062298 ws/rm agenda
AGENDA
Sanford City Commission Meetings
Monday, June 22, 1998
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Work Session
3:30 P.M. in the City Manager's Conference Room
.1. Clarification of Reclaimed Water Use Restrictions.
.5. Discussion of request from Seminole High School (via Gretchen M. Schapker.
Principal) for Commission to honor their $500.000.00 offer toward a swimming pool.
.6. St. Johns River Water Management District Permit for paving the road from the school to
25th Street.
1. Presentation by Bert Burch of Timberline Communications. Inc. on Web Site.
2. Discussion of Interlocal Agreement with Seminole County re: 17-92 Redevelopment
Planning Agency.
3. Discussion of General Employee Pension Plan amendments.
4. Update on City Manager's negotiations.
5. Update on Court House.
6. Discussion of voting delegate to attend the 72nd Annual Conference of the Florida
League of Cities. Inc.
7. Discussion of board appointments.
8. Discussion of Regular Agenda items. Late items. and other items.
9. City Manager's report.
10. Discussion of City Code Review.
A. Items previously discussed/requested.
B. Continuation of review.
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Regular Meeting
7:00 P.M.
City Commission Chambers.
10.5. Presentation.
10.6. Announcement.
11. Citizen participation.
12. Approval of minutes.
13. Public hearing 4 second reading and adoption of Ordinance No. 3409. re: amending
the Personnel ~ules and Regulations Section 1O.9(F). Educati9nal Assistance
Repayment method. and Section 1l.15(A). Hours Worked for Overtime Calculation.
14. Public hearing - second reading and adoption of Ordinance No. 3413. re: rezone a
portion of property lying between West First Street and West Second Street and
between Avocado Avenue and Olive Avenue (1201 West First Street) from RMOI.
M...ltiple Family I!esidential-Oflice-Institutional. to GC-2. General Commercial.
15. Public hearing - second reading and adoption of Ordinance No. 3415. re: amending
the Land Development Regulations. Chain Link Fence regulations.
16. Continuation of consideration of request to rescind Right-of-W~y Use Agreement.
17. Continuation of consideration of request from L. E. Walker to sell "state approved"
sparklers from a tent.
18. Consideration of request for continued garbage pick-up in alley between Sanford
Avenue and Hibiscus Avenue and Grandview Avenue. and to pursue the City's
right of ingress/egress for utility purposes in the east/west alley.
19. First reading of Ordinances.
A. Ordinance No. 3414. re: annexing a portion of the property lying between
East Lake Mary Boulevard and North Way and between CR427 and
Central Florida Greeneway.
B. Ordinance No. 3416. re: annexing a portion of the property lying between
Sweet Gum Court extended westerly and W, Lake Mary Boulevard and
between Highw~y 17-92 and Live Oak Boulevard (306 West Lake Mary
Boulevard).
C. Ordinance No. 3417. re: annexing a portion of the property lying between
Skogen Ct. and W. CR 46A and between Upsala Road and Fairw~y Dr. (154
Upsala Rd.).
D. Ordinance No. 3418. re: Commissioners' compensation.
E. Ordinance No. 3419. re: annexing a portion of the property lying between
Celery Avenue and SR 46E and between Brisson Avenue and Roseberry
Lane extended southerly (2350 SR 46).
20. Consideration of recommendations from Planning and Zoning Commission Meeting
of June 4. 1998.
21. Boards: appointments/reappointments.
22. Consent Agenda.
23. City Attom~y's Report
24. City Man~ger' s Report.
25. City Clerk's Report.
26. City Commissioners' Reports.
27. Adoption of Emergency Ordinance No. 3420 re: temporary fireworks ban.
28. Pool at Seminole High School.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE
WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR
HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING
THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY
OF SANFORD. (FS286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO P ARTICIP ATE IN ANY OF
THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
FOR FURTHER DESCRIPTION OF AGENDA ITEMS, SEE ATTACHED MEMORANDUM
MEMORANDUM
DATE:
JUNE 24, 1998
TO:
STAFF
FROM:
CITY MANAGER & CITY CLERK
RE:
JUNE 22, 1998, AGENDA ITEMS
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Work Session
Second Floor
.1. Clarification of Reclaimed Water Use Restrictions.
.......... Mayor Dale requested clarification of the restrictions, whether or not car washing in the
grass after 8:00 P. M. is permitted. Paul Moore to check with Seminole County. See
Item #24.A.
.5. Discussion of request from Seminole High School (via Gretchen M. Schapker, Principal)
for Commission to honor their $500,000.00 offer toward a swimming pool. Information
attached.
.......... Concurred to honor the $500,000.00 offer, with the School Board to donate the land and
$250,000.00 and share the operation and maintenance costs. See Item #26 for action.
.6. St. Johns River Water Management District Permit for paving the road from the school to
25th Street.
.......... Discussed; see Item #24.B for action.
1. Presentation by Bert Burch of Timberline Communications, Inc. on Web Site.
Information attached.
.......... Presentation given; see Item #24.D for action.
2. Discussion ofInterlocal Agreement with Seminole County re: 17-92 Redevelopment
Planning Agency. Information attached.
.......... Discussed; see Item #22.H. for action.
3. Discussion of General Employee Pension Plan. Information attached.
Donna &
7-13Reg...... Discussed; concurred with recommendations; prepare ordinance to amend.
4. Report from Mayor on negotiations with Tony VanDerworp.
.......... Bill Colbert reviewed the proposed contract as agreed upon by the Mayor and City
Manager and by Mr. VanDerworp. See Item #24.E for action.
5. Report from Mayor on Court House/City Hall.
.......... Discussed appointing Mayor, City Manager and City Attorney as the City's
representatives to negotiate with Seminole County's representatives regarding Seminole
County's purchase of City Hall. See Item #24.C for action.
6. Consideration of selection of a voting delegate to attend the Florida League of Cities, Inc.
72nd Annual Conference.
.......... Discussed appointing Commissioner Lessard as the voting delegate. See Item #24.F for
action.
7. Board appointments.
Jan..... Bill Simmons reported receipt ofa phone message from Sara Jacobson, that she does not
want to be considered for appointment to any board.
8. Regular Agenda items, Late items, and other items.
#19.D. Bill Simmons noted this ordinance only addresses salary, as the Commission
discussed, and not expenses. See Item #19.D. for action.
9. City Manager's report.
A. Reported he will authorize a $2,450.00 Change Order to the Contract for repairs
to the Museum roof, to increase the scope to include the roof over the old
museum. There were no objections.
B. Reported receipt of a written request from the Society for the Preservation of Fort
Mellon Park for an approximately $2,000.00 donation to send out information
similar to what the city sent out, and that he will tell them that there is no
requirement to spend taxpayers' dollars this way and deny the request. The
Commission concurred.
10. City Code Review.
A. Items previously discussed/requested.
.......... Not discussed.
B. Continuation of review.
.......... Not discussed.
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Regular Meeting
First Floor
10.5. Presentation - Police Explorer of the Year Award.
.......... Mayor presented to Theresa Ryan.
10.6. Announcement.
.......... Mayor Dale announced the Citizens Advisory Board will meet Wednesday, July 8, 7:00 P.
M. in the Conference Room.
11. Citizen participation.
A. Tyrone Alexander appeared re: Arthur Barnes and reported the group's
appreciation for the way Hearing Officer Tim McCauley handled the hearing, and
that he did a fine, professional, job.
B. Beverly Pinkney appeared re: Arthur Barnes, distributed information to the
Commission, City Manager, City Attorney and City Clerk, and reported the Police
Department did not follow its own Policies and Procedures, or the City's
Personnel Rules and Regulations in the firing of this officer.
C. A man read portions of a letter from Officer Barnes and distributed copies to the
Commission, City Manager, City Attorney and City Clerk.
D. Heidi Lyals, 606 Osceola, Sanford, reported problems with the police department's
handling of an accident she was in, and the lack of response to repeated requests
for a copy of the police report. Mayor Dale requested she discuss the matter with
him at another time.
12. Approval of minutes of City Commission June 02, 1998 Special Meeting, June 8, 1998
Work Session and June 8, 1998 Regular Meeting. Copies attached/to be available at
Work Session.
City Manager recommends approval.
Markae...... Approved.
13. Public hearing - second reading and adoption of Ordinance No. 3409, re: amending the
Personnel Rules and Regulations Section 10.9(F), Educational Assistance Repayment
method, and Section 11.15(A), Hours Worked for Overtime Calculation. Ad published
June 11, 1998. Copy of Ordinance attached.
City Manager recommends adoption of Ordinance No. 3409.
7-13WS...... Tabled to next Work Session.
14. Public hearing - second reading and adoption of Ordinance No. 3413, re: rezone a portion
of property lying between West First Street and West Second Street and between
Avocado Avenue and Olive Avenue (1201 West First Street) from RMOI, Multiple Family
Residential-Office-Institutional, to GC-2, General Commercial. Gary Davis,
owner/applicant. Ad published June 11, 1998. Copies of Ordinance and map attached.
City Manager recommends adoption of Ordinance No. 3413.
Cynthia..... Adopted.
15. Public hearing - second reading and adoption of Ordinance No. 3415, re: amending the
Land Development Regulations, Chain Link Fence regulations. Ad published June 11,
1998. Ordinance attached.
City Manager recommends adoption of Ordinance No. 3415.
Cynthia..... Adopted.
16. Continuation of consideration of request from Ruth and Kathy Stamm to rescind Right-of-
Way Use Agreement granted to Ms. Missouri Swofford in March, 1998, to build a fence.
Tabled on 6/08/98 to 6/22/98. Information attached.
City Manager recommendation to be available at meeting.
7-13 &
Jan........ Continued to 7-13 Regular Meeting.
17. Continuation of consideration of request from L. E. Walker to sell "state approved"
sparklers from a tent to be located at Seminole Towne Center from June 25 through July
4, 1998. Tabled on 6/08/98 to 6/22/98. Information attached.
City Manager recommends denial.
Jan...... Denied.
18. Consideration of request from residents for continued garbage pick-up in alley between
Sanford Avenue and Hibiscus Avenue and Grandview Avenue, and to pursue the City's
right of ingress/egress for utility purposes in the east/west alley. Information attached.
City Manager recommendation to be available at meeting.
Bill S...... George Wallace gave Bill Simmons a copy ofa recorded easement for a north-
south alley, and the City Manager reported Staffwill review this with other
information and report the status of the alley closures to the Commission.
19. First reading of ordinances.
A. Ordinance No. 3414, re: annexing a portion of the property between East Lake
Mary Boulevard and North Way and between CR 427 and Central Florida
Greeneway. Baker Farms Inc., owner.
Information attached: Map
Petition
Application
Routing Memo (Department Heads recommend annexation)
Ordinance No. 3414
City Manager recommends approval offirst reading of Ordinance No. 3414.
Cynthia &
7-13Reg...... Passed 1st reading.
B. Ordinance No. 3416, re: annexing a portion of the property between Sweet Gum
Court extended westerly and W. Lake Mary Boulevard and between Highway 17-
92 and Live Oak Boulevard (306 West Lake Mary Boulevard). Ellen Thomas,
owner.
Information attached: Map
Cynthia &
7-13........
Cynthia &
7-13.......
Bill S &
Bill C........
Petition
Application
Routing Memo (Department Heads recommend annexation)
Ordinance No. 3416
City Manager recommends approval offirst reading of Ordinance No. 3416.
Passed 1 st reading.
c.
Ordinance No. 3417, re: annexing a portion of the property lying between Skogen
Ct. and W. CR 46A and between Upsala Road and Fairway Dr. (154 Upsala Rd.).
Milner and Gussie Ryals, owners.
Information attached: Map
Petition
Application
Routing Memo (Department Heads recommend annexation)
Ordinance No. 3417
City Manager recommends approval offirst reading of Ordinance No. 3417.
Passed 1 st reading.
D.
Ordinance No. 3418, re: Commissioners' compensation. Copy to be available at
Work Session.
Tabled, City Manager to research comparable expense payments to Commissioners
in other entities, and City Attorney to research when an increase in the expense
monies would be effective.
E.
Ordinance No. 3419, re: annexing a portion of the property lying between Celery
Avenue and SR 46E and between Brisson Avenue and Roseberry Lane extended
southerly (2350 SR 46). Outreach Deliverance Center, owner; Josephine Barriner,
contact.
Information attached: Map
Petition
Application
Routing Memo (Department Heads recommend annexation)
City Manager recommendation to be available at Work Session.
Bill C &
7 -13 Reg....... City Manager recommended denial; Commission authorized preparation of an
ordinance to annex the property.
20. (Planning and Zoning Commission Recommendations.) Information attached.
Item 1. Approved the Preliminary Subdivision Plan dated May 29, 1998 for Placid
Woods, Phase III. NEEDS ACKNOWLEDGMENT.
Jan...... Acknowledged.
21. Boards.
A. Citizens Advisory Board. There is one vacancy (Commissioner Eckstein's
appointee). Need to appoint one member.
Applications for Appointment to the Citizens Advisory Board on file from George
Ronald Anderson, Jr., P. Douglas Groseclose, and Sara Jacobson.
7-13........ No action.
B. Community Redevelopment Agency. There is one vacancy, created by Walt
Nason's resignation. Information attached. Need to appoint Tom Ball as
recommended by the Seminole County Commission.
Arlene......... Appointed Tom Ball.
C. Planning and Zoning Commission. Terms of Ben Dyal and Helen L. Stairs expire
June 30, 1998. Neither can be re-appointed.
Applications for appointment to Planning and Zoning Commission on file from W.
David Johnson, Jerry W. Mills, Richard F. Huber, and Andrew Kutz.
Arlene........ Appointed Andy Kutz to replace Ben Dyal, and appointed Tim Hudson to replace
Helen Stairs.
22. Consent Agenda.
A. Consideration of Bids.
(1) Number IFB97/98-75, Computer Equipment Service Agreement - Police
Department. Information attached.
City Manager recommends accepting the lowest bid, which meets
specifications, from The Computer Factory, in total amount of $6,026.00.
Joe & Roger....... Accepted as recommended.
(2) Number IFB97/98-85, Painting Park Facilities - Parks and Recreation
Department. Information attached.
City Manager recommends accepting the lowest bid, which meets
specifications, from Home Elegant Painting, in total amount of$10,808.00.
Mike & Roger....... Accepted as recommended.
Donna..... .
Donna..... .
Tom.. .......
Mike......
B. Consideration of requests for payment of statements. Information attached.
(1) From Muller, Mintz, Kornreich, Caldwell, Casey, Crosland & Bramnick,
P.A. for Professional Services May 15 thru May 29, 1998: $263.16.
City Manager recommends authorization to pay.
Authorized.
C.
Acknowledgment of eight (8) invoice in amount of $41 ,294.85 from Conklin,
Porter & Holmes ($6,428.91, $2,992.41, $8,728.22, $1,916.91, $4,260.51,
$4,067.89), Solin and Associates, Inc. ($7,500.00) and Architects Design Group,
Inc. ($5,400.00) paid during the period for previously approved lump sum
contracts per City Commission approval on October 8, 1990 and November 5,
1991. Copies attached.
Acknowledged.
D.
Consideration of request for transfer offunds in the amount of$10,000.00 from
Public Safety Ambulance Rescue Services Account to Public Safety Fire Control -
First aid supplies. Additional requests for rescue transport service have created a
shortfall in this line item. Information attached.
City Manager recommends approval.
Approved.
E.
Consideration of request from Seminole H. O.P.E. and West Sanford Boys & Girls
Club to close Persimmon Avenue at McCracken Road and 8th Street from 10:00
a.m. to 5:00 p.m., in conjunction with a Family Fun Festival on July 31, 1998.
Information attached.
City Manager recommends approval.
Approved.
F.
Consideration of request from First United Methodist Church to close Park
Avenue between 4th and 5th Streets from 4:30 p.m. to 9:00 p.m. on June 26,
1998, in conjunction with a Community Vacation Bible School Block Party.
Mike.......
Tim.......
Bill S......
Joe.......
PauL.... .
Information attached.
City Manager recommends approval.
Approved.
G.
Consideration of extension of the existing contract with Insurance Servicing &
Adjustment Company for the City's workers' compensation claims handling, for
FY 98/99 at the current cost level of .165% payroll. Information attached.
City Manager recommends approval of extension.
Approved.
H.
Consideration ofInterlocal Agreement with Seminole County re: 17-92
Redevelopment Planning Agency. Information attached with Work Session Item
#2.
City Manager recommends approval of the Interlocal Agreement, appointment
of representatives as identified at Work Session, and requesting correction of the
17 and 92 boundary as soon as possible.
Approved Interlocal Agreement and accepted Kevin Fall's explanation that the
boundary would be corrected as discussed in Work Session. Mr. Fall to advise
when it is appropriate to appoint representatives.
I.
Consideration of request from the Police Department to expend $305.71 from the
Law Enforcement Trust Fund to assist in the purchase of substance abuse
prevention books and Teacher Guide. Information attached.
Approved.
1.
Consideration of matching grants from St. Johns River Water Management District
to install reclaimed water lines. Matching amounts are $50,000.00 and
$58,000.00.
City Manager recommends acceptance of grants.
Accepted.
23. City Attorney's Report
.......... None given.
24. City Manager's Report.
A. Resolution to restrict the use of Reclaimed Water.
.......... Mayor Dale reported Paul Moore had contacted Seminole County and found Seminole
County does not allow cars to be washed in residential areas; and if there are no
interpretations to the contrary, he will interpret our restrictions the same way. There were
no other interpretations.
Bill S.......
B.
Request from the developer of the school in Lake Mary for the City of Sanford to
enter into an application to the St. Johns River Water Management District for
temporary paving of the portion ofRantoul Lane in Sanford.
Authorized Mayor to sign letter to SJRWMD asking for this authorization,
predicated on having discussion with the developer and insuring that all costs for
same are borne by the developer, and entering in to an agreement that states the
City of Sanford is not responsible for the maintenance.
C. Negotiations with Seminole County for Seminole County's purchase of City Hall.
.......... Appointed Mayor, City Manager and City Attorney (for legal aspects) to represent the
City in these negotiations.
D.
Donna.....
Web Site.
Authorized Agreement with Timberline Communications to host Sanford's Web
Site on the Orlando Live Web, at no cost to the City; further, Timberline
Communications to provide a dedicated Analog phone line and a modem line to
Sanford for connection, with City to pay $120 per month.
E.
Jan.......
Employment Agreement with Tony VanDerworp.
Authorized Employment Agreement as presented and discussed at Work Session.
F.
Jan........
Voting Delegate at the Florida League of Cities Conference.
Designated Commissioner Lessard the City's voting delegate.
25. City Clerk's Report.
.......... None given.
26. City Commissioners' Reports.
A. Commissioner Eckstein. None given.
B. Commissioner Williams. None given.
C. Commissioner Lessard. Reported he will be bringing back an ordinance to assess a
public safety fee against properties that are frequent users of public safety services.
D. Commissioner Lyons. Reported the Florida Game and Fresh Water Fish
Commission should not put up Black Crappie fish size limit signs along Seminole
Boulevard every 500 feet, as there are too many signs already.
E. Mayor Dale. No report.
27. Adoption of Emergency Ordinance No. 3420 re: temporary fireworks ban.
Joe &
Tom........ Adopted.
Charles...... Authorized to refund aU fees associated with permits for fireworks sales, including
the tent permit fee, after July 4, 1998.
28. Pool at Seminole High School.
Bill S....... Authorized funding in amount of $500,000.00, provided the School Board donates
the 3 1;2 acres at Seminole High School, a schedule of activities acceptable to the
City Commission is worked out, and the City Manager negotiates an acceptable
method of payment of the operating and maintenance costs.