021494 work session/regular meeting agenda
AGENDA
Sanford City Commission Meetings
Monday, February 14, 1994
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Work Session
4:30 o'clock P. M.
City Manager's Conference Room
1. Discussion regarding Holiday Inn items.
2. Discussion regarding request from Sanford Housing Authority
for exemption from making PaYments in Lieu of Taxes.
3. Discussion regarding Martin Luther King, Jr., Celebration
Conunittee.
4. Discussion of request from Choo Choo Car Wash for waiver to
keep a permanent open canopy tent.
5. Discussion of request from Code Enforcement Board to purchase
video recording equipment.
6. Discussion regarding RFP for FY 94/95 Health Insurance
contract.
7. Discussion regarding RFP for Solid Waste Service Agreement.
8. Discussion regarding additional telephone trunks and equipment
to alleviate numerous busy signals/unavailability of telephone
lines.
9. Continuing discussion regarding the City's Affordable Housing
Strategy.
10. Discussion of Regular Agenda Items and Other Items.
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Regular Meeting
7:00 o'clock P.M.
City Commission Room
11. Consideration of Petition for Annexation.
12. Consideration of request for reduced Civic Center rental rate.
13. Consideration of Soap Box Derby Agreement with the
International Soap Box Derby, Inc.
14. Consideration of additional telephone trunks and equipment.
15. Consideration of request to reclassify Police "Parking
Enforcement Specialist" to "Conununity Service Officer".
16. Consideration of adoption of Resolution No. 1680, re: 1993
Water and Sewer Refunding Revenue Bonds - monies in reserve
fund.
17. Condemnations - Status Report.
18. Board appointments.
19. Consent Agenda.
20. Information regarding invoices paid during the period for
previously approved lump sum contracts.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION
MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING, OR
HEARING, HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS 286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY
OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
21.
Request to recommend to
Authority the purchase of
conservation easement.
the Seminole County Expressway
land near Hidden Lake for a
22. Funding of Martin Luther King, Jr., Celebration Committee
events.
23. First reading of Ordinance No. 3197.
24. Interlocal Agreement for transfer of $500,000.00 funding for
Rinehart Road four-Ianing to the I-4/CR 46A interchange
project.
25. Authorization to advertise for bond-funded road construction
regarding Seminole Towne Center Mall.
26. Authorization to purchase a Video/Computer Imaging System
utilizing Law Enforcement Trust Funds.
27. Authorization for Sanford Housing Authority to pay the
P.I.L.O.T. payment in monthly installments.
28. Authorization to advertise for bids for employee health care
contract.
29. Authorization for City Attorney to proceed with appropriate
filings to continue with land ownership of the Holiday Inn
property.
30. Authorization for Mayor to execute a Juvenile Justice Grant
application.
31. Designation of the Muller, Mintz, Kornreich law firm as lead
negotiator for negotiations with the Fraternal Order of
Police.
32. Authorization to advertise for bids for annual audit contract.
33. Citizen participation.
MEMORANDUM
February
15, 1994
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CITY STAFF t
CITY MANAGER D CITY
CLERK
TO:
FROM:
RE:
FEBRUARY 14, 1994, AGENDA ITEMS.
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Work Session
Second Floor
1. (Holiday Inn items.) Information attached.
3 A.
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Proposal from Bernard Sandler for Holiday Inn lease.
Discussed; concurred that Staff work with Mr. Sandler to
prepare a proposed ground lease, for term up to 75 years like
the previously approved concept with Landcom, with some
provision for payment of rent that is flexible and does not
limit the city, and with removal of the not-to-compete clause
at least as far as a restaurant is concerned.
B. City Attorney's recommendation regarding administrative
claim.
Discussed; see Item 29 for action.
2. (Sanford Housing Authority
attached.
P.I.L.O.T. )
Information
Discussed; concurred to accept FY 94/95 P.I.L.O.T. in monthly
prorated payments, in advance, provided sufficient cash flow
is evident; see Item 27 for action.
CPT funding.
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Discussed; concurred to continue the program, funding four
officers from General Fund Revenue, with said officers to be
contract employees; see Item 23 for action.
3.
(MLK Celebration Committee - discussion of Dorothea Fogle's
request at January 24, 1994, Regular Meeting.)
Discussed; concurred to waive all Civic Center rental fees for
1994 events, and to agree to waive the Civic Center rental
fees for one day in future years; see Item 22 for action.
1 4. (Choo Choo
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Car Wash, 2418 French Avenue - tent.) Information
no waiver granted; instead, suggested applicant
to erect a permanent structure which meets codes.
5. (Code Enforcement Board
attached.
video camera.)
Information
~.. Discussed; concurred to purchase equipment as requested.
6. (RFP FY 94/95 Health Insurance.) Information attached.
\~~... Discussed; concurred to advertise for bids; see Item 28 for
action.
7. (Solid Waste Service Agreement.) Information attached.
~.. Discussed; concurred not to advertise for bids.
8. (Telephone system upgrade.) Information attached.
Discussed; concurred to upgrade as described in Memo dated
January 27, 1994, from Finance Director; see Item 14 for
action.
9. (City of Sanford Affordable Housing Strategy.)
J,.-;;J...q4... No discussion.
10. (Regular Agenda Items and Other Items.)
A. Video/Computer Imaging System.
Discussed; concurred to purchase from LETF; see Item 27 for
action.
B. Juvenile Justice Grant Program.
Discussed; concurred to apply; see Item 30 for action.
C. Wastewater Treatment Plant status report.
Reviewed; no action necessary or taken.
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D. Welcome Sign Display for second part of February, 1994.
Concurred with display as submitted from Director of Parks and
Recreation.
E. Advertisement for bids for mall road construction.
Discussed; concurred to advertise as recommended by CM; see
Item 25 for action.
F. Proposal from CPH to provide engineering services for
rerouting a water main and a sewer main at 25th Street
and the expressway.
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Discussed; concurred to accept proposal in amount NTE
$4,300.00 as described in letter dated February 1, 1994, from
David A. Terwilleger, P.E.
G.
Interlocal Agreement to transfer Rinehart
improvements funding to the I-4/CR 46A project.
Road
Discussed; concurred to execute; see Item 24 for action.
H. Collective Bargaining Team.
Discussed; concurred to appoint law firm of Muller, Mintz,
Kornreich as the lead negotiator, with the technical members
to be appointed later; see Item 31 for action.
I. Peddlers at 17-92 and Lake Mary Boulevard.
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Discussed; City Manager to have Code Enforcement handle.
,jfLh~~LO Access 94 Meetings.
~~curred to hold Access 94 Meetings like Access 93 Meetings.
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Advertisements and littering.
Discussed that some newspaper type advertisements
in driveways, even where the house is empty, they
the driveway and create a littering eyesore; City
review codes to see what is applicable.
are thrown
collect in
Manager to
L. Sidewalk on south side of First Street between Park
Avenue and Sanford Avenue.
Discussed the filthy condition of this sidewalk in certain
areas, and requested Public Works to pressure clean it.
Community Service.
Discussed Sheriff Eslinger's Community Service Programs; City
Manager to review to see if the city can use any of them.
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Regular Meeting
First Floor
11. (Petition for Annexation) of a portion of property between Art
Lane and Driftwood Lane extended northerly and between Meadow
Drive and Hidden Lake Drive (702 and 704 Meadow Street);
Donald E. Hunter, owner.
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Copies attached:
Petition.
Map.
Application.
Staff recommendations.
City Manager recommends authorization for City Attorney to
prepare the proper ordinance to annex the property.
Authorized preparation of ordinance.
(Request from Paralyzed Veterans of Central Florida for
reduced Civic Center rental rate) for an event with alcoholic
beverages April 15 - 17, 1994. Information attached.
City Manager recommends approval.
Authorized as requested.
(Soap Box Derby Agreement) with the International Soap Box
Derby, Inc., which entitles the city to promote and conduct
the Soap Box Derby Race in July, 1994; license fee in amount
of $1,300.00 is included in FY 93/94 budget.
City Manager recommends approval.
Approved.
14. (Additional telephone trunks and equipment.)
attached with Work Session Item #8.
Information
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City Manager recommends approval, with one-time costs to come
from City Manager's Contingency Account.
Authorized as recommended.
15. (Reclassification Parking Enforcement Specialist to
Community Service Officer. Information attached.
Ci ty Manager reconunends conceptual approval, and to forward to
the Civil Service Board as outlined in Memo from Personnel
Director dated January 18, 1994.
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Approved in concept, to be forwarded to Civil Service Board as
recommended.
16. (Resolution No. 1680.) Information attached.
City Manager recommends adoption.
~.... Adopted.
17. (Condemnations.) Status Report attached of all current and
pending condemnations. NO ACTION REQUIRED.
No action taken.
( Boards. )
18.
~
A. Cemetery Advisory Board: Patricia Speer's term will
expire March 13, 1994. She is willing to serve again, if
re-appointed.
Re-appointed.
B. Code Enforcement Board: There is one (1) vacancy, for an
alternate member.
Commission concurred not to fill this vacancy.
19. (Consent Agenda.)
A. Requests for payment of Statements. Copies attached.
City Manager recommends authorization to pay.
~. All authorized.
(1) From Lake Jessup Groves, Inc. for
Site 10 surface irrigation in un-
planted grove blocks...................$ 28,268.54
(2) From City Attorney for Professional
Services in January, 1994..............$ 9,654.95
(3) From Conklin, Porter & Holmes for 24"
water main relocation..................$ 10,835.07
(4) From Universal Engineering for com-
pletion of Contract II work (Fountain)
at Site 10............................. $
375.00
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20.
B.
Consideration of tabulations of bids.
attached.
Information
(1) Bid #93/94-14: Police Uniforms (Police
Department). City Manager reconunends acceptance of
second lowest bid, which met specifications, from R
& R Uniforms in amount of $32,585.65 (vendor with
lowest bid, Phoenix Fashions for Business, is
unable to deliver the items).
Accepted as recommended.
(2) Bid #93/94-17: Insurance (Recreation Department).
City Manager recommends acceptance of lowest bid,
which met speciflcations, from Sports Insurance in
amount of $1,758.51.
Accepted as recommended.
(3) Bid #93/94-20: Fluorescent Light Fixtures
(Recreation and Parks Department). City Manager
recommends rejection of all quotes, with
specifications to be rewritten for re-bid.
Rejected and authorized to re-bid as recommended.
(4) Bid #93/94-21: Removal and replacement of
Fluorescent Light Fixtures (Recreation and Parks
Department). City Manager reconunends acceptance of
lowest bid, which met specifications, from All
States Lighting in amount of $660.00.
Accepted as recommended.
(5) Bid #93/94-22: Tennis Lessons (Recreation
Department). City Manager reconunends acceptance of
only bid, which met specifications, from paola
Volpi in amount of $5.00 per class.
Accepted as recommended.
(6) Bid #93/94-23: Pitching Machine (Recreation
Department). City Manager reconunends acceptance of
lowest bid, which met specifications, from
Recreation Equipment in amount of $1,635.00.
Accepted as recommended.
C. Approval of Minutes of January 10, 1994, Work Session;
January 10, 1994, Regular Meeting; January 24, 1994, Work
Session; and January 24, 1994, Regular Meeting. Copies
enclosed.
Approved.
D. Approval of Vouchers for the month of January, 1994.
Approved.
(The following seven (7) invoices totalling $165,506.07 have
been paid per City Commission approval on October 8, 1990, and
November 25, 1992: Lee Construction $156,170.07; Lochrane
Engineering $2,576.25; Ardaman & Associates $403.75 and
$876.25; Conklin, Porter & Holmes $3,820.09 and $1,047.16; and
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31.
Hartman & Associates $612.50.
Copies attached.
Acknowledged.
(Request to recommend to the Seminole County Expressway
Authority the purchase of approximately 23 acres of land in
Hidden Lake for a conservation easement.)
City Manager will obtain more information from the Expressway
Authority, and will place on the February 28, 1994, Work
Session Agenda.
(Funding of Martin Luther King, Jr., Celebration Committee
events. )
Concurred to waive all Civic Center rental fees for the 1993
events, and to waive said fees for one (1) day next year.
(First reading of Ordinance No. 3197,) re:
CPT funding.
Passed first reading.
(Interlocal Agreement for transfer of $500,000.00 funding for
Rinehart Road four-Ianing to the I-4/CR 46A interchange
proj ect. )
Authorized Mayor and City Clerk to execute.
(Authorization to advertise for bond-funded road construction
regarding Seminole Towne Center Mall.)
Authorized to advertise.
(Authorization to purchase a Video/Computer Imaging System
utilizing Law Enforcement Trust Funds.)
Authorized to purchase from LEFT.
(Authorization for Sanford Housing Authority to pay the
P.I.L.O.T. paYment in monthly installments.)
Authorized Sanford Housing Authority to pay the FY 94/95
P.I.L.O.T. payment in monthly installments.
(Authorization to advertise for bids for employee health care
contract. )
Authorized.
(Authorization for City Attorney to proceed with appropriate
filings to continue with land ownership of the Holiday Inn
property. )
Authorized.
(Authorization for Mayor to execute a Juvenile Justice Grant
application. )
Authorized.
(Designation of the Muller, Mintz, Kornreich law firm as lead
MJ}.
32.
~~
negotiator for negotiations with the Fraternal Order
Police. )
of
Designated law firm of Muller, Mintz, Kornreich as lead
negotiator for negotiations with the Fraternal Order of
Police, with other members to be appointed at a later
date.
(Authorization
contract. )
advertise
for
bids
to
for
annual
audit
Authorized.
33. (Citizen participation.)
Carol Gilbert, Hidden Lake, reported that the two City
Commissioners she contacted had not been aware that the
Seminole County Expressway Authority was still performing air
quality and noise quality studies, when the City Commission
adopted a resolution supporting the Expressway Authority's
request for federal funding for the unfunded portion of the
expressway. She requested that the City Commission ask for as
much as possible, and that the City advise her of the proper
time to ask for appropriate concessions from the Expressway
Authority and/or contractor, and what those concessions should
be.
The City Manager reviewed the on-going reviews being conducted
for the expressway construction.