092595 work session/regular meeting agenda
AGENDA
Sanford City Commission Meetings
Monday, September 25, 1995
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Work Session
4:00 o'clock P.M.
City Manager's Conference Room
1. Discussion of Emergency Patient Transport.
2. Discussion of requests from Seminole County Historical Society
for waiver of Special Event Licensing Fee, and street closure
in conjunction with Pioneer Days'n Ways Festival.
3. Discussion of proposal from Conklin, Porter & Homes regarding
downtown/Pump Branch stormwater drainage improvements.
4. Discussion of Draft Ordinance for Economic Development.
5. Discussion regarding Franchise A reement with
Environmental Services for solid waste roll-off
services.
6. Discussion of request for relocation of previously designated
parking spaces/restricted parking signs on Seminole Boulevard.
7. Discussion of City utility deposit as requested by
Commissioner Lyons.
8. Discussion of Florida Department of Transportation Maintenance
AGreement for West First Street/SR 46, from French Avenue to
Oregon Avenue.
9. Discussion of procedure for board appointments.
10. Discussion of Regular Agenda Items and other items.
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Regular Meeting
7:00 o'clock P.M.
City Commission Room
11. Public Hearing to finalize and adopt Annual Budget and Capital
Program, and adopt the millage rate for the City of Sanford,
Florida, for Fiscal Year October 1, 1995 to September 30,
1996.
NEED TO RECESS THE CITY COMMISSION MEETING
AND HOLD COMMUNITY REDEVELOPMENT AGENCY MEETING
RECONVENE CITY COMMISSION MEETING
12. Continuation of public hearing to consider proposed changes
and amendments to Ordinance No. 3166, Section 1, Schedule B,
Transient Lodging and Entertainment, Alcoholic Beverage Sales
and Consumption, Permitted Uses.
13. Continuation of consideration of request from Jaxon
Investments Limited ("JIL") for billboard to remain on City-
owned right-of-way of Woodson Avenue, immediately south of
3841 South Orlando Drive until expiration of existing leases
for billboard space.
14. Consideration of request from New Tribes Mission to park two
(2) recreational vehicles from on or about November 1, 1995 to
May 31, 1996 at New Tribes Mission Headquarters.
15. Consideration of request from Kenneth Ray for Right-Of-Way Use
Agreement for existing fence in the right-of-way of Coronado
Concourse (308 West 24th Street).
10. Consideration of request from Seminole County Historical
Commission for wai ver of Special Event Licensing fee for
Pioneer Days'n Ways Festival on OCtober 7, and 8, 1995, and
request to close the unnamed portion of the street between
Bush Boulevard near the Museum and County Home Road, from 7: 00
A.M. on Saturday until 6:00 P.M. on Sunday.
17. Consideration of request from Sanford Main Street for waiver
of occupational license fee for Farmers Market.
18. Consideration of Athletic Officiating Contract.
19. Consideration of Franchise Agreement with Jennings
Environmental Services for solid waste roll-off/compactor
services.
20. Consideration of Amendment No. 19 to Engineering Services
Agreement with Conklin, Porter & Homes for downtown/Pump
Branch stormwater drainage improvements.
21. Consideration of request from Joe Dalli, Hawaiian Shaved Ice,
for waiver of two-hour moving requirement for peddler's
license, for cart selling shaved ice in the WalMart Plaza
Monday through Sunday, from 11:30 A.M. to 7:00 P.M.
22. Consideration of Agreement with Bosek, Gibson and Associates,
Inc., for architectural services regarding City Hall Heating,
Ventilation, Air Conditioning ("HVAC") repairs.
23. Consideration of Contract with Ardaman & Associates, Inc.
regarding environmental testing of Art Lane Landfill.
24. Consideration of Florida Department of Transportation
Maintenance Agreement for West First Street/SR 46 from French
Avenue to Oregon Avenue.
25. First reading of ordinances.
26. Consideration of Agreement with Florida Department of
Environmental Protection regarding Florida Recreation
Development Assistance Program Project Grant.
27. Consideration of recommendations from Cemetery Advisory
Committee.
28. Recommendations from Planning and Zoning Commission Meeting of
September 7, 1995.
29. Board appointments/re-appointments/resignation.
30. Consent Agenda.
31. Information regarding invoices paid during the period for
previously approved lump sum contracts.
32. Consideration of Right-Of-Way Use Agreement with LYNX for
installation of customer amenities including transit shelters
with trash receptacles or other mutually agreed to amenities.
33. Consideration of request to purchase front end loader under
the Federal GSA Contract.
34. Consideration of Chamber of Commerce overpayment.
35. Consideration of Bid *94/95-71, Civic Center Roof.
36. First reading of Ordinance No. 3274.
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MEMORANDUM
September 28, 1995
TO:
STAFF
FROM:
DEPUTY CITY CLERK
RE: SEPTEMBER 25, 1995 AGENDA ITEMS.
***********k******************************************************
Work Session
Second Floor
1. (Emergency Patient Transport.) Information attached.
...Dr. Ron Brown, Seminole County EMS Medical Director, Frank Kirk,
Seminole County EMS Manager reviewed and discussed the results of
the Seminole County Emergency Medical Services Transport Study
prepared by Seminole County EMS Group, and the advantages to a
single-tiered emergency medical response system vs a two-tiered
system. Bob Eberhardt, Director of Governmental Relations,
Lifefleet/Atlantic Ambulance Service briefly discussed his position
as the current provider for Seminole County and Sanford; requested
an opportunity to give the commission a presentation, and to meet
with Fire Chief Hickson to discuss a potential revenue stream to
the City to off set costs. Chief Gary Kaiser, Seminole County
Public Safety Director reported that this issue will be discussed
by the Board of County Commissioners at a future Work Session.
2. (Pioneer Days'n Ways Festival.) Information attached.
...Discussed; see Item *16 for action
3. (Downtown/Pump Branch Stormwater Drainage Improvements.)
Information attached.
...Discussed; see Item *20 for action
4.
(Draft Ordinance for Economic Development.)
attached.
Information
.. . City Manager recommended this ordinance be placed on first
reading this evening; and reviewed a potential economic incentive
project involving the Simplimatic Engineering building on Airport
Boulevard; more details/recommendation to be available at the
October 9, 1995 Work Session. See Item *25.B. for action.
5. (Solid Waste Roll-Off Compactor Services Franchise Agreement.)
Information attached.
...Discussed; see Item *19 for action.
6. (Relocation of designated parking spaces/restricted parking
signs on Seminole Boulevard.) Information attached.
...City Manager reported that Seminole County Traffic Engineer has
indicated that the City needs to insure that there is no parking
within twenty (20) feet of the yield sign on Seminole Boulevard
between French Avenue and 17-92. Also, accident history at this
location does not warrant additional signage. The Commission took
no action.
7. (City Utility Deposit.) Information attached.
Concurred that Staff move forward with implementing program to
provide for payment of interest on utility deposits at the same
interest rate the City receives on said monies.
8. (Transportation Maintenance Agreement - First Street/SR 46.)
Information attached.
...Discussed; see item *24 for action
1. (Procedure for board appointments.) Information attached.
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...Discussed; the consensus of the Commission was to utilize the
new procedure for board appointments as discussed and outlined in
memorandum dated September 15, 1995, from Mayor smith.
10. (Regular Agenda Items and other items.
A. Community Redevelopment Agency Funds.
~(\(~'\C\ City Manager recommended that monies be left in the CRA Fund
~ (carryover), with the assumption that the City will not be selling
bonds to cover outstanding debts/charges.
B. One Harbour Place Lease Proposal.
~\\ ...City Manager reported receipt of lease proposal for One Harbour
~\ ~ Place, which includes a flat amount per year with an escalator and
~'";I eliminates the not to compete clause; said proposal to be available
\~.~. for City Commission review/consideration at the next Work Session.
C. Chamber of Commerce Overpayment.
...Discussed; see Item *34 for action
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D.
Request from Central Florida Chapter - I.B.W.C. for
$1,000 contribution.
...City Manager reported that no funds have been budgeted for this
type of item. The commission took no action.
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E. Prioritized list for proposed Lake Monroe Waterfront and
Downtown Sanford Community Redevelopment Area, and 25%
outside of City utility surcharge.
...The Commission concurred with prioritized list as described in
memorandum dated September 21, 1995, from Director of Planning and
Development. City Manager reported that Seminole County has also
requested information relative why it is appropriate for the City
to continue to have a 25% outside of City utility surcharge. Also,
consideration be given relative waiver of required annexation to
provide drinking water to people in existing areas, with
understanding that annexation will be required before water can be
increased and sewer service provided for new development. City
Manager to provide additional information.
~~ F. Bid
~~~...Discussed;
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G.
#95-95-71, Civic Center Roof.
see Item *35 for action
Request for authorization for one additional police
officer position and one part-time crime analyst
~ ~ position.
~ \ ~~... Ci ty Manager recommended approval of additional positions,
\~.~. subject to continued Motor Vehicle Theft Prevention Authority Grant
, Funding, and approval of first reading of Ordinance No. 3274
regarding same. See Item *36 for action
H. Request for waiver or reduction of utility sewer deposit.
... City Manager reported that a representative of Gateway may
appear before the Commission this evening seeking a waiver or
reduction of the City's normal utility deposit, which is based on
an estimated two month utility bill ($1,000.00), and recommended
that the request not be approved as a departure from the City's
standard provision. Further, the City is still lOOking for
approximately $97,700.00 billed in July, 1995 for road work.
~~
I.
Appointment of
Representative.
Countywide
Trails
Task
Force
. . . The consensus of the Commission was to appoint Andrew Van Gaale,
as City Representative.
N~"t.
J. Hospital Road Blue Ribbon Committee.
.. . The Commission concurred that Commissioner Eckstein serve on
this Committee.
~~
t~( . . . City Manager reported receipt of three RFPs from: Tajerri
P.E.P., Inc. and City of Sanford Recreation Department.
K.
Little Red School House RFP.
Arts,
L. Request from Joe Dalli for waiver of two-hour moving
requirement for peddler's license for cart selling shaved
f~ ice in the WalMart Plaza.
~ ...Discussed; see Item No. 21 for action
\~ M. Bid. .#94/95-62, Landscape Maintenance
~~' Munlclpal Cemetery.
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~~..DiSCUSSed; see Item i30.B. for action
N. Sanford Museum Board appointments/re-appointments.
of
Sanford
...The Commission concurred not to consider appointments/re-
appointments this evening under the new procedures.
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Regular Meeting
First Floor
11. (Public Hearing.)
Ad published September 8, 1995 (required by Charter Section
6.06 and 6.07.)
Ads published September 20, 1995 (required by TRIM.)
A. Announce that the proposed millage rate of 6.8759 mills
exceeds the rolled-back rate by 1.1147% and this is
necessary for the City to provide continuing level of
City Services in the face of inflation and to meet new
demands associated with new development.
. . . Announced
B. Public Input.
. . .None
C. Recompute tentative millage rate, and amend budget as
necessary.
...No action taken; not necessary
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1 ~o- (1) Resolution No. 1710, re: Adopt Final Millage Rate.
\... \ (' ... adopted
1)\0JI'&.I (2) Resolution No. 1711, re: Adopt Final Budget of
_ ~~ Revenues and Expenses and Capital Programs.
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E. Public Hearing to consider second reading and adoption of
ordinances. Copies attached.
Ads published September 14, 1995.
D.
Adoption of ~esolutions: (Copies attached.)
· 0.(\&1
1)~ ...adopted
( 2)
( 1 )
Ordinance No. 3269, re: Making appropriations for
FY 95/96 Operating Budget.
. A.'(\CI
~\~ ...adopted
Ordinance No. 3270, re: Rescinding Ordinance No.
3169 and its amendments, and adopting a Salary
Classification and Pay Plan effective October 1,
1995.
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F. NEED A MOTION to authorize City Manager to approve the
transfer of budgeted funds within departments, offices,
or agencies during FY 96, as minor adjustments become
necessary.
...authorized
NEED TO RECESS THE CITY COMMISSION MEETING
AND HOLD COMMUNITY REDEVELOPMENT AGENCY MEETING
RECONVENE CITY COMMISSION MEETING
12.
Public Hearing - Alcoholic Beverages.) Continued from Meeting
of September 11, 1995.
Ads published September 15, 1995.
Planning and Zoning commission recommendation to be provided.
City Manager recommends approval.
A. Public Input
...No one appeared
B. First reading of Ordinance No. 3272.
"C).f\""
~\ ...passed first reading
13. (Billboard - 3841 South Orlando Drive.)
City Attorney to report.
a.o..-' . d
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14. (Recreation Vehicle New Tribes Mission Headquarters.)
Information attached.
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City Manager recommends authorization to park two (2)
recreational vehicles from on or about November 1, 1995 to May
31, 1996 at the New Tribes Mission Headquarters as previously
approved.
...authorized as recommended
15. (Right-Of-Way Use Agreement.) Information attached.
City Manager recommends authorization to execute Right-Of-Way
Use Agreement.
...authorized as recommended
16. (Special Event - Pioneer Days'n Ways Festival.) Information
attached with Agenda Item #2.
City Manager concurs with Director of Community Development's
recommendation to waive special event licensing fee,
conditioned upon confirmation that no City services will be
used in support of the festival, and recommends approval of
street closure as requested.
...authorized as recommended
17. (Farmers Market.) Information attached.
City Manager concurs with recommendation from Director of
Community Development to waive operator fee in amount of
$150.00, with Main Street to pay normal participant vendor
fee(s).
...waived operator fee as recommended
18. (Athletic Officiating Contract.) Information attached.
City Manager recommends approval of Athletic Officiating
Contract with Denny Cobb Officiating Service.
...approved as recommended
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ACJ, .. .passed
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26. (Recreation Development
Information attached.
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19. (Solid Waste Roll-Off Compactor Services.)
attached with Agenda Item #5.
Information
City Manager recommends Franchise Agreement with Jennings
Environmental Services be extended for one (1) year under the
existing terms, conditions and pricing as originally
contracted.
...extended agreement for one year as recommended
20.
(Downtown/Pump Branch Stormwater Drainage Improvements Phase
I.) Information attached with Agenda Item #3.
City Manager recommends authorization to execute Amendment No.
19 to original Engineering Services Agreement dated December
17, 1987, for downtown/Pump Branch stormwater drainage
improvements Phase I - Engineering Analysis in estimated
amount of $17,725.00.
...authorized as recommended
21. (Peddler's License
dttached.
Hawaiian Shaved Ice.)
Information
City Manager recommends denial.
. . . denied
22. (HVAC Repairs.) Information attached.
City Manager recommends approval of Architectural Services
Agreement with Bosek, Gibson and Associates in total lump sum
amount not to exceed $48,750.00.
...approved as recommended
23. (Art Lane Landfill.) Information attached.
City Manager recommends authorization to execute Contract with
Ardaman & Associates, Inc. in estimated amount of $25,241.00
for environmental testing of Art Lane Landfill.
...authorized as recommended
24. (FDOT Maintenance Agreement West First Street/SR 46.)
Information attached with Agenda Item #8.
City Manager recommends acceptance of proposal in amount of
$11,483.84.
...accepted as recommended
25. (First reading of ordinances.)
A.
Ordinance No. 3271, re: Alcoholic Beverages; tabled
at Meeting of August 14, 1995.
first reading
Ordinance No. 3273, re: Economic Development Incentive.
Information attached with Agenda Item #4.
first reading
Assistance Program Project Grant.)
City Manager recommends authorization to execute Agreement
with the Florida Department of Environmental Protection for
grant funding not to exceed $89,924.00 for public outdoor
recreation project known as Derby Park, with the City to
provide matching funds and/or in-kind services in amount of
$29,915.00.
...authorized as recommended
27.
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(Recommendations from Cemetery Advisory Committee.)
Information attached.
City Manager recommends approval of recommended price
increases for cemetery spaces, revised cemetery rules and
regulations, as described in memorandum dated September 11,
1995, from Grounds Maintenance Coordinator, and that the City
contract out the opening/closing of graves.
...approved as recommended
28. (Recommendations from Planning and Zoning Commission Meeting
of September 7, 1995.)
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29.
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#1
Unanimously approved Conditional Use Permit for alcoholic
beverage sales (Class 3) for Red Lobster Restaurant
located at 20 Towne Center Circle in a PD, Planned
Development, Zoning District; GMRI, Inc., owner.
NEEDS ACTION: APPROVAL/DENIAL
...approved
#2
Unanimously approved Conditional Use Permit for alcoholic
beverage sales (Class 3) for Olive Garden Italian
Restaurant located at 10 Towne Center Circle in a PD,
Planned Development Zoning District; GMRI, Inc. owner.
NEEDS ACTION: APPROVAL/DENIAL
. . . approved
. . . No
#3 By a vote of 5 to 4, moved to retain existing regulations
in Schedule J, Landscape, Buffer and Tree Requirements,
Section 3.2.E. Barbed Wire, Cyclone and/or chain link
fences prohibited in front yards. (Ci ty Commission
public hearing advertised for October 9, 1995.)
action required or taken at this time.
(Board appointments/re-appointments.)
A.
Sanford Museum Board: The terms of Sylvia H. Stallworth,
Dr. Vann Parker and Myra Bales expire November 4, 1995.
Dr. Parker has been contacted and is willing to serve
again, if re-appointed.
...Took no action; List on October 9, 1995 Agenda.
30. (Consent Agenda.)
A. Consideration of payment of statements. Copies attached.
City Manager recommends authorization to pay.
(1) From Muller, Mintz, Kornreich, Caldwell,
Casey, Crosland & Eramnick for professional
services for the Month of August, 1995...$ 394.58
oSO\~~ ( 2 )
~ ...authorized
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From City Attorney for professional
services for the Month of August, 1995...$3,295.00
B.
Consideration of Tabulation of Bids.
attached.
Information
(1) Bid #94/95-61, Land Maintenance of Right-Of-Ways
for Towne Center Mall (Recreation & Parks
Department). Ci ty Manager recommends acceptance of
lowest bid, which met specification, from Dora
Landscaping in amount of $16,897.00.
...accepted as recommended
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:2) Bid #94/95-62, Landscape Maintenance of Sanford
Municipal Cemetery (Recreation & Parks Department).
City Manager recommends rejection of all bids for
annual Landscape Maintenance of Sanford Municipal
Cemetery as all, with the exception of Bon Terre
who failed to provide required bonding and was
therefore rejected, exceeded the budgeted amount.
...accepted as recommended
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C.
Approval of Minutes of August 14, 1995, Regular Meeting.
Copy enclosed.
...approved
31.
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The following two (2) invoices totalling $8,430.00 have been
paid per City Commission approval on October 8, 1990, and
November 25, 1991: Shoemaker Construction $6,630.00;
Universal Engineering Sciences $1,800.00. Copies attached.
...acknowledged
32. (Right-Of-Way Use Agreement - LYNX.) Information attached.
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. . . Continued
language.
City Manager recommends approval, subject to City Attorney's
comments.
to
10-9-95,
pending
of
indemnification
approval
33. (Replacement Front End Loader.) Information attached.
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City Manager recommends authorization to purchase front end
loader in amount of $127,580.00 under the existing Federal GSA
Contract.
...authorized as recommended
34. (Chamber of Commerce overpayment.)
O~~f\ . . . approved payment of one-half of annual economic development
~,~ funds in the first week of October, 1995, and the remainder in
~ December, 1995, with the understanding that overpayment in amount
of $4,462.50 will be resolved with the Chamber this week.
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35.
(Bid #94/95-71, Civic Center Roof.)
...accepted lowest bid, which met specifications, from Rinkus in
amount of $7,800.00.
36.
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\0. . . .passed first reading
(First reading of Ordinance No. 3274, re:) authorizing one
(1) additional "police officer" position and one (1) part-time
"crime analyst" position, subject to continued Motor Vehicle
Theft Prevention Authority Grant funding.