082498 ws/rm agenda
AGENDA
Sanford City Commission Meetings
Monday, August 24, 1998
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
******************************************************************************
WORK SESSION
3:30 P.M. in the City Manager's Conference Room
1. Presentation of improvements to the Ritz Theatre.
2. Review of City of Sanford third quarter financial report.
3. Review of third quarter financial report of the Sanford Airport Authority.
3. 1. Request from Seminole County Schools regarding 900 Persimmon Avenue.
4. Discussion of solid waste RFP.
5. Discussion of incentives to public safety employees. to live inside the city limits.
6. Discussion of assessment of users fee for excessive use of public safety services.
7. Discussion of Nuisance Abatement Board purpose and goals.
8. Discussion of criteria for free veterans' burial spaces.
9. Discussion of board appointments.
10. Discussion of Regular Agenda items. Add-on items. and other items.
11. City Manager's briefing.
******************************************************************************
REGULAR MEETING
7:00 P.M.
City Commission Chambers.
12. Presentations.
13. Citizen participation.
14. Approval of minutes.
15. Public hearing - to consider Sanford Airport Authority's FY 98/99 Budget.
16. Public hearing - second reading and adoption of Ordinance No. 3428. re:
Amendments to the Civil Service Code.
17. Public hearing - second reading and adoption of Ordinance No. 3430. re: Fort
Mellon Park - clear title.
18. Public hearing - adoption of Resolution No. 1793. re: adopting the Evaluation and
Appraisal Report (EAR) of the City of Sanford Comprehensive Plan.
19. Public hearing - first reading of Ordinance No. 3431. re: amending Ordinance No.
3079. the Comprehensive Plan. amending the Future Land Use Map. adding
annexed property. and changing the manual format.
20. Public hearing - to consider appeal of denial by Planning and Zoning Commission to
re-establish a non-conforming use (duplex in a single-family zone) at 218 W. 12th
Street.
21. First reading of Ordinance No. 3432. re: set a referendum on November 3.1998 on
the development of Fort Mellon Park and lease of said property for the development
of a hotel/conference center and city park complex.
22. Amendment of Memorandum of Agreement with PRA Development and
Management. Inc.
23. Condemnations - time extensions.
24. Consideration of Bid Number 1FB97/98-100. Computers (Finance Department).
25. Boards: appointments/reappointments.
26. Consent Agenda.
27. Add-on items.
28. City Attorney's Report
29. City Manager's Report.
30. City Clerk's Report.
31. City Commissioners' Reports.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE
WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR
HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING
THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY
OF SANFORD. (FS286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF
THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
FOR FURTHER DESCRIPTION OF AGENDA ITEMS, SEE ACCOMPANYING
MEMORANDUM
MEMORANDUM
DATE:
AUGUST 28, 1998
TO:
STAFF
FROM:
CITY MANAGER & CITY CLERK
RE:
AUGUST 24, 1998, AGENDA ITEMS
******************************************************************************
WORK SESSION
Second Floor
1. Ritz improvements - Helen Stairs.
.......... Presentation given.
2. City's third quarter financial report - Donna Watt. Information attached.
.......... Report given; no objections/concerns.
3. Sanford Airport Authority third quarter financial report - Susan Flowers. Information
attached.
.......... Report given; no objections/concerns.
.......... Mayor Dale reported he expects to have a new airport director hired by the first meeting
in September.
3.1.
Boys & Girls Club - School Board request.
Marjorie Murray, representing the School Board, requested the city upgrade the
power to 5 20 amp circuits and install fibre optic cable in the Boys & Girls Club,
900 Persimmon Avenue. Comm. Eckstein requested to place this on the Agenda
for the Sept. 14 Joint Work Session with the School Board. See Item #27 for
action.
4. Discussion of solid waste RFP. Information attached.
Tony........ Discussed; requested City Manager review and recommend the best proposal.
Discussion of incentives to public safety employees, to live inside the city limits.
Information attached.
Tony....... Discussed police officers who live in Sanford drive vehicles home & need for 7
additional vehicles to do this; Commissioner Lessard, City Manager & Police Chief
to discuss & develop a plan to do this without buying the vehicles; check cost of
leasing 7 vehicles.
Discussed subsidizing 10% ofa "combat" employee's mortgage if they live in
5.
Sanford; Commissioner Lessard to check with banks that do this.
6. Discussion of assessment of users fee for excessive use of public safety services.
Information attached.
Bill C...... Discussed; City Attorney to check who has done nexus tests.
7. Discussion of Nuisance Abatement Board purpose and goals. Information attached.
9-14WS...... Discussed; Marveen Kelly, Chairman, to discuss at next Work Session.
8.
Criteria for free veterans' burial spaces. Information attached.
No objection; see item #26.H. for action.
9. Board appointments.
.......... Not discussed.
10. Regular Agenda items, Add-on items, and other items.
.......... Additional information distributed by City Manager & City Clerk.
11. City Manager's briefing.
.......... None given.
******************************************************************************
REGULAR MEETING
First Floor
12.
A.
Presentation- Historic Preservation Award for restoration. Information
attached.
Mayor presented to Mr/Mrs Hammonds.
B. Presentation - William A. Simmons.
Mayor presented plaque to Mr. Simmons in recognition of service as City
Manager.
13. Citizen participation.
A. Scott Singeisen. Requested to discuss Consent Item #26.D. Mayor reported it
will be removed from the Consent Agenda & discussed separately. See Item
#26.D. for action.
14. City Manager recommends approval of minutes of City Commission August 10, 1998
Joint Work Session with the Sanford Airport Authority, August 10, 1998 Work
Session, August 10, 1998 Regular Meeting. Copies attached/to be available at Work
Session.
Markae....... Approved.
15. City Manager recommends approval of Sanford Airport Authority's FY 98/99 Budget.
Ad published August 21, 1998. Information attached.
Jan..... .
Approved.
16. City Manager recommends adoption of Ordinance No. 3428, re: Amendments to the
Civil Service Code. Ad published August 13, 1998. Copy of Ordinance attached.
Sabrina...... Adopted.
17. City Manager recommends adoption of Ordinance No. 3430, re: Fort Mellon Park -
clear title. Ad published August 13, 1998. Copy of Ordinance attached.
Cynthia...... Adopted.
18. City Manager recommends adoption of Resolution No. 1793, re: adopting the
Evaluation and Appraisal Report (EAR) of the City of Sanford Comprehensive Plan. Ad
published August 16, 1998. Resolution attached. EAR documents previously presented
at August 10, 1998 Work Session; amendments attached. Recommendations from
Planning and Zoning Commission to be available at Work Session.
Jay....... Adopted.
19. City Manager recommends approval of first reading of Ordinance No. 3431, re:
amending Ordinance No. 3079, the Comprehensive Plan, amending the Future Land Use
Map, adding annexed property, and changing the manual format. Ad published August
16, 1998. Ordinance attached. Comprehensive Plan Amendment documents previously
presented at August 10, 1998 Work Session; amendments attached. Recommendations
from Planning and Zoning Commission to be available at Work Session.
Jay....... Passed first reading.
20. City Manager recommends to uphold Planning and Zoning's denial to re-establish a
non-conforming use (duplex in a single-family zone) at 218 W. 12th Street. Ad
published August 13, 1998, property posted August 14, 1998. Information attached.
9-14Reg..... Tabled to 9/14/98 Regular Meeting.
21. City Manager recommends approval of first reading of Ordinance No. 3432, re: set a
Referendum on November 3, 1998 on the development of Fort Mellon Park and lease of
said property for the development of a hotel/conference center and city park complex.
Ordinance attached. Tabled August 10, 1998.
9-14Reg..... Passed first reading.
22. City Manager recommends approval of amendment of Memorandum of Agreement
with PRA Development and Management, Inc. Information attached.
Jan...... Approved.
23. Condemnations - Charles Rowe to report re:
A. 111 Cedar Avenue. On August 10, 1998 the City Commission authorized an
extension to August 24, 1998.
9-14Reg...... No action; list 9/14/98.
B. 315 Pecan Avenue. On August 10, 1998 the City Commission authorized an
extension to August 24, 1998.
9-14Reg..... No action; list 9/14/98.
24. City Manager recommends reject all bids and purchase computers under state
contract for Bid Number IFB97/98-100, Computers (Finance Department). Tabled
from August 10, 1998 meeting. Information attached.
Donna...... Accepted bid from Florida Computer Company.
25. Boards.
A. Citizens Advisory Board. Linda Kuhn's term expires 9/23/98. She wishes to be
reappointed per Police Department. NEED TO REAPPOINT/APPOINT
REPLACEMENT.
9-14Reg...... No action; list 9/14/98 Regular.
B. Code Enforcement Board. One vacancy due to the resignation of Henry Sweet,
Jr. (alternate). NEED TO APPOINT A REPLACEMENT.
Application on file for this Board from Dean Ray.
9-14Reg...... No action; list 9/14/98 Regular.
C. Fire Pension Board. The terms of Mayor Larry Dale and Chief Tom Hickson
expire October 1, 1998. Information attached. Finance Director recommends
appointment of one member for a one-year term and one member for a two-year
term to stagger term expirations. NEED TO REAPPOINT/APPOINT
REPLACEMENTS.
9-14Reg...... No action; list 9/14/98 Regular.
D. Historic Preservation Board. There is one vacancy. NEED TO APPOINT A
REPLACEMENT.
Applications for this Board on file from W. David Johnson, Gene Newman, Walt
Padgett, Frederick Rogers, Bart Rush and James L. Stanton.
Arlene....... Appointed Fred Roge~,
E. Nuisance Abatement Board. Robert Kuhn has resigned. Information attached.
NEED TO APPOINT A REPLACEMENT.
Application on file for this Board from Dean Ray.
9-14Reg....... No action; list 9/14/98 Regular.
F. Police Pension Board. The terms of Mayor Larry Dale and Chief Joe Dillard
expire October 1, 1998. Information attached. Finance Director recommends
appointment of one member for a one-year term and one member for a two-year
term to stagger term expirations. NEED TO REAPPOINT/APPOINT
REPLACEMENTS.
9-14Reg...... No action; list 9/14/98 Regular.
G. Sanford Airport Authority. The terms of William R. Miller and Duke Adamson
will expire on September 30, 1998. Mayor Dale reports Mr. Adamson does not
wish to be reappointed to the Board and Mr. Miller does wish reappointment.
Letter from Duke Adamson attached.
Applications on file for this Board from James G. (Jim) Atkins, Larry D. Blair,
Edward F. Bossert, Michael 1. Good, W. David Johnson, G. Geoffrey Longstaff,
Gene Newman, James M. Shuler, Bonnie S. Sullivan and William 1. Thomas.
9-14Reg....... No action; list 9/14/98 Regular Agenda.
26. Consent Agenda.
A. City Manager recommends authorization to pay statements from:
(1) Stenstrom, McIntosh, Colbert, Whigham & Simmons, P.A. for
Professional Services for July, 1998 in total amount of $7,274.20.
Copy attached.
Donna.... Authorized.
(2) Muller, Mintz, Kornreich, Caldwell, Casey, Crosland & Bramnick,
P.A. for professional services from July 7,1998 through July 31,1998
in the amount of $890.51. Copy attached.
Donna...... Authorized.
(3) Foley & Lardner for professional services through June 30, 1998
regarding City Coal Gasification Plant in amount of $1,298.65. Copy
attached.
Donna........ Authorized.
B. City Manager recommends acknowledgment of two (2) invoices in total amount
of $114,392.24 from Prime Construction ($10,000.00) and Maxwell
Contracting ($104,392.24) paid during the period for previously approved lump
sum contracts per City Commission approval on October 8, 1990 and November
5, 1991. Copies attached.
Donna........ Authorized.
C. City Manager recommends acknowledgment of information items from
Planning and Zoning Commission meeting of August 6, 1998. Information
attached.
Acknowledged.
D. City Manager recommends approval of recommendation from Cemetery
Advisory Committee to demolish the gazebo and the brick building in the
cemetery, with no action at this time to landscape or construct a restroom
facility. Information attached.
9-14WS..... Tabled to 9/14/98.
E. City Manager recommends approval of commitment letter for stormwater line
of credit loan. Information attached.
9-14Consent.... Continued to 9/14/98.
Mike........
Tony..... .
Mike......
Jerry...... .
F.
City Manager recommends approval of beer sales at a Special Event in Ft.
Mellon Park on Tuesday, August 25,1998, from 5:30 P.M. to 7:30 P.M. This
will be a Rally by a private organization to support a Hotel & Conference
Center. Information attached
Approved.
G.
Appointment of City Manager Tony VanDerworp as Public Safety
Administrator. Information attached.
Appointed.
H.
City Manager recommends adoption of criteria for free veteran's burial spaces,
using Poverty Income Guidelines, as recommended by Recreation and Parks
Director. Information attached with Work Session Item #8.
Adopted.
I.
City Manager recommends acceptance and approval of proposal in amount not
to exceed $16,209.00 from Ardaman and Associates, Inc., to provide
groundwater monitoring at the Art Lane landfill. Information attached.
Accepted & approved.
1. City Manager recommends approval of City of Sanford/Seminole County
Interlocal Agreement for Reconstruction Activity Extension. Awaiting
document from County, to be available at Work Session.
9-14Consent..... Continued to 9/14/98.
27. Add-on items.
Mike...... Authorized installation of5 20 amp circuit breakers at the Boys & Girls Club.
28. City Attorney's Report
.......... None given.
29. City Manager's Report.
.......... None given.
30. City Clerk's Report.
.......... None given.
31. City Commissioners' Reports.
.......... None given.
MEMORANDUM
DATE:
AUGUST 14, 1998
TO:
MAYOR AND CITY COMMISSION
RE:
CITY CLERK r
AUGUST 24, 1998, AGENDA ITEMS
FROM:
******************************************************************************
WORK SESSION
Second Floor
1. Ritz improvements - Helen Stairs.
2. City's third quarter financial report - Donna Watt. Information attached.
3. Sanford Airport Authority third quarter financial report - Susan Flowers. Infonnation
attached.
4. Discussion of solid waste RFP. Information attached.
5. Discussion of incentives to public safety employees, to live inside the city limits.
Information attached.
6. Discussion of assessment of users fee for excessive use of public safety services.
Information attached.
7. Discussion of Nuisance Abatement Board purpose and goals. Information attached.
8. Criteria for free veterans' burial spaces. Information attached.
9. Board appointments.
10. Regular Agenda items, Add-on items, and other items.
11. City Manager's briefing.
******************************************************************************
REGULAR MEETING
First Floor
12. Presentation- Historic Preservation Award for restoration. Infonnation attached.
13. Citizen participation.
14. City Manager recommends approval of minutes of City Commission August 10, 1998
Joint Work Session with the Sanford Airport Authority, August 10,1998 Work
Session, August 10, 1998 Regular Meeting. Copies attached/to be available at Work
Session.
15. City Manager recommends approval of Sanford Airport Authority's FY 98/99
Budget. Ad published August 21, 1998. Information attached.
16. City Manager recommends adoption of Ordinance No. 3428, re: Amendments to the
Civil Service Code. Ad published August 13, 1998. Copy of Ordinance attached.
17. City Manager recommends adoption of Ordinance No. 3430, re: Fort Mellon Park -
clear title. Ad published August 13, 1998. Copy of Ordinance attached.
18. City Manager recommends adoption of Resolution No. 1793, re: adopting the
Evaluation and Appraisal Report (EAR) of the City of Sanford Comprehensive Plan. Ad
published August 16, 1998. Resolution attached. EAR documents previously presented
at August 10, 1998 Work Session; amendments attached. Recommendations from
Planning and Zoning Commission to be available at Work Session.
19. City Manager recommends approval of first reading of Ordinance No. 3431, re:
amending Ordinance No. 3079, the Comprehensive Plan, amending the Future Land Use
Map, adding annexed property, and changing the manual format. Ad published August
16, 1998. Ordinance attached. Comprehensive Plan Amendment documents previously
presented at August 10, 1998 Work Session; amendments attached. Recommendations
from Planning and Zoning Commission to be available at Work Session.
20. City Manager recommends to uphold Planning and Zoning's denial to re-establish a
non-conforming use (duplex in a single-family zone) at 218 W. 12th Street. Ad
published August 13, 1998, property posted August 14, 1998. Information attached.
21. City Manager recommends approval of first reading of Ordinance No. 3432, re: set a
Referendum on November 3, 1998 on the development of Fort Mellon Park and lease of
said property for the development of a hotel/conference center and city park complex.
Ordinance attached. Tabled August 10, 1998.
22. City Manager recommends approval of amendment of Memorandum of Agreement
with PRA Development and Management, Inc. Information attached.
23. Condemnations - Charles Rowe to report re:
A. 111 Cedar Avenue. On August to, 1998 the City Commission authorized an
extension to August 24, 1998.
B. 315 Pecan Avenue. On August 10, 1998 the City Commission authorized an
extension to August 24, 1998.
24. City Manager recommends reject all bids and purchase computers under state
contract for Bid Number IFB97198-100, Computers (Finance Department). Tabled
from August to, 1998 meeting. Information attached.
25. Boards.
A. Citizens Advisory Board. Linda Kuhn's term expires 9/23/98. She wishes to be
reappointed per Police Department. NEED TO REAPPOINT/APPOINT
REPLACEMENT.
B. Code Enforcement Board. One vacancy due to the resignation of Henry Sweet,
Jr. (alternate). NEED TO APPOINT A REPLACEMENT.
Application on file for this Board from Dean Ray.
C. Fire Pension Board. The terms of Mayor Larry Dale and Chief Tom Hickson
expire October 1, 1998. Information attached. Finance Director recommends
appointment of one member for a one-year term and one member for a two-year
term to stagger term expirations. NEED TO REAPPOINT/APPOINT
REPLACEMENTS.
D. Historic Preservation Board. There is one vacancy. NEED TO APPOINT A
REPLACEMENT.
Applications for this Board on file from W. David Johnson, Gene Newman, Walt
Padgett, Frederick Rogers, Bart Rush and James L. Stanton.
E. Nuisance Abatement Board. Robert Kuhn has resigned. Information attached.
NEED TO APPOINT A REPLACEMENT.
Application on file for this Board from Dean Ray.
F. Police Pension Board. The terms of Mayor Larry Dale and Chief Joe Dillard
expire October 1, 1998. Information attached. Finance Director recommends
appointment of one member for a one-year term and one member for a two-year
term to stagger term expirations. NEED TO REAPPOINT/APPOINT
REPLACEMENTS.
G. Sanford Airport Authority. The terms of William R. Miller and Duke Adamson
will expire on September 30, 1998. Mayor Dale reports Mr. Adamson does not
wish to be reappointed to the Board and Mr. Miller does wish reappointment.
Letter from Duke Adamson attached.
Applications on file for this Board from James G. (Jim) Atkins, Larry D. Blair,
Edward F. Bossert, Michael 1. Good, W. David Johnson, G. Geoffrey Longstaff,
Gene Newman, James M. Shuler, Bonnie S. Sullivan and William 1. Thomas.
26. Consent Agenda.
A. City Manager recommends authorization to pay statements from:
(1) Stenstrom, McIntosh, Colbert, Whigham & Simmons, P .A. for
Professional Services for July, 1998 in total amount of $7,274.20.
Copy attached.
(2) Muller, Mintz, Kornreich, Caldwell, Casey, Crosland & Bramnick,
P.A. for professional services from July 7,1998 through July 31,1998
in the amount of $890.51. Copy attached.
(3) Foley & Lardner for professional services through June 30,1998
regarding City Coal Gasification Plant in amount of $1,298.65. Copy
attached.
B. City Manager recommends acknowledgment of two (2) invoices in total amount
of $114,392.24 from Prime Construction ($10,000.00) and Maxwell
Contracting ($104,392.24) paid during the period for previously approved lump
sum contracts per City Commission approval on October 8, 1990 and November
5, 1991. Copies attached.
C. City Manager recommends acknowledgment of information items from
Planning and Zoning Commission meeting of August 6, 1998. Information
attached.
D. City Manager recommends approval of recommendation from Cemetery
Advisory Committee to demolish the gazebo and the brick building in the
cemetery, with no action at this time to landscape or construct a restroom
facility. Information attached.
E. City Manager recommends approval of commitment letter for storm water line
of credit loan. Information attached.
F. City Manager recommends approval of beer sales at a Special Event in Ft.
Mellon Park on Tuesday, August 25, 1998, from 5:30 P.M. to 7:30 P.M. This
will be a Rally by a private organization to support a Hotel & Conference
Center. Information attached.
G. Appointment of City Manager Tony VanDerworp as Public Safety
Administrator. Information attached.
H. City Manager recommends adoption of criteria for free veteran's burial
spaces, using Poverty Income Guidelines, as recommended by Recreation and
Parks Director. Information attached with Work Session Item #8.
I. City Manager recommends acceptance and approval of proposal in amount not
to exceed $16,209.00 from Ardaman and Associates, Ioc., to provide
groundwater monitoring at the Art Lane landfill. Information attached.
J. City Manager recommends approval of City of Sanford/Seminole County
Ioterlocal Agreement for Reconstruction Activity Extension. Awaiting
document from County, to be available at Work Session.
27. Add-on items.
28. City Attorney's Report
29. City Manager's Report.
30. City Clerk's Report.
31. City Commissioners' Reports.