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112497 ws/rm agenda AGENDA Sanford City Commission Meetings Monday, November 24, 1997 Sanford City Hall, 300 North Park Avenue Sanford, Florida ****************************************************************************** Work Session 3:30 P.M. in the City Manager's Conference Room I. Discussion of City Manager's evaluation and creation of the salary range for the position. 2. Discussion of Code Update Methodology. 3. Discussion of Appeals to the City Commission. 4. Discussion of recommendation from the Law Enforcement Options Committee to hold a Charter Referendum to change the entity responsible for supervising the Fire and Police Departments to the City Manager. 5. Discussion of proposed Land Development Fee revisions. 6. Discussion of use ofLETF funds. 7. Discussion of pay telephones on 13th Street. 8. Discussion of report on 13th Street street lights. 9. Discussion of board appointments/reappointments. 10. Discussion of ReJ:ular Agenda items and other items. II. City Manager's report. 11.1. Request to not designate the St. Johns River an American Heritage River. ****************************************************************************** Regular Meeting 7:00 P.M. City Commission Chambers 11.5. Presentation of service weapon to Commander Doug Bishop. 12. Citizen participation. 13. Consideration of Commission meeting minutes. 14. Presentation of Seminole County CRA's U.S. 17/92 Redevelopment Plan. 15. Continuation of Public Hearing to consider closing. vacating and abandoning a north-south alley between Spurling Street (W. 22nd St.) and West 23rd Street and between Park Avenue and Oak Avenue. 16. Continuation of Public Hearing to consider closing. vacatinf: and abandoning Commercial Street between Mulberry Avenue and Pomegranite Avenue. 17. Public hearing to consider the Sanford Airport Authority's Proposed Amended FY96/97 Budget. 17.5. Request for extension of tent permit for cargo facility at Orlando Sanford Airport. 18. Public hearing to consider second readinl: and adoption of ordinances. A. Ordinance No. 3374, re: amend the Classification and Pay Plan: Utility Operations Coordinator, Water Superintendent, Sewer Superintendent, Police Communication Lead Operator, Data Processing Manager, Equipment Operator III/Route Supervisor, Utilities Operation Coordinator. B. Ordinance No. 3375, re: amend the Classification and Pay Plan: establish certain effective dates and order of sequence to situations involving multiple- simultaneous, personnel-related pay plan transactions. 19. Continuation of consideration of request from Robert G. and Marl:uerette S. Sullivan for waiver of impact fees. 20. Consideration of request to declare the structure at 1011 Holly Avenue a lawfully existinl: non-conforminl: structure. 21. Consideration of requests for free use of the Civic Center and Bettye D. Smith Cultural Arts Center. A. From Seminole Community Mental Health Center. B. From Central Florida Legal Services, Inc. 22. Consideration of adoption of resolutions: A. Resolution No. 1770, re: supporting an amendment to Article VIII Section 22(a) and (c) of the Florida Constitution. B. Resolution No. 1771, re: Light Rail Alignment. C. Resolution No. 1772, re: Interlocal Agreement with Seminole County for Building Inspection Services. D. Resolution No. 1773 re: recommending GoldleafTechnologies be approved as a Qualified Target Industry Business under the Qualified Target Industry Tax Refund Program, and providing a commitment of$75,000.00 as local participation in the program. 23. First readin2 of Ordinances. A. Ordinance No. 3376, re: amending the Classification and Pay Plan regarding transfer of Mechanic I and Mechanic II positions between the Solid Waste Division and the Water/Sewer Division. B. Ordinance No. 3377, re: amending the Classification and Pay Plan regarding eliminating one Code Compliance Inspector position and creating a Deputy Building Official position, and creating "flexible" Code Compliance Inspector I/II/III positions in the Community Development Department. 24. Consideration of Condemnation Status Report/Requests for Time Extensions/ Removals from Condemnation. 25. Boards: appointments/reappointments/resignation. 26. Consent A2enda. 27. City Attorney's Report 28. City Manager's Report. 29. City Clerk's Report. 30. City Commissioners' Reports. ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY OF SANFORD. (FS286.0105) PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING. FOR FURTHER DESCRIPTION OF AGENDA ITEMS, SEE ATTACHED MEMORANDUM MEMORANDUM DATE: NOVEMBER 24, 1997 TO: STAFF FROM: CITY MANAGER & CITY CLERK RE: NOVEMBER 24, 1997, AGENDA ITEMS ****************************************************************************** Work Session Second Floor I. Discussion of City Manager's evaluation and creation of the salary range for the position. Information attached. Bill S...... Concurred with City Manager's recommendation that he and Director of Human Services meet with Comm Williams re: evaluation forms; concurred City Manager's salary of $86, 130 be voted on at the Regular Meeting. 2. Discussion of Code Update methodology. 12-8WS....... Concurred to begin review of Code at 12-8 Work Session. 3. Discussion of Appeals to the City Commission. Bill S..... Concurred City Manager will encourage the public to avail themselves of "Citizen Participation". 4. Discussion ofa recommendation to hold a Charter Referendum. Information attached. Discussed; concurred not to hold before March 1999 City Election. 5. Discussion of proposed Land Development Fee revisions - Jay Marder. Information attached. Jay & 12-8 Reg...... Discussed; concurred that resolution be prepared to adopt all except keep appeal fees at $250.00; 1st reading December 8. 6. Discussion of the use ofLETF funds. Discussed; Mayor summarized that Commissioner Williams come up with a program and submit it to the Commission for approval. 7. Discussion of pay telephones on 13th Street. Joe...... Discussed; Commissioner Eckstein requested information on how many 911 calls are received from these phones, and how many people use these phones for honest purposes. 8. Discussion of report on 13th Street street lights. Jerry...... Discussed; concurred to increase the 25 lights between French and Goldsboro School to 400 watts, and to increase the lights on Southwest Road down to 16th Street to 400 watts. 9. (Board appointments/re-appointments). 10. (Regular Agenda items and other items). 11. (City Manager's report). A. Emergency water service at 2827 Magnolia Avenue; Item #28.D. Briefly discussed; see Item #28.0. for action. B. Request to not be required to close up curt cots at Auto Mart, French Avenue nd 25th Street, Item #28.C. Briefly discussed; see Item #28.C. for action. C. Request to extend the tent permit for cargo facilities at Orlando Sanford Airport, Item #17.5. Briefly discussed; see Item # 17. 5 for action. D. Price information on new recording equipment for the City Commission Chambers and duplicating equipment. City Manager reported information will be submitted to City Commission. Jan...... .. E. Fire Marshall's recommendation to waive installation of sprinklers in a building on Commerce Way; Item #28.A. ........... Briefly discussed; see Item #28.A. for action. F. Emergency replacement of septic tank a drain fields at #2 Fire Station; Item #28.8. Briefly discussed; see Item #28.8. for action. G. Reported he will work with City Employees to change this year's Christmas Holiday from Christmas Eve and Christmas Day to Christmas Day and the day after Christmas. 11.1 Recommendation by Jacksonville that the St. Johns River be designated a Heritage River. Diane..... Concurred that Mayor send a letter asking that the St. Johns River not be designated a Heritage River. ****************************************************************************** Regular Meeting First Floor 11.5. Presentation to Commander Bishop. Mayor presented service weapon and thanked and commended Cdr. Bishop for his servIce. 12. Citizen participation. A. Nancy Kennedy asked how to obtain the Commission's Agenda Packet. 13. Consideration of approval of Commission minutes for November 10, 1997 Work Session. Copy attached. Markae...... Approved. 14. Seminole County CRA's U.S. 17/92 Redevelopment Plan. Presentation by Kevin Fall, Seminole County Planning and Development Department. Information attached. Jay....... Mayor announced the requestor has removed this item & it will be placed on an agenda at a later date. 15. Continued from November 10, 1997: Public Hearing to consider closing that certain 14' north-south alley lying between Spurling Street (W. 22nd St.) and West 23rd Street and between Park Avenue and Oak Avenue. City of Sanford, petitioner. Ad published October 23, 1997, property posted October 23, 1997, and owners notified October 23, 1997. Utility companies have no objection to the closure if the closed alley is retained as a utility easement. Plans Review Committee recommends the alley not be vacated, instead, to clean and remove all overgrown vegetation within the alley and provide lighting (street lights) on 22nd and 23rd Streets at each entrance of the alley. Staff has initiated the street light request and clean up. Information attached: Map Letters from Utility Companies Recommendation from Plans Review Committee Ordinance No. 3372 City Manal:er recommends action as deemed appropriate. Closure denied. 16. Tabled from November 10, 1997: Public Hearing to consider closing, vacating and abandoning Commercial Street between Mulberry Avenue and Pomegranite Avenue. Joe D. High, applicant. Ad published October 23, 1997, property posted October 23, 1997, owners notified October 23, 1997. Utility companies have no objection to the vacating if the vacated street is retained as a utility easement. Plans Review Committee recommends the applicant be required to provide a survey of all existing utilities, to determine the required utility easement. Applicant reports he is obtaining a survey, which he hopes to have by November 24. Information attached: Map Request Letters from Utility Companies Recommendations from Plans Review Committee Ordinance No. 3373 City Manager recommendation to be available at Work Session. 1-12-98..... Tabled to January 12. 17. Public hearing to consider the Sanford Airport Authority's Proposed Amended FY96/97 Budget. Ad published November 21, 1997. Information attached. City Manager recommends approval. Donna..... Approved. 17.5. Extension of tent permit for cargo facility until completion of construction of the new facility or until May 30, 1998, whichever occurs first. Dan...... Approved as requested. 18. Public hearing to consider second reading and adoption of ordinances. Ads published November 13, 1997. Copies of ordinances attached. A. Ordinance No. 3374, re: amend the Classification and Pay Plan: Utility Operations Coordinator, Water Superintendent, Sewer Superintendent, Police Communication Lead Operator, Data Processing Manager, Equipment Operator III/Route Supervisor, Utilities Operation Coordinator. City Manager recommends adoption. Cynthia..... Adopted. B. Ordinance No. 3375, re: amend the Classification and Pay Plan: establish certain effective dates and order of sequence to situations involving multiple- simultaneous, personnel-related pay plan transactions. City Manal:er recommends adoption. Cynthia...... Adopted. 19. Tabled from November 10, 1997: Consideration of request from Robert G. and Marguerette S. Sullivan for waiver of impact fees. Mr. and Mrs. Sullivan are owners of Lee's Famous Recipe Chicken Restaurant and have purchased the vacant lots 103 and 104 at 19th Street just east of the alley behind Lee's Famous Recipe Chicken Restaurant. They would like to build a two story, two-bedroom, 1-1/2 bath single-family home with space for a three-car garage. Total square footage would be approximately 2,000 sq. ft. They are requesting waiver of impact fees because this would increase taxes (revenue) and because they have to pay for installation and connection of sewer and water, and because they own and operated the restaurant since May 1972 and paid $156,122.19 in taxes. Information attached. City Manager recommends no waiver of impact fees. Markae.... Denied. 20. Consideration of request to declare the structure at 1011 Holly Avenue a lawfully existin& non-conformin& structure. Information attached. Director of Planning and Development recommends approval to designate the structure as a lawfully existing non-conforming structure. Director of Community Development reports that the owner does not qualify as an owner-occupant, and a licensed contractor will be required to perform the repair work. City Manager recommends approval, and acknowledgment that a licensed contractor will be required to perform the repair work. Markae.... Approved designation as lawfully existing non-conforming structure. 21. Carried forward from November 10, 1997: Consideration of requests for free use of the Civic Center and Bettye D. Smith Cultural Arts Center. Information attached. Mike.. .. .. Mike..... .. A. From Seminole Community Mental Health Center to use the Bettye D. Smith Cultural Arts Center on December 9, 1997 for an appreciation banquet for their volunteers. Use at regular rate is $121.00. No free use ofthe Cultural Arts Center has been previously granted. City Manager recommends denial. Denied. B. From Central Florida Legal Services, Inc. to use the Civic Center on December 5, 1997 for a pre-Christmas KID-STUFF-TRADE-A-THON. No admission fee will be charged, however they are requiring the "donation" of a can of food for entry. The organization has indicated they cannot afford use at the reduced rate of $337.50. City Manager recommends denial. Denied. 22. Resolutions. Diane..... Jay..... . A. Carried forward from November 10, 1997: Resolution No. 1770, re: supporting an amendment to Article VIII Section2(a) and (c) of the Florida Constitution. Copy attached. City Manager recommends adoption. Adopted. B. Resolution No. 1771, re: Light Rail Alignment. Copy attached. City Manager recommends adoption. Adopted. C. Resolution No. 1772, re: approving and endorsing, and authorizing the Mayor to execute, an Interlocal Agreement with Seminole County for Building Inspection Services. Term is December I, 1997 through December 1, 1998, with automatic like period renewals unless terminated. Copy of resolution and agreement attached. City Manager recommends adoption. Markae..... Adopted. D. Resolution No. 1773 re: recommending GoldleafTechnologies be approved as a Qualified Target Industry Business under the Qualified Target Industry Tax Refund Program, and providing a commitment of $75,000.00 as local participation in the program. Copy attached. City Manager recommends adoption. Charles...... Adopted. 23. First reading of Ordinances. Copies attached. A. Ordinance No. 3376, re: amending the Classification and Pay Plan regarding transfer of Mechanic I and Mechanic II positions between the Solid Waste Division and the Water/Sewer Division. City Manager recommends approval of first reading. Cynthia & 12-8...... . Passed 1 st reading. B. Ordinance No. 3377, re: amending the Classification and Pay Plan regarding eliminating one Code Compliance Inspector position and creating a Deputy Building Official position, and creating "flexible" Code Compliance Inspector I/II/III positions in the Community Development Department. City Manager recommends approval of first reading. Cynthia & 12-8..... .. Passed 1 st reading. 24. Consideration of Condemnation Status ReportlRequests for time extensionslRemovals from Condemnation. Information attached. Status Report Summary provided from the Acting Building Official: 96-12 1605 W. 7th Street Richard Clemons On September 15, 1997, City Commission authorized an extension until October 15, 1997 to complete the repairs. As of November 13, 1997, no inspections have been performed. A letter has been submitted requestin& an extension to allow transfer of ownership. 96-23 308-310 E. 4th Street OSP, Inc. On September 15, 1997, City Commission authorized an extension until October 15, 1997 to complete the repairs. As of November 13, 1997, the structure has been inspected and the final has been approved. Recommend structure be removed from condemnation. 97-1 1219 Park Avenue E. A. & H. C. Twum On October 13, 1997, City Commission granted an extension until November 12, 1997 to repair or demolish the structure. Property remains in same condition. 97-2 618 Mellonville Avenue Richard Clemons On October 13, 1997, City Commission granted an extension until November 12, 1997 to repair or demolish the structure. Mr. Clemons is the new owner as of November 6, 1997. A permit has been issued for general repairs. 97-3 417 E 2nd Street United Negro College Fund On October 13, 1997, City Commission granted an extension until November 12, 1997 to repair or demolish the structure. Property remains in same condition. 97-4 410 E 3rd Street United Negro College Fund On October 13, 1997, City Commission granted an extension until November 12, 1997 to repair or demolish the structure. Property remains in same condition. 97-5 1402 Southwest Rd J Wiggins, E Robinson,B Robinson On October 13, 1997, City Commission granted an extension until November 12, 1997 to repair or demolish the structure. A letter requestin& an extension has been submitted by owner. 97-6 2606 Hiawatha Avenue G E Capital Mortgage Svcs On October 13, 1997, City Commission granted an extension until November 12, 1997 to repair or demolish the structure. Property remains in same condition. A letter requestin& an extension has been submitted by the mortgage company. 97-7 1222 Lincoln Ct Alberta Jordan On October 13, 1997, City Commission granted an extension until November 12, 1997 to repair or demolish the structure. Property remains in same condition. 97-8 1515 Celery Avenue Kenis, Tyre, 0 'Neill On October 13, 1997, City Commission granted an extension until November 12, 1997 to repair or demolish the structure. Property remains in same condition. 97-11 1502 W 7th Street Carolyn Moore On October 13, 1997, City Commission granted an extension until November 12, 1997 to repair or demolish the structure. Property remains in same condition. 97-12 1314 Douglas Avenue Lois Dropchuk On October 13, 1997, City Commission granted an extension until November 12, 1997 to repair or demolish the structure. The owner has demolished and removed the structure. Recommend case be removed from condemnation. 97-13 1608 Peach Avenue Ernest Graham On October 13, 1997, City Commission granted an extension until November 12, 1997 to repair or demolish the structure. Property remains in same condition. 97-14 406 W 15th Street Gary & Donna Miller On October 13, 1997, City Commission granted an extension until November 12, 1997 to repair or demolish the structure. A letter has been submitted by owner requestine an extension. 97-16 2200 French Avenue Susan & David Lebis On October 13, 1997, City Commission granted an extension until November 12, 1997 to repair or demolish the structure. A roof permit has been issued to repair roof 97-17 1408 W 16th Street Willie M Herring On October 13, 1997, City Commission granted an extension until November 12, 1997 to repair or demolish the structure. Property remains in same condition. 97-18 811 Elm Avenue William Kolodzeski On October 13, 1997, City Commission granted an extension until November 12, 1997 to repair or demolish the structure. A letter has been submitted by owner requesting an extension. 97-19 1011 Holly Avenue Turner Clayton, Jr. On October 13, 1997, City Commission granted an extension until December 12, 1997 to repair or demolish the structure. A letter has been submitted by owner requesting the property to be declared a lawfully existing non-conforming structure. 97-21 1216 Lincoln Ct Ida Golen Heirs/Peterson On October 13, 1997, City Commission granted an extension until November 12, 1997 to repair or demolish the structure. Property remains in same condition. 97-22 1212 Y2 Mulberry Avenue Mary Smith On October 13, 1997, City Commission granted an extension until November 12, 1997 to repair or demolish the structure. Property remains in same condition. 97-23 210 S Virginia Avenue Helen & Robert Church On October 13, 1997, City Commission granted an extension until November 12, 1997 to repair or demolish the structure. Property remains in same condition. 97-24 10 17 Pine Avenue Margaret Jones On October 13, 1997, City Commission granted an extension until November 12, 1997 to repair or demolish the structure. Property remains in same condition. 97-25 604 E 11 th Street Margaret Jones On October 13, 1997, City Commission granted an extension until November 12, 1997 to repair or demolish the structure. Property remains in same condition. 97-26 608 E 11 th Street Margaret Jones On October 13, 1997, City Commission granted an extension until November 12, 1997 to repair or demolish the structure. Property remains in same condition. 97-27 thru 97-43 W 18th StlPear AveIMerthie Willie M. Herring On September 15, 1997, City Commission authorized an extension until October 15, 1997 to complete the repairs/demolition. 97-45 816 W 13th Street Clara Griffin On October 13, 1997, City Commission granted an extension until November 12, 1997 to repair or demolish the structure. Property remains in same condition. The owner of record is deceased. A letter has been submitted requestin" an extension to allow time to complete ownership papers and to hire a contractor. 97-46 1033 W 1st Street Cabezas/Troutman On October 13, 1997, City Commission granted an extension until November 12, 1997 to repair or demolish the structure. Property remains in same condition. City Manager recommends removing Report No. 96-23, 308-310 East 4th Street, and Report No. 97-12, 1314 Douglas Avenue, from the condemnation list; and to authorize time extensions until December 29, 1997, for Report No. 96-12, 1605 West 7th Street, Report No. 97-5, 1402 Southwest Road, Report No. 97-6,2606 Hiawatha Avenue, Report No. 97-14,406 West 15th Street, Report No. 97-18, 811 Elm Avenue, Report No. 97-45, and 816 West 13th Street. Recommendations for the remaining reports will be provided at the meeting. Dan...... Removed 96-23 & 97-12 from condemnation; authorized title searches then demolish on 97-1,97-8,97-11,97-13,97-21,97-22,97-24,97-25,97-26 & 97-46; authorized 30 day extensions on 96-12, 97-2, 97-6, 97-7, 97-14, 97-16,97-18,97- 45 & 97-23; authorized 60 day extensions on 97-3, 97-4 & 97-5; authorized a 45 day extension on 97-19; authorized demolition, to commence on/after 1-30-98, on 97-17 & 97-27/43. 25. Boards. A. Citizen's Advisory Board. There is one vacancy on this Board which the Commission concurred would be filled by an appointee of Commissioner Eckstein, preferably from the Groveview area. NEED TO APPOINT. Appointed Bill Downs. Arlene.... . B. Sanford Public Employees Relations Commission (PERC). Terms of Herbert C. Miller, Charles J. Volk, and Scott D. Larson expire December 31, 1997. Mr. Miller, Mr. Volk and Mr. Larson would all like to be reappointed. PERC rules provide that the City Manager appoint members with the City Commission's confirmation. NEED TO CONFIRM THE REAPPOINTMENTS. Confirmed. Arlene...... 26. Consent Agenda. A. Consideration of request to use $7,500.00 of Law Enforcement Trust Funds for Community Policing training. Information attached. City Manager recommends approval. Approved. Joe...... B. Consideration of requests for payment of statements. Copies attached. (1) City Attorney's statement for Professional Services in October 1997, in amount of$8,771.00. (2) Invoice from Muller, Mintz, Kornreich, Caldwell, Casey, Crosland & Bramnick, P.A. for Professional Services in October 1997, in amount of $230.00. City Mana"er recommends authorization to pay. Donna...... Tom...... Bill S..... Donna...... Authorized. C. Consideration of authorization to apply for a Computer Network Grant, for computer hardware and software for the Fire Department, from the Florida Department of Insurance, Division of State Fire Marshal in an amount not less than $4,000.00. Information attached. City Manager recommends authorization to apply for said grant. Authorized. D. Consideration of recommendation from the City of Sanford Community Redevelopment Agency to spend up to $2,783.00 from the Downtown Waterfront Redevelopment Trust Fund for conversion of the remainder of the downtown antique street lights from sodium vapor to metal halide. City Manager recommends authorization of said expenditure and approval to proceed with the conversion. Authorized! approved. E. Acknowledgement often invoices in total amount of$35,594.60 from Conklin, Porter & Holmes ($611.33, $2,537.71, $3,984.91, $209.66, $14,277.32, $355.93, $2,430.84, $97.73, $3,376.57, $7,712.60) paid during the period for previously approved lump sum contracts per City Commission approval on October 8, 1990 and November 5, 1991. Copies attached. Acknowledgment. 27. (City Attorney's report). None given. 28. (City Manager's report). Bill S.. Roger & Tom... B. Bill S.. Bill S.. A. Authorized Staff to approve request from Dick Holsomback to exceed the maximum allowed building square footage for a light hazard occupancy by not more than 10% provided there is a written agreement that this only covers the building and said light hazard business. Accepted lowest phone quote from Acme Septic in amount of$6,285.00 fro emergency replacement of the septic tank and drainfield at Fire Station #2. c. Authorized Staff to handle a request for a variance in the LDR requirement to close unused driveways in the case of infill construction. D. Authorized emergency water service to 2827 Magnolia Avenue provided the owners donate a portion of the property for Magnolia Avenue right-of- way. 29. (City Clerk's report). None given. 30. (City Commissioners' reports). A. Commissioner Eckstein. None given. B. Commissioner Williams. None given. C. Commissioner Lessard. None given. D. Commissioner Lyons. None given. E. Mayor Dale. (I) Reported the Police Chief has requested to delete one Commander Tim & 12-8..... . Mike.... .. position and create two police officer positions. Concurred that the proper ordinance be prepared and recruitment begin now. (2) Reported the Director of Recreation & Parks has requested approval to send a letter of interest regarding a Winter Baseball League. Concurred to send said letter.