111097 ws/rm agenda
AGENDA
Sanford City Commission Meetings
Monday, November 10, 1997
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Work Session
3:30 P.M. in the City Manager's Conference Room
.5 Walk-A-Mile program.
l. Discussion of Sanford Main Street report including "Great Fall Exposition".
2. Discussion of City Manager's evaluation.
3. Discussion of City Adult Entertainment Code regarding distance requirements.
4. Discussion of personnel items:
A. Personnel evaluation system alternatives.
B. Pay Plan clarification Ordinance.
5. Discussion of alternatives to be resolved for Solid Waste RFP.
6. Discussion of Code Update Methodology.
7. Discussion of Economic Development grant for Goldleaf Technologies.
8. Discussion of Appeals to the City Commission.
9. Discussion of proposed Land Development Fee revisions.
10. Discussion of board appointments/reappointments.
11. Discussion of Regular Agenda items and other items.
12. City Manager's report.
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Regular Meeting
7:00 P.M.
City Commission Chambers
12.5 Discussion of Economic Development Grant for GoldleafTechnologies.
13. Citizen participation.
14. Consideration of Commission meeting minutes.
15. Continuation of Public Hearing to consider the first reading of Ordinance No. 3357
to amend Ordinance No. 2065. the Comprehensive Plan. and amend the Future
Land Use Map of the Future Land Use Plan Element of the Comprehensive Plan
changing the designation of a portion of property lying between Rinehart Road and
County Road 46A and between Rinehart Road and Oregon Avenue South.
16. Public Hearing to consider closing. vacating and abandoning a north-south alley
between Spurling Street (W. 22nd St.) and West 23rd Street and between Park
Avenue and Oak Avenue.
17. Public Hearing to consider closing. vacating and abandoning Commercial Street
between Mulberry Avenue and Pomegranite Avenue.
18. Public hearing to consider second reading and adoption of Ordinance No. 3371. re:
annexing a portion of property lying between Airport Boulevard East and
Americana Boulevard and between Americana Boulevard and Orlando Drive.
19. Consideration of request from Robert G. And Marguerette S. Sullivan for waiver of
impact fees.
20. Consideration of request from Affordable Home Center. Inc. for waiver of impact
fees and building. electric. plumbing and mechanical permit fees.
21. Consideration of Resolution No. 1770. re: supporting an amendment to Article VIll
Section 22(a) and (c) of the Florida Constitution.
22. First reading of Ordinances:
A. Ordinance No. 3374. re: establishing Utilities Operations Coordinator
position and abolishing the Water Superintendent and Sewer Superintendent
positions.
B. Ordinance No. 3375. re: Pay Plan clarification.
23. Consideration of Condemnation Status Report.
24. Boards: appointments/reappointments/resignation.
25. Consent Agenda.
26. City Attorney's Report
27. City Manager's Report.
28. City Clerk's Report.
29. City Commissioners' Reports.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE
WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR
HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF
THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
FOR FURTHER DESCRIPTION OF AGENDA ITEMS, SEE ATTACHED MEMORANDUM
MEMORANDUM
DATE:
NOVEMBER 12, 1997
TO:
CITY STAFF
FROM:
CITY MANAGER & CITY CLERK
RE: NOVEMBER 10,1997, AGENDA ITEMS
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Work Session
Second Floor
.5 Walk-A-Mile program.
.......... Heard a brief presentation of the program!
1. Discussion of Sanford Main Street report including "Great Fall Exposition" by Jennifer
Singheisen.
.......... Discussed; no action to share in the clean up cost from the Grant Fall Expo.
2. Discussion of City Manager's evaluation. Requested comparable salary information
attached.
Tim.. .. Discussed; Commissioners to share their evaluations with the City Manager; discussed pay
ranges; Human Resources Director to prepare recommended salary range information.
3. Discussion ofa review of the City's Adult Entertainment Code. Information attached.
Bill S.......... Discussed; concurred that staff proceed with city/county sites as discussed.
4. Discussion of personnel items:
A.
Tim.. . .. . .. .
Evaluation system alternatives - Tim McCauley.
Discussed; Human Resources Director to prepare new evaluation forms for review
November 24.
B.
Pay Plan clarification Ordinance.
Discussed; see Item #22.B. for action.
5. Discussion of specific alternatives to be resolved for Solid Waste RFP - Jerry Herman.
Information attached.
Jerry........ Discussed; concurred that the service level remains the same, could partner with
Seminole county Solid Waste, non-paying pick-ups be a separate item, contractor
to pay for unused sick leave & address in the RFP, the city will invoice customers
with the contractor to pay for billing costs, leave Art Lane landfill out of the RFP,
contract to be for 5 years with the rate increase to be determined by the Public
Works Director and City Manager.
6. Discussion of Code Update methodology. Copy of Municipal Code Corporation's
Analysis attached.
.......... Not discussed.
7. Discussion of Economic Development grant for GoldleafTechnologies.
.......... Not discussed; see Item #12.5.
8. Discussion of Appeals to the City Commission.
.......... Not discussed.
9. Discussion of proposed Land Development Fee revisions - Jay Marder. Information
attached.
.......... Not discussed.
10. (Board appointments/re-appointments).
.......... Not discussed.
11.
(Regular Agenda items and other items).
Not discussed.
12. (City Manager's report).
.......... None given.
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Regular Meeting
First Floor
12.5 GoldleafTechnologies.
Charles........ Charles Rowe distributed information. Mike Cooney discussed the business.
Commission voted to entertain this proposed grant.
13. Citizen participation.
11-24....... Turner Clayton distributed a letter to the Commission and requested the
Commission declare the property at 1011 Holly Avenue a lawfully existing non-
conforming structure. The Commission reported this item will be listed on the
November 24 Agenda for consideration.
14. Consideration of approval of Commission minutes for October 27, 1997 Work Session
and October 27, 1997 Regular Meeting. Copies attached.
Markae........ Approved.
15. Continuation of Public Hearing to consider first reading of Ordinance No. 3357, re:
amending Ordinance No. 2065, the Comprehensive Plan; amending the Future Land Use
Map of the Future Land Use Plan Element of the Comprehensive Plan changing the
designation of a portion of property lying between Rinehart Road and County Road 46A
and between Rinehart Road and Oregon Avenue South from Low Density Residential
(LDR) and Medium Density Residential (MDR) to Residential, Office and Institutional
(ROI). Ira Southward Trust, owner. Ad published October 31, 1997.
Information attached:
Map
Application
Recommendation from Planning & Zoning Commission to approve
Draft Developer's Agreement.
Ordinance No. 3357
Jay...... Public hearing held; passed ordinance on first reading.
16. Public Hearing to consider closing that certain 14' north-south alley lying between
Spurling Street (W. 22nd St.) and West 23rd Street and between Park Avenue and Oak
Avenue. City of Sanford, petitioner. Ad published October 23, 1997, property posted
October 23, 1997, and owners notified October 23, 1997. Utility companies have no
objection to the closure if the closed alley is retained as a utility easement. Plans Review
Committee recommends the alley not be vacated, instead, to clean and remove all
overgrown vegetation within the alley and provide lighting (street lights) on 22nd and
23rd Streets at each entrance of the alley. Staff has initiated the street light request and
clean up.
Information attached: Map
Letters from Utility Companies
Recommendation from Plans Review Committee
Ordinance No. 3372
City Manager recommends action as deemed appropriate.
11-24...... Public hearing continued to November 24, 1997.
17. Public Hearing to consider closing, vacating and abandoning Commercial Street between
Mulberry Avenue and Pomegranite Avenue. Joe D. High, applicant. Ad published
October 23, 1997, property posted October 23, 1997, applicant notified October 23,
1997. Utility companies have no objection to the vacating if the vacated street is retained
as a utility easement. Plans Review Committee recommends the applicant be required to
provide a survey of all existing utilities, to determine the required utility easement.
Information attached: Map
Request
Letters from Utility Companies
Recommendations from Plans Review Committee
Ordinance No. 3373
City Manager recommends Public Hearing be tabled to January 12, 1998.
11-24....... Public hearing tabled to November 24, 1997.
18. Public hearing to consider second reading and adoption of Ordinance No. 3371, re:
annexing a portion of property lying between Airport Boulevard East and Americana
Boulevard and between Americana Boulevard and Orlando Drive (3159 Orlando Drive).
Owner, Gerald Gross. Ad published 10/30/97 and 11/06/97. Copy of Ordinance and Map
attached.
City Manager recommends adoption.
Cynthia...... Adopted.
19. Consideration of request from Robert G. And Marguerette S. Sullivan for waiver of
impact fees. Mr. and Mrs. Sullivan are owners of Lee's Famous Recipe Chicken
Restaurant and have purchased the vacant lots 103 and 104 at 19th Street just east of the
alley behind Lee's Famous Recipe Chicken Restaurant. They would like to build a two
story, two-bedroom, 1-1/2 bath single-family home with space for a three car garage.
Total square footage would be approximately 2,000 sq. ft. They are requesting waiver of
impact fees because this would increase taxes (revenue) and because they have to pay for
installation and connection of sewer and water, and because they own and operated the
restaurant since May, 1972 and paid $156,122.19 in taxes. Information attached.
City Manager recommends no waiver of impact fees.
11-24......
Tabled to November 24, 1997.
20. Consideration of request from Affordable Home Center, Inc. for wavier of impact fees and
building, electric, plumbing and mechanical permit fees. Information attached.
City Manager recommends impact fees not be waived but the collection of impact fees
be delayed until the certificate of occupancy is issued, and closing occurs. Impact fees are
"requirements driven" and if such fees are waived the lost revenue to the impact fee trust
fund should be replaced from another source in order that the growth related system
improvements can be constructed in a timely manner to coincide with actual growth as it
occurs. No funds have been budgeted for this use. Also, City Manager recommends
waiving of building permit fees to support construction of affordable housing.
Jan.... Authorized as recommended by City Manager.
21. Resolution No. 1770, re: supporting an amendment to Article VIII Section2(a) and (c) of
the Florida Constitution. Copy attached.
City Manager recommends adoption.
11-24...... No action; list November 24, 1997.
22. First reading of Ordinances: Copies attached.
A. Ordinance No. 3374, re: establishing Utility Operations Coordinator position and
abolishing the Water Superintendent and Sewer Superintendent positions. Revised
ordinance, incorporating other changes.
City Manager recommends approval of 1 st reading.
Cynthia &
11-24......
Passed I st reading.
B.
Ordinance No. 3375, re: Pay Plan clarification.
City Manager recommends approval of 1 st reading.
Cynthia &
11-24......
Passed 1 st reading.
23. Consideration of Condemnation Status Report/Condemnation/Removals from
Condemnation. Information attached.
II Condo No. III Address I Owner Name I StatuslRecommendation
96-12 165 W. 7th Street Richard Clemons No inspections. No letter of
request for extension.
96-23 308-310 E. 4th Street OSP, Inc. Rec. Structure be removed
from condemnation.
97-27 thru W. 18th St./Pear Willie M. Herring Only a few of the houses have
97-43 Ave./Merthie been demolished.
City Manager recommends No. 96-23 be removed from condemnation and action as deemed
appropriate for No. 96-12. Recommendation for Nos. 97-27 thru 97-43 to be available at Work
Session.
11-24........ No action; list November 24, 1997.
24. Boards.
A.
Citizen's Advisory Board. There is one vacancy on this Board which the
Commission concurred would be filled by an appointee of Commissioner Eckstein,
preferably from the Groveview area. NEED TO APPOINT.
No action; list November 24, 1997.
11-24...... .
B.
Historic Preservation Board. Catherine Bossert did not accept her appointment
to this board for a term to begin on 10/28/97. Information attached. NEED TO
ACCEPT RESIGNATION AND APPOINT.
Application on file for this board from Stephen G. Balint, Jr., W. David Johnson,
Lisa Lessard, Jerry W. Mills, Sica Nacu, Walt Padgett, Eline Ransom, Frederick
Rogers and James L. Stanton.
Arlene..... .
Non-acceptance noted; appointed Walt Padgett.
25. Consent Agenda.
A. Consideration of Bid Tabulation. Memorandum and RFP attached.
(1) Bid Tabulation #97/98-14 for Turf Maintenance for the Historic Sanford
Memorial Stadium. (Recreation and Parks Department).
Mike.....
City Manager recommends acceptance of lowest bid from Pestban Pest
Control in amount of $4, 198.49.
Accepted as recommended.
(2) Bid Tabulation #97/98-15 for PC Computers and Upgrades. (Engineering
and Planning)
Jay.. ......
City Manager recommends acceptance of lowest remaining bid that
meets specifications from Adrian 1. Laurencelle in amount of $7,605.00.
Accepted as recommended.
B.
Consideration of requests for payment of
(I) City's share of GEl Invoice re: former Gasification Plant in amount of
$5,000.00. (20% of $24,999.77)
Donna......
City Manager recommends authorization to pay.
Payment authorized.
C.
Donna..... .
Consideration of approval of vouchers for October, 1997.
Approved.
D.
Consideration of approval of Agreements:
(I) FY 1997 Local Law Enforcement Block Grants Program agreement. The
Bureau of Justice Assistance (BJA) has approved the City of Sanford's
application for funding under the Local Law Enforcement Block Grants
(LLEBG) Program, in the amount of$127,108. The purpose ofLLEBG
Program is to reduce crime and improve public safety. This Block Grant
Award may be used for any of the Purpose Areas described in the statute.
Information attached.
Jan..... .
City Manager recommends authorization to execute.
Authorized.
(2) Memorandum of Understanding with Sanford Airport Authority.
Information attached.
Donna......
City Manager recommends approval, and authorization to prepare a
Memorandum of Understanding for signature by City of Sanford and
Sanford Airport Authority.
Authorized.
E.
Installation of Holiday Lights on City Hall.
Jerry...... ..
City Manager recommends authorizing expenditure in amount of $4,590.00 and
City to proceed with work.
Authorized as recommended.
26. (City Attorney's report).
.......... None given.
27. (City Manager's report).
A. Request from Patti Hartwig for the Seminole High School Chorus to use the Civic
Center free of charge on December 14 to perform a free concert.
Mike....... Commission concurred to authorize use at the reduced rate, and Commissioners
Lyons & Lessard each volunteered to pay the $60.00 reduced rate fee.
B. Request from Bette Sandler, Central Florida Legal Services, for free use of the
Civic Center on December 5 for a KID-STUFF-TRADE-A-THON.
11-24...... No action; list November 24, 1997.
C. Request from Frederick Rogers, Ritz Theatre, for free use of the Civic Center
November 21,22 and 23 for the production GOD SPELL, with funds from the
production to go toward the Ritz Theatre restoration project and future
productions of The Ritz Theatre.
Mike......... Authorized free use for one day.
D. Request from the Seminole community Mental Health Center for free use of the
11-24.... ..
Bettye D. Smith Cultural Arts Center on December 9, 1997 for an appreciation
banquet for their volunteers.
No action; list November 24, 1997.
E.
Request to declare Police Commander Bishop's service weapon surplus and
present to him upon his retirement.
Authorized.
Joe.... ..
28.
(City Clerk's report).
None given.
29.
(City Commissioners' reports).
A. Commissioner Eckstein. None given.
B. Commissioner Williams.
11-24WS....... Requested to discuss use ofLETF funds at the November 24, 1997 Work Session.
Bill S......... Requested information regarding 18 pay telephones in I block on 13th Street.
C. Commissioner Lessard. None given.
D. Commissioner Lyons. None given.
E. Mayor Dale.
11-24WS...... Requested to discuss the Law Enforcement Options Committee's recommendation
to proceed with a Charter Referendum at the November 24, 1997 Work Session.
Jerry &
11-24WS...... Requested a report at the November 24, 1997 Work Session on the street lights in
the 13th Street area.