081098 jtws/ws/rm agenda
AGENDA
Sanford City Commission Meetings
Monday, August 10, 1998
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Joint Work Session with the Sanford Airport Authority
3: 00 P.M. in the City Commission Chambers
1. Discussion of Sanford Airport Authority FY 1998/99 Proposed Budget.
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Work Session
3:30 P. M. or as soon thereafter as possible
City Manager's Conference Room
2. Report from City Attorney regarding cable television door to door solicitation on
Sundays.
2.5. Request for $1,500.00 investment in an equity partnership to promote recognition of the
Orlando Sanford Airport to the business community.
3. Report from City Attorney regarding cable TV franchise.
4. Discussion of Fort Mellon Park - Ordinance to clear title.
5. Discussion of regulation of public telephones on private property.
6. Discussion of Certificate of Appropriateness ~pproved by the Historic Preservation
Board to Mr. Wigar Mir for two outside pay phones at 217 South Park Avenue.
7. Discussion of Ordinance No. ~428. amending the Civil Service Board ordinance.
8. Discussion of Fort Mellon Park referendum.
9. Discussion of Comprehensive Plan.
A. Ft. Mellon Redevelopment and Rezoning and other Future Land Use Plan
Amendments.
B. Evaluation and Appraisal Report.
10. Discussion of Historic Sanford Memorial Stadium scenarios.
11. Discussion of Solid Waste RFP.
12. Discussion of commitment letter for stormwater line of credit loan.
13. Discussion of six month evaluation of Police Department.
14. Discussion of new Memorandum of Agreement with Florida Department of
Transportation for maintenance of SR 46W.
15. Discussion of recommendation from the Cemetery Advisory Committee to demolish
the gazebo and the brick building in the cemetery.
16. Discussion ofRFP for property. liability. auto. and miscellaneous insurance
coverages.
17. Discussion of revised proposal from Teng & Associates. Inc. for th~ Phase 1-
Condition Study of the Lake Monroe Seawall.
18. Discussion of incentives to public safety employees. to live inside the city limits.
19. Discussion ofbQard appointments.
20. Discussion of Regular Agenda items. Late items. and other items.
21. City Manager's report.
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Regular Meeting
7:00 P.M.
City Commission Chambers.
21. 5. Presentations.
22. Citizen participation.
23. Approval of minutes.
24. Public hearing - second reading and adoption of Ordinances.
A Ordinance No. 3426. re: establishing a Franchise Ordinance for Cable
Communications Systems.
B. Ordinance No. 3427. re: adopt a Performance Appraisal System.
25. Consideration of Franchise Agreement for CATV.
26. Consideration of Right of Way Use Agreement at 1501 West 1st Street.
27. Consideration of Resolution No. 1790. re: authorize entering into an Urban and
Community Forestry Grant Memorandum of Agreement with the State of Florida.
28. Consideration of Resolution No. 1792. re: authorize signatures on bank accounts
and the State Board of Administration.
29. First reading of Ordinance No. 3428. re: Amendments to the Civil Service Code.
30. Consideration of Condemnation Status Report/requests for extensions/demolitions.
31. Consideration of recommendations from Planning and Zoning Commission Meeting
of July 23. 1998.
32. Boards: appointments/reappointments.
33. Consent Agenda.
34. City Attorney's Report
35. City Manager's Report.
36. City Clerk's Report.
37. City C;ommissioners' Reports.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE
WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR
HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING
THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY
OF SANFORD. (FS286.0105)
PERSONS WlTHDISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF
THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA
COORDINATOR AT 330-562648 HOURS IN ADVANCE OF THE MEETING.
FOR FURTHER DESCRIPTION OF AGENDA ITEMS, SEE ATTACHED MEMORANDUM
MEMORANDUM
DATE:
August 11, 1998
TO:
STAFF
FROM:
CITY MANAGER & CITY CLERK
RE: AUGUST 10, 1998, AGENDA ITEMS
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Joint Work Session with the Sanford Airport Authority
3:00 P.M. in the City Commission Chambers
1. Discussion of the Sanford Airport Authority FY 1998/99 Proposed Budget. Information
attached.
.......... Reviewed; see Item #35.B(3) for action.
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3:30 P.M. Work Session
Second Floor in the City Manager's Conference Room
2. Report from City Attorney regarding cable television door to door solicitation on
Sundays.
...... . ... Submitted letter from cablevision that they will limit their door to door Sunday
solicitations to Sunday afternoons. See Item #25 for action.
2.5.
Request from Greater Sanford and Greater Seminole Chambers of Commerce for
$1,500.00 investment in an equity partnership to promote recognition of the Orlando
Sanford Airport to the business community.
Discussed; See Item #35.A(l) for action.
3.
Report from City Attorney regarding cable TV franchise. Information to be available at
Work Session.
Discussed; see Item #25 for action.
4. Discussion of Fort Mellon Park - Ordinance to clear title.
.......... Discussed; see Item #35.A(3) for action.
5. Discussion of regulation of public telephones on private property. Information attached.
Tony...... Discussed; City Manager to research & bring back to Commission.
6. Discussion of Certificate of Appropriateness approved by the Historic Preservation Board
to Mr. Wigar Mir for two pay phones at 217 South Park Avenue.
City Manager recommends to remand this to the Historic Preservation Board (owner
did not sign the Application for Certificate of Appropriateness).
.......... Discussed; see Item #35.A(2) for action.
7. Discussion of Ordinance No. 3428, amending the Civil Service Board ordinance.
Ordinance to be available at Work Session.
.......... Discussed; see Item #29 for action.
8. Discussion of Fort Mellon Park referendum. Information attached.
.......... Discussed; see Item #35.A(4) for action.
9. Discussion of Comprehensive Plan. Information attached.
A. Ft. Mellon Redevelopment and rezoning and other Future Land Use Plan
Amendments.
.......... Reviewed by Jay Marder.
B. Evaluation and Appraisal Report.
.......... Reviewed by Jay Marder.
10. Discussion of Historic Sanford Memorial Stadium scenarios. Information attached.
.......... Discussed; see Item #35.B(2) for action.
11. Discussion of Solid Waste RFP. Information attached.
Jerry....... Discussed; requested financial/corporate information on FRS; requested all charges
broken down for all three bids.
12.
Discussion of commitment letter for stormwater line of credit loan. Information attached.
Not discussed; see Item #33.K. for continuation.
13. Discussion of six month evaluation of Police Department.
.......... Not discussed; see Item #34.B.(4) for action.
14. Discussion of new Memorandum of Agreement with Florida Department of
Transportation for maintenance of SR 46W. A new agreement could extend the limits of
maintenance to other state roads inside the City limits. Information attached.
8-10Consent....... Not discussed; list 8-10-98.
15. Discussion of recommendation from the Cemetery Advisory Committee to demolish the
gazebo and the brick building in the cemetery. Cost of demolition of the gazebo,
preserving the brick base and wood benches, would be $300.00. Cost to repair would be
$30,000.00. Cost of repair to brick building would be $17,000.00. Committee
recommends demolishing building and installing landscaping (estimated cost $1,000.00) or
installing a restroom facility (estimated cost $30,000.00). Information attached.
8-lOConsent........ Not discussed; list 8-10-98.
16. Discussion ofRFP for property, liability, auto, and miscellaneous insurance coverages.
Information attached.
.......... Not discussed; see Item #33.G. for action.
17. Discussion of revised proposal from Teng & Associates, Inc. for the Phase I - Condition
Study of the Lake Monroe Seawall for a maximum fee of $23,470.00 plus reimbursable
expenses. The study is proposed to be completed in two months from start date.
Information attached.
.......... Not discussed; see Item #33.D. for action.
18. Discussion of incentives to public safety employees to live inside the city limits.
8-10WS....... Not discussed; list 8-10-98.
19. Board appointments.
.......... Not discussed; see Item #32 for action.
20. Regular Agenda items, Late items, and other items.
.......... Not discussed.
21. City Manager's report.
.......... Not given.
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Regular Meeting
First Floor
21.5. Presentations.
A. To Gordon Butcher for service on the Civil Service Board.
.......... Presented.
B. To Troy Rollins, Police Officer McMurrer & Beatrice Williams for heroic action.
.......... Presented.
22. Citizen participation.
A. David Freeman, 705 Mellonville Avenue, protested the low speed limit on
Mellonville Avenue.
Joe......... Police to check and report to Commission.
B. Terry Burch, Mellonville Avenue, requested the speed limit on Mellonville Avenue
to reduced to 25 mph.
Joe........ Police to check and report to Commission.
C. Jim Swann, 2725 Dora Street, Kissimmee, reported he works for Jennings
Environmental Services and thanked the city for considering privatizing solid
waste.
D. Millard Hunt, 801 East 2nd Street, read a statement from Douglas Groseclose and
gave the Commissioners and the City Manager a partial transcript of the July 13,
1998 City Commission Meeting. Reported the Commission had said it would
work with The Society for the Preservation of Fort Mellon Park on referendum
question wording, and now there is a proposed ordinance which the society has
not had a chance to review, and has not been involved in its wording.
E. Debbra Groseclose, 444 South Elliott Avenue, requested the City Commission
meet with the people in her organization; Mayor Dale suggested she make
individual appointments.
F. Henry Sweet, Co-Chairman of The Society for the Preservation of Fort Mellon
Park, presented his view of what the city has done and what the society has done
regarding Fort Mellon Park Development.
G. Charles Rowe, speaking for William Duncan who can not speak, requested a 30
day time extension to bring the 4 vehicles on his property into compliance,
regarding notice from the city that they will be towed if not brought into
compliance.
Charles...... Authorized 30 day extension.
H. Robert Peters, 7409 Forest Hill Court, Winter Park, asked to speak about Item
#33.A; Mayor Dale requested he speak at the time the item is considered.
I. Steven Myers, 718 Oak Avenue, requested the Commission consider comments
regarding the lakefront/Fort Mellon Park made by Andres Duany in his downtown
preservation codes.
Jay......... Director of Planning and Development to provide.
1. Steven Wight, 109 Hayes Drive, requested a 30 day time extension to bring a
vehicle on his property into compliance, regarding notice from the city that it will
be towed if not brought into compliance.
Charles...... Authorized 30 day extension.
23. Approval of minutes of City Commission July 27, 1998 Work Session and July 27, 1998
Regular Meeting. Copies attached.
City Manager recommends approval.
Markae...... Approved.
24. Public hearing - second reading and adoption of Ordinances. Copies of Ordinances
attached.
A. Ordinance No. 3426, re: establishing a Franchise Ordinance for Cable
Communications Systems. Ad published July 30, 1998.
City Manager recommends adoption of Ordinance No. 3426.
Cynthia...... Adopted.
B. Ordinance No. 3427, re: adopting a Performance Appraisal System. Ad published
July 30, 1998.
City Manager recommends adoption of Ordinance No. 3427.
Tim.......
Adopted.
25. Consideration of Franchise Agreement for CATV.
Jan...... Authorized; acknowledged letter from Time Warner Cable agreeing to no Sunday
door to door solicitations for new business before noon on Sunday.
26. Consideration of Right-of-Way Use Agreement for Peter D. Molovic of Sun belt Rentals,
Inc., 1501 W. 1st Street, Sanford, Florida to install landscaping as outlined on approved
site plan. Notice sent to abutting owners on July 27, 1998. Information attached.
Plans Review Committee recommends approval as generally depicted on the attached
site plan subject to stipulations.
City Manager recommends approval as generally depicted on the attached site plan
subject to stipulations.
Jan..... Approved as recommended.
27. Consideration of Resolution No. 1790, re: authorize enter into an Urban and Community
Forestry Grant Memorandum of Agreement with the State of Florida. Resolution
attached.
City Manager recommends adoption of Resolution No. 1790.
Mike.... Adopted.
28. Consideration of Resolution No. 1792, re: authorize signatures on bank accounts and the
State Board of Administration. Resolution attached.
City Manager recommends adoption of Resolution No. 1792.
Donna...... Adopted.
29. First reading of Ordinance No. 3428, re: Amendment to the Civil Service Code.
Ordinance attached with Work Session Item No.7.
City Manager recommends approval of first reading of Ordinance No. 3428.
Cynthia &
8-24Reg....... Passed 1st reading.
30. Consideration of Condemnation Status Report/requests for extensions/demolitions.
Information attached.
1.
Condemnation No. 98-1, 111 Cedar Avenue, Lillian Jeffrey, owner. Recommend
demolition.
Charles &
8-24Reg.....
Authorized time extension to 8-24-98 for contractor to pull permits.
2.
Condemnation No. 98-6, 315 Pecan Avenue, Lona GrahamlLeslie Brown, owners.
Recommend 30 day extension, if a contractor has pulled permit prior to the August
10, 1998 meeting.
Charles &
8-24Reg...... Authorized time extension to 8-24-98 for contractor to pull permits.
City Manager recommends demolition of Condemnation No. 98-11 and 30 day extension
of Condemnation No. 98-6 (if a contractor has pulled permit prior to the August 10, 1998
meeting) .
3.
Charles.... .
811 Elm Avenue, William Kolodzeski, owner, requested 90 day time extension.
Authorized 90 day time extension.
31. (Planning and Zoning Commission Recommendations.) Information attached.
Item No.1: approved the Preliminary Subdivision Plan for Monterey Oaks, a proposed
11210t single-family residential subdivision located at 408 Upsala Road in a PD, Planned
Development (Indian Trace PD) based on and subject to staff recommendations.
Information attached. NEEDS ACKNOWLEDGMENT.
Jan..... Acknowledged.
32. Boards.
A.
Arlene......
B.
Arlene &
8-24Reg..... .
C.
Board of Adjustment. One vacancy due to the resignation of Henry Sweet.
NEED TO APPOINT A REPLACEMENT.
Applications for this Board on file from W. David Johnson, Ruth Ann Stamm,
James L. Stanton and William 1. Thomas.
Accepted Mr. Sweet's resignation & appointed Ruth Stamm.
Code Enforcement Board. Two vacancies due to the resignations of Lisa Nason
and Henry Sweet, Jr. (alternate). Information attached. NEED TO APPOINT
REPLACEMENTS.
Application for this Board on file from Dean Ray.
Appointed Fred Mobley to replace Lisa Nason; no action on appointment of an
alternate.
Historic Preservation Board. The Director of Planning and Development reported
Mike Skat has resigned from this Board effective immediately. NEED TO
APPOINT A REPLACEMENT.
Applications for this Board on file from W. David Johnson, Linda Kuhn, Gene
Newman, Walt Padgett, Frederick Rogers, Bart Rush and James L. Stanton.
Jan&
8-24Reg........ Linda Kuhn withdrew her application; no action.
33. Consent Agenda.
8-24Reg.....
Donna..... .
C.
Donna.....
Jay... .....
A.
Consideration of Bid Number IFB97/98-100, Computers (Finance Department).
Information attached.
City Manager recommends reject all bids and purchase computers under state
contract.
Tabled to 8-24-98.
B.
Acknowledgment of eleven (11) invoices in amount of$119,935.63 from Maxwell
Contracting, Inc. ($49,320.34); Conklin, Porter and Holmes ($8,943.07,
$9,705.56, $1,938.92, $13,865.14, $14,151.96, $6,808.60 and $5,134.46,
$1,302.08), Brantley & Associates ($3,333.00) and Hartman & Associates, Inc.
($5,432.50) paid during the period for previously approved lump sum contracts
per City Commission approval on October 8, 1990 and November 5, 1991.
Copies attached.
Acknowledged.
Approval of Vouchers for month of July, 1998.
Approved.
D.
Consideration of revised proposal in amount of $23,470.00 plus reimbursable
expenses, from Teng & Associates Inc., for the Phase I - Condition Study of the
Lake Monroe Seawall. Information attached with Work Session Item No. 17.
City Manager recommends approval.
Approved.
E.
Jay......
Jan..... ..
Donna.....
Mike..... .
Mike.......
Mike.......
Consideration of approval of relocation of osprey nest from a stadium pole to a
new pole which is to be placed next to the stadium. Proposal for relocation from
Wills Stucco Inc. for a cost of$I,300.00. The City's Engineering and Public
Works Departments will assist in the relocation as necessary, and the Fish and
Game Commission will be on site to examine the nest if required. Florida Power
and Light is donating and installing the new pole. Information attached.
City Manager recommends approval.
Approved.
F.
Consideration of authorization to execute the proposed funding agreement with
METROPLAN ORLANDO for FY 1998/99 in total amount of $26,647.00, based
on $0.75 per capita assessment. Information attached.
City Manager recommends authorization to execute agreement.
Authorized.
G.
City Insurance RFP. These coverages are currently provided by the Florida
League of Cities and include property, liability, auto and other miscellaneous
coverage as needed. Information attached with Work Session Item No. 16.
City Manager recommends continue to contract with the Florida League of
Cities for our current insurance coverage and lock in the premium for a two-year
period at a cost of$371,034.00 to be billed in eight (8) quarterly installments.
Authorized as recommended.
H.
Consideration to rebid IFB 97/98-92, Crawford Property Land Clearing, Filling,
Grading. Of the three bids received, two were non responsive because they failed
to follow bid directions, and the third greatly exceeded the budget estimate.
Information attached.
City Manager recommends authorization to rebid.
Authorized as recommended.
I.
Consideration of request from Seminole Audubon Society for approval to install
and maintain (with some assistance from the City Staff) purple martin nest boxes
along the lakefront. Information attached.
City Manager recommends approval.
Approved.
1.
Consideration ofInterlocal Agreement - 1999 Mens' Super Tournament. The
term ofthe agreement is October 1, 1998 through September 30, 1999 to host the
1998 ASA Men's Super Slow Pitch National Championship at the Historic
Sanford Memorial Stadium. Information attached.
City Manager recommends approval.
Approved.
K.
Consideration of commitment letter for stormwater line of credit loan.
Information attached to Work Session Item No. 12.
City Manager recommends acceptance of the Commitment and authorization to
execute same.
Donna &
8- 24Consent.......
Continued to 8-24-98.
34. City Attorney's Report
.......... None given.
35. City Manager's Report.
A. City Manager Tony VanDerworp:
Tony.......
Jan........
(1) $1,500.00 investment in an equity partnership to promote recognition of
the Orlando Sanford Airport to the business community.
Authorized, from economic development funds.
(2) 217 South Park Avenue - pay phones.
Overturned Historic Preservation Board's ruling, denied request for Certificate of
Appropriateness, and stipulated that this issue be sent back to the owner.
(3) Ordinance No. 3430, re: Fort Mellon Park - clear title.
Cynthia &
8-24Reg...... Passed 1st reading.
(4) Ordinance No. 3432, re: Set a Referendum November 3, 1998 re: Fort
Mellon Park development.
8-24Reg...... Tabled.
B.
PauL..... .
Jay......
Tony.......
Jay...... ..
Mike....... .
Tony...... .
City Manager William A. Simmons:
(1) 2926 Knudsen Avenue - emergency water service.
Authorized emergency water service with Annexation Petition to be processed for
annexation.
(2)
Historic Sanford Memorial Stadium.
Authorized to proceed with Scheme A, modified, as described in Memo
dated August 4, 1998 from Engineering Assistant.
(3) Sanford Airport Authority FY98/99 Budget.
Tentatively approved.
(4) Six month evaluation of the Police Department.
Accepted PAS's proposal in amount of approximately $14,000.00.
(5) Black Crappie Minimum size signage along lakefront.
No objection.
(6) Reserved parking in city parking lot between Post Office & Court House
for dog show participants November 6 and 7.
Concurred that parking would be first come first served as this is the same time as
the Golden Age Games.
(7) Swimming pool.
Commission requested a Joint Meeting with the School Board, after staff meetings.
(8)
8-24Consent... .
Memorandum of Understanding with FDOT re: maintenance of SR46W.
Reported this will be on the next agenda.
(9)
8-24Consent......
Cemetery Advisory Board recommendations regarding gazebo & building.
Reported these will be on the next agenda.
36. City Clerk's Report.
.......... None given.
37. City Commissioners' Reports.
A. Commissioner Eckstein. No report.
C.
8-24WS......
B.
Commissioner Williams. Asked for a status report on Mill Creek; City Manager
Simmons reported the status of the project.
Commissioner Lessard.
Requested 2 items be listed on the next Work Session: incentives to police officers
to live in the city, and discussion of the Nuisance Abatement Board.
~ . .-
D. Commissioner Lyons. Distributed a memo regarding the Sanford Airport
Authority's SANAC Committee's 150 noise study.
E. Mayor Dale. No report.