032596 ws/rm agenda
AGENDA
Sanford City Commission Meetings
Monday, March 25, 1996
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Work Session
4:30 o'clock P.M.
City Manager's Conference Room
1. Presentation by Herbert Cherry.
2. Presentation by Rick Walke regarding Solid Waste Division
Operation as requested by Commissioner Lyons.
3. Discussion regarding Airport Lease Agreement as requested by
Commissioner Lyons.
4. Discussion of Consultant Contract Amendment for Public Safety
Complex.
5. Discussion of Amendment to Educational Assistance Program.
6. Discussion of short-term economic business stimulation events.
7 . Discussion of proposed ordinance to amend Section 28-43 of the
Sanford City Code regarding utility deposit procedures and
interest payments.
8. Discussion regarding board appointments/re-appointments.
9. Discussion of Legislative Issues.
10. Discussion of Regular Agenda Items and other items.
11. City Manager's Report.
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Regular Meeting
7:00 o'clock P.M.
City Commission Room
12. Public Hearing to consider second reading and adoption of
ordinances.
13.
Consideration of request from George W. Currie
reduction of the two thousand (2,000)
requirement between alcoholic beverage sales
and churches.
for a waiver or
foot distance
establishments
14. Consideration of requests for street closures and/or sale and
consumption of alcoholic beverages in conjunction with Special
Events.
15. Consideration of Right-Of-Way Use Agreement for continued use
of existing concrete parking area for residential purposes at
610 South Laurel Avenue.
16. Consideration of Letter Agreement with Conklin, Porter and
Holmes for "incremental" increase in amount of $11,000.00
regarding Mill Creek/Cloud Branch - Year 2 Project.
17. Consideration of request from Bosek, Gibson & Associates, Inc.
for fee adjustment in amount of $21,490.00 regarding
renovation of City Hall HVAC System.
18. Consideration of Resolution No. 1724, re: Dreamwold Special
Assessment District.
19. Consideration of Athletic Officiating Contract.
20. Information from Planning and Zoning Commission Meeting of
Thursday, March 7, 1996.
21. Board appointments/re-appointments.
22. Consent Agenda.
23. Information regarding invoices paid during the period for
previously approved lump sum contracts.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING, OR
HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS 286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY
OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
24. Recommendation from Planning and Zoning Commission Meeting of
Thursday, March 21, 1996.
25. Seminole County Tourist Development Council Grant for Soap Box
Derby.
26. Procurement of recreation items for Derby Park.
27. Proposal from Architects Design Group, Inc. for Scope of
Services for a Planning Study for the Public Safety Complex.
28. Amendment to the Personnel Rules and Regulations regarding
Educational Assistance.
29. Audience Participation.
MEMORANDUM
March 26, 1996
TO:
FROM:
RE:
STAFF
CITY MANAGER AND CITY CLERK
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MARCH 25, 1996 AGENDA ITEMS.
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2.
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3.
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Work Session
Second Floor
(Presentation by Herbert Cherry.) Request attached.
Mr. Cherry reported the city has a sewer line running through
his property, has put in a road without consulting him, and
that he would consider selling this 3 acre parcel to the city
for $135,000.00. City Manager Simmons reported the vitrified
clay sewer line has been there for some time, there is no
record of an easement for it, or for an easement associated
with the Cloud Branch stream; and the "road" is a stream
maintenance road the city put in to be able to maintain the
stream. Further, the 2 parcels are both described as "low
and muck" on the Tax Assessor's printout, and are valued by
the Tax Assessor at $2,000.00 total. The city needs an
easement and a stream maintenance easement. The Commission
concurred that the City Manager determine if the city has any
need for this property, and advise the Commission.
(Solid Waste Division Operation.) Presentation by Rick Walke.
Rick Walke, Solid Waste Superintendent, reported the division
needs to routinely replace equipment, and suggested
eliminating the 4 free "special" piCkups per year, as the cost
now is much higher than when the special pickups were
instituted, and providing an alternate disposal program. The
Commission concurred that the City Manager prepare a 2 or 3
tier (essential needs to aesthetic/quality of life needs)
Solid Waste budget for City Commission consideration, and
provide alternatives to the 4 free pickups per year.
(Airport Lease Agreement.) Draft Lease previously considered
by City Commission on December 11, 1995 attached.
Discussed; concurred that the City Manager, City Attorney,
Steve Coover and Steve Cooke ensure that appropriate dates,
legal descriptions, etc. are in the lease, it is executed by
the Airport Authority, and bring it back for City Commission
approval.
4. (Public Safety Complex.) Information attached.
Discussed Proposal; see Item #27 for action.
5. (Educational Assistance Program.) Information attached.
6.
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Discussed; see Item #28 for action.
(Economic business stimulations events.) Discussion by Staff.
Discussed; concurred in concept; Staff to review and put in
adoption form as City Attorney directs.
7.
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(Ordinance
payments.)
re: utility deposit procedures
Information attached.
and
interest
Discussed; concurred; City Attorney to review and prepare
Ordinance to adopt.
8.
~.... A.
:{2
4 rg ... B.
(Board appointments/re-appointments.)
Cemetery Advisory Board. Mayor Smith suggested Chris
Neal be appointed; Commissioner Lyons questioned the need
for a Cemetery Advisory Board; Mike Kirby to review need
with the Board and advise the Commission.
Nuisance Abatement Board: Commissioner Thomas suggested
appointing Bennie Alexander; the Commission noted
Commissioner Howell previously suggested appointing Leigh
Skat, and concurred to appoint the entire board at the
same time, when Mayor Smith, Commissioner Eckstein and
Commissioner Lyons have their appointments.
9. (Legislative Issues.)
A. Sovereign Immunity: no.
B. Cancer presumption for law enforcement personnel: no.
C. Property Appraiser's presumption of correctness, HB/SB
557/740: no.
D. Enclaves: yes.
E.
Relaxation of the
Amendment procedures:
Small
yes.
Scale
Comprehensive
Plan
F. Ethics Commission reform: yes.
G. Binding arbitration HB/SB 881/1078: no.
H. Fire and police health pensions: no.
I.
Statewide uniform Building Code Standards HB/SB 711/1194:
no.
.... J.
County regulation of community residential homes;
amendment to include cities: yes if amended to include
cities.
K.
Eminent domain: no.
L. Rezoning be designated as a legislative action: yes.
10. (Regular Agenda Items and other items.)
A. Item #13, request for waiver of the 2,000 foot distance
requirement between a bar selling alcoholic beverages for
consumption on the premises and a church.
Discussed; City Manager reported there are 4 churches within
2,000 feet of the proposed bar; Commissioner Eckstein reported
this 25th Street location does not impact said churches. See
Item #13 for action.
B. Item #14, alcoholic beverage sale/consumption and street
closures associated with Special Events.
Discussed;
requested.
Ci ty Manager reported he recommends all 4 as
See Item #14 for action.
C. Item #18, adoption of Resolution No. 1724 setting a
public hearing regarding Dreamwold Special Assessment
District.
City Manager reported a slippage in the dates, and that the
public hearing needs to be held April 22, 1996. See Item #18
for action.
~ ~.. D.
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City Manager reported receipt of a request to remove the
basketball court at the Souths ide park next to the Velma
Mitchell Annex, the Police Department reviewing the
situation, and he will provide a recommendation in 2
weeks.
E.
Item #25, Seminole County Tourist Development Council
Grant for the Soap Box Derby.
Discussed; see Item #25 for action.
F. Item #26, procurement of equipment for Derby Park
improvements.
Discussed; see Item #26 for action.
G. CALNO selection of a Seminole County Expressway Authority
board member.
Discussed; concurred that Mayor Smith serve the remainder of
her term, and to consider a replacement when her term expires
in November, 1996.
H. Violetta Williams' properties - status report.
Discussed.
11. (City Manager's Report.)
None given.
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Regular Meeting
First Floor
12. (Public Hearing - second reading and adoption of ordinances.)
Copies of ordinances attached.
A. Ordinance No. 3292, re: Closing, vacating and abandoning
a fifteen (15) foot wide north-south drainage easement
lying on the westerly portion of the property located at
126 pamala Court; Maronda Homes, Inc., owner.
Ad published March 14, 1996.
Copy of map attached.
W~ Adopted.
B. Ordinance No. 3293, re: Amending Ordinance No. 3230, to
revise the essential minimum qualifications of the
"Police Chief" position description to include the
requirement that the Police Chief must reside within the
City Limits of the City of Sanford within six (6) months
of appointment. Ad published March 14, 1996.
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10L.J.. . . .. Adopted.
13. (2491 Park Avenue - Waiver of 2000 foot distance requirement.)
Information attached, including City Staff map showing two (2)
established churches within the 2,000 foot distance
requirement.
Approval of the waiver of the 2,000 foot distance requirement
will allow the applicant to apply to Planning and Zoning
Commission for conditional use for sale of alcoholic beverages
(BWL-COP) .
City Manager recommends action as deemed appropriate.
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r. .. Denied.
14. (Special Event Permit Applications.) Information attached.
A. Request from New Bethel Missionary Baptist Church to
close Hickory Avenue between 9th Street and 10th Street
on May 4, 1996, from 8:00 A.M. to 5:00 P.M, for a Spring
Festival.
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Authorized.
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B. Request from New Life Word Center Church to close Oak
Avenue between 13th Street and 14th Street intersections
on April 4, 1996 from 4:00 P.M. and April 5, and 6, 1996,
from 10:00 A.M. to 11:00 P.M., for a Street Fair.
Authorized.
C. Request from West End Theatre for sale and consumption of
alcoholic beverages (beer and wine) in the parking lot at
940 State Street on April 28, 1996, from 7:00 P.M. to
9:30 P.M., in conjunction with a Concert.
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Authorized.
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D. Request from Holy Cross Episcopal Church to close Fourth
Street starting on the east side of Park Avenue to the
alley between Park Avenue and Magnolia Avenue on April 4,
1996, from 7:00 A.M. to 5:00 P.M. for Church Bazaar.
Authorized.
City Manager recommends approval of "A:' recommendation to be
provided at Work Session for "B", "c" and "D".
15. (Right-Of-Way Use Agreement
Information attached.
610 South Laurel Avenue.)
City Manager recommends authorization to execute Right-Of-Way
Use Agreement with Warren Pickron for continued use of
existing concrete parking area for residential purposes.
~. Authorized.
16. (Mill Creek/Cloud Branch - Year 2 Project.)
attached.
Information
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City Manager recommends authorization to execute Letter
Agreement with Conklin, Porter and Holmes for "incremental"
increase in amount of $11,000.00 for land interest
acquisitions.
Authorized.
17. (City Hall HVAC System Renovation.) Information attached.
City Manager recommends approval of billable fee adjustment in
amount of $21,490.00.
~. Approved.
18. (Dreamwold Special Assessment District.) Copy of Resolution
No. 1724 attached.
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City Manager recommends adoption of Resolution No. 1724.
Adopted, with public hearing on April 22, 1996.
19. (Athletic Officiating Contract.) Information attached.
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City Manager recommends approval of Baseball Officiating
Contract with Duane J. LaFollette dba Sanford Officiating
Services from March 26, 1996 to September 30, 1996.
Approved.
20.
(Information from Planning and Zoning Commission Meeting of
Thursday, March 7, 1996.) Copy attached. NO ACTION REQUIRED.
No action taken.
21. (Board appointments/re-appointments.) Information regarding
April, May and June expirations attached.
A.
Cemetery Advisory Board: The terms of Bernard Mitchell
and Bette Gramkow expire March 12, 1996 and March 27,
1996, respectively; both have served the maximum number
of terms and are not eligible for re-appointment.
NEED TO APPOINT REPLACEMENTS.
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Lf~ .... No
action taken; list 4-8-96.
B.
Central Examining
expires April 13,
III, E. C. Harper,
1996.
NEED TO RE-APPOINT OR APPOINT REPLACEMENTS.
Board: The term of Richard Schultz
1996; and the terms of A. J. Adcock,
Jr., and Ernie Watson expire April 25,
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L{ -. . .. No action taken; list 4-8-96.
C.
Nuisance Abatement Board: NEED TO APPOINT FIVE (5)
MEMBERS, with initial terms staggered: 3 members
appointed for 2 year initial terms; and 2 members
appointed for 1 year initial terms.
4--.~.. No
action taken; list 4-8-96.
22. (Consent Agenda.)
A. Consideration of payment of statements. Copies attached.
City Manager recommends authorization to pay.
(1) From Muller, Mintz, et al for professional
services from 2/2/96 thru 2/16/96.........$ 329.84
(2) From City Attorney for professional
services for the month of February, 1996..$5,990.00
(3) From Universal Engineering Sciences for
4th and 5th Street Water Main Extension...$ 332.85
~ Authorized payment.
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23.
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24.
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25.
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27.
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28.
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29.
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B. Approval of Minutes of February 26, 1996, Work Session;
February 26, 1996, Regular Meeting; March 11, 1996, Work
Session; and March 11, 1996, Regular Meeting. Copies
enclosed.
Approved.
The following two (2) invoices totalling $21,156.70 have been
paid per City Commission approval on October 8, 1990, and
November 25, 1991: Amick Construction $19,735.45; Ardaman &
Associates $1,421.25. Copies attached.
Acknowledged.
Recommendation from Planning and Zoning Commission Meeting of
Thursday, March 21, 1996.
Approved alcoholic beverage sales (AB-COP) in the Terminal
Building, One Red Cleveland Boulevard, at the Orlando Sanford
Airport.
Seminole County Tourist Development Council Grant for Soap Box
Derby.
Authorized.
Procurement of recreation items for Derby Park.
Authorized to piggy back on other local government bids for
items to be installed in Derby Park, to be funded by a
grant(s).
Proposal from Architects Design Group, Inc. for Scope of
Services for a Planning Study for the Public Safety Complex.
Authorized, in amount of $15,508.00, to be done in 4 phases as
addendums to the existing contract.
Amendment to the Personnel Rules and Regulations regarding
Educational Assistance.
Approved.
Audience Participation.
George Currie stated it is almost impossible to find a
commercial area that is not within 2,000 feet of a church;
there is no place for tourists to go; and that he found 3
other establishments within 2,000 feet of a church.