070699 budget ws agenda & min.
AGENDA
Sanford City Commission Meeting
Tuesday, July 6, 1999
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Budget Work Session
9:00 AM. in the City Manager's Conference Room, Second Floor
1. Discussion of City Mana2er's proposed 1999/2000 Bud2et.
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HEARING HE MAY NEED A VERBA TIM RECORD OF THE PROCEEDINGS INCLUDING
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OF SANFORD. (FS286.0105)
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E718672
MINUTES
City Commission, Sanford, Florida
9:00 A.M. BUDGET WORK SESSION July 6
23
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99
The City Commission of the City of Sanford, Florida met in Budget Work Session on Monday, July 6, 1999,
at 9:00 o'clock A.M. in the City Manager's Conference Room, Sanford City Hall, 300 North Park Avenue, Sanford,
Florida.
Present:
Mayor-Commissioner Larry A. Dale
Commissioner Whitey Eckstein
Commissioner Velma H. Williams
Commissioner Brady Lessard
City Manager Tony VanDerworp
City Clerk Janet R. Dougherty
Absent:
Commissioner A. A. McClanahan
City Attorney William L. Colbert
The Chairman called the meeting to order.
Historical Review.
Donna Watt, Finance Director, presented and discussed a five year historical review of the City of Sanford's
Major Revenue Sources, Expenditures by Function, Fund Balance, General Fund Revenues & Expenditures Per Capita,
Reserves, Stormwater Fund, Water & Sewer Fund, Sanford Airport Authority Fund, Salaries, and Employees Per Capita.
Commissioner Eckstein reported the City should charge for public parking in the City Hall parking lot, and Mayor Dale
reported the same should be done for the parking lot on the east side, and all City owned parking lots and street parking.
After discussion the Commission concurred to include this possibility in the proposed traffic study. Commissioner Lessard
reported the City may want to consider more privatization, such as Parks and Ground Maintenance.
The Commission took a five minute recess.
Proposed FY 99/00 Budget.
Donna Watt, Finance Director, reported the ad valorem tax rate for Sanford is 6.79 mills per $1,000 of
property value.
The Commission reviewed the proposed FY 99/00 Budget as follows:
City Commission. City Clerk. City Manager. Human Resources. Finance, Engineering and Planning, and
Community Development. The Commission concurred to evaluate the City Manager by the second City Commission
meeting in August, 1999. Also, the City Commission's and other employees' salaries that have been split between
funds/divisions/departments will now be budgeted entirely from their own division, but transfers will be done if it is
deemed advisable to fund the position from more than one fund/division/department [Commissioner Eckstein left the
meeting briefly and returned.] Mayor Dale reported the City needs to be proactive in the collection of liens, and foreclose
on properties that could be of value to the City or be resold.. [Mayor Dale left the meeting briefly and returned].
Police Department: The City Manager reported that those employees in communications who will be
employed by the County should be given compensation to bring them into parity with the City pay scale, until such time as
their salary from the County is equal to what they would have received from the City. Also, the three proposed
Community Service Officer positions will be held open for those employees who wish to fill those positions instead of
transferring to the County. Commissioner Eckstein reported a pay-out of FRS benefits should also be considered for those
same employees. The Commission concurred.
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City
MINUTES
Commission, Sanford, Florida
9:00 A.Mo
BUDGET WORK SESSION July 6 19,99
Fire Department: Chief Tom Hickson reported he is asking for a Training Officer. About half his work
force has less than two years of experience. Also, he would like to increase CPR training for both citizens and employees.
His goal is to have every City employee trained in CPR.
Public Works Department: This department includes Administration, Solid Waste Services,
Health/Mosquito Control, Fleet Maintenance, and Streets. Jerry Herman, Director, reported on next year' s special
projects, and the proposed capital outlay. After extensive discussion the Commission concurred to amend the budget to
eliminate the replacement of the fuel island, using the County' s fueling instead, and budget $40,000.00 for removing the
tanks and for clean-up.
The Commission took a 15 minute break.
Parks & Recreation Department: The Commission concurred that renovation of the shuffleboard club
restrooms should not be considered until it is determined if the Fort Mellon Park development is going to impact the
shuffleboard court. Commissioner Eckstein reported that the tracking of depreciation and replacement of major capital
assets should be the responsibility of each department head, and should be included in the department head' s evaluation.
Each department would be responsible for incorporating the depreciation and replacements into its annual budget.
Commissioner Williams asked for consideration of improvements at Starke Park, even if a grant can not be obtained for
such improvements. Mike Kirby, Recreation & Parks Director, will determine what improvements are needed at Starke
Park, and possibly ask for an amendment to the budget at the time of the adoption hearings. [Mayor Dale left the meeting
briefly and retumed.]
Non-Departmental: The Commission concurred to budget $25,000.00 each for Sanford Mainstreet and
Sanford Chamber of Commerce.
Special Revenue Funds: These include the Police Education/S2 Fund, Law Enforcement Trust Fund,
Community Development Grant Fund, Local Option Gas Tax Fund, and Impact Fees.
Debt Service Fund: These Certificates of Participation date back to 1989, and are paid from the Police and
Fire Impact Fees and the General Fund.
Stormwater Utility Fund: There is debt service due on the stormwater loan next year in the amount of
$371,000.00 in principal and interest. [Mayor Dale left the meeting briefly and returned.]
Water & Sewer Utility Fund: Paul Moore, Director, reported the department's capital accounts are down
because it is getting low interest loans from the State, which do not have to be paid back for a couple of years. There is an
anticipated rate increase on reclaimed water, but not on water and sewer.
Insurance Internal Service Fund: This fund is necessary because the City is self-insured. The reserve will be
reviewed this year to determine if there is enough in the reserves, or if there is an excess of reserves, and a report will be
given to the Commission.
Trust Funds: The Cemetery Expendable Trust Fund is used to account for the sale of cemetery lots in the
City-owned cemetery, and interest earned is put back into the General Fund for the cost of maintenance. Howard Jeffties,
Parks & Grounds Maintenance Coordinator, reported that the cemetery expansion should increase plots available by about
200.
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City Commission, Sanford,l Florida
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9:00 A.M. BUDGET WORK SESSION July 6 99
Termination Benefit Reserve Expendable Trust Fund: This fund is used to account for funds to be utilized
for the payment of sick and vacation accruals for retiring employees, when the department' s budget is not sufficient to
absorb the payment.
Sanford Airport Authority: This budget is not available yet. Mayor Dale reported a joint meeting needs to
be set with the Airport Authority to adopt its proposed budget, and incorporate it into the City' s budget. Mayor Dale
requested the Airport Authority submit a timed accounts payable report, back to 120 days, because he has gotten calls that
people are not getting paid in a timely fashion by the Airport Authority. Commissioner Williams reported she also has had
complaints that the Airport does not pay its bills on time, and also that sometimes employees cannot cash their checks.
Mayor Dale, as liaison to the Airport Authority, will contact the Chairman of the Board for the Airport Authority, and
request a report.
Community Redevelopmerit Agency: Regarding the Seminole Towne Center CRA - the tax revenue plus
interest eamings is used to pay the debt service.
Downtown CRA: Anything that is expended out of this fund comes as a recommendation from the CRA
Board to the Commission, and the Commission has the final authority on any action on the CRA. The Commission
concurred that, until a final decision is made on the Hotel/Conference Center, no money should be spent out of this fund.
Mayor Dale thanked all the department heads for their hard work on the budget. There being no further business,
the meeting was adjourned.
Attest:
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