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092898 ws/rm agenda AGENDA Sanford City Commission Meetings Monday, September 28, 1998 Sanford City Hall, 300 North Park Avenue Sanford, Florida ****************************************************************************** WORK SESSION 3:30 P.M. in the City Manager's Conference Room, Second Floor 1. Discussion of Water and Wastewater Facilities Plans (Public Hearing - Item #15). .......... Discussed; see Item # 15 for action. 2. Discussion of revised settlement agreement for Mayfair Golf Course. Tony.. Discussed; concurred would consider settlement for $100,000.00; City Manager to send letter. 3. Discussion of Ordinance regarding recreational vehicle parking in residential areas. Jay & 10-12. Discussed; concurred to place ordinance on 1 st reading 10-12, with changes as recommended by City Manager. 4. Discussion of board appointments. Discussed; see Item #22 for action. 5. Discussion of Regular Agenda items. Add-on items. and other items. A. #24.A., Sanford Housing Authority PILOT payment. Discussed; see Item #24.A. for action. B. #17, Chamber of Commerce fee waiver request. Discussed; see Item #17 & #24.E. for action. C. Chamber of Commerce request for funds increase from $17,000 to $25,000. Discussed; see Item #7.A.(3) for action. D. #24.C., new Police Department shoulder patch. Discussed; see Item #24. C. for action. E. Police Department General Orders re: employees living in Sanford may drive city vehicles home. Joe & 10-12.......... Discussed; concurred; orders to be finalized for City Commission approval 10-12. F. #24.B., Central Florida Zoological Park use of City Hall parking lot. Discussed; see Item #24.B. for action. 6. City Manager's briefing. .......... Asked if any questions regarding #21, revised Travel Police. No questions. ****************************************************************************** REGULAR MEETING 7:00 P.M., City Commission Chambers, First Floor 7. A. Public hearing to finalize and adopt Annual Budget and Capital Program for Fiscal Year October 1. 1998 to September 30. 1999. Ads published September 13 and 24, 1998. (1) ANNOUNCE that the proposed millage rate of6.87 mills exceeds the rolled-back rate of6.6928 by 2.6476% and that this is necessary for the City to provide continuing level of City Services in the face of inflation and to meet increased demands for service. Announced. (2) PUBLIC INPUT. (NOTE: PUBLIC HEARING MUST REMAIN OPEN DURING CITY COMMISSION'S ACTION IN (3) AND (4) BELOW). Doreen Freeman & Don Moore spoke. (3) If reducing the millage rate and budget, recompute tentative millage rate, and amend budget as necessary. Donna........ Authorized transfer of $8,000.00 from FY 97/98 reserves to 001-0101-511-4803, to increase the Chamber of Commerce's funds from $17,000.00 to $25,000.00. Art Harris & Ron Rose spoke. (4) ADOPTION OF RESOLUTIONS: Jan....... . (a) Adopted. Resolution No. 1795, re: Adopt Final Millage Rate. (b) Resolution No. 1796, re: Adopt Final Budget of Revenues and Expenses and Capital Programs. Jan....... Adopted. B. Need a motion to authorize City Manager to approve the transfer of budgeted funds within departments, offices, or agencies during FY 99, as minor adjustments become necessary. Authorized. Donna...... 8. Citizen participation. A. Virginia Huber, 1012 Magnolia Av, reported: Joe...... Panhandlers in Sanford; Police Chief to discuss with Ms. Huber. Tony....... Requested assistance for Citizens' Patrols to use flashing yellow lights on vehicles. Mayor & Tony...... B. Dean Ray supported Citizens' Patrols, & use of flashing yellow lights on vehicles. C. Eunice I. Wilson, Wilson-Eichelberger Mortuary, 710 Pine Av, and Bernard Mitchell, 1327 Douglas St, complained about the condition of the Hopper School property across from the funeral home. Mayor will discuss and resolve with Commissioner Lessard, City Manager, and staff D. Doreen Freeman, 705 Mellonville Av, asked if the city privatizes solid waste, will a private hauler have bigger trucks that won't service alleys? Mayor reported "no". Reported she is concerned about city employees who, ifhired by a private hauler, would have to work 15 hours more a week to earn the same salary they are now earning, and asked ifthey will lose their retirement. Mayor reported these issues will be addressed under the RFP process. 9. Approval of minutes of City Commission September 14, 1998 Joint Work Session, September 14, 1998 Work Session and September 14, 1998 Regular Meeting. Recommended by City Manager. Markae...... Approved. 10. Public hearing to consider appeal of denial by Planning and Zoning Commission to re- establish a non-conforming use (duplex in a single-family zone) at 218 W. 12th Street. City Manager recommends to uphold Planning and Zoning Commission's denial. Ad published August 13, 1998; property posted August 14, 1998; tabled September 14, 1998. Jan..... Remanded to Planning and Zoning Commission. 11. Public hearing to consider second reading and adoption of Ordinance No. 3434" re: rezoning a portion of Fort Mellon Park property located between Avenue and San Juan Avenue and between East St. Street and the Lakefront from RMOI, Multiple Family Residential-Office-Institutional, to SC-3, Special Commercial. City of, owner. Recommended by Director of Planning and Development. Planning and Zoning Commission and City Manager recommend to rezone except the easterly 700 feet. Ad published September 20, 1998. Doreen Freeman, Ron Rose, Lon Howell, Art Harris, a man, Bart Rush, Pastor Adams, Fred Rogers, Timothy Hudson, Thelma Mike spoke. Ordinance adopted. Cynthia.... . 12. Public hearing to consider second reading and adoption of Ordinance No. 3433 re: rezoning property located at the southwest corner of the intersection of East Lake Mary Boulevard and County Road 427 (7500 CR 427) from PD, Planned Development, to GC- 2, General Commercial. Joe BakerIBaker Farms, Inc., owner. Recommended by Director of Planning and Development, Planning and Zoning Commission, and City Manager. Ad published September 17, 1998. Cynthia...... Ordinance adopted. 13. Public hearing to consider second reading and adoption of Ordinance No. 3435, re: amending the future land use map of the Future Land Use Plan Element of the Comprehensive Plan. and changing the designation of a portion of property lying between Airport Boulevard and the Seaboard Coastline Railroad right-of-way and between McCracken Road and Academy Avenue from MDR-I0 (Medium Density Residential) to I (Industrial). Tom Ball, owner. Recommended by Director of Planning and Development, Planning and Zoning Commission, and City Manager. Ad published September 17, 1998. Jay & Cynthia.... . Ordinance adopted. 14. Public Hearing to consider second reading and adoption of Ordinance No. 3436, re: rezoning a portion of property lying between Airport Boulevard and the Seaboard Coastline Railroad right-of-way and between McCracken Road and Academy Avenue (2601 McCracken Road) from PD, Planned Development, to RI-l, Restricted Industrial. Tom Ball, owner. Recommended by Director of Planning and Development, Planning and Zoning Commission, and City Manager. Ad published September 17, 1998. Cynthia..... Ordinance adopted. 15. Public hearing regarding Water and Wastewater Facilities Plans for the City of which will address a Water Facilities Plan, a Wastewater Management System Facilities Plan Addendum and the Capital Financing Plan and Dedicated Revenue Documentation. Ad published September 17, 1998. City Manager recommends adoption of Resolution Nos. 1798,1799, and 1800. Cynthia & PauL.... Resolutions adopted. 16. Public hearing to consider second reading and adoption of Ordinance No. 3429, re: amend the Classification and Pay Plan to add positions and reclass/regrade positions. Ad published September 17, 1998. Recommended by City Manager. Cynthia & Sabrina.... Ordinance adopted. Request from the Greater Sanford Chamber of Commerce to waive $12.378.46 in fees for City services for the Sanford Heritage Festival and waiver of applicable tent permit fees. Recommendation to be available at Work Session. .......... Doreen Freeman opposed. Tony & Mike... .. 17. Authorized waive tent permit fees & staff to work out a more equitable fee for city services. Waivers/reductions to show on Chamber's and City's balance sheets. 18. InoperablelUnt~gged vehicle -- time extension request from Confesor Valle, 148 Bedford Court, for 30 day extension or until October 31, 1998. Acting Building Official and City Manager recommend 30 day extension. ......... . Vehicle moved, request withdrawn. 19. First reading of Ordinance No. 3437 to consider annexing property lying between East 29th Street and Airport Boulevard, East and between Knudsen Avenue and Sanford Avenue (2926 Kundsen Drive). Erma L. Jackson, owner. Recommended by Director of Planning and Development and by City Manager. Cynthia & 10-12....... Passed 1 st reading. 20. First reading of Ordinance No. 3438 to consider annexing property lying between Lake Mary Boulevard East and W oodson Avenue and between Cherokee Circle and Highway 17-92. Michael E. Nortman, Trustee. Recommended by Director of Planning and Development and by City Manager. Cynthia & 10-12...... Passed 1 st reading. 21. First reading of Ordinance No. 3439 to adopt a revised travel policy. Recommended by City Manager. Cynthia & 10-12..... Passed 1st reading. Doreen Freeman questioned. 22. Boards: appointments/reappointments. A. Arlene.......... . Arlene.......... . B. Arlene.... . c. Arlene.... . Citizens Advisory Board. Bernard Brown's term expires October 14, 1998. He does not want to be re-appointed. Resignation submitted from Alex Serraes. NEED TO ACCEPT RESIGNATION/APPOINT REPLACEMENTS. Applications on file for this Board from 1. Manuel Acevedo, and P. Douglas Groseclose. Accepted Alex Serraes' s resignation. Appointed Phyllis Richardson. Historic Preservation Board. Fred Rogers' and Julia Goeb's terms expire October 28, 1998. Both wish to be re-appointed. NEED TO APPOINT/RE- APPOINT. Reappointed both. Scenic Improvement Board. One vacancy due to the resignation of 1. Harold Chapman. NEED TO APPOINT REPLACEMENT. Appointed Ron Rose. 23. Consent Agenda. A. Acceptance of bid from Quality Vaults, Inc., for Bid Number IFB97/98-113, Opening/Closing of Grave Spaces (Parks and Recreation Department). Recommended by City Manager. Mike & Sandy...... . Donna... . Donna...... . Jerry.... . Joe...... Paul.. .. .. Mike..... Mike...... Accepted. B. Acknowledgment of one (1) invoice in total amount of $367,840.46 from Maxwell Contracting, Inc. paid during the period for previously approved lump sum contracts per City Commission approval on October 8, 1990 and November 5, 1991. Recommended by City Manager. Acknowledged. C. Approval of September 3, 1998 Statement in amount of $5,480.28 from Muller, Mintz, Kornreich, Caldwell, Casey, Crosland & Bramnick, P.A. for professional services. Recommended by City Manager. Authorized. D. Authorization to execute change order with Central Florida Environmental for Contract Change Order #2 - Willow Avenue Drainage, totaling $1,997.72. This will change the contract price from $154,511.27 to $156,508.99. Recommended by City Manager. Authorized. E. Authorization to extend Police Corporal and Sergeant eligibility list until July 15, 1999. Recommended by City Manager. Authorized. F. Approval of proposal from ECOTECH Consultants to continue the annual wetlands monitoring at Site 10. Recommended by City Manager. Approved. G. Authorization to extend contract with Gator Landscaping Company for landscape maintenance of Mall right of ways for final twelve-month extension to September 30, 1999 at no increase in the $21,420.00 annual cost. Recommended by City Manager. Approved. H. Approval of request from Sanford Main Street to close First Street between Sanford Avenue and Park Avenue from 4:00 P.M. to 7:00 P.M. on October 2, 1998. Recommended by City Manager. Approved. 24. Add-on items. A. Request for Contribution/Support of Training Program from The Housing Authority of the City of Sanford, Florida in an amount equal to the PILOT payment ($25,213.67) or a minimum of $25,000.00 per year for the next two years. Recommendation to be available at Work Session. Charles & Donna........ . Authorized for 1 year, as a grant. Tony...... C. Joe..... D. Charles.... . E. Mike...... B. Central Florida Zoological Society request to use City Hall parking lots October 23,24,30 & 31, 1998. Authorized. New Police Department shoulder patch. Authorized. DCA Weather related Assistance/LIHEAP Program emergency purchase. Authorized. Sanford Heritage Festival - street closures. Authorized extend street closures for 1 hour Friday night, until 1 :00 A. M. Saturday. 25. City Attorney's Report. .......... None given. 26. City Manager's Report. .......... None given. 27. City Clerk's Report. .......... None given. 28. City Commissioners' Reports. None given. ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.