4. The Hamlet. Revised plans were submitted August 17 and are under review;
recommendations to be available at meeting.
5. Boards: appointments/reappointments.
A. Code Enforcement Board. Mary Dale Jones resigned effective July 21,
1999. Also, there are two alternate member vacancies. NEED TO
APPOINT REPLACEMENT AND TWO ALTERNATES.
Applications on file from James A. Kidd, Heidi M. Liles, and Dean Ray.
B. Historic Preservation Board. Kimberly Kmett has resigned from the
Board, and the Board recommends appointing a replacement. NEED TO
APPOINT REPLACEMENT. Application on file from: Barbara
Knowles, Ronald Tracey and Claudia Webber.
C. Police Officers' Retirement System - Board of Trustees. A vacancy
exists on this Board due to the retirement of Ray Bronson. NEED TO
APPOINT Chief Brian Tooley.
D. Sanford Airport Authority. A. K. Shoemaker's and William Bush, Jr.'s
terms expire on September 30, 1999, and each wishes to be re-appointed.
Information attached re: pursuant to Resolution No. 1818, adopted on
July 26, 1999, one of these vacancies was filled by the appointment of
Geoffrey Longstaff; and application from Brindley B. Pieters. NEED TO
REAPPOINT/ APPOINT REPLACEMENT.
E. Waterfront Master Plan Steering Committee. The term of Reginald
Lowery expires August 25, 1999. Staffhas been unable to contact him.
NEED TO REAPPOINT/APPOINT REPLACEMENT. Applications
on file from P. Douglas Groseclose and Barbara Knowles.
Consent A~enda.
1. Declare list of property as surplus and approve sale of said property at auction
on September 18, 1999. Recommended by City Manager.
2. Approve agreement with Seminole County concerning utility relocations -
Airport Boulevard. Recommended by City Manager.
3. Approve payments made during the month of July. Recommended by City
Manager.
4. Authorize renewal of contract for Worker's Compensation Excess Insurance
with Hill, Rogal and Hamilton Company (Broker) and the Hartford Casualty
Insurance Company (Carrier), for FY 99/00 at the current rate of .7018 or $.70 per
$100.00 of payroll. Recommended by City Manager.
5. Authorize renewal of Agreement for Worker's Compensation Third Party
Administrator with Insurance Servicing and Adjusting Company (*+ISAC) for FY
99/00, at the current rate of .165% of payroll. Recommended by City Manager.
6. Approve continuation of current water rates for the Midway-Canaan Water
Association. Recommended by City Manager.
7. Approve Change Order Number 01 in the amount of $23,974.00 for
Sanford/Seminole Pool Complex, to be paid from Pool contingency fund.
Recommended by Director of Engineering and Planning and City Manager.
Add-on items.
A. Approve Prudential as health provider using the HMO Lo Co/POS - 90170 plan,
with the City paying a base rate for all employees of$180.80 (the Lo Co rate).
B. Approve procurement ofExecutone IDS/Digital Telephone System using
LLEBG Funds. The cost would be $22,862.00.
C. Approve employee to use sick leave. to care for family member living at home,
under family medical leave.
Information only.
City Attorney's Report.
City Clerk's Report.
City Manager's Report.
City Commissioners' Reports.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE
WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR
HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING
THE TESTIMONY AND EVIDENCE wmCH RECORD IS NOT PROVIDED BY THE CITY
OF SANFORD. (FS286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF
THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA
COORDINA TOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
7. Approve Change Order Number 01 in the amount of $23,974.00 for
Sanford/Seminole Pool Complex, to be paid from Pool contingency fund.
Recommended by Director of Engineering and Planning and City Manager.
Add-on items. ~
~- OS L--
Information only.
City Attorney's Report.
City Clerk's Report.
City Manager's Report.
City Commissioners' Reports.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE
WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR
HEARING HE MAY NEED A VERBA TIM RECORD OF THE PROCEEDINGS INCLUDING
THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY
OF SANFORD. (FS286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF
THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
MEMORANDUM
DATE:
August 23, 1999
TO:
Mayor and City Commission
FROM:
City Clerk r
Additional Information for the August 23, 1999 Regular Meeting.
RE:
Additional Information:
R-4 The Hamlet. Engineering and Planning recommendations attached.
R-5E Letter from Reginald B. Lowery, Sr. attached.
AGENDA
Sanford City Commission Meetings
Monday, August 23, 1999
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
******************************************************************************
JOINT MEETING WITH THE SANFORD AIRPORT AUTHORITY
3:00 P.M. in the City Commission Chambers, First Floor
1. Discussion of Sanford Airport Authority FY 1999/00 Proposed Budget.
....... ... Discussed; see PH# 1 for action.
2. Presentation of Sanford Airport Authority Financial Report for quarter ending
6/30/99.
Donna &
9-13-99WS...... Staff to review and report at 9-13-99 WS.
******************************************************************************
WORK SESSION 3:30 P.M., or as soon thereafter as possible, in the City Manager's
Conference Room, Second Floor
1. Discussion of health provider RFP.
.......... Discussed; see Add-on #A. for action.
2. Discussion of proposed donated property for the 13th Street Recreation Complex.
.......... Discussed; concurred desire to develop as recreation complex, staff to bring back after
receipt of final test results on contamination showing no further contamination and release
from DEP for consideration to take title, staff to arrange funding.
3. Legislative update by Donna Watt on House Bill 3075 (Fire & Police Pensions) and
additional homestead exemption.
.......... Discussed; Police & Fire Board attorney will prepare proper ordinances prior to 2000; if
Commission wants to authorize additional homestead tax exemption, an ordinance will
need to be adopted by December.
4. Discussion of board appointments.
.. .. .. . .. . Not discussed.
5. Discussion of Regular Agenda items. Add-on items. and other items.
A. Use ofLLETF funds for police department phone system.
Discussed; see Add-on #B. for action.
B. Use of sick leave to care for ill family member.
Discussed; see Add-on #C. for action.
C. Ridgewood Villas.
Charles...... Discussed condition of structures; concurred to proceed with condemnation
ASAP.
6. City Manager's briefing.
A. Quarterly report.
Noted.
B. Waiver of Water & Sewer Impact Fees for private schools.
9-13-99WS... Discussed; discuss further 9-13-99WS.
******************************************************************************
REGULAR MEETING
7:00 P.M., City Commission Chambers, First Floor
Citizen participation.
A. Nell Snow, 176 Kaywood Trail, reported the city did not do an RFP on Fort
Mellon Park, and asked if city has a commitment from a bank; Mayor Dale
reported the city does not as it is not yet time for it.
B. Doreen Freeman, 705 Mellonville Avenue, questioned the conference center
referendum being reported in the 1 st quarter in the Quarterly Report; Mayor Dale
reported it is reported correctly, it is the 1st quarter of the FY.
C. Art Harris, 1108 Grove Manor Drive, discussed zoning ordinance history.
Approval of minutes of the City Commission August 9, 1999 Work Session; and August 9, 1999
Regular Meeting. Recommended by City Clerk and City Manager.
Cynthia..... Approved.
Public Hearings.
1.
Sanford Airport Authority's FY 99/00 Budget. City Manager recommends
approval.
Approved.
Jan.... ..
2.
Consider a proposed change to the Seminole Properties DR! Development
Order. Seminole Towne Center Limited Partnership, Applicant; James G.
Willard, Esq., Schutts & Bowen, LLP, Agent. Recommended by Director of
Engineering and Planning and City Manager. Ad published August 8, 1999.
Approved as recommended by Staff and DCA.
Jan.... ..
3. Re: 70.41 acres of property lying between Rose Hill Trail extended easterly and
Pine Way and between S. Mellonville Ave. and S. Sanford Avenue (4045 South
Sanford Avenue). Joe Baker, Stephen Baker, Cynthia Baker, John & Marcella
Higgins, and Garth & Maureen Meinke, owners.
Cynthia &
9-13-99RM..... .
Jan..... ..
Regular Items.
A.
First reading of Ordinance No. 3504 to annex the property.
Recommended by Plans Review Committee, Director of Engineering &
Planning, and City Manager.
Passed 1 st reading.
B.
First reading of Ordinance No. 3505 to rezone the property from AG,
Agriculture, to PD, Planned Development. Denial recommended by the
Planning and Zoning Commission. Recommended by the Director of
Engineering and Planning and City Manager, with specific conditions. Ad
published July 21 & 30, 1999.
Denied.
1. First reading of Ordinance No. 3506 amending the City Code, Civil Service
Board and Civil Service System to expedite certain personnel actions (pay, number
of employees in grades and departments, and number of positions) by the adoption
of either a resolution or ordinance. Recommended by Director of Human
Resources and City Manager.
Cynthia &
9-13-99RM... Passed 1st reading.
Markae.... .
Jerry........
Jay..... ..
2.
3.
4.
Resolution No. 1819 re: adopt new fee schedule for the Utilities Standards and
Specifications Manual, Second Edition. Recommended by Director of Utilities and
City Manager.
Adopted.
Approve amendment to agreement with GEl Consultants, Inc. increasing the
budget for Gasification Plant work by $215,255.75. The City's 12.5% of this
increase will be $26,906.97. Recommended by Director of Public Works and City
Manager.
Approved.
The Hamlet. Revised plans were submitted August 17 and are under review;
recommendations to be available at meeting.
Approved The Hamlet preliminary conceptual plan with staff comments.
5. Boards: appointments/reappointments.
9-13-99RM...... .
A.
Code Enforcement Board. Mary Dale Jones resigned effective July 21,
1999. Also, there are two alternate member vacancies. NEED TO
APPOINT REPLACEMENT AND TWO ALTERNATES.
Applications on file from James A. Kidd, Heidi M. Liles, and Dean Ray.
No action.
9-13-99RM......
Jan.... ...
Markae...... ..
Markae..... .
Consent Agenda.
Donna.... .
2.
PauL..... .
3.
Donna.....
4.
Joe..... ..
B.
Historic Preservation Board. Kimberly Kmett has resigned from the
Board, and the Board recommends appointing a replacement. NEED TO
APPOINT REPLACEMENT. Application on file from: Barbara
Knowles, Ronald Tracey and Claudia Webber.
No action.
C.
Police Officers' Retirement System - Board of Trustees. A vacancy
exists on this Board due to the retirement of Ray Bronson. NEED TO
APPOINT Chief Brian Tooley.
Appointed.
D.
Sanford Airport Authority. A. K. Shoemaker's and William Bush, Jr.'s
terms expire on September 30, 1999, and each wishes to be re-appointed.
Information attached re: pursuant to Resolution No. 1818, adopted on
July 26, 1999, one of these vacancies was filled by the appointment of
Geoffrey Longstaff; and application from Brindley B. Pieters. NEED TO
REAPPOINT/ APPOINT REPLACEMENT.
Appointed Brindley Pieters.
E.
Waterfront Master Plan Steering Committee. The term of Reginald
Lowery expires August 25, 1999. Staff has been unable to contact him.
NEED TO REAPPOINT/APPOINT REPLACEMENT. Applications
on file from P. Douglas Groseclose and Barbara Knowles.
Reappointed Reginald Lowery.
l.
Declare list of property as surplus and approve sale of said property at auction
on September 18, 1999. Recommended by City Manager.
Authorized.
Approve agreement with Seminole County concerning utility relocations -
Airport Boulevard. Recommended by City Manager.
Approved.
Approve payments made during the month of July. Recommended by City
Manager.
Approved.
Authorize renewal of contract for Worker's Compensation Excess Insurance with
Hill, Rogal and Hamilton Company (Broker) and the Hartford Casualty Insurance
Company (Carrier), for FY 99/00 at the current rate of .7018 or $.70 per $100.00
of payroll. Recommended by City Manager.
Authorized.
Joe...... .
PauL.... .
Jay........ .
Add-on items.
Joe.......
Brian..... .
Joe.... ..
5.
Authorize renewal of Agreement for Worker's Compensation Third Party
Administrator with Insurance Servicing and Adjusting Company (*+ISAC) for FY
99/00, at the current rate of .165% of payroll. Recommended by City Manager.
Authorized.
6.
Approve continuation of current water rates for the Midway-Canaan Water
Association. Recommended by City Manager.
Approved.
7.
Approve Change Order Number 01 in the amount of $23,974.00 for
Sanford/Seminole Pool Complex, to be paid from Pool contingency fund.
Recommended by Director of Engineering and Planning and City Manager.
Approved.
A.
Approve Prudential as health provider using the HMO Lo Co/POS - 90/70 plan,
with the City paying a base rate for all employees of$180.80 (the Lo Co rate), and
voluntary dental insurance coverage to American Dental Plan thru HRH Insurance.
Approved.
B.
Approve procurement ofExecutone IDS/Digital Telephone System using
LLEBG Funds. The cost would be $22,862.00.
Approved.
C.
Approve employee to use sick leave. to care for family member living at home,
under family medical leave.
Authorized Diane Crews to use sick leave to care for ill family member living at
home, under family medical leave.
Information only. None.
City Attorney's Report. None given.
City Clerk's Report. None given.
City Manager's Report.
........... Reported an Open House to discuss the Sanford Avenue road widening project at
the American Legion Post on Sanford Avenue on August 26.
City Commissioners' Reports.
Commissioner Eckstein. No report.
Commissioner Williams. Reported Midway residents have asked about having a
representative from Midway on the Sanford Airport Authority, as they are impacted by
airport noise, much the same as Lake Mary is impacted by airport noise and Lake Mary
now has a representative on the airport authority. Mayor Dale reported he will arrange an
airport tour and put Midway representatives in touch with the proper airport people, and
asked that the representatives contact him to make the arrangements.
Commissioner Lessard: No report.
Commissioner McClanahan: Reported he attended the FLC Meeting in Lake Buena Vista
and it was very beneficial; requested the city rejoin the National League of Cities.
TV..... City Manager to look into NLC membership.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE
WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR
HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING
THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY
OF SANFORD. (FS286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF
THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.