100995 work session/regular meeting agenda
AGENDA
Sanford City Commission Meetings
Monday, October 9, 1995
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Work Session
4:00 o'clock P.M.
City Manager's Conference Room
1. Discussion of Actuarial Analysis of Replacement General
Employee Retirement Plan.
2. Discussion of matter brought before the City Commission at the
September 25, 1995 Meeting.
3. Discussion regarding Economic Development Incentives: request
from Conveyor System, Inc.
4. Discussion of lease proposal for one Harbour Place.
5. Discussion of Little Red School House User Proposals.
6. Discussion of Marina Motel Lease Assignment.
7. Discussion of Regular Agenda Items and other items.
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Regular Meeting
7:00 o'clock P.M.
City Commission Room
8. Public Hearing to consider proposed changes to the Zoning
Ordinance/Land Development Regulations, Schedule J, Landscape,
Buffer and Tree Requirement, Section 3.2 regarding chain link
fence and barbed wire fence.
9. Public Hearing to consider second reading and adoption of
ordinances.
10. continuation of consideration of request from Jaxon
Investments Limited ("JIL") for billboard to remain on City-
owned right-of-way of Woodson Avenue, immediately south of
3841 South Orlando Drive until expiration of existing leases
for billboard space.
11. Re-consideration of request from Joe Dalli, Hawaiian Shaved
Ice, for waiver of two-hour moving requirement for peddler's
license, for cart selling shaved ice in the WalMart Plaza
Monday through Sunday, from 11:30 A.M. to 7:00 P.M.
12. Consideration of Petition for Annexation (water service) for
a portion of property lying between Lemon Street and Wylly
Avenue and between Grandview Avenue and poinsetta Avenue (2655
Grandview Avenue).
13. Consideration of request from Martin Luther King, Jr.
Committee for free use of Civic Center for Martin Luther King
Celebrations on January 13 and 14, 1996.
14. Consideration of request from APR Events Group/Greater Sanford
Chamber of Commerce for sale of alcoholic beverages and street
closure in conjunction with Powerboat Racing Special Event
Application.
15. Consideration of request from corrine VanBibber, for waiver of
two-hour moving requirement for peddler's license, for flower
stand at 2927 South Orlando Drive (Center Mall).
1~. Consideration of request from Barbara Bauman for Right-Of-Way
Use Agreement for fence in Magnolia Avenue Right-Of-Way (1019
Magnolia Avenue).
17. Consideration of Amendment No. 44, to Agreement with Conklin,
Porter & Holmes for sanitar sewa e collection s stem
infiltration inflow assessment and engineering services.
18. Consideration of request from Greater Sanford Chamber of
Commerce for sale of alcoholic beverages in conjunction with
Special Event Application for Holiday Craft Show on November
4 and 5, 1995, from 7:00 A.M. to 6:00 P.M.
19. Consideration of Petition for Annexation for a portion of
property lying between East 26th Street and Lemon Street and
between Grandview Avenue and Poinsetta Avenue (2601 Grandview
Avenue, 2604 poinsetta Avenue and 503 East 26th Street).
20. Status Report regarding 708 Palmetto Avenue.
21. Condemnations: Status Report/Requests for Time Extensions.
22. Consideration of Letter Agreement with Conklin, Porter &
Holmes for additional safety features and appurtenances to
chemical metering pumps.
23. Consideration of Amendment No. 43, to Agreement with Conklin,
Porter & Holmes regarding installation of reclaimed water line
from Groveview Park to Seminole Community College.
24. Consideration of Marina Motel Lease Assignment.
25. Board apPOintments/re-appointments/resignation.
26. Consent Agenda.
27. Information regarding invoices paid during the period for
previously approved lump sum contracts.
28. (Resolution No. 1712, honoring Mary Whitehurst.)
29. (Resolution No. 1713, authorizing Agreement with FDOT for City
maintenance of SR 46 right-of-way.)
30. (Right-Of-Way Use Agreement with LYNX.)
31. (Economic Development Incentive/Assistance Grant.)
32. (Downtown Waterfront Community Redevelopment Agency.)
(Actuarial Analysis/Employee Retirement Plan.)
attached.
...Ward Foster, Foster & Foster, Inc., reviewed and discussed the
Defined Benefit Plan and the Defined Contribution Plan and the
fI advantages and disadvantages of said plans, as contained in the
Actuarial Analysis of Replacement General Employee Retirement Plan
~dated September 15, 1995
. . . City Manager recommended the Defined Benefit Plan, which mirrors
the Florida Retirement System, that the City Commission authorize
Staff to proceed with the necessary steps to withdraw from FRS, and
reviewed the requirements and steps for same, including: public
hearing and adoption of a resolution withdrawing from the FRS, and
develoPment and adoption of an actual plan by mid December, 1995.
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HEMORANDUM
october 10, 1995
'ro:
STAFF
FROM:
DEPUTY CITY CLERK
RE: OCTOBER 9, 1995 AGENDA ITEMS.
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Work Session
Second Floor
1.
Information
The commission concurred that Staff advertise for public hearing
on 10/23/95, to consider withdrawal from the FRS, and obtain plans
from other cities for City Attorney review.
2. (Matter brought before City Commission September 25, 1995.)
.. . Discussed; City Manager reported that no hard copy statements or
requests have been received from anyone in attendance at the
September 25, 1995 meeting.
3. (Economic Development Incentives - Conveyor System, Inc.)
Information attached.
...Discussed; see Item *31 for action.
(One Harbour Place Lease.)
Information attached.
...Discussed; concurred to consider at October 23, 1995 Meeting.
5. (Little Red School House.) Information attached.
...Discussed; concurred that Staff work with Ms. Whatley, Tajiri
Arts, for preparation of lease document.
6. (Marina Motel Lease Assignment.) Information attached.
...Discussed; see Item *24 for action.
7. (Regular Agenda Items and other items.)
A. Downtown Waterfront CRA.
...City Manager reported that the consensus of the Seminole County
Board of County commissioners at its meeting last week was to
approve delegation of authority to the City. Further, the County
attorney has advised that according to Florida Statutes, elected
officials serving in appointed roles within the jurisdiction cannot
be appointed to the proposed five (5) member CRA, that the existing
Seminole Towne Center Mall CRA is functioning under a special
provision of Florida Statutes section 163, that the five (5) member
CRA will consist of three (3) City and two (2) County appointed
members, that members must be residents and/or business people
operating within the incorperated limits of Sanford, and that said
member must submit his/her resignation if currently serving on
another City board.
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After discussion, the consensus of the Commission was to
conceptually approve the creation of a downtown CRA, as presented
by City Manager, to approve the reorganization of the existing CRA,
and that members of the Commission having recommended appointees
provide same in writing as soon as possible, for City Commission
consideration at the 10/23/95 Meeting.
See Item *32 for action.
B. LYNX Right-Of-Way Use Agreement.
...Discussed; see Item *30 for action.
C. Condemnation #94-09, 1021 Orange Avenue.
...City Manager reported that the Commission previously authorized
demolition, that the title search revealed that the property owner
passed away, that the heir has no interest in fixing the property,
and recommended that Staff proceed with demolition of this
structure, subject to City Attorney's ,review/comments relative
probate issue.
D. Mobile Trailer Sign - 3757 Orlando Drive - Walmart Plaza.
...City Manager reported that due to Staff error, he allowed the
owner of Video Revue to place a mobile trailer sign in the Walmart
Plaza on October 1, 1995 (October 17th the correct date), with the
understanding that the sign would be removed if the City Commission
reversed the decision. The Commission had no objection.
E. Resolution No. 1713, honoring Mary Whitehurst.
...Discussed; See Item *28 for action.
F. M & M Auto Parts.
...Mayor smith reported that junk cars are in the right-of-way at
this location, and that something needs to be done about this ugly,
dangerous establishment.
Police Chief Russell reported that the Seminole County Sheriff's
Office has assured him that they will take care of the problem.
G. Request from Commissioner Howell for status report re:
Fina Station.
...Director of Community Development reported that the Code
Enforcement Board tabled this item until its next CEB Meeting,
pending information from City Attorney.
City Manager ;reported that this item was tabled prior to the CEB
levying fines.
H. Right-Of-Way Use Agreement re: Ms. Cheek's Property.
...Director of Community DeveloPment reported that there has been
no response to the Right-Of-Way Use Application sent to Ms. Cheek,
and that a new one will be sent return receipt requested.
City Manager recommended that if Ms. Cheek refuses to enter into
an Agreement, that the City remove the fence after due
notice/warning.
I. Request from Wanda Kelly, Chamber of Commerce, for City
to underwrite additional copies of Seminole Scene
Magazine for use in distribution in advertising the City
of Sanford.
City Manager reported that the cost is approximately $3,000 to
$4,000 for 10,000 to 20,0000 copies, that this is a good
opportunity, and that funding would need to come from City
Manager's Contingency Funds. The Commission concurred not to fund.
Ordinance
Alcoholic
City Code
. . . Adopted
B. Ordinance No. 3272, re: Amending Ordinance No. 3117,
Schedule A, Land Use Classifications and Schedule B,
Permitted Uses regarding Alcoholic Beverages.
. . . Adopted
C. Ordinance No. 3273, re:
Program.
. . . Adopted
D. Ordinance No. 3274, re: Amending Ordinance No. 3270 and
its Amendments, and adopting an Amended Classification
and Pay Plan authorizing one (1) additional "police
/ off~c~r" position and one (1) part-time "crime analyst"
posltlon.
. . . Adopted
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.J. 13th Street and Oleander Avenue.
...Commissioner Thomas reported that youths congregate and play
their music boxes on the north east corner of 13th Street and
Oleander Avenue, and asked if anything can be done to discourage
this activity.
. . . City Manager suggested that the property owners post "no
trespassing" signs.
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Regular Meeting
First Floor
8.
(Public Hearing - Chain Link/Barbed Wire Fences.)
Ad published September 28, 1995
Planning and Zoning Commission recommends retaining existing
regulations in Schedule J, Landscape, Buffer and Tree
Requirements, Section 3.2. E. Barbed Wire, Cyclone and/or chain
link fences prohibited in front yards. (Copy attached)
City Manager recommends action as deemed appropriate.
A. Public Input.
B. First reading of Ordinance No. 3275.
...Tabled; for further discussion at 10/23/95 Work Session.
9. (Public Hearing - second reading and adoption of ordinances.)
Copies of ordinances attached.
A.
No. 3271, re: Deleting City Code Chapter 3,
Beverages, Section 3-1 through 3-23; adopting
Chapter 3.
Economic Development Incentive
(Billboard - 3841 South Orlando Drive.)
City Attorney to report.
...Tabled until 10/23/95
11. (Peddler's License - Hawaiian Shaved Ice.) City commission
denied requested waiver of two-hour moving requirement
~~ September 25, 1995. Information attached.
~jl~ City Manager recommends action as deemed appropriate.
~ ...Authorized waiver of two-hour moving requirement.
12. (Annexation - Water Service.)
Anne G. Hunter, Richard and Catherine Byrd, owners.
Copies Attached: Map
Petition
Application
Letter
Staff Recommendations
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City Manager recommends approval of water service,
applicant to pay all costs associated with same,
recording of Annexation Petition.
...Approved water service, as recommended by City Manager.
with
and
ll. (Martin Luther King, Jr. Celebrations.) Information attached.
_. Y City Manager recommends one day free use, and one day at
11V:~ reduced rate.
...Authorized one day free use, and one day at reduced rate.
14. (Request from Greater Sanford Chamber of Commerce for sale of
alcoholic beverages in conjunction with Special Event
Application for Powerboat Racing on October 21 and 22, 1995,
from 10:00 A.M. to 12:00 A.M. Also, to close Seminole
Boulevard between Sanford Avenue and Mellonville Avenue
October 22, 1995 from 8:00 A.M. to 11:00 P.M. and October 23,
1995 from 8:00 A.M. to 6:00 P.M. [30 participants/30
vessels/projected spectators 500-1000].) Information
attached.
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City Manager recommends approval, with alcoholic beverage sale
hours to be consistent with City Code.
...Approved as recommended by City Manager.
15. (Flower Stand - 2927 South Orlando Drive [Center Mall].)
Information attached.
City Manager recommends site plan approval with Planning and
Zoning Commission.
...Referred to Planning and Zoning Commission for Site Plan
approval.
16. (Right-Of-Way Use Agreement
Information attached.
1019 Magnolia Avenue.)
City Manager recommends approval.
. . . Approved
17. (Amendment No. 44 Sanitary Sewer Collection System
Assessment.) Information attached.
City Manager recommends authorization to execute Amendment No.
44, to original Agreement dated December 17, 1983, for
consulting engineering services for sanitary sewage collection
system infiltration/inflow assessment in an amount not to
exceed $122,350.00.
...Authorized as recommended by City Manager.
18. (Request from Greater Sanford Chamber of Commerce for sale of
alcoholic beverages in conjunction with Special Event
Application for Holiday Craft Show on November 4 and 5, 1995,
,~.UU from 7:00 A.M. to 6:00 P.M.
VJ.:.:).9 City Manager recononends approval; with alcoholic beverage sale
~ hours to be consistent with City Code.
...Approved as recommended by City Manager.
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19.
(Annexation Petition.)
Rhondel G. and Garnet L.
Copies attached:
McMillan, Petitioners.
Map
Petition
Application
Staff Recommendations
City Manager recommends authorization for City Attorney to
prepare the proper ordinance to annex said property.
...Authorized preparation of ordinance.
20. (708 Palmetto Avenue.) Information attached.
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~~ ...Tabled until 10/23/95.
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City Manager recommendation to be provided.
21. (Condemnations.) Information attached.
A. S~atus Report of all current and pending condemnations.
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B. Requests for Time Extensions.
(1) Report #94-02, 818 West Third Street.
Building Official recommends 90 day extension.
. . . Denied
(2) Report #94-08 - 1608 West 13th Street,
Building Official recommends 60 day extension.
1\ ""l~ .. . Authorized final 60 day extension.
~~ City Manager concurs with Building
fY U recommendation for (1) and (2), above.
Official's
22. (Corrosion Control Program - Water System.)
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City Manager recommends approval and execution of Letter
Agreement with Conklin, Porter & Holmes in amount of $3,663.20
for additional scope of services for corrosion control
demonstration testing program.
...Approved as recommended by City Manager.
23. (Amendment No. 43 - Reclaimed Water Distribution Main.)
Information attached.
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City Manager recommends execution of Amendment No. 43, to
original Agreement dated December 7,1983 with Conklin, Porter
& Holmes in amount of $8,500.00 for design surveys, $16,395.88
for engineering design, $16,477.48 for construction
administration services; totalling $41,373.36, regarding
reclaimed water distribution main line from Groveview Addition
Park to Seminole Community College.
...Approved as recommended by City Manager.
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24. (Marina Motel Lease Assignment.) Information attached with
Agenda Item #6.
City Manager recommends approval.
. . . Approved
25. (Board appointments/re-appointments.)
A. Sanford Museum Advisory Board: The terms of Sylvia H.
Stallworth, Dr. Vann Parker and Myra Bales expire
November 4, 1995. Dr. Parker has been contacted and is
willing to serve again, if re-appointed; Ms. Stallworth
does not wish to be re-appointed; and Ms. Bales has
~ served the maximum number of terms permitted, and, cannot
~ be re-appointed.
~?~ ...Re-appointed Dr. Vann Parker; and concurred to consider
10 replacements for Ms. Stallworth and Ms. Bales 10/23/95.
B. Waterfront Master Plan Steering Committee: John Williams
has submitted his resignation from this Committee. Copy
~ / attached. NEEDS ACKNOWLEDGEMENT
q:J.. . Acknowledged resignation; and concurred to consider a
~~ replacement 10/23/95.
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26. (Consent Agenda.)
A. Consideration of payment of statement from
~ Lardner for professional services in amount of
CfJf" .... Approved
Foley &
$54.00
B. Consideration of Tabulation of Bid #94/95-60, Restrooms
for Westside Boys/Girls Club (Recreation & Parks
f1~ Department). Information attached. City Manager
~. recommendation to be provided.
~;? .. . Approved, retaining performance/payment bond, with additional
. funds to come from City Manager's Contingency Fund as recommended
by City Manager.
C. Approval of Vouchers for the month of September, 1995.
/"\ . ~ . . . Approved
~ v 27. The following invoice from Central Florida Underground, Inc.
in amount of $25,329.20 has been paid per City Commission
~ approval on October 8, 1990, and November 25, 1991.
Copy attached.
. . . Acknowledged
28. (Resolution 1712, honoring Mary Whitehurst.)
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. . . Adopted
29. (Resolution No. 1713, authorizing Agreement with FDOT for City
maintenance of SR 46 right-of-way.)
...Adopted, subject to City Attorney's review of contract.
30. (Right-Of-Way Use Agreement with LYNX for passenger protection
shelters. )
~. ...Approved
31. (Economic Development Incentive/Assistance Grant - Conveyor
System, Inc.)
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.. . Approved first economic development
matching grant in amount of $50,000.00.
incentive/assistance
32. (Downtown Waterfront Community Redevelopment Agency.)
...Approved concept of establishing downtown CRA; said membership
qfSconsisting of five (5) members, three (3) City and two (2) County
bit~ appointed; to become effective for existing Seminole Towne Center
1 CRA.
33. (Audience participation.)
Leon Brooks discussed various requests, complaints and
concerns, including: 1) lack of City Commission support relative
school attendance zones; 2) infringement of Lake Mary upon Sanford;
offended by Lake Mary referring to Sanford areas as Lake Mary; Lake
Mary schools being advertised by developers; 3) who is the Sanford
Airport Authority; wants list of members' and their residences;
opposed to airport expansion; noise impact affects citizens as well
as children; and 4) concerned about the school board
property/building becoming an eyesore, and would like City to look
into possible inter local agreement with the school board.
Billy Strickland, 2845 Central Drive, reported that he
o~received a citation for parking two boats in his front yard, and
3 ~ questioned the necessity of the ordinance prohibiting recreational
lb/d- /" vehicles and boats in front yards. Further, there is no room in
his back yard to store them, and storage facilities have a problem
with theft.
ci ty Manager recommended that the City Commission take no
action, that Staff investigate and provide additional information
and possible alternatives, for City Commission discussion at the
next Work Session.
Upon Mr. Strickland asking if the boats could remain in the
front yard until the next meeting, the City Attorney reported that
the City Commission cannot interfere with the enforcement and/or
grant a stay of a code enforcement action, that if Mr. Strickland
is under order of the CEB to take action within two weeks he should
do so. Further, Staff can review the rules and provide
alternatives.