010995 work session/regular meeting agenda
,\
AGENDA
Sanford City Commission Meetings
Monday, January 9, 1995
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
*****************************************************************
Work Session
5:00 o'clock P.M.
City Manager's Conference Room
1. Discussion of requests to allow uncertified/unregistered
owners of rental property to pull building permits for repairs
to the property, when the work will be performed by an
uncertified/unregistered person.
2. Discussion of funding of professional services for a
Waterfront/Downtown Marketing Package.
3. Discussion of revised Purchasing Policies and Procedures.
4. Discussion of contract for utility line relocations on Sanford
Avenue.
5. Discussion of lawsuit against Fountain Construction Company's
bonding company re: Site 10 Contract II.
6.
Discussion of
resolutions re:
Conununications.
request from Seminole County to adopt
Gaming and Gambling Activities, and Ex-parte
7. Discussion of establishing first meeting of the Charter
Advisory Conunittee.
8. Discussion of Regular Agenda items and other items.
*****************************************************************
Regular Meeting
7:00 o'clock P.M.
City Commission Room
9. Public hearing to consider changes and amendments to the Land
Development Regulations, and Ordinance No. 3232 regarding
Adult Entertainment Regulations.
10. Public hearing to consider closing, vacating and abandoning an
easement at 2449 Mellonville Avenue.
11. Public hearing to consider closing, vacating and abandoning
portions of streets (a portion of South White Cedar Road and
other certain unnamed streets lying between State Road 46 and
State Road 417 and between Upsala Road and South Kennel Road).
12. Public hearing to consider rezoning a portion of the property
between pamala Court and Vihlen Road and between Upsala Road
and Old Monroe Road extended southerly from AG, Agricultural,
to PD, Planned Development.
13. Continuation of discussion of request from Doug Winfrey and
Erhard Ehndorf for approval to continue to intermittently park
and occupy a recreational vehicle at 802 South Palmetto
Avenue, until the beginning of May, 1995.
14. Condemnations Status Report/Requests
Extensions/Requests to authorize demolition.
15. Board appointments/reappointments/resignation.
16. Consideration of requests for expenditures from the Law
Enforcement Trust Fund.
for
Time
17. Consideration of request to transfer the Police and Fire
Pension Funds' assets.
18. Consideration of funding of professional services for a
Waterfront/Downtown Marketing Package.
19. Consideration of contract with Cone Constructors for utility
line relocations on Sanford Avenue.
20. Consideration of a lawsuit against Fountain Construction
Company's bonding company re: Site 10 Contract II.
21. First reading of Ordinances.
22. Reconunendations/Information from the Planning and Zoning
Conunission.
23. Late PaYment Charges for Fiscal Year Ended September 30, 1994.
24. Consent Agenda.
25. Information regarding invoices paid during the period for
previously approved lump sum contracts.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING, OR
HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS 286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY
OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
26. Consideration of support of legislation regarding Ex-parte
Communications and Gaming and Gambling Activities.
27. Consideration of requests to allow uncertified/ unregistered
owners of rental property to pull building permits for repairs
to the property, when the work will be performed by an
uncertified/unregistered person.
28. Consideration of Revised Purchasing Policy.
29. Consideration of request from Alfred DeLattibeaudiere to
subordinate a HOME Rehabilitation Grant lien on property next
to his home on Sanford Avenue.
30. Consideration of FY 1994-95 Tourist Development Council Grant
for the Soap Box Derby.
MEMORANDUM
January 10, 1995
TO:
STAFF
FROM:
CITY MANAGER AND CITY CLERK
RE: JANUARY 9, 1995 AGENDA ITEMS.
*****************************************************************
Work Session
Second Floor
1. (Requests for uncertified/unregistered rental property owners
to pull building permits). Requests submitted from Reverend
Mary W. Smith and Margaret A. Jones. Section 489.103(7),
Florida Statutes, sets forth requirements for owners to pull
permits. Requests and information attached.
Discussed; see Item No. 27 for action.
2. (Waterfront/Downtown
attached.
Marketing
Package. )
Information
Discussed; see Item No. 18 for action.
3. (Purchasing policies and Procedures.) Information attached.
Discussed; see Item No. 28 for action.
4. (Contract for Sanford Avenue utility line relocations.)
Information attached.
Discussed; see Item No. 19 for action.
5. (Lawsuit Fountain
Information attached.
Construction
bonding
company. )
Discussed; see Item No. 20 for action.
6. (Resolutions - Gaming and Gambling Activities, and Ex-parte
Communications.) Information attached.
Discussed; see Item No. 26 for action.
7. (Charter Advisory Committee.) Meeting dates and times to be
provided at Work Session.
.~....
Set first meeting for January 18, 1995 at 7:00 P. M.
City Commission Conference Room.
in the
8. (Regular Agenda items and other items.)
A. Item No. 13, amending City Code and/or LDR regarding
recreational vehicle parking/storing.
Discussed; see Item No. 13 for action.
IL.. i 0 j
~ ',q.5. .
l-i~tOS
B. Florida Hotel.
Discussed; place on January 23, 1995 Agenda, and City Manager
to report.
C. Youth Advisory Committee.
/q5
,.-;;>-3 .~.? Received request to re-instate; concurred to place on January
23, 1995 Work Session Agenda.
/qs{)) S
(/13 ....
D. Request from Dorothea Fogle regarding Civic Center
Rental.
Received; concurred to place on January 23, 1995 Work Session
Agenda with Staff report.
E. Item No. 29, request from Alfred DeLattibeaudiere to
subordinate a HOME Rehabilitation Grant lien.
Discussed; see Item No. 29 for action.
F. Item No. 30, Tourist Development Council Grant for Soap
Box Derby.
Discussed; see Item No. 30 for action.
G. Item No. 10, closing, vacating and abandoning a utility
easement.
Discussed request from applicant to grant the City a sanitary
sewer easement instead of a utility easement, in exchange for
vacating the utility easement. See Item No. 10 for action.
H. Joint Meeting with the Seminole County Commission on
January 23, 1995 at 4:00 P. M. in the City Commission
Chambers.
Discussed.
*****************************************************************
Regular Meeting
First Floor
9. (Public hearing - Adult Entertainment Regulations.)
Ad published January 2, 1995.
Copy of Ordinance No. 3232 attached.
City Manager reconunends approval of first reading.
A. Public Input.
No one present.
B. First reading of Ordinance No. 3232.
tYi a~t1-. . . .
Passed first reading.
C. Announce that the second public hearing will be held on
January 23, 1995 at 7:00 P. M. in the City Commission
Room, City Hall, Sanford, Florida.
Mayor announced.
10. (Easement vacate 2449 Mellonville Avenue), Heidi M.
Tauscher, Esquire, Applicant; Margaret Anderson and Anne
McCoy, owners.
Ad published December 26, 1994, property posted December 24,
1994, and abutting owners notified December 22, 1994.
Copies attached:
map
request to vacate
r....
proposed Ordinance No. 3239
NOTE:
Request to vacate includes request for City to
waive and reimburse the second $75.00 filing fee,
to pay the $100.00 surveyor's fee, and to expedite
the proceedings to vacate the easement.
All utility companies have no objection to the proposed
closing, vacating and abandoning.
Plans Review Committee Recommendation to be available at Work
Session.
A. Public hearing.
Heidi Tauscher spoke.
City Commission authorized to waive and reimburse the second
$75.00 filing fee, and to not pay the $100.00 surveyor's fee.
B. First reading of Ordinance No. 3239.
~~... Passed first reading.
11.
f~ , 0 ~
Wd' ....
\ /1' '?
City Manager reconunends waiver and reimbursement of the second
$75.00 filing fee, to not pay the $100.00 surveyor's fee; and
the first reading of Ordinance No. 3239.
(Public hearing close,
streets), Loren W. Howard,
Park, Ltd., owner.
Ad published December 22,
1994, and notices sent to
vacate and abandon portions of
III, applicant for Sanford Central
1994, property posted December 21,
property owners December 16, 1994.
Copies attached:
map
request
Plans Review Committee Recommendation to
vacate
All utility companies have no objection to the closing,
vacating and abandoning.
City Manager reconunends authorization for the City Attorney to
prepare the proper ordinance to close, vacate and abandon the
streets as advertised.
Authorized City Attorney to prepare the proper ordinance to
vacate as advertised.
12. (Public hearing - rezone), A. David Feinberg, petitioner;
Esther M. Locke, owner.
Ad published December 29, 1994.
l - 0
{) ill ....
~
\/d-'?
Copies attached:
map
Recommendation from Director of Planning
and Development to rezone.
Planning and Zoning Commission recommends the rezoning to PD
(Recommendation #1 on Memo attached with Agenda Item No. 22.
A. ) .
City Manager reconunends authorization for the City Attorney to
prepare the proper ordinance to rezone the property,
conditioned on the Master Plan, as advertised.
Authorized City Attorney to prepare the proper ordinance to
rezone the property as advertised.
13. (802 South Palmetto Avenue
occupation of an RV in a
residential Area), continued from December 19, 1994. The
current Travel Trailer Parking Permit expires January 10,
1995. Information attached.
City Manager reconunends extending the permit through January
I 21, 1995 within the context of a single permit for 1995 after
which no additional occupancy permits would be issued in
calendar year 1995 and LDR RV storage provisions would apply;
and to authorize the City Attorney to prepare the proper
1/ ordinance to amend City Code Section 18-20 as recommended in
~ 19P~ Memorandum dated December 28, 1994 from Director of Planning
{(;}V'^ _ and Development.
~ t- ~~oI'ized as recommended by the City Manager.
14. (Condemnations.) Information attached:
A. Status of all current and pending condemnations. NO
ACTION REQUIRED.
Acknowledged.
B. Requests for time extensions. NEED ACTION.
(1) Report No. 94-02, 818 West 3rd Street; Acting
Building Official recommends 90 day extension.
~.
(2) Report No. 94-09, 1021 Orange Avenue; owner
requests time extension; Acting Building Official
recommends 60 day extension.
Authorized 90 day extension for 94-02, and 60 day extension
for 94-09.
(3) Report No. 94-15, 1205 Lincoln Court; owner
requests 60 day extension; Acting Building Official
recommends 60 day extension.
~.
(4) Report No. 94-32, 1622 West 13th Street; owner
requests 60 day extension; Acting Building Official
recommends 60 day extension.
Authorized 60 day extensions for 94-15 and for 94-32.
c. Recommendations to authorize Public Works to demolish,
after title search. NEED ACTION.
(1) Report No. 94-13, 415 Cypress Avenue.
(2) Report No. 94-23, 1105 East 10th Street.
City Manager recommends time extensions as recommended by the
Acting Building Official, and authorization for Public Works
to demolish as recommended by the Acting Building Official.
~V~... Authorized demolition as recommended by the City Manager.
15 . ( Boards. )
A. Scenic Improvement Board: The terms of Connie Williams,
Isabel Wilson, David Bach and Amelia Royster expire
January 31, 1995. Connie Williams has served the maximum
number of terms and can not be reappointed, Isabel Wilson
does not want to be reappointed, David Bach and Amelia
Royster both can be reappointed and are willing to serve
again.
~..
Re-appointed David Bach and Amelia Royster; appointed Patricia
Thomas and Bette Cannavino.
~.
B. Waterfront Master Plan Steering Committee: Information
attached.
Lisa Neway has verbally resigned, and the Director of
Planning and Development recommends Steve Cantwell be
appointed to replace her.
Sharon Laisure will be relocating to Orange County, and
the Director of Planning and Development recommends that
the city request an appropr ia te replacement from the
county.
Johnny Davis has verbally resigned as the Planning and
Zoning Commission representative, and the Director of
Planning and Development reports the Planning and Zoning
Commission will be asked to appoint a replacement.
Appointed Steve Cantwell. Mayor Smith reported Seminole
County has been asked for an appropriate replacement for
Sharon Laisure, and confirmed that the Planning and Zoning
Commission has been asked for a replacement for Johnny Davis.
16. (Law Enforcement Trust Fund.) Information attached.
A. Safehouse of Seminole: Police Chief requests approval of
$3,000.00 donation to Safehouse of Seminole.
~oo
City Manager recommends action as deemed appropriate.
Authorized as requested.
B. Mace and Impact Weapons: Police Chief requests approval
to purchase 85 ASP batons with holders and 70 Mace units
at estimated total cost of $7,495.00.
f(~ph. . .
City Manager recommends approval.
Authorized as requested.
17. (Transfer Police and Fire Pension Funds' assets.) Information
attached.
City Manager reconunends authorization of the Custody Agreement
and transfer of the assets by the Mayor and Trustees as
appropriate to transfer custody and investment management
services from NationsBank of Florida, N.A. to Sun Bank, N.A.,
and to move retiree payroll to SunBank.
~.. Authorized as recommended by City Manager.
18. (Waterfront/Downtown Marketing Package.)
submitted with Work Session Item No.2.
Information
City Manager reconunends authorization for the Mayor to execute
the Planning Agreement with Andersen & Associates for the
Marketing and Planning Package for Downtown Sanford, cost not
to exceed $3,400.00 and funded from the Department of
Engineering and Planning's Professional Services budget; and
to fund up to 50% of the total cost, up to a maximum of
$5,000.00 (an additional $1,600.00) if needed for printing.
~... Authorized as recommended by the City Manager.
19. (Contract for Sanford Avenue utility line relocations.)
Information attached with Work Session Item No.4.
-PruJ.. .
City Manager reconunends approval of the $324,926.50 bid with
Seminole County for the relocation of utility lines, and to
modify the inter local agreement to include the higher cost and
the addition of the soil contamination work (estimated city
cost is $11,214.00), as described in Memorandum dated December
22, 1994 from the Utility Director.
Authorized as recommended by the City Manager.
20. (Lawsuit Fountain Construction bonding company.)
Information attached with Work Session Item No.5.
- l
bJl ....
21.
ffi ~ 't-
/-J-?..
(-d-~...
J;.~
I-~'
City Manager reconunends authorization to file lawsuit.
Authorized as recommended, after one final mediation attempt.
(Ordinances.) Information attached.
A. Ordinance No. 3238, re: amending the Ci ty' s
Classification and Pay Plan to reorganize the Licensing
Division, Building/Code Enforcement Division, Department
of Engineering and Planning and Department of Community
Development, and associated reclassifications/regrades.
Passed first reading.
B. Ordinance No. 3240, re: annex a portion of the property
between Silver Lake Road and Cornwall Road extended
easterly and between Mellonville Avenue and Ohio Avenue;
Henry J. Schumacher, owner. Copy of map attached.
First reading tabled to January 23, 1995.
C. Ordinance No. 3241, re: amending the City Code sections
pertaining to the Department of Engineering and Planning
and the Department of Community Development.
Passed first reading.
22. (Planning and Zoning Commission.) Copies attached.
A. Recommendations from meeting of December 1, 1994:
Item #1:
Recommend rezoning 741 Upsala Road from AG to PD refers
to Regular Agenda Item No. 12, incorporating the Master
Plan for pamala Oaks, Phase 2. NO FURTHER ACTION
NECESSARY. )
B. Information from meeting of December 15, 1994. NO ACTION
NECESSARY.
Acknowledged both.
23. (One Late Payment in amount of $8.36.) Information attached.
NEEDS ACKNOWLEDGEMENT.
~. Acknowledged.
24. (Consent Agenda.)
A. Requests from Lyon and McManus for payment of statements
for professional services and expenses re: Fountain
Construction, site 10 - Contract II. Copies attached.
City Manager reconunends authorization to pay.
~
tJrJJirt-
IYW-
watt
~
Payment authorized.
(1) For October, 1994 ......................$ 2,950.10
(2) For November, 1994......................$13,283.03
B. Tabulations of Bids. Information attached.
(1) Bid 94/95-12 for Recreation Trophies (Recreation
and Parks Department).
City Manager recommends acceptance of lowest bid,
which met specifications, from Crown Trophy in
total amount of $4,350.65.
Accepted bid as recommended by City Manager.
(2) Bid 94/95-14 for Folding Chairs and dollies
(Recreation and Parks Department).
City Manager recommends acceptance of lower bid,
which met specifications, from Dallas Midwest in
amount of $5,308.28.
Accepted bid as recommended by City Manager.
C. Approval of Minutes of December 12, 1994 Work Session
Meeting and December 12, 1994 Regular Meeting. Copies
enclosed.
v ' eft(
~ .... Approved.
D.
~.
25.
~.
26.
f}4} .. .
t-J-?
27.
oar-
-; ....
28.
~..
Approval of Vouchers for the month of December, 1994.
Approved.
(The following fourteen (14) invoices totalling $591,316.36
have been paid per City Commission approval on October 8,
1990, and November 25, 1991: Ardaman & Associates $141.25;
Vilcon Construction Corporation $57,560.60; Amick Construction
$259,047.07; Martin Paving Company $232,739.37; Conklin,
Porter & Holmes $7,549.17, $3,729.08, $1,697.55, $9,713.48,
$9,808.71, $1,136.61, $3,096.46, $3,400.59, $47.44, $1,648.98.
Copies attached.
Acknowledged.
(Support of legislation regarding Ex-parte Communications and
Gaming and Gambling Activities.)
Authorized Mayor Smith to execute letter of support for
Enrolled House Bill 5 by Lee Constantine, regarding Ex-parte
Communication; concurred to consider adoption of resolutions
as requested by Seminole County~ /-;;L.3-c,'S,
(Requests to allow uncertified/ unregistered owners of rental
property to pull building permits for repairs to the property,
when the work will be performed by an uncertified/unregistered
person. )
Denied.
(Revised Purchasing Policy.)
Approved as presented December 12, 1994, with revised portion
29.
Ck4.
30.
u~..
as discussed at January 9, 1995 Work Session.
(Request from Alfred DeLattibeaudiere to subordinate a HOME
Rehabilitation Grant lien on property next to his home on
Sanford Avenue.)
Authorized.
(FY 1994-95 Tourist Development Council Grant for the Soap Box
Derby. )
Authorized execution.