111494 work session/regular meeting agenda
AGENDA
Sanford City Commission Meetings
Monday, November 14, 1994
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
*****************************************************************
Work Session
5:00 o'clock P.M.
City Manager's Conference Room
1. Discussion of FY 2000 Transportation Improvement Program
Prioritized Project.
2. Discussion of right-of-way use permits.
3. Discussion regarding Marina Inn (Holiday Inn) Lease.
4. Discussion of lease renewal for Boys and Girls Club.
5. Discussion of Historic Preservation Board recommendations.
6. Discussion of proposed FY 94/95 CDBG allocations.
7. Discussion of Regular Agenda Items and other items.
*****************************************************************
Regular Meeting
7:00 o'clock P.M.
City Commission Room
7.5 Discussion regarding 1921 American LaFrance fire truck.
8. Continuation of public hearing to consider second reading and
adoption of Ordinance No. 3231.
9. Request from Thelma Thompson to speak to the Commission
regarding loud music at neighbor's house.
10. Consideration of request from Kelton and Jenny Sweet, for
right-of-way use permit, for installation of wood picket fence
at 1204 Palmetto Avenue.
11. Consideration of request from AMVETS POST 0017, for permission
to apply to Planning and Zoning Commission, for non-conforming
use of building site at 901 Locust Avenue (Roberts' Grocery
Store), for meetings/activities, including the sale of
alcoholic beverages.
12. Consideration of request from Jerry Nance, Executive Director,
Teen Challenge, to park two or three travel trailers on
premises for the next few months.
13. Consideration of Petition for Annexation (water service) for
a portion of property lying between Grandview Avenue and
poinsetta Avenue and between East 26th Street and Lemon Street
(2605 Grandview Avenue).
14. Consideration of Petition for Annexation for a portion of
property lying between Pamala Court and Vihlen Road and
between Upsala Road and Old Monroe Road extended southerly
(741 Upsala Road), and first reading of Ordinance No. 3224.
15. Consideration of request from Jean Kibbie, for permission to
keep a Vietnamese Pot Belly Pig at her residence located at
205 Palm Place.
16. Consideration of request from Steve Neighbor to utilize
recreational vehicle for security purposes at 2539 Park Drive.
17. Consideration of request from Conklin, Porter and Holmes, for
contract fee adjustment regarding Seasonal Discharge/Water
Reclamation Facility Project.
18. Consideration of request to purchase Computer/Video Imaging
System with LETF funds.
19. Consideration of Amendment 16, to Engineering Services
Contract with Conklin, Porter and Holmes, for Stormwater NPDES
Group I Permit Application.
20. Consideration of proposed FY 94/95 CDBG allocations.
21. December 6, 1994, City Election.
22. Condemnations: Status Report/Request for Time
Extension/Requests for Demolition of Structures/Update
regarding Condemnation Report #94-10, 2544 Park Drive.
23. Recommendation from Planning and Zoning Commission Meeting of
Thursday, October 20, 1994.
24. Board appointments/re-appointments.
25. Consent Agenda.
26. Information regarding invoices paid during the period for
previously approved lump sum contracts.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING, OR
HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS 286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY
OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
27. Baseball/Sports Hall of Fame.
28. Ex parte communications regarding rezoning of property by the
Mayfair Golf Course.
29. Correction of Minutes of April 11, 1994 Regular Meeting.
30. Second reading and adoption of Ordinance No. 3201.
31. Purchase of a new, replacement, fire engine.
32. Authorization to prepare an emergency ordinance to provide for
an additional License Official and authorization to advertise
the position immediately.
33. Request from Doris Stein, Pilot Club, for free use of the
Civic Center for Immigration and Naturalization Ceremony in
March.
34. Public participation.
MEMORANDUM
November 16, 1994
TO:
STAFF
FROM:
CITY MANAGER AND CITY CLERK
RE:
NOVEMBER 14, 1994 AGENDA ITEMS.
*******************************************************************
Work Session
Second Floor
1. (FY 2000 Transportation Improvement Program.)
Discussed/reviewed.
2. (Right-Of-Way Use Permits.) Information attached.
Commission concurred with proposed form.
3. (Marina Inn/Holiday Inn.)
Ci ty Manager reported RTC is packaging the note from the
Holiday Inn with other RTC properties to offer a 45% undivided
interest in the group to the highest bidder; we will know who
the new partner is the last week of December, and can then ask
them their requirements to consider a proposal from the City.
Between now and then we can be thinking about terms in the
offer such as the dollar value, a due diligence period, and an
appropriate earnest money deposit.
4. (Boys and Girls Club.) Information attached.
City Manager reported the
25 year lease and the
negotiate said lease and
for consideration.
Boys and Girls Club has requested a
Commission concurred that Staff
submit same to the City Commission
5. (Historic Preservation Board Recommendations.)
Information attached.
A. Sanford's Early 1922 LaFrance Fire Truck.
9tUj ....
City Commission concurred with recommendation to contribute
$500.00 from the Historic Preservation Board's 94/95 budget.
B. Ritz Community Theater Restoration Project.
crt...
City Commission concurred with recommendation to contribute
$2,000.00 from the Historic Preservation Board's 94/95 budget.
6. (FY 94/95 CDBG Allocations.) Information attached.
CAh~... Discussed; concurred with recommendation; see Item #20 for
action.
7. (Regular Agenda Items and other items.)
A. December 26, 1994/second City Commission Regular Meeting
in December, 1994.
.... The City Commission concurred to hold this meeting on December
19, 1994.
B. Item #21.B. City Election - delegation of Canvassing Board
responsibilities.
Discussed; see Item #21.B. for action.
C. Item #31, purchase of a new, replacement fire truck.
Discussed; see Item #31 for action.
D. Adul t Entertainment Ordinance amendments to the Land
Development Regulations.
City Manager reported there were scrivener's errors in the
Ordinance as adopted, and that the corrective ordinance will
be advertised by quarter-page ads in the newspaper, possibly
for first reading November 28, 1994.
E.
fjJJ J...
Martin Paving Contract, 1-4/SR46 deductive Change Order.
City Manager reported that now that funds from the "B" Bonds
are in hand, he will execute an additive Change Order to
restore the signalization.
F.
Request from Sanford Main Street, Inc., for a waiver of all
fees regarding Light Up Sanford and the Christmas Parade.
vfiW
City Manager reported there are no vendors so there is no
license fee; there will be some Police and Public Works
(barricades) cost associated with the parade, and that the
city has previously provided these services at the city's
expense and these are provided for in the current budget. The
Commission had no objection to the waivers.
G.
Item #32, License Official/Licensing Division.
Discussed; see Item #32 for action.
H. Exchange with Seminole Community College of a 32 acre
conservation easement on a portion of Site 10 for an installed
reclaimed water line to connect the college to Lake Mary
Boulevard.
City Manager reported the agreement will be available in the
next two weeks; however, a draft of the conservation easement
must be submitted now. The Commission had no objections to
the proposed agreement.
I. Item #29 and Item #30, vacation of alley for Walgreen's Drug
Store.
Discussed; see Item #29 and Item #30 for action.
****************************************************************
Regular Meeting
First Floor
7.5 (1921 American LaFrance fire truck.) Fire Chief Hickson
reported that sufficient funds have been raised to bring the
truck back to Sanford, and thanked everyone for their support.
8.
IJ'~ J~....
1'1
(Second reading and adoption of Ordinance No. 3231,) re:
Closing, vacating and abandoning a portion of a fourteen (14)
foot wide north-south utility easement lying between
Mellonville Avenue and Washington Court and between East 24th
Street and East 25th Street/SR 46/Geneva Avenue. Tabled at
October 10 and 24, 1994 Meetings, pending receipt of executed
Grant of Easement. Copy of map attached.
Grant of Easement has not been received; recommend public
hearing be tabled.
Easement not received; public hearing left on the table.
9. (Loud Music.) Information attached.
{oJ~....
City Manager recommends appropriate action by Police and Code
Enforcement.
The City Commission concurred that the Police Department take
appropriate action.
10. (Right-Of-Way Use Permit.) Information attached.
n~noj
pLL^ ....
~
City Manager recommends action as deemed appropriate.
Authorized a right-of-way use permit as requested.
901 Locust Avenue.)
Information
11. (Non-Conforming Use
attached.
City Manager's recommendation to be available at Work Session.
Authorized AMVETS POST 0017 to apply to the Planning and
Zoning Commission as requested.
12. (Two or Three Travel Trailers - Teen Challenge.) Information
attached.
~l...
~aJ
13.
14.
City Manager recommends approval, with requestor to provide
details for suitable electric and water service, and provision
for proper handling of gray water and wastewater.
Approved as recommended.
(Petition to Annex
Morris L. Hunt and
Copies attached:
[water service].)
RaYmond J. Jones, Petitioners.
Map
Petition
Application
Staff Recommendations
City Manager recommends authorization of water service, with
applicant to pay all costs and fees associated with same, and
to record Annexation Petition and annex property when
annexable.
Approved as recommended.
A.
Petition to Annex from
Copies attached:
Esther M. Locke, owner.
Map
Petition
Application
Staff Recommendations
City Manager recommends authorization for City Attorney to
prepare the proper ordinance to annex property as requested,
&iCtf
11''- J~ .. ..
and to place ordinance on first reading.
B. First reading of Ordinance No. 3224.
(Applicant requested ordinance be placed on first reading
tonight. )
Passed first reading.
15. (Pot Belly Pig - 205 Palm Place.) Information attached.
-r .. ..
City Manager recommends denial.
Denied.
16. (Recreational Vehicle
attached.
2539 Park Drive.)
Information
:{;' ....
City Manager recommends denial of recreational vehicle use.
Denied.
17. (Contract Fee Adjustment.) Information attached.
~ .~..
City Manager recommends approval of fee increase in amount of
$9,181.00 as reimbursement for services as itemized in Letter
of Agreement dated October 18, 1994.
Approved as recommended.
18. (Computer/Video Imaging System.) Information attached.
w..
City Manager recommends authorization to purchase
Computer/Video Imaging System in amount of $6,848.75 with LETF
funds.
Approved as recommended.
19. (Stormwater NPDES Group I Permit Application.)
attached.
f!-. ;-, ~ j
~ ....
Information
City Manager recommends authorization to execute Amendment 16,
to original Agreement dated December 17, 1987, with Conklin,
Porter and Holmes in amount of $12,000.00, for Stormwater
NPDES Group I Permit Application.
Approved as recommended.
20. (FY 94/95 CDBG Allocations.) Information attached with Agenda
Item No.6.
~ hoJWJ
l. ....
21.
,.(\': .
~~ .. .
City Manager recommends allocation of FY 94/95 CDBG funding as
recommended in memorandum dated November 4, 1994, from
Community Development Director.
Authorized as recommended.
(December 6, 1994 Election.)
A. Need motion to appoint the Election Clerk, Inspectors,
and Deputy, and to authorize the Mayor to issue the
Election Proclamation. Copy attached.
Appointed and authorized Proclamation.
- r....
4i04
~
'cf ....
B. As the Canvassing Board, need to delegate/appoint persons
to attend the Logic and Accuracy Test at 3:30 P.M. on
December 2, 1994, and to canvass the absentee electors'
ballots, the votes on the absentee ballots, and the votes
on the ballots from the polling place on the night of the
election. In the past, this has been delegated to a
member of the City Commission, the City Clerk, and the
Deputy City Clerk.
Delegated to Mayor Smith, Commissioner Howell, City Clerk
Dougherty and Deputy City Clerk Brace.
C. Information/Assistance to voters.
Proclamation (legal ad) will be published providing
notice and polling place.
Sample Ballot will be published.
For prior elections, Commission had authorized
publication of City of Sanford map designating
District Boundaries, by a display ad published in
Orlando Sentinel and Sanford Herald the Sunday
prior to election, along with the Sample Ballot,
and designated police officers to be at the polling
place to assist voters. Does City Commission
desire the same for December, 1994, Election?
Ci ty Commission concurred to publish display ads and have
police officers at the polling place.
22. (Condemnations.) Information attached.
~.. 90
A. Status Report of all current and pending condemnations.
Acknowledged.
B.
Request for time extension regarding Condemnation Report
#94-08, 1608 West 13th Street, Mary Smith, owner.
Building Officials recommends 90 day extension.
City Manager concurs with Building Official's
recommendation.
day extension authorized.
C.
Requests for Demolition of Structures.
(1) Condemnation Report #94-14, 515 Elm Avenue, Ronald
W. Riggs, owner.
( 2) Condemnation Report #94-15, 1205 Lincoln Avenue,
Margaret Jones, owner.
( 3 ) Condemnation Report #94-24, 1412 West 12th Street,
George Pike, Heirs.
( 4 ) Condemnation Report #94-30, 1123 Oleander Avenue,
George Pike, Heirs.
( 5 ) Condemnation Report #94-31, 1121 Oleander Avenue,
George Pike, Heirs.
( 6 ) Condemnation Report #94-32, 1622 West 13th Street,
Margaret Jones, owner.
( 7 ) Condemnation Report #94-34, 1314 Williams Avenue,
Auther Jones, owner.
City Manager recommends authorization to proceed with
demolition of structures (1) through (7), above, after
title searches.
~.. Authorized demolition as recommended.
D. Update regarding Condemnation Report #94-10,2544 Park
Drive, and request for time extension.
Building Official recommends final 30 day extension.
~.
City Manager concurs
recommendation.
with
Building
Official's
Authorized final 30 day extension.
23. (Recommendation from Planning and Zoning Commission Meeting of
Thursday, October 20, 1994.) Copy attached.
Item #1: Unanimously approved Preliminary Plat for Sanford
Central Park, Phase 2, Bauerle Place at Sanford
Central Park and Sanford Central Park Phase 1
Replat located in a RI-1, Restricted Industrial
Zoning, District, subject to vacating roads
adjacent to Lots 4, 5 and 7 M.M.; Codisco, Inc.,
CBC Industrial Park, Inc., and Sanford Central Park
Limited, owners. NEEDS ACTION: ACKNOWLEDGEMENT
AND/OR REVIEW/COMMENTS.
Acknowledged.
24.
(Board appointments/re-appointments.)
~
-J1
1(- ....
A. Code Enforcement Board: There is one vacancy (alternate
member), for term to expire December 31, 1994. Also, the
term of Alfred DeLattibeaudiere expires December 31,
1994; Mr. DeLattibeaudiere has been contacted and is
willing to serve again, if re-appointed. Information
attached.
Re-appointed Mr. DeLattibeaudiere.
List vacancy on November 28, 1994 Agenda.
B. Human Relations Advisory Board: There is one vacancy for
term to expire December 31, 1994.
Acknowledged.
25. (Consent Agenda.)
A.
Consideration of
Copies attached.
to pay.
requests for payment of statements.
City Manager recommends authorization
(1) From Foley and Lardner for professional
services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 816.29
(2) From City Attorney for professional
services for the Month of October, 1994..$7,239.00
~... Authorized paYment of both.
B.
Consideration of Tabulations of Bids.
Tabulations attached.
Memos and Bid
( 1 )
Bid #94/95-3, Automotive and Equipment Parts
(Public Works Department). City Manager recommends
primary supplier contract be awarded to the bidder
with the lowest extended pricing, Sanford Auto
Parts/NAPA, and the secondary supplier contract be
awarded to the bidder with the next lowest extended
pricing, Automotive Stores, as described in
memorandum dated October 31, 1994, from Public
Works Director; both vendors' bids and materials
met specifications.
-JfJt~
L' l
~ Accepted as recommended.
w~
~
( 2 )
Bid #94/95-06, Traffic Cones/Barricades (Public
Works Department). City Manager recommends
acceptance of lower bids, which met specifications,
from Direct Safety Company for traffic cones at
unit price of $6.59, and Protection Services, Inc.
for traffic barricades at unit price of $44.52;
total estimated contract not to exceed $11,000.00.
~ Accepted as recommended.
t0at+~
pcuJ .
watt
~
('~.
(3) Bid #94/95-07, Sewer Materials (Utility Department).
City Manager recommends acceptance of lowest bids,
which met specifications, per section as described
in memorandum dated November 4, 1994, from Utility
Director.
Accepted as recommended.
(4) FY 94/95 Street Paving Schedule (Public Works
Department). City Manager recommends approval of
street paving schedule dated November 3, 1994, and
issue contract for paving under the Seminole County
Contract #A/R-332, with pricing at $31.50 per ton
or $1.70 per square yard/inch for overlay, and
$1.00 per square yard/inch for milling; total
estimated cost $517,095.00.
Approved as recommended.
C. Approval of Vouchers for the Month of October, 1994.
~. .. Approved.
'cI;i. ti ~ .. .
26.
~..
27.
D. Approval of Minutes of October 10, 1994, Work Session;
October 10, 1994, Regular Meeting; October 24, 1994, Work
Session; and October 24, 1994, Regular Meeting. Copies
enclosed.
Approved.
The following six (6) invoices totalling $143,414.84 have been
paid per City Commission approval on October 8, 1990, and
November 25, 1991: Speegle Construction $26,330.58; Florida
Environmental Management $~68 .10; Phoenix Fabricators and
Erectors $19,009.22; McM~han Construction $10,353.96,
$86,693.23; and Ardaman &i Associates $759.75. Copies
attached.
Acknowledged.
Baseball/Sports Hall of Fame.
Discussed; concurred that Commissioner Eckstein pursue.
28. Ex parte communications regarding rezoning of property by the
Mayfair Golf Course.
Commissioner Eckstein
communications regarding
Mayfair Golf Course, and
City Clerk for filing.
reported receipt of ex parte
the rezoning of property by the
submitted a packet of same to the
29. Correction of Minutes of April 11, 1994 Regular Meeting.
Corrected to show that the public hearing was concluded.
30. Second reading and adoption of Ordinance No. 3201.
l\ ...
0J1~. .. Adopted.
31. Purchase of a new, replacement, fire engine.
~~...
Authorized to purchase with $179,377.00 in budget
$10,606.00 from City Manager's Contingency Account.
and
32. Authorization to prepare an emergency ordinance to provide for
an additional License Official and authorization to advertise
_ ~ the position immediately.
~ <I:... Authorized preparation of said emergency ordinance, and to
~p advertise the position immediately.
33. Request from Doris Stein, Pilot Club, for free use of the
Civic Center for Immigration and Naturalization Ceremony in
March.
Commissioner McClanahan reported he will underwrite the fee.
34. Public participation.
Mr. Neighbor appeared regarding Item #16 above and reported
the security guard needs to use the recreational vehicle to
provide security for him and his family, the church, and the
business on the premises. The Commission took no action.