022795 work session/regular meeting agenda
AGE N D A
Sanford City Commission Meetings
Monday, February 27, 1995
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Work Session
5:00 o'clock P.M.
City Manager's Conference Room
1. Discussion regarding vacating alleys at 1400 West Eighth
street and 410 Bay Avenue.
2. Discussion of chain link fences in front yards.
3 . Discussion of outside Displays in the downtown historic
area.
4. Report on Business Information Group ("BIG").
5. Discussion of Regular Agenda Items and other items.
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Regular Meeting
7:00 o'clock P.M.
City Commission Room
5.5. Presentations.
6. Public Hearing to consider second reading and adoption of
Ordinance No. 3245.
7. Consideration of request from Ron Prevatt for Right-Of-Way Use
Permit, to stabilize (gravel) a portion of right-of-way of
Country Club Drive, fronting 122 Country Club Drive, for
parking privately-owned vehicles.
8. Consideration of Petition for Annexation of a portion of
property lying between Lake Mary Boulevard and Main Road
extended easterly and between Hospital Road extended northerly
and U.s. Highway 17-92.
9. Consideration of Contract with North American Life Assurance
Company, for group life/AD&D, and supplemental life insurance
through FY 95/96.
10. Consideration of Contract with Personal Performance
Consultants for Employees Assistance Program ("EAP").
11. Consideration of Surplus City Property.
12. Consideration of request for utilization of Good Neighbor
Utility Funds.
13. Recommendation from Planning and Zoning Commission Meeting of
Thursday, February 16, 1995.
14. Consideration of 7% vs 10% Utility Tax on telecommunication
services.
15. Board appointments/resignation.
16. Consent Agenda.
17. Information regarding invoices paid during the period for
previously approved lump sum contracts.
18. Consideration of request from Central Florida Riders of
Orlando, Inc. for street closures in conjunction with Special
Event Application.
Meeting recessed, then reconvened ....
19. Consideration of Tabulations of Bids #94/95-08 and #94/95-09,
Landscaping/Sodding and Irrigation of Right-Of-Ways for Towne
Center Mall (Recreation & Parks Department.)
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING, OR
HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS 286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY
OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
20. Consideration of request for sale of beer for consumption on
the premises at the St. Johns River Festival on March 4 and 5,
1995.
21. Consideration of letters from Tom Schneider regarding police
facilities at Seminole Towne Center Mall.
22. Consideration of sponsoring a Florida Sesquicentennial Public
Service Announcement.
23. Consideration of vacating two unopened alleys.
24. Consideration of Change Orders to contract with Amick
Construction.
25. Appointment to the Planning and Zoning Commission.
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MEMORANDUM
February 28, 1995
TO:
FROM:
RE:
STAFF
CITY MANAGER AND CITY CLERK
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FEBRUARY 27, 1995 AGENDA ITEMS.
Work Session
Second Floor
1. (Alley vacatings - 1400 West Eighth Street & 410 Bay Avenue.)
Information attached.
2.
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5.
Discussed; concurred to consider requests to maintain/vacate
unopened alleys on a case by case basis, to consider vacating
if there are no utili ties in the alley, and if there are
utilities in the alley to consider vacating based on the
physical culture (trees, fences, etc.) of the alley; concurred
to begin procedures to vacate these two alleys; see Item No.
23 for action.
(Chain Link Fences.)
Discussed; concurred with Planning and Zoning Commission IS
concurrence to prohibit chain link fencing in front yard set
backs, with the Board of Adjustment, not Planning and Zoning,
to decide on exemptions, and consider each request for
exemption on a case by case basis.
(Outside Displays.) Information attached.
Discussed; asked City Manager to compile the recommendations
as a policy, for review by City Commission and downtown
associations.
(Business Information Group.) Charles Rowe to report.
Reviewed; concurred that the program proceed as outlined.
(Regular Agenda Items and other items.)
A. Regular Agenda Item # 14, Utility Tax. City Manager
reported the City Attorney states it will be necessary to
adopt an ordinance to implement the requested change.
.... See Item #14 for action,
B.
Regular Agenda I tern # 15 . B. ,
Commission.
Planning and Zoning
Discussed two Applications for Appointment and that there is
one other recommended appointee; concurred not to make a
decision tonight and that Commissioner Eckstein will contact
his recommended appointee to obtain an Application, and to
place consideration of this appointment on the March 13, 1995
Work Session and Regular Meeting Agendas.
C. Regular Agenda Item # 5.5. B., presentation of service
weapon to Police Sgt. Bill Dube.
.... The City Manager reported the Police Chief has requested this
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presentation; see Item #5.5.B. for action.
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D. Scenic Improvement Board request to purchase Wildflower
Sod in amount of $2,875.00.
The Commission had no objection to this purchase, from SIB
funds.
E. Seminole Towne Center Mall Community Redevelopment
Association Meeting.
The City Manager reported that in addition to the items on the
Agenda, he will also request a $67,194.00 Additive Change
Order to the contract with Amick Construction for Towne Center
Boulevard and st. Johns Parkway construction. Additionally,
he will request an approximately $90,270.00 Change Order which
will be reimbursed by the developer of Gateway for medians,
turn-outs, a force main casing. Further, we are working on a
$81,075.00 Change Order, to be paid by the Developer, to the
Martin Contract for FDOT required changes to the west end of
the SR46 job. Also, he will ask for approval to award the
irrigation contract, with deductives, associated with Gateway.
F. Proposed Interlocal Agreement and Proposed Local Bill
regarding the Airport Authority/Port Authority
Consolidation.
The City Manager reported that County Manager Ron Rabun
reports a copy of this has been delivered to the Airport
Authority, and the City Commission concurred to discuss this
issue in a Joint Work Session with the Airport Author i ty
before taking any action.
G. Item #22, Sesquicentennial Celebration.
Discussed Florida League of Cities' "Moments in History"
Public Service Announcements; see Item #22 for action.
H. Item #20, St. Johns River Festival on March 4 and 5 -
request for sale of beer for consumption on the premises
in the west end of Ft. Mellon Park.
Discussed; see Item #20 for action.
I. The City Manager reported, for information, that the
contract drawings and specifications are ready to bid,
for the underdrains and curbing for Dogwood Drive, the
estimated cost for underdrains is $24-25,000.00 and for
the curbing is $13,000.00, he recommends it be bid wi,th
a base bid for the underdrains and with the curbing being
an addi ti ve bid item, with the city paying for the
underdrains only and the neighborhood arrange to pay for
the curbing should it be desired.
J. Item #21, Police Substation at the Seminole Towne Center
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Discussed; see Item #21 for action.
K. Seminole Towne Center Community Redevelopment Agency
Meeting.
Mayor Smith announced the Agency will need to elect a Vice-
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Chairman, and suggested that the Vice-Mayor be elected.
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Regular Meeting
First Floor
5.5. (Presentations.)
6.
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8.
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A. Mayor Smith presented the first Mayor's Role Model Award
to Jeff Blake.
B. Police Chief Russell presented Sgt. Bill Dube's service
weapon to him.
(Public Hearing - Second reading and adoption of Ordinance No.
3245,) re: Amending Ordinance No. 3230, and its amendments,
and adopting an amended Classification and Pay Plan, effective
immediately, to add one (1) "police officer" position.
Copy of Ordinance No. 3245 attached.
Ad published February 16, 1995.
Adopted.
(Right-Of-Way Use Permit - 122 Country Club Drive.)
Information attached.
City Manager reconunends authorization to execute standard
Right-Of-Way Use Permit/Agreement approving improvements,
utilizing cross-section drawing prepared by Engineering
Department for installation as outlined in memorandum dated
January 31, 1995, from Civil Engineer.
Authorized as recommended.
(Annexation Petition.)
District Board of Trustees
Petitioner.
Copies attached:
of Seminole Community College,
Map
Petition
Application
Staff Recommendations
City Manager recommends authorization for City Attorney to
prepare the proper ordinance to annex property as requested.
Authorized the City Attorney to prepare the proper ordinance.
9. (Group Life Insurance.) Information attached.
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City Manager reconunends extension of Contract with North
American Life Assurance Company for group life/AD&D and
supplemental life insurance through FY 95/96 at existing
rates.
Authorized as recommended.
10. (EAP.) Information attached.
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City Manager recommends extension of Contract with Personal
Performance Consultants for EAP services for the next three
(3) years, as outlined in Option 1 of letter dated February 6,
1995, from Miriam Henry.
Authorized as recommended.
11. (Surplus Property.) Information attached.
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City Manager recommends declare property, as identified in
memorandum dated February 16, 1995 from Purchasing Agent,
surplus and authorization to sell same at public auction on
Saturday, March 11, 1995.
Declared surplus and authorized to sell as recommended, with
list to be provided to the Humane Society of Seminole County
as previously agreed.
12. (Good Neighbor Utility Funds.) Information attached.
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City Manager recommends assistance in amount of $90.91 with
Good Neighbor Utility Funds.
Authorized.
13.
(Planning and Zoning Commission Meeting of February 16, 1995.)
Information attached.
Rec. #1: Approved a 202 Lot Preliminary Subdivision Plan for
Country Club Park located at 500 Upsala Road in a
PD, Planned Development, Zoning District subject to
condi tions as described in memorandum dated
February 17, 1995, from Land Development
Coordinator.
NEEDS ACKNOWLEDGEMENT AND/OR REVIEW/COMMENTS.
Acknowledged.
14. (7% vs 10% Utility Tax.) Information attached.
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City Manager recommends switching from 10% of the recurring
monthly (base) charge to 7% of the total charge for services
with certain exclusions, subject to City Attorney
comments/recommendations.
Authorized the City Attorney to prepare the proper ordinance
to change as recommended.
15.
(Board appointments/re-appointments/resignation.)
A.
Cemetery Advisory Board: The term of William E. Welborn
expires March 13, 1995. Mr. Welborn has served the
maximum number of terms and cannot be re-appointed.
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S-/3--.:.!::. No action; list on March 13, 1995 Agenda.
B. Planning and Zoning Commission: Mike Davis has submitted
his resignation effective February 16, 1995. Information
attached.
.... No action; list on March 13, 1995 Agenda.
16. (Consent Agenda.)
A. Consideration of request for payment of statement from
Muller, Mintz, et al, for Professional Services from
January 11 to January 16, 1995 in amount of $991.12
Copy attached. City Manager reconunends authorization
to pay.
~~.. Payment authorized.
17. The following thirteen (13) invoices totalling $372,634.91
have been paid per City Commission approval on October 8,
C#r.
1990, and November 25, 1991: Conklin, Porter & Holmes
$1,646.48, $84.49, $91.42, $4,251.87, $2,379.74, $1,206.26,
$7,004.76, $2,077.18; Universal Engineering Sciences
$1,486.50, $2,776.00, $2,124.00; Martin Paving $325,006.21;
McMahan Construction $22,500.00. Copies enclosed.
Acknowledged.
18. (Street Closures.) Information attached.
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City Manager reconunends closing Seminole Boulevard between San
Juan Avenue and Sanford Avenue, and Sanford Avenue between
Seminole Boulevard and Commercial Street.
Authorized as recommended.
19. (Bid #94/95-08 and #94/95-09.) Information attached.
Meeting recessed, then reconvened
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City Manager recommends acceptance of lowest bid, which met
specifications, from Dora Landscaping Company in amount of
$241,019,39; reserving $12,570.00 for deducts 3 and 4 should
the Gateway project, under separate contract, not be completed
on schedule thereby requiring Dora Landscaping Company to
finish the work.
Accepted as recommended.
(Request for sale of beer for consumption on the premises at
the St. Johns River Festival on March 4 and 5, 1995.)
Authorized sale of beer and wine for consumption on the
premises all day on Saturday, March 4, and on Sunday, March 5
beginning at Noon.
(Police facilities at Seminole Towne Center Mall.)
Authorized to proceed with said facilities as outlined
letter dated February 24, 1995 from Thomas J. Schneider.
in
(Sponsoring a Florida Sesquicentennial Public Service
Announcement.)
Authorized to sponsor an announcement in amount of $500.00,
from City Manager's Contingency Fund, and to provide
information and assistance as described in Memorandum dated
February 21, 1995 from Sharon G. Berrian, Director of Public
Information, Florida League of Cities, Inc.
(Vacating two unopened alleys.)
Authorized Staff to proceed with the vacating.
(Change Orders to contract with Amick Construction) for
installation of Towne center Boulevard, St. Johns Parkway and
North Towne Road.
Authorized Change Orders: (1) for change in material in water
main from South Rinehart Road, credit on additional
underdrains which were bid and then determined not to be
required, resolution of several underground utility conflict,s,
installation of irrigation sleeves in Towne Center Boulevard
and St. Johns Parkway associated with the irrigation project,
demucking overrun in number of units estimated under the unit
price contract, all for a net additional cost of $67,194.00;
25.
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(2) for $90,270.00 of Gateway Center related work,
reimbursable from the Gateway developer, for road and utility
modifications, pavement markings, irrigation sleeves and the
addition of a sleeve for a sanitary sewer force main.
(Appointment to the Planning and Zoning Commission.)
Appointed Mark Platts to the Planning and Zoning Commission to
fill the unexpired term of Mike Davis.