072798 ws/rm agenda
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AGENDA
Sanford City Commission Meetings
Monday, July 27, 1998
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Work Session
3:30 P.M. in the City Manager's Conference Room
1. Discussion of alternatives to provide added area codes for future phone service
needs.
2. Discussion of request for street closures and beer sales for Special Event in Ft.
Mellon Park on Sunday. August 16.1998.
3. Discussion of continuation of reduced (inside City rate) Midway - Canaan Water
Association rate structure.
4. Discussion of Addendum to Agreement with Lake Jessup Groves. Inc. for reclaimed
water.
4.1. Discussion of name change of a portion of CR 46A to H. E. Thomas. Jr. Parkway.
5. Discussion of East C~ntral Florida Regional Planning Council FY 1998-99
assessment.
6. Discussion of Right-of-Way Use Agreements with FDOT for Historic Sign age.
7. Discussion of City Commission directed changes to the proposed budget.
8. Discussion of request from Esther Szabo to recognize property at 2408 ~ S. Palmetto
Avenue as a lawfully existing nonconforming property.
9. Discussion of Code Enforcement Appeal - Agee v. City of Sanford.
10. Discussion of request from Florida Game and Fresh Water Fish Commission for
permits to erect signs at the boat ramp and along the waterfront.
11. Discussion of Employee Committee recommendations re: Term Life and Dent,lI
Insurance.
12. Discussion of board appointments.
13. Discussion of Regular Agenda items. Late items. and other items.
14. City Manager's report.
15. Discussion of City Code Review.
A. Items previously discussed/requested.
B. Continuation of review.
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Regular Meeting
7:00 P.M.
City Commission Chambers.
16. Citizen participation.
17. Approval of minutes.
, '
, .
18. Public hearing - second reading and adoption of Ordinance No. 3418. re:
Compensation of City CQmmission and Mayor: expense money.
19. Public hearing - second reading and adoption of Ordinance No. 3421. re: rezoning a
portion of property lying between West 24th Street and West 25th Street and
between Lake Av~nue and Chase Avenue (1002 W. 25th Street) from RMOI.
Multiple Family Residential-Office-Institutional. to PD. Planned Development.
20. Public hearing - second reading and adoption of Ordinance No. 3422. re: General
Employees Pension Plan.
21. Public hearing - second reading and adoption of Ordinance No. 3423. re: continued
authorization for a Temporary "Building Official" position in the Community
Development Department.
22. Public hearing - second reading and adoption of Ordinance No. 3424. re: providing
auth~rization for four (4) additional Police Officer positions in the Police
Department Uniform Division.
23. Public hearing - second reading and adoption of Ordinance No. 3425. re: authorizing
one additional Plans Examiner position and one additional Code Compliance
Inspector I position.
24. Consideration of FY 98/99 Budget.
25. First reading of Ordinances.
A. Ordinance No. 3426. re: establishing a Franchise Ordinance for Cable
Communications Systems.
B. Ordinance No. 3427. re: adopt a Performance Appraisal System.
26. Acknowledgment of Information Items from Planning and Zoning Commission
Meeting of July 9. 1998.
27. Boards: appointments/reappointments.
28. Consent Agenda.
29. City Attorney's Report
30. City Manager's Report.
31. City Clerk's Report.
32. City Commissioners' Reports.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE
WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR
HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING
THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY
OF SANFORD. (FS286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF
THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
FOR FURTHER DESCRIPTION OF AGENDA ITEMS, SEE ATTACHED MEMORANDUM
MEMORANDUM
DATE:
JULY 31, 1998
TO:
STAFF
FROM:
CITY MANAGER & CITY CLERK
RE:
JULY 27, 1998, AGENDA ITEMS
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Work Session
Second Floor
1. Discussion of alternatives to provide added area codes for future phone service needs.
Information attached.
Mayor....... Concurred that overlay would be better; Mayor to convey to Council of Mayors.
2. Discussion of request for street closures and beer sales for Special Event in Ft. Mellon
Park on Sunday, August 16, 1998. This will be a benefit for Gene Gregory's Family.
Request is to close Seminole Boulevard and 1st Street between Sanford Avenue and
Mellonville Avenue from 7:30 AM. to 4:00 P.M. Information attached.
.......... Discussed; see Item #28.G.
3. Discussion of continuation of reduced (inside City rate) Midway - Canaan Water
Association rate structure. Information attached.
Paul. . . .. . . . Concurred to continue, and review in 1 or 2 years.
4. Discussion of Addendum to Agreement with Lake Jessup Groves, Inc. for reclaimed
water. Information attached.
.......... Discussed; see Item #28.D.
4.1. Discussion of name change of a portion ofCR 46A to H. E. Thomas, Jr. Parkway. The
Board of County Commissioners has scheduled this for action on August 11, 1998 at the
9:00 a.m. meeting. Information attached.
Bill S....... Mayor to send letter to Seminole County in support of naming an appropriate
public place after Deputy Thomas, and asking Seminole County to consider placed
other than the portion of CR 46A being considered.
5. Discussion of East Central Florida Regional Planning Council FY 1998-99 assessment.
Information attached.
.......... Discussed; see Item #28.E. for action.
6. Discussion of Right-of-Way Use Agreements with FDOT for Historic Signage at the
southwest corner of 1st Street and Oak Avenue and at the northeast corner of 9th Street
and Cypress Avenue. Information attached.
.......... Discussed; see Item #28.1. for action.
7. Discussion of City Commission directed changes to the proposed budget. Information
attached.
...... . ... Discussed; see Item #24 for action.
8. Discussion of request from Esther Szabo to recognize property at 2408 IIz S. Palmetto
Avenue as a lawfully existing nonconforming property. Information attached.
Jan..... Concurred with City Manager's recommendation that Ms. Szabo apply to the Board of
Adjustment for a dimensional variance.
9. Discussion of Code Enforcement Appeal- Agee v. City of Sanford. Information attached.
Bill S......... Concurred to not appeal.
10. Discussion of request from Florida Game and Fresh Water Fish Commission for permits to
erect signs at the boat ramp and along the waterfront. Information attached.
.......... Discussed; see Item #28.F. for action.
11. Discussion of Employee Committee recommendations re: Term Life and Dental
Insurance. Information attached.
.......... Discussed; see Item #28.G. for action.
12. Board appointments.
Jan...... Directed removal of Beth Hattaway's Application, reporting she has moved.
13. Regular Agenda items, Late items, and other items.
A. Six month evaluation of the police department.
8-IOWS....... Discussed; concurred to further discuss methodology at August 10, 1998 Work
Session.
D.
F.
8-10WS &
Reg.........
H.
Charles........ .
I.
Jan......
1.
B.
Item #30.B., Resolution No. 1791, water restrictions.
Discussed; see Item #30.B. for action.
C.
Barnes alley - refuse collection. City Manager reported at least one property
owner has not paid the garbage amount on his utility bill & that under our
regulations a partial payment will result in the water being turned off for non-
payment. The Commission acknowledged same.
Disaster mitigation grant. City Manager reported Diane Crews is working on a
disaster mitigation grant for federal money to be distributed by the state, which
fitted nicely with our Mill Creek Phase 11m work, and that the application has
been sent in.
E.
Seawall repair. City Manager reported T eng & Associates is studying ways to
strengthen the seawall, and that more information will be forthcoming.
Civil Service System amendment.
City Manager reported City Attorney is reviewing the draft & has been asked to
provide comments for the August 10 Work Session, and then the Commission
could proceed with first reading if desired.
G.
Central Park Drive. City Manager reported the restructure/repaving of Central
Park Drive should be starting July 28, 1998.
Pine Shadow Apartments - occupational license.
City Manager reported repairs have been performed as required and recommended
the city issue the new owner an occupational license based on the condition of the
facilities. The Commission had no objection.
Joint Meeting with the Citizen's Advisory Board.
Discussed the Citizen's Advisory Board's invitation to meet with it August
12, and some commissioners reported they will attend.
Item #30.A., National Night Out Special Event/street closures.
Discussed; see Item #30.A. for action.
14. City Manager's report.
None given (included above).
15. City Code Review.
A. Items previously discussed/requested.
B. Continuation of review.
.......... Not discussed/reviewed.
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Regular Meeting
First Floor
16. Citizen participation.
A. Virginia Huber read a letter regarding homeless and transient individuals and the
location of facilities to provide services to them.
B. Thelma Mike reported they will disseminate and review information regarding a
referendum on Fort Mellon Park when the city provides it.
C. William Kolodzeski requested a time extension to continue making repairs on
condemned property at 327 West 9th Street.
Charles &
8-10 Reg...... Authorized continue with title search & Mr. Rowe report progress and how
serious Mr. Kolodzeski is at the August 10 Meeting.
D.
Carmer Davis, 201 Tyler Drive, reported he has removed the boat from his yard as
required by the zoning (sic) board, and asked if the Commission had decided
whether or not he could keep the boat in his yard.
Discuss grandfathering and alternatives from staff at a Work Session.
Bill S........
E.
Art Harris reported the city should demand that the state allow city residents to
keep smaller fish they catch from the lakefront.
Reported a mess around the tree in front of his house at Mellonville and Grove
Manor Drive.
Bill S.......
F.
Nell Snow, 176 Woodridge Trail, presented City Manager Simmons with
retirement/going away gifts.
17. Approval of minutes of City Commission July 6, 7 and 8, 1998 Budget Work Sessions,
July 13, 1998 Work Session, July 13, 1998 Regular Meeting and correction of June 22,
1998 Regular Meeting. Copies attached/to be available at Work Session.
City Manager recommends approval.
Markae...... Approved.
18. Public hearing - second reading and adoption of Ordinance No. 3418, re: Compensation
of City Commission and Mayor; expense money. Ad published July 16, 1998. Copy of
Ordinance attached.
City Manager recommends adoption of Ordinance No. 3418.
Cynthia...... Adopted.
19. Public hearing - second reading and adoption of Ordinance No. 3421, re: rezoning a
portion of property lying between West 24th Street and West 25th Street and between
Lake Avenue and Chase Avenue (1002 W. 25th Street) from RMOI, Multiple Family
Residential-Office-Institutional, to PD, Planned Development. Ad published July 16,
1998. Copies of Ordinance and map attached.
City Manager recommends adoption of Ordinance No. 3421.
Cynthia... ... Adopted.
20. Public hearing - second reading and adoption of Ordinance No. 3422, re: General
Employees Pension Plan. Ad published July 16, 1998. Copy of Ordinance attached.
City Manager recommends adoption of Ordinance No. 3422.
Cynthia..... Adopted.
21. Public hearing - second reading and adoption of Ordinance No. 3423, re: continued
authorization for a Temporary "Building Official" position in the Community
Development Department. Ad published July 16, 1998. Copy of Ordinance attached.
City Manager recommends adoption of Ordinance No. 3423.
, .
Cynthia....... Adopted.
22. Public hearing - second reading and adoption of Ordinance No. 3424, re: providing
authorization for four (4) additional Police Officer positions in the Police Department
Uniform Division. Ad published July 16, 1998. Copy of Ordinance attached.
City Manager recommends adoption of Ordinance No. 3424.
Cynthia..... Adopted.
23. Public hearing - second reading and adoption of Ordinance No. 3425, re: authorizing one
additional Plans Examiner position and one additional Code Compliance Inspector I
position. Ad published July 16, 1998. Copy of Ordinance attached.
City Manager recommends adoption of Ordinance No. 3425.
Cynthia... ... Adopted.
24. Budget and Millage. Information attached with Work Session Item NO.7.
Need to adopt/acknowledge:
A. The current year rolled-back millage rate of6.6928. (This is to acknowledge
the rolled-back rate for notification to the Property Appraiser as required by
Statute. )
B. A proposed millage rate of6.8700. (This is tentative and may be changed
downward at the public hearing and final consideration in September.)
C. A "Proposed" Budget for 1998/99. (This is tentative and may be changed at the
public hearing before final passage.)
D. Set a tentative budget hearing on the "proposed" budget to be held at 7:00
o'clock P.M. on September 14, 1998 in the City Commission Room.
Jan..... All adopted/acknowledged.
25. First reading of Ordinances. Copies attached.
A.
Ordinance No. 3426, re: establishing a Franchise Ordinance for Cable
Communications Systems. Information attached.
Bill S......
City Manager recommends approval offirst reading of Ordinance No. 3426.
Authorized to include prohibition on door to door solicitation on Sundays in the
franchise agreement.
Cynthia &
8-10........
Passed first reading.
B.
Ordinance No. 3427, re: adopting a Performance Appraisal System.
City Manager recommends approval offirst reading of Ordinance No. 3427.
Cynthia &
8-10....... .
Passed first reading.
26. (Planning and Zoning Commission Information Items.) Information attached.
INFORMATION ONLY /NO ACTION REQUIRED.
.... . . . . .. Acknowledged/no action taken.
27. Boards.
A. Board of Adjustment. Henry Sweet has resigned effective immediately. Memo
attached. No recommendations from Board. NEED TO APPOINT A
REPLACEMENT.
8-10......
Arlene.... .
8-10.....
D.
8-10......
Applications on file for this Board from Kathryn Stephens Hattaway, W. David
Johnson, Ruth Ann Stamm, James L. Stanton and William 1. Thomas.
No action; list 8-10.
B.
Central Examining Board. Terry Futrell's term expires August 13, 1998. Mr.
Futrell would like to be reappointed. NEED TO APPOINT/REAPPOINT.
Reappointed.
C.
Code Enforcement Board. One vacancy due to the resignation of Lisa Nason.
NEED TO APPOINT A REPLACEMENT.
Application on file for this Board from Dean Ray.
No action; list 8-10.
Historic Preservation Board.
List one vacancy on 8-10.
28. Consent Agenda.
Donna..... .
Donna..... .
Paul....... .
D.
Bill S.......
E.
Bill S.......
F.
Bill S......
A. Consideration of requests for payment of statements. Information attached.
(1) From Muller, Mintz, Kornreich, Caldwell, Casey, Crosland & Bramnick,
P.A. for Professional Services 6/05/98 thru 6/30/98: $970.22.
City Manager recommends authorization to pay.
Payment authorized.
B.
Acknowledgment offive (5) invoices in amount of$53,803.84 from LYNX
($6,666.67), Mayfair Country Club ($14,000.00), Prime Construction
($19,864.31) and Florida Environmental Assessments, Inc. ($12,587.00, $685.86)
paid during the period for previously approved lump sum contracts per City
Commission approval on October 8, 1990 and November 5, 1991. Copies
attached.
Acknowledged.
c.
Consideration of Midway - Canaan Water Association rate structure. Information
attached with Work Session Item No.3.
City Manager recommends maintaining current inside City rate structure.
Authorized to continue with review in a year or two.
Consideration of Addendum to Agreement with Lake Jessup Groves, Inc. for
reclaimed water. Information attached with Work Session Item No.4.
City Manager recommends approval.
Approved.
Consideration of East Central Florida Regional Planning Council FY 1998-99
assessment in total amount of$7,114.00. Information attached with Work Session
Item No.5.
City Manager recommends approval of advance payment from City Manager's
Contingency Fund.
Authorized.
Consideration of request from Florida Game and Fresh Water Fish Commission for
permits to erect signs at the boat ramp and along the waterfront. Information
attached with Work Session Item No. 10.
City Manager recommends approval.
Authorized, with one year sunset provision.
Tim......
Joe.... ..
Bill S.......
Mike.......
Mike &
Bill S.........
Jerry....... .
M.
Mike........
N.
G.
Consideration of awarding Prudential the contract to provide term life insurance,
at a cost of $27,013.46 for coverage the same as what the City currently has, or
$53,824.75 to implement a 1 x salary coverage for all employees. Also, awarding
Prudential the Dental Insurance which is paid for entirely by the employee desiring
coverage. Information attached with Work Session Item No. 11.
City Manager recommends awarding Prudential the contract to provide term life
insurance and dental insurance to the City's employees.
Authorized as recommended, with life insurance at 1 x for all.
H.
Consideration of application for funding under the Local Law Enforcement Block
Grants (LLEBG) program for fiscal year 1998. Information to be available at
Work Session.
City Manager recommends approval of application for funding.
Authorized.
I.
Consideration of Right-of-Way Use Agreements with FDOT to place Historic
Directory Signage at the southwest corner of 1st Street and Oak Avenue and at
the northeast corner of 9th Street and Cypress Avenue. Information attached with
Work Session Item No.6.
City Manager recommends approval.
Authorized.
1.
Consideration of request for street closures and beer sales for Special Event in Ft.
Mellon Park on Sunday, August 16, 1998. This will be a benefit for Gene
Gregory's Family. Information attached with Work Session Item No.2.
City Manager recommendation to be available at Work Session.
Authorized with street closures from Noon to 12:30 P. M.
K.
Consideration of request from The Grove Counseling Center for free use of the
Cultural Arts Center for ''Mad Hatter's Tea Party" on September 19, 1998 at 4:00
p.m. This event is to expose "at risk girls" to cultural enrichment opportunities,
and is being sponsored by non-profit organization. Information attached.
City Manager recommends rental at the Class "B" rate of$88.00.
Authorized; Commissioner Lessard & City Manager to each pay Y2.
L.
Consideration of request from Community Development for Public Works to
board up property located at the NE Corner of 13th Street & Park Avenue (1219
S. Park Avenue). This structure is condemned and demolition was approved by
the City Commission, but denied by the Historic Preservation Board. The
structure is abandoned and being used by transients. Information attached.
City Manager recommends authorization for Public Works to board up.
Authorized.
Consideration of authorization to execute agreement with the Florida Department
of Environmental Protection for a Project Grant Agreement 4 Development, for the
Coastline Park project. Information attached.
City Manager recommends authorization to execute.
Authorized.
Consideration of approval of request from the Ritz Community Theatre
Restoration Project for $18,750.00 ofCornrnunity Redevelopment Agency funds
to help defray unanticipated restoration costs (additional cost for trusses).
Authorized by the CRA on June 3, 1998.
. .
Bill S.......
City Manager recommends approval.
Authorized, and Ritz to submit more information, such as a budget.
29. City Attorney's Report
.......... None given.
30. City Manager's Report.
A. National Night Out Special Event street closures.
Mike........ Authorized as requested.
B.
Cynthia..... .
Resolution No. 1791 re: water restrictions.
Adopted.
31. City Clerk's Report.
.......... None given.
32. City Commissioners' Reports.
A. Commissioner Williams reported she attended an educational summit on Saturday
which focused on facilitating and enhancing the involvement of parents in the
education of their children.
B.
Bill S.......
Commissioner Lessard.
Discuss assessment of a fee to properties that are excessive users of public safety
services at a Work Session.
Discuss incentives to public safety employees to live in the city at a Work Session.
Bill S......
c.
Commissioner Lyons. No report.
D.
Acting Mayor Eckstein. No report.