032894 work session/regular meeting agenda
AGENDA
Sanford City Commission Meetings
Monday, March 28, 1994
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Work Session
4:30 o'clock P.M.
City Manager's Conference Room
1. Presentation of FY 92/93 Audit.
2. Discussion of requests from McDonalds Corporation regarding
proposed McDonalds Restaurant.
3. Discussion of proposed One Harbour Place Lease.
4. Discussion of pedestrian Signs/STOP Signs at First Street and
Magnolia Mall.
4.5 Drivers making U-Turns into parking spaces on First Street.
5. Status Report regarding Site 10.
6. Discussion regarding Amendment to Contract with Universal
Engineering Sciences, for quality assurance inspection and
testing for CRA/Mall road construction.
7. Recommendations for Welcome Sign Displays for April, 1994.
8. Discussion of Expense and Revenue UPdates.
9. Discussion of Regular Agenda Items and Other Items.
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Regular Meeting
7:00 o'clock P.M.
City Commission Room
10. Public Hearing to consider closing, vacating and abandoning
that certain north-south alley between Maple Avenue and French
Avenue and between West First Street and West Second Street;
also, consideration of request to open and use City-owned
east/west alley.
11. Public Hearing to consider second reading and adoption of
Ordinance No. 3201.
12. Consideration of Petition for Annexation of a portion of
property lying between SR 46 and St. John's Parkway and
between Towne Center Boulevard and Rinehart Road.
13. Consideration of Petition for Annexation of a portion of
property lying between Fern Drive and Rose Drive and between
Palmway and Sanford Avenue.
14. Consideration of request for reduced rate of Civic Center
rental fees.
15. Consideration of FY 92/93 Audit.
16. Consideration of FY 94/95 Service Agreement with Roche
Biomedical Laboratories.
17. Consideration of FY 94/95 Contract with Personal Performance
Consultants, Inc., regarding Employee Assistance Program
(nEApn).
18. Consideration of Amendment to Contract with Universal
Engineering Sciences, for testing on CRA/Mall project.
19. First reading of Ordinances.
20. Recommendations from Planning and Zoning conunission Meeting of
Thursday, March 3, 1994.
21. Consent Agenda.
22. Information regarding invoices paid during the period for
previously approved lump sum contracts.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING, OR
HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS 286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY
OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
23. Consideration of Holiday Inn Lease proposed by Bernard
Sandler.
24. Consideration of authorization to install a seasonal discharge
feed line from the Water Reclamation Facility to the wet
weather discharge point in the St. Johns River near the
Highway 17-92 bridge.
25. Reconsideration of Tabulation of Bid #93/94-24 for Laboratory
Equipment.
26. Designation of registered agent for correspondence with the
Florida Department of Community Affairs regarding the Seminole
Towne Center Community Redevelopment Agency.
27. Consideration of request from Building Official to hire one
(1) or two (2) additional, temporary, personnel for work
related to construction of Seminole Towne Center Mall.
MEMORANDUM
March 29, 1994
TO:
FROM:
RE:
STAFF
CITY MANAGER AND CITY CLERK
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MARCH 28, 1994, AGENDA ITEMS.
Work Session
Second Floor
1. (FY 92/93 Audit.)
Presented; see Item #15 for action.
2. (Requests from McDonalds Corporation.) Information attached.
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A. Close, vacate and abandon north-south alley between
Maple Avenue and French Avenue and between West First
Street and West Second Street.
B.
Open, use and landscape City-owned
between Maple Avenue and French Avenue
First Street and West Second Street in
proposed McDonalds Restaurant.
east-west alley
and between West
conjunction with
Discussed; see Item #10 for action.
(One Harbour Place Lease.)
Discussed; City Manager to prepare revised draft lease using
existing lease language, adding a provision to exclude
professional services from the rent calculations for the first
five (5) years, unless it is specifically extended by the City
Commission; revised draft lease to be submitted April 11,
1994.
4. (Pedestrian Signs/STOP Signs - First Street and Magnolia
Mall.) Information attached.
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Discussed; concurred to remove the existing signs and mark the
cross walk, on a trial basis.
(Drivers making U-Turns into parking spaces on First Street.)
Discussed; City Manager to provide recommendation for
appropriate traffic enforcement on April 11, 1994.
5. (Site 10) Status Report by City Manager.
Status report given; City Commission had no questions or
comments.
6. (Amendment to Contract with Universal Engineering Sciences.)
Information attached.
7.
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Discussed; see Item #18 for action.
(Welcome Sign Displays.) Information attached.
Reviewed;
City commission concurred with
as
displays
submitted.
8. (Expense & Revenue Updates.) Information attached.
Discussed.
9. (Regular Agenda Items and Other Items.)
A. Items #2 and 10 (McDonalds).
Commissioner Howell reported that since the proposed McDonalds
structure is near the Historic Area, he wants to encourage
McDonalds to construct a structure that complements the
historic architecture.
B. Item #23 (Holiday Inn lease).
Discussed; concurred that since Mr. Sandler states this is the
final offer, to ask for City Attorney's recommendation at
Regular Meeting, then vote to accept or decline said final
offer.
C. National Community Development Week.
Charles Rowe briefly outlined the city's activities for
recognition of National Community Development Week.
D. Item #24 (Water Reclamation Facility, Wet Weather
Discharge line).
Discussed; see Item #24 for action.
E. Item #25 (Bid 93/94-24, Laboratory Equipment).
Discussed; see Item #25 for action.
F. Sanford Airport Authority Police Protection.
City Manager reported agreement has been reached with Steve
Cooke that effective October 1, 1994, the airport police
officers will be transferred to the Sanford Police Department,
which will provide police protection to the airport with the
airport to reimburse the city for said protection and to
provide the vehicle(s) for the officer(s) to utilize.
G. Item #27, one (1) or two (2) temporary, contractual,
Building Department employees.
Discussed; see Item #27 for action.
H. 1801 West First Street.
City Manager reported that a tenant with a car wash business
at this location had requested to be on the March 28, 1994,
Agenda, to request approval of a sign, but that no information
regarding the proposed sign was submitted; that Staff has been
in contact with the tenant and the landlord, and that the two
do not agree on the sign location; and that Staff will review
and handle the request when detailed information is submitted.
I. Item #26, Registered Agent for CRA.
.... Discussed; see Item #26 for action.
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Wes Rinker's defaulted lease of the Stadium.
City Manager reported Mr. Rinker still has personal property
and a telephone with an answering machine on the property; the
City Attorney is agreeable to the city boxing up the personal
property and storing it; Southern Bell will not remove the
telephone line; Mr. Rinker has not paid last year's or this
year's taxes, which total approximately $4,500.00, on the
Stadium; the city paid last year's taxes; he recommends the
ci ty not pay this year's taxes, and to request the Tax
Collector to place a Tax Execution Lien on any property in
Florida which Mr. Rinker owns, to collect this year's taxes;
and the City Commission concurred.
K. Access 94 Meetings.
Mayor Smith requested
Wednesday nights.
meetings
the
scheduled
be
not
on
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10. A.
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Regular Meeting
First Floor
(Public Hearing.)
Ad published March 14, 1994; property posted March 10,
1994; owners notified March 9, 1994.
McDonald's Corporation, Petitioner.
Copies attached: Map
Application
Letters from all utility companies
Recommendation from Plans Review
Committee
All utility companies have no objection provided
applicant provides easements to accommodate relocation of
all utilities; pays all costs associated with said
relocation; that all utility rights remain intact until
relocation work has been completed, and executes
Relocation of Facilities Agreement with Florida Public
Utilities Company.
Plans Review Conunittee reconunends approval, conditioned
upon relocation of all utilities lying within the right-
of-way with the developer paying all costs associated
with same.
City Manager recommends authorization for City Attorney
to prepare the proper ordinance to close, vacate, and
abandon the alley as requested, with conditions and
stipulations as recommended by Plans Review Committee;
and authorization for McDonalds to open and use east-west
alley.
Authorized City Attorney to prepare proper ordinance to close,
vacate and abandon the alley as recommended by the City
Manager.
Authorized McDonalds to open and use the east-west alley,
except the easterly 20t feet where there will be no curb cut
onto French Avenue, with traffic to be one-way (westerly), and
for Firestone to have use of the alley when it is open.
B. Petitioner also requests that Ordinance No. 3202, to
close, vacate, and abandon the alley, be placed on first
reading March 28, 1994. Copy attached of proposed
jn~'Wq~4 ordl'nance.,
f~ for City Commission's consideration.
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(Public Hearing to consider second reading and adoption of
Ordinance No. 3201), re: closing, vacating and abandoning a
north-south alley between French Avenue and Laurel Avenue and
between West 25th Street and Bayard Street.
Petitioner Walgreens/WEB Properties.
Ad published March 17, 1994.
Copies attached: Map
Ordinance No. 3201.
Public hearing held, tabled to April 11, 1994.
(Petition to Annex.)
Harold G. Hartsock, Trustee/owner.
Copies attached: Map
Petition
Application
Staff Recommendations
City Manager reconunends authorization for the City Attorney to
prepare the proper ordinance to annex property as requested.
Authorized City Attorney to prepare the proper ordinance.
(Petition to Annex.)
Randall W. Flake and John Edgar Perry, owners.
On April 26, 1993, the City Commission authorized water
service at this location.
Copies attached: Map
Petition
Application
Staff Recommendations
City Manager reconunends authorization for the City Attorney to
prepare the property ordinance to annex property as requested.
Authorized City Attorney to prepare the proper ordinance.
(Request from Celery City Elks Lodge No. 542, for reduced rate
of Civic Center rental fees, for Annual Charity BaIlon April
30, 1994.) Information attached.
City Manager reconunends because event is not open to the
public and includes alcoholic beverages, therefore the event
does not meet criteria for Staff approval, action as deemed
appropriate.
Motion to approve request for reduced rate failed to carry.
(FY 92/93 Audit.)
City Manager reconunends acceptance.
Accepted.
16. (Service Agreement with Roche Biomedical Laboratories.)
Information attached.
City Manager recommends renewal of Service Agreement with
Roche Biomedical Laboratories, for drug screening services for
FY 94/95, with no price increase in the current $17.00 testing
fee.
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Authorized renewal.
17. (Contract with Personal Performance Consultants, Inc.)
Information attached.
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20.
City Manager reconunends authorization to renew Contract with
Personal Performance Consultants, Inc., to provide EAP service
for FY 94/95, with no increase in current annual cost level of
$10,776.00 thru FY 94/95.
Authorized renewal.
(Amendment to Contract with Universal Engineering Sciences.)
Information attached with Agenda Item No.6.
City Manager reconunends authorization to execute Contract with
Universal Engineering Sciences, for quality assurance
inspection and testing, roadway and infrastructure
construction for Towne Center Boulevard, St. Johns Parkway and
North Towne Road, at unit prices specified in letter dated
March 3, 1994, from Universal Engineering Sciences, in
estimated amount of $42,870.00; funding to come from TIF bond
proceeds.
Contract authorized.
(First reading of Ordinances.)
A. Ordinance No. 3203 , re: Annex a portion of property
lying between Old Lake Mary Road and the SCL Railroad
right-of-way and between West 25th Street and Airport
Boulevard.
Bettye D. Smith, owner.
Copy of map attached.
Passed 1st reading.
B. Ordinance No. 3204, re: Amending Ordinance No. 3185, re:
cessation of operation of non-conforming adult
entertainment facilities/establishments.
NEED TO DETERMINE CESSATION DATE. (Planning and Zoning
Commission declined to make a reconunendation.)
Passed 1st reading, with cessation date to be two (2) years
from date of adoption of Ordinance No. 3204.
(Recommendations from Planning and Zoning commission Meeting
of Thursday, March 3, 1994.) Copy attached.
Rec. #1: Refers to Agenda Item No. 19. B: Voted seven to
one, not to provide recommendations to the City
Commission regarding changes to the Adult
Entertainment Code, Ordinance No. 3185.
NO FURTHER ACTION REQUIRED.
.... No action required or taken.
21.
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(Consent Agenda.)
A. Consideration of request for payment of statement
from City Attorney for Title Insurance for
Stormwater/Drainage Acquisition - Mill Creek/Cloud
Branch in amount of $2,625.00. Copy attached.
City Manager recommends authorization to pay.
Payment authorized.
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B. Consideration of Tabulations of Bids and Quotes. Memos
and Bid Tabulations attached.
(1) Bid #93/94-29, Street Sign Materials (Public Works
Department). City Manager reconunends acceptance of
lowest prices, which met specifications, as
described in memo dated March 15, 1994, from Public
Works Director, from Municipal Supply & Sign
Company, for sign blanks, and from Universal Signs
and Accessories, for hardware and sign posts, with
total estimated amount not to exceed $12,000.00.
Accepted lowest bids as recommended.
(2) Quote for materials to repair sea wall (Public Works
Department). City Manager reconunends acceptance of
lowest quote, from Rinker Material in amount of
$32.00 per cubic yard.
Accepted lowest quote as recommended.
( 3 )
Bid #93/94-30, Intercom systems for fire apparatus
(Fire Department). City Manager reconunends
acceptance of lowest bid, which met specifications,
from Ten-8 Fire Equipment, Inc. in amount of
$6,234.13.
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Accepted lowest bid as recommended.
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C. Approval of Minutes of March 14, 1994, Work Session, and
Minutes of March 14, 1994, Regular Meeting. Copies
enclosed.
Approved.
The following three (3) invoices totalling $18,538.25 have
been paid per City Commission approval on October 8, 1990, and
November 25,1992: Ardaman & Associates $1,952.50, $1,169.75;
and Hartman & Associates $15,416.00. Copies attached.
Acknowledged.
(Holiday Inn Lease proposed by Bernard Sandler.)
Lease denied.
(Installation of a seasonal discharge feed line from the Water
Reclamation Facility to the wet weather discharge point in the
St. Johns River near the Highway 17-92 bridge.)
Authorized Conklin, Porter & Holmes to prepare the necessary
design modifications, authorized Change Order Number 7 to Lee
Construction contract for the construction, authorized
issuance of $1,000.00 check to Florida Department of
Environmental Protection for the permit fee, all for estimated
total cost of $44,690.86.
(Tabulation of Bid #93/94-24 for Laboratory Equipment.)
Rescinded action taken February 28, 1994, wherein second
lowest bid, from Fisher Scientific Company, was accepted; and
accepted third lowest bid, from Cole-Parmer, in amount of
$2,000.00.
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(Designation of registered agent for correspondence with the
Florida Department of Community Affairs regarding the Seminole
Towne Center Community Redevelopment Agency.)
Designated the City Manager as the Registered Agent for the
Community Redevelopment Agency.
(Request from Building Official to hire one (1) or two (2)
additional, temporary, personnel for work related to
construction of Seminole Towne Center Mall.)
Authorized hiring as requested, of a temporary, contractual,
inspector and plans
approximately two (2)
found who meets the
contractual inspector
examiner.
examiner at Pay
years, and if one
requirements, to
and a part time
Grade 234/15 for
person can not be
hire a full time
contractual plans