122297 ws/rm agenda
AGENDA
Sanford City Commission Meetings
Monday, December 22, 1997
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Work Session
3:30 P.M. in the City Manager's Conference Room
1. Discussion of support for a documentary on Central Florida's heritage.
2. Discussion of creation of a Seminole County government cable television channel
consortium.
3. Presentation by Laura Sollien on behalf of the Historic Preservation Board.
4. Discussion of invoice from Greene. Dycus & Co.. P.A. for Professional Services.
5. Discussion of Resolution No. 1778 to enable funding for Stormwater Capital
Projects.
6. Discussion of benefit-related RFP's.
7. Discussion of Worker's Compensation settlements.
8. Discussion of request to lease to SprintCom. Inc. property located on SR 46 (Site 10)
for SprintCom. Inc.'s wireless telecommunications equipment.
9. Discussion of request from St. James House of Prayer for Capital Gain Recovery.
10. Discussion of Seal of the City of Sanford. Florida.
10.5. Discussion of City letterhead.
11. Discussion of board appointments/reappointments
12. Discussion of Regular Agenda items and other items.
13. City Manager's report.
14. Discussion of City Code Review.
A. Items previously discussed/requested.
B. Continuation of review.
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Regular Meeting
7:00 P.M.
City Commission Chambers
14.5. Presentation of award to 1 st place winner for Hidden Lake Subdivision Christmas Lights.
15. Citizen participation.
16. Consideration of Commission meeting minutes.
17. Public hearing to consider second reading and adoption of Ordinances.
A. Ordinance No. 3378. re: amending Ordinance No. 3117 to rezone a portion of
that certain property lying between Country Club Road and West 25th
Street and between Old Lake Mary Road and Hardy Avenue. from RC-l
(Restricted Commercial) to GC-2 (General Commercial).
B. Ordinance No. 3379. re: closing. vacating and abandoning Commercial
Street lying between Holly Avenue and Cedar Avenue and between Fulton
Street and W. First Street.
C. Ordinance No. 3380. re: deleting one Police Department Commander
position and establishing two Officer positions.
18. Consideration of first reading of Ordinances.
A. Ordinance No. 3381. re: adding Maintenance Worker I for the Streets
Division funded by Stormwater Utility revenue: two "Sanford Airport
Authority" Police Officer positions.
B. Ordinance No. 3382. re: designating the "Fire Lieutenant" position as non-
exempt for FLSA purposes.
19. Consideration of Resolution No. 1775. re: Seminole County CRA.
20. Consideration of Resolution No. 1776. re: adopting a fee for Park Shelter
reservations.
21. Consideration of Resolution No. 1777. re: adopting a fee for grave marker layouts.
22. Consideration of Resolution No. 1778. re: to enable funding for Stormwater Capital
Projects.
23. Consideration of recommendation from the Planning and Zoning Commission
Meeting of December 4. 1997.
24. Boards: appointments/reappointments.
25. Consent Agenda.
26. City Attorney's Report
27. City Manager's Report.
28. City Clerk's Report.
29. City Commissioners' Reports.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE
WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR
HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING
THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY
OF SANFORD. (FS286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF
THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
FOR FURTHER DESCRIPTION OF AGENDA ITEMS, SEE A TTACHED MEMORANDUM
MEMORANDUM
DATE:
DECEMBER 23, 1997
TO:
STAFF
FROM:
CITY MANAGER & CITY CLERK
RE:
DECEMBER 22, 1997, AGENDA ITEMS
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Work Session
Second Floor
1. Discussion of support for a documentary on Central Florida's heritage. Information
attached.
.......... Discussed; see Item #27.D.
2. Discussion of entering into an interlocal agreement to create a Seminole County
government cable television channel consortium. Information attached.
Bill S &
1-12 WS...... Discussed; Staff to review & recommend uses for City Commission consideration
at 1-12-98 Work Session.
3. Presentation by Laura Sollien on behalf of the Historic Preservation Board.
.......... Presentation given (history, accomplishments, current projects & future projects).
4. Discussion of invoice from Greene, Dycus & Co., P.A. in amount of $2,801.50, for
services provided regarding the issue about the Airport budget and approval and
amendment process, which lead to the agreement that was initiated. Invoice attached.
Donna..... Discussed; concurred to pay entire bill and invoice the Sanford Airport Authority
for one-half of it.
5. Discussion of Resolution No. 1778 to enable funding for Stormwater Capital Projects.
Copy attached.
. . . .. ..... Discussed; see Item #22 for action.
6. Discussion ofRFP's for employee benefit package including, among other things, health
insurance, life insurance, voluntary dental insurance, employee assistance program,
managed care, claims handling and excess workers' compensation insurance. Also, a
vendor agreement to provide vending machines throughout the City. All of these
arrangements/agreements are scheduled to expire on September 30, 1998. Some have
been multi-year agreements and some year to year agreements. The Director of Human
Resources recommends the following timetable:
Late - January Generate and advertise for proposals
Early - April Begin evaluation and analysis
Early - May Recommendations to City Commission
End - May Plug in FY 98/99 Budget
Early - August Open-enrollment
October 1, 1998 Implementations
Tim.... Discussed; concurred to proceed as recommended.
7. Discussion of Worker's Compensation Settlements. There are two active worker's
compensation claims which counsel has recommended for settlement with the
understanding that any and all agreements reached between the parties concerned will be
contingent upon City Commission Approval. Information attached.
Tim.... Discussed; concurred to proceed as recommended.
8. Discussion ofleasing property on State Road 46 east of Sanford (Site 10) to SprintCom,
Inc. to erect a 150 foot self support tower behind the pump station on Holding Pond
Road. Information attached.
Bill S.....
Discussed; concurred to negotiate a lease at not less than $1,000 per month.
9. Discussion ofSt. James House of Prayer request to be granted Capital Gain Recovery on
the water line to be installed on Cameron Avenue. Information attached.
.......... Discussed; concurred not to do.
10. Discussion of Seal of City of Sanford, Florida. Information attached.
.......... Discussed; concurred to keep the present seal.
10.5. City letterhead.
Diane...... Want to see #1 with the City Seal where the names are/instead of names; and #15
with the City Seal above the names.
11. (Board appointments/re-appointments).
.... ...... Discussed; see Item #24 for action.
12. (Regular Agenda items and other items).
A. Adult entertainment sites.
.......... Discussed sites and interlocal agreement with Seminole County.
B.
Mayor..... .
Fire Department concerns/need for Work Session with Fire Department.
Discussed; concurred that Mayor Dale talk to Fire Department & find out if they
want to meet with the City Commission in a Work Session to discuss concerns.
C. Meeting with Solid Waste Personnel.
1-12WS.......... Discussed; RFP for privatization to be available for City Commission
review at 1-12-98 Work Session.
D. Police Department concerns/reorganization.
.......... Discussed.
E. Request from the Citizens Advisory Board to meet with the City Commission.
1-12-98WS..... Concurred to meet with CAB at a City Commission Work Session.
F. Golden Rule's purchase of condemned properties from the United Negro College
Fund.
.......... Commissioner Williams reported Golden Rule had been unable to close the purchase
because of Sanford's outstanding liens against the properties & requested they be satisfied.
See Item #27.A. for action.
G. New City Hall audio recording system.
1-12-98WS.... Briefly discussed pricing information; list 1-12-98WS.
13. (City Manager's report).
.......... None given.
14. Discussion of City Code Review. Code of Ordinances Pages 99 through 188.3. Copy
attached.
A. Items previously discussed/requested.
B. Continuation of review.
1-12-98WS..... Not done; list 1-12-98WS.
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Regular Meeting
First Floor
14.5. Hidden Lake Subdivision Christmas Light award.
.......... Mayor Dale presented a gift basket to John App, 1 st prize winner.
15. Citizen participation.
A.
Mrs. Julia Harrison, 918 south Park Av., asked for assistance to park her vehicle
on Park Av. in front of her house, because she is unable to walk far due to health
problems.
Authorized to install parking spaces on Park Avenue between 9th and 10th Streets,
with one of the spaces a handicapped parking space in front of Mrs. Harrison's
house.
Jerry......
B. Irene Foltz, 173 Woodridge Tr, Sanford, Kaywood.
.......... Read a letter regarding the Twin Lakes Apartments.
C. Dean Shoemaker, 128 Woodridge Tr.
.......... Reviewed the Tri-Party Agreement regarding Twin Lakes Apartments, and presented his
views of it.
D. Keith Ivey, 132 Woodridge Tr., Kaywood.
.......... Inquired about the Tri-Party Agreement for Twin Lakes Apartments: if the City
Commission will have any further stipulations on this land, and if the City Commission can
limit the developer to less than the 20 units per acre; Mayor Dale responded "yes" to both
questions.
E. House of Prayer Church.
.......... A man inquired if the City Commission will allow Capital Gain Recovery for the water line
the church will install to its property; the City Manager reported the City Commission is
not going to go into Capital Gain Recovery unless the dollar value is large.
16. Consideration of approval of Commission minutes for November 24, 1997 Work Session
(revised), December 1, 1997 Special Work Session, December 8, 1997 Work Session and
December 8, 1997 Regular Meeting. Copies attached/to be available at Work Session.
Markae...... Approved December 1 and both December 8; list November 24 on 1-12-98
Agenda.
17. Public hearing to consider second reading and adoption of Ordinances. Copies of
Ordinances and maps attached.
A. Ordinance No. 3378, re: amending Ordinance No. 3117 to rezone a portion of that
certain property lying between Country Club Road and West 25th Street and
between Old Lake Mary Road and Hardy Avenue, from RC-l (Restricted
Commercial) to GC-2 (General Commercial). Philip 1. Ness, Owner. Owner
notified November 21, 1997.
City Manager recommends adoption of Ordinance No. 3378.
Cynthia........ Adopted.
B. Ordinance No. 3379 re: closing, vacating and abandoning Commercial Street lying
between Holly Avenue and Cedar Avenue and between Fulton Street and W. First
Street. Anne Wallace, Applicant. Ad published December 11, 1997.
City Manager's recommendation to be available at meeting.
Cynthia.......... Adopted revised ordinance to close the north one-half of the alley adjacent to Ms.
Wallace's property.
C. Ordinance No. 3380, re: deleting one Police Department Commander position and
establishing two Officer positions. Ad published December 11, 1997.
City Manager recommends adoption of Ordinance No. 3380.
Cynthia... . . . .... Adopted.
18. First reading of Ordinances. Copies and information attached.
A. Ordinance No. 3381, re: adding an additional Maintenance Worker I for the
Streets Division funded by Stormwater Utility revenue; two Sanford Airport
Authority Police Officer positions. The Maintenance Worker I position was
funded in the budget request approved by the City Commission but was left out of
the budget message and therefore the list of approved positions. The Police
Officer positions are per City Commission direction on December 8, 1997.
City Manager recommends approval offirst reading of Ordinance No. 3381.
Cynthia &
1-12-98........ Passed 1st reading.
B. Ordinance No. 3382, re: designating the ''Fire Lieutenant" position as non-exempt
for FLSA purposes.
City Manager recommends approval of first reading of Ordinance No. 3382.
Cynthia &
1-12-98.......... Passed 1 st reading.
Bill S.......... Commissioner Williams requested a report on employee overtime.
19. Consideration of Resolution No. 1775, re: Seminole County CRA. Copy to be available
at the meeting.
City Manager recommends adoption of Resolution No. 1775.
Markae....... Adopted.
20. Consideration of Resolution No. 1776, re: adopting a fee for Park Shelter reservations.
Copy attached.
City Manager recommends adoption of Resolution No. 1776.
Cynthia...... Adopted.
21. Consideration of Resolution No. 1777, re: adopting a fee for grave marker layouts. Copy
attached.
City Manager recommends adoption of Resolution No. 1777.
Cynthia...... Adopted.
22. Consideration of Resolution No. 1778, re: to enable funding for Stormwater Capital
Projects. Copy attached with Work Session Item #5.
City Manager recommends adoption of Resolution No. 1778.
Cynthia.......... Adopted.
23. Consideration of recommendation from Planning and Zoning. Copy attached.
1. Recommendation and action re: U. S. 17/92 Redevelopment Plan.
Refers to Agenda Item #19. No further action necessary.
.......... No further action taken.
24. Boards. Information attached re: January through March, 1998 Board expirations.
A. Board of Adjustment & Appeals. The term of Bobby Von Herbulis expires
January 31, 1998 and the term ofJ. Clayton Hartsoe expires January 9, 1998. Mr.
Von Herbulis would like to be reappointed; Staff is trying to contact Mr. Hartsoe.
NEED TO APPOINT/REAPPOINT.
Arlene....... Reappointed Mr. Von Herbulis & Mr. Hartsoe.
B. Sanford Community Redevelopment Agency. Term of Linda Johnson expired
December 11, 1997. Seminole County to make recommendation/appointment.
1-12-98........ No action (no recommendation from Seminole County); list 1-12-98.
C. Scenic Improvement Board. The terms of Eliza Pringle, Bette O. Cannavino, Fred
Ganas and Amelia Royster expire January 31, 1998. Ms. Pringle, Ms. Cannavino
and Mr. Ganas are eligible for reappointment and would like to be reappointed.
NEED TO APPOINT/REAPPOINT.
Ms. Royster has served the maximum number of terms allowed and can not be
reappointed. Scenic Improvement Board to discuss a recommended replacement
at their January 7 meeting.
No Applications for Appointment to a City Board on file for this board.
Arlene &
1-12-98........ Re-appointed Ms. Pringle & Mr. Ganas; noted Ms. Royster can not be
reappointed; list upcoming vacancy on 1-12-98.
25. Consent Agenda.
A. Consideration of Bids.
(I) Bid Number IFB97/98-08, Resolicitation - Trophies. (Recreation
Department)
City Manager recommends acceptance of lowest bid, which met specifications,
from U.S. 1 Sporting Goods, Inc., in amount of $4,724.75.
Mike & Roger..... Accepted as recommended.
(2) Bid Number IFB97/98-27, Wellpoint System. (Utility Department)
City Manager recommends acceptance of only bid meeting specifications, from
Holland Pump, in an amount of $2,491.55.
Paul & Roger....... Accepted as recommended.
(3) Bid Number IFB97/98-31, Attachments for Toro Workman 07200.
(Recreation Department)
City Manager recommends acceptance oflowest bid, which met specifications,
from Zaun Equipment, in an amount of$20,381.43.
Mike & Roger....... Accepted as recommended.
B. Consideration of request for payment of statements:
(1) From Stenstrom, McIntosh, Colbert, Whigham & Simmons, P.A. for
Professional Services for month of November, 1997, in total amount of
$7,218.48.
Donna..... .
City Manager recommends authorization of payment.
Authorized payment.
c.
Acknowledgment of two invoices in total amount of$I,789.35 from Ardaman &
Associates ($1,531.42, $257.93) paid during the period for previously approved
lump sum contracts per City Commission approval on October 8, 1990 and
November 5, 1991. Copies attached.
Acknowledged.
Donna..... .
D.
Authorization to pay $13,802.92 to Lake Mary per Tri-Party Agreement for
extension of a reclaimed water line on CR 46A from Upsala Road to Rinehart
Road. This is Sanford's share of a small section of the reclaimed line that will be
installed in a road segment for the Rinehart Road project.
City Manager recommends authorization to pay Lake Mary $13,802.92.
PauL...... .
E.
Authorized.
Consideration of repairs to Tower 38 at a total cost of $24,750.00. Information
attached.
City Manager recommends proceed with repairs as sole source purchases, with
funding from the Public Safety Contingency Fund.
Tom & Roger... ..Authorized.
Jay...........
Jay........ ..
Jay....... ..
F.
Consideration of Evaluation and Appraisal Report (EAR) related items.
Information attached.
(1) Addendum NO.1 to Agreement for Professional Services with Solin &
Associates for Phase II, Completion of the EAR.
City Manager recommends authorization for the Mayor to execute the
addendum in amount not to exceed $17,000.00 plus reimbursable expenses
not to exceed an additional 5%.
Authorized.
(2)
Citizen Participation Process.
City Manager recommends general concurrence.
Generally concurred.
(3)
Schedule and dates.
City Manager recommends general concurrence. (Note: May 25, 1998
City Commission Meeting date will need to be changed.)
Generally concurred.
26. (City Attorney's report).
A. Former city property on 17-92 near the Sanford Herald building, now owned by
Dr. Hickman & Assoc. Owner was to pay city $10,000 per year until the property
was developed and Certificates of Occupancy issued; developer stopped paying in
88-89; now owes city about $80,000.
Bill C...... Authorized proceed with title search to determine current owner, and make
demand for payment from current owner.
27. (City Manager's report).
A. Condemnation Report #97-3, 417 E 2nd St, United Negro College Fund, owner &
Condemnation Report #97-4, 410 E 3rd St, United Negro College Fund, owner.
Charles...... Authorized to remove both from condemnation list.
B.
Jerry...... .
Jerry....... .
D.
Bill S.......
PauL....... .
Bill S.......
1001 Pine Ave.
Authorized Public Works to board up 1001 Pine Ave.
c.
Amendment 12 (for engineering services during the construction of Mill creek
Phase III A -r retention ponds & piping near Goldsboro School) to Agreement
dated December 17, 1987 with Conklin, Porter and Holmes-Engineers, Inc.
Authorized, in total amount of$36,43 1. 70.
Central Florida Consortium of Higher Education documentary film project.
Authorized to pledge $5,000, from City Manager's Contingency Fund, for the
documentary "Central Florida Memories".
E.
Reclaimed water line extension on West 46A from Upsala Road to Rinehart Road
(re: Item 25.D.) - construction administration inspection in amount of$I,429.00.
Authorized to fund $1,429.00 for construction administration inspection.
F.
Request from the Florida League of Cities for urgent action on a bill being fast
tracked through the Florida Legislature, said bill providing that companies in the
telecommunications business would no longer have to pay franchise fees to the city
for use of the city's right-of-ways although other utility companies would continue
to pay.
Concurred with City Manager's recommendation to support Florida League of
Cities' opposition to this bill.
28. (City Clerk's report).
.......... Confirmed Commission's receipt of Agenda for January 6, 1998 Organizational Meeting.
29. (City Commissioners' reports).
A. Commissioner Eckstein. No report.
B. Commissioner Williams. No report.
C. Commissioner Lessard.
Joe........... Requested the Police Department take care ofthe van at 703 Palmetto Av.
D.
Bill S.........
Commissioner Lyons.
Requested Staff proceed with construction in this fiscal year of a retaining wall at
the Sanford Museum.
E.
Mayor Dale. No report.