1560 UCF intern agrmtLETTER OF AGREEMENT
BETWEEN UNIVERSITY OF CENTRAL FLORIDA DEPARTMENT OF
LEGAL STUDIES CENTER FOR LAW AND POLICY AND THE CITY OF
SANFORD RELATING TO FACILITATION SERVICES
This Agreement is made and entered into this 15t day of February, 2013, by and
between the UNIVERSITY OF CENTRAL FLORIDA ( "UCF "), for the benefit of the
Department of Legal Studies Center for Law and Policy, whose address is Department
of Legal Studies, College of Health and Public Affairs, University of Central Florida, HPA
I, Suite 343, Orlando, Florida 32816, (hereafter referred to as "Center "), and the CITY
OF SANFORD, a Florida municipal corporation, whose address is 300 North Park,
Sanford, Florida 32771 (hereafter referred to as "City ").
Wltnesseth;
Whereas, the City of Sanford is committed to promote and prevent discrimination
by ensuring that all people in the City of Sanford are treated fairly and have equal
access to opportunities in employment, housing and certain public accommodations;
and to promote mutual respect amongst groups through education and collaboration;
and
Whereas, the City Manager of the City of Sanford has created a "Police-
Community Relations Blue Ribbon Panel" to review, assess and suggest strategies to
strengthen police community relations; and
Whereas, the Blue Ribbon Panel's purpose is to assess the community's
perception of the City's Police Department's ability to carry out its primary function to
serve and protect the public as a whole in a fair and equitable manner; and
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Whereas, the Blue Ribbon Panel's goal is to produce a report with findings
recommend strategies to transform police- community relations in the City of Sanford
from negative to positive and from destructive to collaborative; and
Whereas, the Blue Ribbon Panel is intended to represent a diverse broad cross
section of the community and be facilitated by an independent party; and
Whereas, the Center's Vision is to become renowned for the development,
sharing and promotion of innovative ideas that advance the legal field and broader
community and the Center will maintain flexibility in content but have two themes:
partnership and multiple audiences; and
Whereas, the Center provides services to the community through partnerships,
with the intended purpose of providing services that motivate social change while
stimulating furthering UCF's goal of being American's leading partnership university and
achieving prominence in key programs of research and community outreach; and
Whereas, the City and the Center desire to partner in a cooperative manner
motivating social change relating to the provision of facilitation services for the Police
Community Relations Blue Ribbon Panel and the Center has agreed to provide said
facilitation services for the City's Police Community Relations Blue Ribbon Panel with
the goal of producing a report that contain findings and recommended strategies to
enhance police community relations for the benefit of the City.
Now, Therefore, in consideration of the promises, covenants and commitments
contained herein and other good and valuable consideration, the receipt, adequacy, and
sufficiency of which are hereby acknowledged as to both parties, the parties agree as
follows:
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(b). The City's responsibilities under this Agreement are as follows:
(1). The City shall provide all materials and supplies needed by facilitator to
perform contract services.
(2). The City shall provide site for group meetings.
(3). Any unforeseen expense incurred by facilitator related to delivery of
services stipulated in contract will be presented to City for consideration.
(4). The City shall provide office space, telephone and computer for facilitator
on an as needed basis, when conducting facilitation.
(5). The City shall provide staff support to take Minutes and recording each
session, mailing Notices and posting documents to the City's Website; and writing of the
final Panel report.
(6). The City will identify the 25 members of the Blue Ribbon Panel.
Section 3. Assignment.
This Agreement shall not be assigned by either party without the prior written
approval of the other.
Section 4. Public Records.
The parties shall allow public access to all documents, papers, letters or other
materials which have been made or received by the parties in conjunction with this
Agreement.
Section 5. Records and Audits.
The parties shall maintain any and all records, documents, papers, and other
evidence pertaining to the work performed under this Agreement. Such records shall be
available at reasonable times and places during the term of this Agreement and for so
long as such records are maintained thereafter. Records shall be maintained in
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accordance with State law, including but not limited to Chapter 119, Florida Statutes,
and generally accepted accounting and auditing principles.
Section 6. Notices.
(a) . For the present, the parties designate the following as the representative
places for giving of notice, to -wit:
For UCF: Chair, James A Beckman, J.D.
Department of Legal Studies
College of Health and Public Affairs
HPA I — Suite 343
Orlando, Florida 32816
With Copy to: Cynthia Schmidt, J.D.
Director
Center for Law and Policy
HPA I Suite 343
Orlando, Florida 32816
For the CITY: Norton N. Bonaparte, Jr.
City Manager
300 North Park
Sanford, Florida 32771
With a copy to: Mr. Andrew Thomas
Senior Project Manager
300 North Park Avenue
Sanford, Florida 32771
(b) Either of the parties may change, by written notice as provided herein, the
addresses or persons for receipt of notices. All notices shall be effective upon receipt.
Section 7. Standards Of ConductlPublic Records.
(a). The parties shall not discriminate on the grounds of race, color, religion,
sex, or national origin in the performance of work under this Agreement or violate any
laws pertaining to civil rights, equal protection or discrimination.
(b). The parties reserve the right to unilaterally terminate this Agreement if the
other party refuses to allow public access to all documents, papers, letters, or other
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materials subject to provisions of Chapter 119, Florida Statutes, and other applicable
law, and made or received by the party in conjunction, in any way, with this
Agreement.
(c). The parties shall not engage in any action that would create a conflict of
interest or which would violate or cause others to violate the provisions of Part III,
Chapter 112, Florida Statutes, relating to ethics in government.
Section 8. Insurance And Indemnification.
(a). The parties shall maintain their respective insurance programs and
policies in effect during the term of this Agreement.
(b). To the fullest extent permitted by law, each party shall indemnify, hold
harmless and defend the other party and its agents, servants, officers, officials and
employees, or any of them, from and against any and all claims, damages, losses, and
expenses including, but not limited to, attorneys fees and other legal costs such as
those for paralegal, investigative, and legal support services, and the actual costs
incurred for expert witness testimony, arising out of or resulting from the performance or
provision of services required under this Agreement.
(c). In accordance with Section 725.06, Florida Statutes, adequate consideration
has been provided, if necessary, for the undertaking of this obligation, the receipt and
sufficiency of which is hereby specifically acknowledged.
(d). Nothing herein shall be deemed to affect the rights, privileges, and
immunities of either party as set forth in Section 768.28, Florida Statutes.
Section 9. Controlling Laws/Venue /Interpretation.
(a). This Agreement is to be governed by the laws of the State of Florida.
(b). Venue for any legal proceeding related to this Agreement shall be in the
Eighteenth Judicial Circuit Court in and for Seminole County, Florida.
(c). This Agreement is the result of bona fide arms length negotiations
between UCF and the City and all parties have contributed substantially and materially
to the preparation of this Agreement. Accordingly, this Agreement shall not be
construed or interpreted more strictly against any one party than against any other
party.
Section 10. Termination.
(a). This Agreement may be terminated by either party at any time by the
terminating party providing written notice to the other party of the termination.
(b). This Agreement shall terminate upon the completion of the Blue Ribbon
Panel work and the submission of the final Panel report to the City Manager.
Section 11. Waiver.
The failure of a party to insist in any instance upon the strict performance of any
provision of this Agreement, or to exercise any right or privilege granted to the party
hereunder shall not constitute or be construed as a waiver of any such provision or right
and the same shall continue in force.
Section 12. Severability.
Each provision of this Agreement is intended to be severable. If any term or
provision hereof is illegal or invalid for any reason whatsoever, such illegality or
invalidity shall not affect the remainder of this Agreement.
Section 13. Entire Agreemeni/lntegration.
This Agreement constitutes the complete and entire agreement between UCF
and the City with respect to the subject matter hereof, and supersedes any and all prior
agreements, arrangements or understandings, whether oral or written, between the
parties relating thereto, all of which have been integrated herein.
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Section 14. Headings.
All sections and description headings in this Agreement are inserted for
convenience only, and shall not affect the construction or interpretation of this
Agreement.
Section 15. Counterparts.
This Agreement may be executed in any number of counterparts, each of which,
when executed and delivered, shall be an original, but ail counterparts shall together
constitute one and the same instrument.
Section 16. Modification.
This Agreement may not be amended, changed, or modified, and material
provisions hereunder may not be waived, except by a written document, of equal dignity
herewith; provided, however, that this Agreement anticipates the entering of
memoranda of understanding as set forth herein.
In Witness Whereof, the parties have caused this Agreement to be executed on
the day and year first written above:
SIGNATURE PAGE FOLLOWS:
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I
CODE OF ETHICS
FOR FACILITATORO"%
Statement of Values and Code of Ethics for Facilitators
Adopted 20 June 2004
This is the Statement of Values and Code of Ethics of the International Association of Facilitators
(IAF). The development of this Code has involved extensive dialogue and a wide diversity of
views from lAF members from around the world. A consensus has been achieved across regional
and cultural boundaries.
The Statement of Values and Code of Ethics (the Code) was adopted by the IAF Association
Coordinating Team (ACT), June 2004 The Ethics and Values Think Tank (EVTT) will continue to
provide a forum for discussion of pertinent issues and potential revisions of this Code.
Preamble
Facilitators are called upon to fill an impartial role in helping groups become more effective. We
act as process guides to create a balance between participation and results.
We, the members of the International Association of Facilitators (IAF), believe that our profession
gives us a unique opportunity to make a positive contribution to individuals, organizations, and
society. Our effectiveness is based on our personal integrity and the trust developed between
ourselves and those with whom we work. Therefore, we recognise the importance of defining and
making known the values and ethical principles that guide our actions.
This Statement of Values and Code of Ethics recognizes the complexity of our roles, including the
full spectrum of personal, professional and cultural diversity in the IAF membership and in the
field of facilitation. Members of the International Association of Facilitators are committed to using
these values and ethics to guide their professional practice. These principles are expressed in
broad statements to guide ethical practice; they provide a framework and are not intended to
dictate conduct for particular situations. Questions or advice about the application of these values
and ethics may be addressed to the International Association of Facilitators.
Statemeut of Values
As group facilitators, we believe in the inherent value of the individual and the collective wisdorn
of the group. We strive to help the group make the best use of the contributions of each of its
members. We set aside our personal opinions and support the group's right to make its own
choices. We believe that collaborative and cooperative interaction builds consensus and
produces meaningful outcomes. We value professional collaboration to improve our profession.
Code of Ethics
1. Client Service
We are in service to our Clients, using our- cgraup facilitatiOrt cOrnpetencies to add
value to their work.
Our clients include the groups we facilitate and those who contract with us on their behalf. We
work closely with our clients to understand their expectations so that we provide the appropriate
service, and that the group produces the desired outcomes. It is our responsibility to ensure that
we are competent to handle the intervention. If the group decides it needs to go in a direction
other than that originally intended by either the group or its representatives, our role is to help the
group move forward, reconciling the original intent with the emergent direction.
2. Conflict of Interest
We openly acknowledge any potential conflict of interest.
Prior to agreeing to work with our clients, we discuss openly and honestly any possible conflict of
interest, personal bias, prior knowledge of the organisation or any other matter which may be
perceived as preventing us from working effectively with the interests of all group members. We
do this so that, together, we may make an informed decision about proceeding and to prevent
misunderstanding that could detract frorn the success or credibility of the clients or ourselves. We
refrain from using our position to secure unfair or inappropriate privilege, gain, or benefit.
3. Group Autonomy
We respect the culture, rights, and autonomy of the group.
We seek the group's conscious agreement to the process and their commitment to participate.
We do not impose anything that risks the welfare and dignity of the participants, the freedom of
choice of the group, or the credibility of its work.
4. Processes, Methods, and tools
We use processes, methods and tools responsibly,
In dialogue with the group or its representatives we design processes that will achieve the group's
goals, and select and adapt the most appropriate methods and tools. We avoid using processes,
methods or tools with which we are insufficiently skilled, or which are poorly matched to the
needs of the group.
5. Respect, Safety, Equity, and Trust
We strive to engender an environment of respect and safety where all
participants trust that they can speak freely and where individual boundaries are
honoured. We use our skills, knowledge, tools, and wisdom to elicit and honour
the perspectives of all.
We seek to have all relevant stakeholders represented and involved. We promote equitable
relationships among the participants and facilitator and ensure that all participants have an
opportunity to examine and share their thoughts and feelings. We use a variety of methods to
enable the group to access the natural gifts, talents and life experiences of each member. We
work in ways that honour the wholeness and self - expression of others, designing sessions that
respect different styles of interaction. We understand that any action we take is an intervention
that may affect the process.
5. Stewardship of Process
We practice stewardship of process and impartiality toward content,
While participants bring knowledge and expertise concerning the substance of their situation, we
bring knowledge and expertise concerning the group interaction process. We are vigilant to
minimize our influence on group outcomes. When we have content knowledge not otherwise
available to the group, and that the group must have to be effective, we offer it after explaining
our change in role.
7. Confidentiality
We maintain confidentiality of information.
We observe confidentiality of all client information. Therefore, we do not share infer, �,natlon about
a client within or outside of the client's organisation, nor do we report on group content, or the
individual opinions or behaviour of members of the group without consent.
8. Professional Development
We are responsible for continuous improvement of our facilitation skills
and knowledge.
We continuously learn and grow. We seek opportunities to improve our knowledge and facilitation
skills to better assist groups in their work. We remain current in the field of facilitation through our
practical group experiences and ongoing personal development. We offer our skills within a spirit
of collaboration to develop our professional work practices.
O IAF 2002, 2004