042296 ws/rm agenda
AGENDA
Sanford City Commission Meetings
Monday, April 22, 1996
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Work Session
4:30 o'clock P. M.
City Manager's Conference Room
1. Discussion of request from Foundation of Early Education, for
City assistance re: tribute to Lillie B. Merthie.
2. Discussion regarding request from Richard Maryanski, for
permission to apply to the Planning and Zoning Commission, for
non-conforming use for Bed and Breakfast at 1900 Magnolia
Avenue.
3. Discussion regarding Lake Monroe Marina Lease Modification.
4. Review of proposed lease with the Sanford Airport Authority.
5. Discussion of Agreement with Seminole County for conveyance of
City property.
6. Discussion of Impact Fee Update.
7. Discussion of Investment Policy Resolutions.
7.5. Barking dogs.
8. Discussion of Board apPOintments/re-apPOintments.
9. Discussion of Regular Agenda Items and other items.
10. City Manager's Report.
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Regular Meeting
7:00 o'clock P.M.
City Commission Room
11. Presentation of the Twelfth Annual Warren E. "Pete" Knowles
Award.
12. Presentation of Explorer of the Year 1995.
13. Public Hearing to consider Dreamwold Duplex Properties Special
Assessment District.
NEED TO RECESS THE CITY COMMISSION MEETING
AND HOLD AN EQUALIZING BOARD MEETING
THEN RECONVENE THE CITY COMMISSION MEETING
14. Consideration of Resolution No. 1725 for Dreamwold Duplex
Properties Special Assessment District.
15. Public Hearing to consider second reading and adoption of
ordinances.
16. Consideration of Application for Determining Discontinued Non-
Conforming Uses re: 507 Oak Avenue.
17. Consideration of Lease Agreement with the Sanford Airport
Authority.
18. Discussion regarding request from Richard Maryanski, for
permission to apply to the Planning and Zoning Commission, for
non-conforming use for Bed and Breakfast at 1900 Magnolia
,
Avenue.
19. Consideration of Agreement with Seminole County for conveyance
of City property.
20. Consideration of Investment Policy Resolution, and Resolution
authorizing signatures on all Barnett Bank Accounts.
21. Consideration of request from Seminole County for the City of
Sanford to adopt a Resolution proclaiming the week of April
29, 1996 through May 5, 1996 as "Law Week".
22. Consideration of Interlocal Subrecipient Agreement for CDBG,
HOME, and SHIP Programs for funding year 1993/94.
23. Board appointments/re-appointments.
24. Consent Agenda.
25. Information regarding invoices paid during the period for
previously approved lump sum contracts.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING, OR
HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS 286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY
OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
26. Request from Foundation of Early Education, for City
assistance re: tribute to Lillie B. Merthie.
27. Consideration of bids for Bid #95/96-15A, Rebid of Fairmont
Drive Sewer Rehabilitation Project.
28. Consideration of request to close a portion of a street in the
county's Five Points Complex in conjunction with a Special
Event on May 11, 1996.
29. Modification of Lease with Lake Monroe Harbour, Inc.
30. Authorization to prepare ordinance to rename a portion of
Persimmon Avenue to Merthie Drive.
31. Authorization to execute Economic Development Incentive
Agreement with Conveyor Systems.
MEMORANDUM
April 23, 1996
TO:
STAFF
FROM:
CITY MANAGER & CITY CLERK
RE:
APRIL 22, 1996 AGENDA ITEMS.
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Work Session
Second Floor
1. (Tribute - Lillie B. Merthie.) Information attached.
Discussed; concurred to rename the portion of Persimmon Avenue
between 16th and 18th Streets to Merthie Drive, and to have a
celebration unveiling the street sign and to read a resolution
honoring Ms. Merthie at the celebration; see Items #26 & 30
for action.
2.
(Bed and Breakfast - 1900 Magnolia Avenue.)
attached.
Information
Concurred to authorize; see Item #18 for action.
3. (Lake Monroe Marina Lease Modification.)
Discussed; concurred with City Manager's recommendation; see
Item #29 for action.
4. (Sanford Airport Authority lease.)
Notavailable; no action taken.
5. (Agreement with Seminole County for conveyance of City
property. )
Discussed; see Item #19 for action.
6.
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(Impact Fee update.) Information attached.
Discussed; concurred that Staff determine the cost feasibility
of a 4 field ballfield complex, or similar, and report to the
Commission in about 1 month or during budget work sessions.
7. (Investment Policy Resolutions.) Information attached.
Discussed; see Item #20 for action.
7.5. (Barking dogs.)
Discussed Code Enforcement Citation
applicability for barking dog situations.
procedures
and
8. (Board appointments/re-appointments.)
Discussed appointments to the Cemetery Advisory Board. See
Item #23 for action.
9. (Regular Agenda Items and other items.)
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A. Outdated equipment being used by the City/County
Investigation Bureau.
Discussed equipment in use, availability of other equipment
upon request, inclusion of replacement equipment in next
year's budget.
(City Manager's Report.)
A.
Court House expansion.
report.
Ci ty Manager gave a status
B. Florida League of Cities Convention - opportunity to
purchase advertising space in the Program. Declined as
in the past.
Log cabin.
Discussed; concurred that it is a safety hazard and needs to
be removed, with Staff to determine best method (city crews or
contract out).
D. Historic Preservation Board action on Violetta Williams'
requests for Certificates of Appropriateness. The City
Manager reported that at the April 11th HPB meeting
Attorney Tom Greene was present to represent Violetta
Williams and there was a court reporter present; the HPB
tabled Ms. Williams' requests until the next HPB meeting
in order to request the city to provide a City Attorney
to represent the HPB, since Ms. Williams was represented
by an attorney.
Discussed; concurred that the Historic Preservation Board does
not take quasi-judicial action, that its actions are
appealable to the City Commission, and to demur from providing
a City Attorney for the Historic Preservation Board.
E. Gas Properties' Fina Station. The City Manager reported
that last week their attorney offered to discuss
settlement; meanwhile, this case is again headed to
court.
F. Violetta Williams' properties. The City Manager reported
that since the last meeting there has been one call to
612 Park Avenue involving a disturbance and one call to
611 Oak Avenue which was probably a car blocking the
road.
G. Souths ide Park. The City Manager reported there have
been no significant calls to Souths ide Park since it was
last discussed.
H. FDOT proposal to re-stripe 1st Street between French
Avenue and Avocado Avenue. The City Manager reported
that FDOT proposes to eliminate the on-street parking,
provide 2 thru lanes in each direction with a center turn
lane, and lengthen the turn lanes west of French Avenue.
Further, if we want to pursue this, we will need to hold
a public hearing for public input, then adopt a
resolution in support of it.
The Commission requested FDOT review the entrance and exit and
speed limit at Sanford Landings; and concurred that FDOT
review French Avenue at 2nd Street as the City Manager
reported.
The Commission requested City Staff to review French Avenue at
13th Street for signalization and/or a turn lane.
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The Commission requested City Staff to again review McCracken
Road and Airport Boulevard.
I. Item No. 27, Rebid of Fairmont Drive Sewer Rehabilitation
Project.
Discussed; see Item No. 27 for action.
J. Item No. 28, street closure in conjunction with a Special
Event.
Discussed; see Item No. 28 for action.
K. Item No. 31, Economic Assistance Grant to Conveyor
Systems.
Discussed; see Item No. 31 for action.
L. Improvements to City Hall telephone system. The City
Manager reported Staff is working with Southern Bell for
improvements. to better handle incoming calls, better
route calls, and reduce the impact to staff, including an
automatic telephone answering system and voice mail.
Further, the improvements could be accomplished with
little or no additional cost over the present monthly
cost by converting to the State of Florida ESSEX system.
The improvements would give us a system more ready to
accept fibre optic connections. Sprint's monthly
maintenance cost appears to be about 1/3 the cost of
BellSouth's monthly maintenance cost for the system, and
this is still being reviewed. If we decide to use other
than our present provider for the system enhancements we
would need to advertise for Requests for Proposal.
If staff finds that the maintenance costs are about the same,
then at the next Commission meeting he will present a more
formal proposal regarding this system, with more detailed
information and a recommendation for funding.
M. Item No. 24.B.
Discussed; see Item No. 24.B. for action.
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Regular Meeting
First Floor
11. (Twelfth Annual Warren E. "Pete" Knowles Award.) Presentation
of plaque, and adoption of Resolution No. 1726.
Resolution adopted, and it and plaque presented to Ms.
Bartholomew.
12. (Explorer of the Year 1995.) Presentation of Certificate.
Certificate presented to Lt. Louis Nater.
13. (Public Hearing Dreamwold Duplex Properties Special
Assessment District.)
Ad published April 7 and 14, 1996 and owners notified April
11,1996.
After public hearing is concluded, make a final decision to
levy the special assessments as advertised. NEED A MOTION.
.... Moved to levy the special assessments.
NEED TO RECESS THE CITY COMMISSION MEETING
AND HOLD AN EQUALIZING BOARD MEETING
THEN RECONVENE THE CITY COMMISSION MEETING
Recessed, reconvened.
14. (Resolution No. 1725), re: approve the (adjusted and
equalized) assessments in the Dreamwold Duplex Properties
Special Assessment District.
City Manager recommends adoption of Resolution No. 1725.
~~... Adopted.
15. (Public Hearing - second reading and adoption of ordinances.)
Copies of ordinances attached. Ads published April 11, 1996.
A. Ordinance No. 3294, re: Amend Section 28-43 of Article
III by establishing utility deposit procedures and
interest payment.
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Adopted.
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B. Ordinance No. 3295, re: Amend Ordinance No. 3230, and its
amendments, and adopt an amended Classification and Pay
Plan to add (1) temporary "Contracts Technician" position
and one (1) temporary part-time "Secretary II" position
to the Community Development Department, conditioned upon
continued grant funding.
Adopted.
16. (507 Oak Avenue.) Owner notified April 5, 1996. Information
attached.
City Manager recommends discontinuation of non-conforming use
for property located at 507 Oak Avenue.
~. Discontinued.
17. (Lease Agreement - Sanford Airport Authority.)
u);; City Manager recommendation to be available at Work Session.
6 ~ (3 f;i t- Not available; no action taken.
18. (Bed and Breakfast 1900 Magnolia Avenue.
attached with Agenda Item No.2.
City Manager recommendation to be available at Work Session.
Information
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Authorized Mr. Maryanski to apply to Planning and Zoning
Commission for the non-conforming use.
19. (Agreement with Seminole County for conveyance of City
property. )
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City Manager recommends approval.
Authorized execution of Contract for Purchase and Sale subject
to the City Attorney's review.
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Authorized execution of proposed agreement with the Golf
Course Lessee for disbursement of cost to cure dollars.
20. (Investment Policy Resolutions.) Information attached with
Agenda Item No.7.
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City Manager recommends adoption of Resolution No.
(Investment Policy), and adoption of Resolution No.
(authorizing signatures on all Barnett Bank Accounts).
1727
1728
Adopted.
21. (Resolution - "Law Week".) Information attached.
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City Manager recommends approval.
Adopted.
22. (Interlocal Subrecipient Agreement.) Information attached.
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City Manager recommends authorization to execute said
Interlocal Subrecipient Agreement with Seminole County for
CDBG, HOME and SHIP Program funding in an amount not to exceed
$231,442.00.
Authorized.
(Board appointments/re-appointments.)
A. Cemetery Advisory Board: The terms of Bernard Mitchell
and Bette Gramkow expire March 12, 1996 and March 27,
1996, respectively; both have served the maximum number
of terms and are not eligible for re-appointment.
Committee recommended replacements attached (Bill
Welborn, Christopher Neal, Eunice Wilson).
Need to appoint two replacements.
Information attached regarding continuation of this
board.
Appointed Christopher Neal and Eunice Wilson.
B. Nuisance Abatement Board: Need to appoint five (5)
members, with initial terms staggered: 3 members
appointed for 2 year initial terms; and 2 members
appointed for 1 year initial terms.
No action taken; list May 13, 1996.
(Consent Agenda.)
A.
Consideration of
Copies attached.
to pay.
requests for payment of statements.
City Manager recommends authorization
(1) From Muller, Mintz, et al for professional
services from 3/4/96 thru 3/27/96.........$1,006.97
(2) From City Attorney for professional services
for the month of March, 1996..............$9,091.66
Payment authorized.
B. Consideration of Contract with Orlando Steel Enterprises
for Derby Park Fencing, (Recreation and Parks
Department). Information attached. City Manager
.
~- recommends piggyback on Seminole County Bid #A/R-340 in
/ amount of $9,833.47, for fencing materials, with funding
~ to come from Florida Recreation Development Assistance
~ A .t Program Grant.
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. ... Approved as recommended.
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C. Approval of Minutes of April 8, 1996, Work Session; and
April 8, 1996, Regular Meeting. Copies enclosed.
Approved.
D. Bid No. 95/96-35, Removal of French Avenue Elevated Water
Tank (Utility Department). Memo and tabulation of bid
attached.
City Manager recommends acceptance of lowest bid, from
Phoenix Wrecking, in amount of $14,400.00.
Accepted.
The following eight (8) invoices totalling $65,079.39 have
been paid per City Commission approval on October 8, 1990, and
November 25, 1991: Ardaman and Associates $1,421.00; Conklin,
Porter & Holmes $548.60, $1,650.78, $1,855.25, $37,406.32,
$17,244.78, $3,047.73; and Seminole County Public Works
Administration $1,904.93. Copies attached.
Acknowledged.
(Request from Foundation of Early Education, for City
assistance re: tribute to Lillie B. Merthie.)
Authorized to proceed to rename that portion of Persimmon
Avenue between 16th Street and 18th Street to Merthie Drive,
and to have a celebration when the street signs are dedicated
and to read a resolution at the celebration/dedication.
(Bid #95/96-15A, Rebid of Fairmont Drive Sewer Rehabilitation
proj ect. )
Accepted bid from Wharton-Smith in amount of $79,500.00.
(Close a portion of a street in the county's Five Points
Complex in conjunction with a Special Event on May 11,1996.)
Authorized to close on May 11, 1996 from 9:00 A. M. to 3:00 P.
M.
(Modification of Lease with Lake Monroe Harbour, Inc.)
Authorized preparation of Modification to expand the leasehold
into part of Lot 7 and to remove the lessor's agreement to not
permit competing businesses on the Marina; authorized
execution of Modification after review by City Attorney.
(Authorization to prepare ordinance to rename a portion of
Persimmon Avenue to Merthie Drive.)
Authorized.
(Authorization to execute Economic Development
Agreement with Conveyor Systems.)
Authorized, subject to City Attorney's review.
Incentive