061295 work session/regular meeting agenda
AGENDA
Sanford City Commission Meetings
Monday, June 12, 1995
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Work Session
4:00 o'clock P.M.
City Manager's Conference Room
1. Discussion of proposal for LYNX Circulator Route to Mall.
2. Discussion of Economic Development Incentive Plan.
3. Discussion regarding Alcoholic Beverage Regulations/Hours of
Sale.
4. Discussion regarding Real Estate related items.
5. Discussion of request from Jack Nortman, President, Jaxon
Investments, Limited for Right-Of-Way Use Agreement for
billboard to remain in public right-of-way on the northeast
corner of Woodson Avenue and Orlando Drive (US 17-92).
6. Discussion of Mayfair Villas Water and Wastewater Systems.
7. Discussion regarding proposed Ad Valorem Tax Exemption for
Historic Properties.
8. Discussion regarding Fourth of July Fireworks Display.
9. Discussion regarding procurement of replacement police cars.
10. Discussion of request to purchase one additional K-9.
11. Discussion regarding Revenue and Expenditure Projects as of
April 30, 1995.
12. Discussion of quarterly Board Appointments.
13. Discussion of Regular Agenda Items and other items.
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Regular Meeting
7:00 o'clock P.M.
City Commission Room
14. Request from William Gorman, Sr., Seminole Garden Apartments,
to address the City Commission regarding the escalating
problem of drugs and violence in the area of Olive Avenue and
Pecan Avenue between Third Street and Fifth Street.
15. Consideration of request from Bruce Anderson for permission to
submit application to the Planning and Zoning Commission, for
a Conditional Use Permit to establish Animal Raising, for
property south of Rand Yard Road located in a MI-2, Medium
Industrial, Zoning District.
16. Consideration of request from Bruce Anderson for five (5) year
extension of approval date for the Southridge Planned
Development.
17. Consideration of request from Jeff Bales, President, Mayfair
Villas Association for the City to accept dedication of
Mayfair Villas potable water/wastewater collection systems, or
provide emergency repairs on a cost reimbursable basis.
18. Consideration of Contract with Dora Landscaping for Landscape
Maintenance regarding Seminole Towne Center Mall Right-Of-
Ways.
19. First reading of ordinances.
20. Consideration of adoption of Resolution No. 1704, establishing
a Community RedeveloPment Area for the Lake Monroe Waterfront
and Downtown Sanford Area.
NEED TO RECESS THE CITY COMMISSION MEETING
AND HOLD COMMUNITY REDEVELOPMENT AGENCY MEETING
RECONVENE CITY COMMISSION MEETING
21. Consideration of request from Conklin, Porter and Holmes fee
adjustments/increases.
22. Condemnations: Status Report of all current and pending
condemnations, and 708 Palmetto Avenue.
23. Consideration of request for authorization to purchase one (1)
additional K-9, as "sole source", from Lakeland Training
Centre.
24. Consideration of contract extension with Wheelabrator Clean
Water Systems Inc./Bio Gro Division regarding Bid *93/94-15
for Wastewater Residual Biosolids (Sludge) Land Application.
25. Information from Planning and Zoning conunission Meetings of
Thursday, May 18, 1995 and June 1, 1995.
26. Consent Agenda.
27. Information regarding invoices paid during the period for
previously approved lump sum contracts.
28. Consideration of request from Schweizer Planning and Design,
Inc., for Right-Of-Way Use Agreement for installation of two
asphalt entry ramps in the north-south alley between 5th
Street and 6th Street (First Baptist Church - 519 Park
Avenue), and relocation of proposed trees.
29. Consideration of contract with Zaffran Bus Company regarding
Summer Recreation Program.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING, OR
HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS 286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY
OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
30. Consideration of settlement of lawsuit with Boyce and Company.
31. Consideration of modification of Agreement with Florida
Department of Community Affairs for the LIHEAP Program.
32. Consideration of request from Jack Nortman for a Right-of-Way
Use Agreement for continuation of use of a billboard located
in the right-of-way of Woodson Avenue.
33. Consideration of Proposal to cooperate with Seminole County in
funding initiation of LYNX Bus Service from the WalMart area
and the downtown area to Seminole Towne Center Mall.
34. Consideration of Amendments to two Interlocal Agreements with
Seminole County, for Housing Rehabilitation Services and for
the HOME Program/SHIP Program.
JJ, Consideration of acceptance of donation of property at 519
Palmetto Avenue (The Little Red School House) from the School
Board of Seminole County.
36. Consideration of funding eleven police cars requested for
replacement in FY95/96 at this time, with current year pricing
and funds.
37. Consideration of award of contract to Shoemaker Construction
Company in amount of $22,100.00 for alterations to the Police
Department to comply with the Americans with Disabilities Act
requirements.
38. Consideration of request from the Private Industry Council for
free use of the Cultural Arts Center for two weeks, June 19 -
30, 1995.
39. Consideration of Change Orders to Contracts with Martin Paving
Company and Amick Construction Company.
MEMORANDUM
June 13, 1995
TO:
FROM:
RE:
MAYOR AND COMMISSIONERS
CITY MANAGER AND CITY CLERK
JUNE 12, 1995 AGENDA ITEMS
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Work Session
Second Floor
1. (LYNX Circulator Route.) Information attached.
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Tim Krobans, Supervisor of Service Planning for LYNX and Tom
Rochone, Director of Operations for LYNX reviewed two
proposals for bus service to Seminole Towne Center Mall.
Proposed hours/days of operation and costs and possible
funding sources were also discussed. See Item #33 for action.
(Economic Incentives.) Information attached.
Dave Farr and Bob Turk to discuss.
Dave Farr and Bob Turk reviewed the proposed industrial/
manufacturing incentives; the Commission viewed an eight-
minute promotional video on Altamonte Springs; and concurred
that the City Manager and Staff continue to put together an
incentive package and include Sanford in a promotional video.
(Alcoholic Beverage Regulations/Hours of Sale.)
Information attached.
Discussed; concurred that Staff draft an ordinance in
accordance with City Manager's recommendations.
(Real Estate Related Items.)
A. Sandefur Land. Information attached.
Discussed; concurred not to accept proposal to purchase more
land than needed, and that the City Manager try to work out a
proposal whereby the City would only purchase what it needs.
B. "School Board" property sign.
Acknowledged.
One Harbour Place Land Lease.
Concurred to discuss the possibility of the City acquiring
this lease, as was tried with the Holiday Inn/Marina Inn
property lease, at a future Work Session.
Letters of interest on a golf course at Site 10.
Discussed; concurred that the City Manager request letters of
intent.
5. (Right-of-Way Use Agreement - Woodson Avenue/17-92.)
Information attached.
Discussed; see Item #32 for action.
6. (Mayfair Villas Water/Wastewater Systems Repair.)
Information attached.
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Discussed; see Item #17 for action.
(Ad Valorem Tax Exemption/Historic Properties.)
Information attached.
Discussed; concurred that Staff prepare the proper Ordinance
to enact the necessary legislation.
(Fourth of July Fireworks Display.)
Discussed; concurred that a Fourth of July Fireworks Display
is not a City function, but that the City wants to support it
in whatever ways possible such as Police support/use of City
park, and asked the Youth Advisory Committee to review and
make recommendations on ways the City could encourage non-city
organizations to handle it, and other ways the City could
support it.
9. (Replacement Police Cars.) Information to be provided.
Discussed; see Item #36 for action.
10. (Procurement of one K-9.) Information attached.
Discussed; see Item #23 for action.
11. (Revenue/Expenditure Projections.) Information attached.
Acknowledged.
12. (Quarterly Board Appointments.) Information attached.
Acknowledged.
13. (Regular Agenda Items and other items.)
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A. Merit Pay salary increase for the City Manager.
Discussed; concurred that City Manager Simmons receive
merit pay increase.
a 4%
B. Item #35, 519 Palmetto Avenue (The Little Red School
House) .
Discussed environmental assessment; see Item #35 for action.
C. Item #31, Modification to LIHEAP grant.
Discussed; see Item #31 for action.
D. Item #34, Amendments to Interlocal Agreements with
Seminole County, for Housing Rehabilitation Services and
for HOME/SHIP funds.
Discussed; see Item #34 for action.
E. June 12, 1995 Community Redevelopment Agency Meeting.
City Manager Simmons reviewed Martin Paving Company and Amick
Construction Company Change Orders.
F. Item #38, request from the Private Industry Council of
Seminole County, Inc. for free use of the Civic Center.
Discussed; City Manager Simmons reported that PIC agrees that
the Police Benevolent Association building is an acceptable
alternative, and that the City's cost for their use of the PBA
building is about $300.00, and recommen~ed that PIC be offered
use of the PBA building for $300.00. .,Jj.Lc.f:Gm-d3flra~,
G. Cultural Arts Center.
Commissioner Eckstein reported Mayor Smith has done the most
for the Arts, and supported the Arts the most of anyone he
knows, and in recognition of this recommended that when Mayor
Smith leaves office the City name the Cultural Arts Center for
her; and the Commission concurred.
H. Item #37, Police Department building improvements
required by the Americans with Disabilities Act.
Discussed; see Item #37 for action.
I. Item #30, settlement of lawsuit with Boyce and Company.
Discussed; see Item #30 for action.
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Regular Meeting
First Floor
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(Request from William Gorman to address the Commission.)
Information attached.
Mr. Gorman stated that he and those he represents are
concerned about the continuing escalating criminal activity,
about the physical safety of Seminole Gardens Apartments
Staff, about the tenants being able to sleep at night, and
about damage to the structures; he and the Seminole Gardens
Apartments Staff are doing everything they can to deter
criminal activity in/near the premises; and asked for the
City's assistance to fight criminal activity. The City
Commission concurred to start the "Quad Unit" proposed in
FY95/96 as soon as possible and to use funds from Reserves if
needed.
(Conditional Use Permit/Animal Raising.)
Information attached.
City Manager recommends approval.
Approved.
(Extension of Approval Date/Southridge Planned Development.)
Information attached.
Planning and Zoning Commission approved extension of approval
date.
City Manager recommends approval.
Approved.
17. (Mayfair Villas Water/Wastewater Systems.)
attached with Agenda Item No.6.
Information
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City Manager reconunends that the City not accept dedication,
but the City coordinate emergency repair work, or if
necessary, perform such work on a cost reimbursable basis, to
prevent hardship or possible health hazard, and authorization
to prepare and execute Developer's Agreement regarding same.
Authorized preparation and execution of a Developer's
Agreement as recommended.
(Landscape Maintenance Contract/Seminole Towne Center Mall
Right-Of-Ways.) Information attached.
City Manager recommends approval of contract with Dora
Landscaping not to exceed three (3) months at $3,193.00
monthly; totalling $9,579.00, and to advertise for one year
contract commencing October 1, 1995.
Authorized.
(First reading of ordinances.)
A. Ordinance No. 3259, re: Annex a portion of property
lying between Sanford Avenue and the SCL Railroad right-
of-way and between East Lake Mary Boulevard/Silver Lake
Drive and North Way (1775 East Lake Mary Boulevard).
Richard L. Best, Petitioner.
Copy of map attached.
Passed first reading.
B.
Ordinance No. 3260, re: Closing, vacating and abandoning
a north-south alley between East 4th Street and East 7th
Street and between Willow Avenue and Bay Avenue.
City of Sanford, Petitioner/Owner.
Copy of map attached.
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(Resolution No. 1704, re: ) Establishing a Community
Redevelopment Area for the Lake Monroe Waterfront and Downtown
Sanford Area. (Copy attached)
City Manager recommends adoption of Resolution No. 1704.
Adopted.
NEED TO RECESS THE CITY COMMISSION MEETING
AND HOLD COMMUNITY REDEVELOPMENT AGENCY MEETING
RECONVENE CITY COMMISSION MEETING
21. (Requests for additional engineering fees.)
attached.
Information
A. I-4/SR 46 - S06013.04: $13,166.68 present overage as of
May 10, 1995, plus two weeks additional engineering
services; total additional fee requested $15,250.00.
B. Towne Center Boulevard and St. Johns Parkway - S0613.02:
$22,413.95 present overage, plus six weeks (approximately
$1,500.00 per week) of additional engineering and
inspection services regarding lighting, landscaping and
irrigation system; total additional fee requested
$31,500.00
C. Towne Center Boulevard and St. Johns Parkway - S0613.02:
Additional fee requested in amount of $16,000.00
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($4,000.00 per month/4 1/2 months) for extra engineering
services in connection with landscape and irrigation
construction administration and inspection services,
coordination of remaining utility connects, coordination
with City, County, MSA and FDOT regarding signalization
and roadway opening concerns, collection and provision to
the City of project "as-builts", and other necessary
services to bring project to completion.
City Manager recommends approval, and execution of Letter of
Agreement.
Approved, and Letter of Agreement authorized.
(Condemnations.)
A. Status Report
condemnations.
attached of all
(Copy attached)
current and pending
No action required.
No action taken.
B.
708 Palmetto Avenue. On March 27, and May 8, 1995, the
City Commission delayed demolition of this property to
allow the Sanford Historic Trust time to make
arrangements with the owner and lien holders to acquire
the property to avoid its demolition.
Authorized a 30 day extension of the demolition of this
property.
23 . ( Procuremen t of one addi tional K - 9) .
with Agenda Item No. 10.
Information attached
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City Manager recommends approval.
Approved.
(Contract Extension re: Bid #93/94-15).
City Manager reconunends approval, and execution of Agreement
for same.
Approved.
(Information from Planning and Zoning Commission Meetings of
Thursday, May 18, 1995 and June 1, 1995.) Copy attached.
No action required.
No action taken.
26. (Consent Agenda.)
A.
Consideration of
Copies attached.
to pay.
requests for paYment of statements.
City Manager recommends authorization
(1) From Carlton, Fields, Ward, Emmanuel, Smith
and Cutler, re: St. Paul Mercury Insurance
Mediation..............................$ 2,352.60
(2) From Foley & Lardner for Prof. Services re:
City Coal Gasification Plant...........$ 2,838.03
(3) From Lyon and McManus for Prof. Services
from 4/2/95 to 4/28/95.................$13,319.63
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B. Consideration of Tabulation of Bid #94/95-49, Street Sign
Materials (Public Works Department). Information
attached. City Manager recommends acceptance of lowest
bids for sign blanks/posts, from Municipal Supply & Sign
Company, and from Universal Signs and Accessories for
hardware, at unit prices as described in memorandum dated
June 1, 1995, from Public Works Director; total cost of
contract not to exceed $15,000.00 for FY 95/96.
Accepted as recommended.
C. Approval of Vouchers for the Month of May, 1995.
Cit~. Approved.
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D. Approval of Minutes of May 8, 1995 Work Session, and May
8, 1995 Regular Meeting. Copies attached.
Approved.
The following thirteen (13) invoices totalling $258,330.56
have been paid per City Commission approval on October 8,
1990, and November 25, 1991: Conklin, Porter and Holmes
$4,059.00, $1,109.41, $3,281.33, $1,842.23, $2,831.48,
$2,953.30, $4,975.59, $1,143.86; Dora Landscaping $91,686.48;
Martin Paving $50,167.16; Central Florida Underground, Inc.
$58,618.35, $34,957.80; and Seminole County Public Works
$704.57. Copies attached.
Acknowledged.
(Right-Of-Way Use Agreement - First Baptist Church.)
Information attached.
City Manager recommends authorization to execute of Right-Of-
Way Use Agreement, and that landscaping revisions be handled
by a Staff approved amendment to the site plan for the church
development.
Authorized as recommended.
29. (Summer Recreation Program.) Information attached.
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City Manager recommends approval of contract with Zaffran Bus
company in amount of $2,250.00 for Summer Recreation Program
Transportation from June 12 through July 14, 1995.
Approved.
(Settlement of lawsuit with Boyce and Company.)
Authorized to settle the lawsuit over $7,830.88 for $3,881.72.
31. (Modification of Agreement with Florida Department of
Community Affairs for the LIHEAP Program.)
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Authorized Modification.
(Request from Jack Nortman for a Right-of-Way Use Agreement
for continuation of use of a billboard located in the right-
of-way of Woodson Avenue.)
Denied.
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(Proposal to cooperate with Seminole County in funding
initiation of LYNX Bus Service from the WalMart area and the
downtown area to Seminole Towne Center Mall.)
Authorized.
(Amendments to two Interlocal Agreements with Seminole County,
for Housing Rehabilitation Services and for the HOME
Program/SHIP Program.)
Authorized Amendment to the Housing Rehabilitation
Services Grant, to obtain a project based fee for
administration, and authorized Amendment to the HOME
Program/SHIP Program, for a time extension.
(Acceptance of donation of property at 519 Palmetto Avenue
(The Little Red School House) from the School Board of
Seminole County.)
Accepted.
(Funding eleven police cars requested for replacement in
FY95/96 at this time, with current year pricing and funds.)
Authorized to replace said eleven police cars now, in amount
of $16,229.00 each, total $178,519.00, using the contract of
another local government body.
(Award of contract to Shoemaker Construction Company in amount
of $22,100.00 for alterations to the Police Department to
comply with the Americans with Disabilities Act requirements.)
Authorized, with funding from Reserves.
(Request from the Private Industry Council for free use of the
Cultural Arts Center for two weeks, June 19 - 30, 1995.)
Authorized to offer the Police Benevolent Association
building, an alternative acceptable to the Private Industry
Council, at a reduced rental rate of $300.00, and to
informally establish this as the reduced rate for the Police
Benevolent Association building.
(Change Orders to Contracts with Martin Paving Company and
Amick Construction Company.)
Authorized Change Order No. 4 in amount of $57,865.95 to
contract with Martin Paving Company; and authorized Change
Order in amount of $460,000.00 to contract with Amick
Construction Company.