091597 ws/rm agenda
AGENDA
Sanford City Commission Meetings
Monday, September 15, 1997
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Work Session
3:30 P.M. in the City Manager's Conference Room
1. Briefing by Historic Preservation Board regarding goals and current projects.
2. Discussion of request from Jean Metts re: waiver of permit fees.
3. Discussion of request from Sanford Main Street. Inc. and the Sanford Historic Trust.
Inc. for free use of the Cultural Arts Center.
4. Discussion of Comprehensive Plan amendment steps and procedures.
5. Discussion of report from George Huble regarding Police Department study.
6. Discussion ofRiverwalk project administration.
7. Discussion of utility bill late fee waiver.
8. Discussion of small scale reclaimed water extension policy.
9. Discussion of cost containment proposal regarding City Attorney's work.
10. Discussion of Persimmon Avenue beautification in the Auto Train area.
11. Discussion of Historic Sanford Memorial Stadium.
12. Discussion of alley closure request between Park Avenue and Oak Avenue and
between 22nd Street and 23rd Street.
13. Discussion of representative to the Spirit of 17-92 Ad Hoc Ta~k Force.
14. Discussion of board appointments/reappointments.
15. Discussion of Regular Agenda items and other items.
16. City Manager's report.
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Regular Meeting
7:00 P.M.
City Commission Chambers
17.
A.
Public Hearing to consider tentative Budget an(l Proposed Millage for FY
97/98.
B. First reading of Ordinance No. 3360. making appropriations for FY 97/98
Operating Budget.
18. Continuation of public hearing to consider the first reading of Ordinance No. 3357
to amend the future land use map of the Future Land Use Plan Element of the
Comprehensive Plan. and changing the designation of a portion of property lying
between Rinehart Road and CR 46A and betwe~n Rinehart Road and Oregon
Avenue South.
\
19. Citizen participation.
20. Consideration of Commission meeting minutes.
21. Continuation of condemnation procedure for Pine Shadow Apartments. 1120 Florida
Avenue.
22. Public hearing to consider second reading and adoption of:
A. Ordinance No. 3356 to amend the Southridge PD and rezone a
portion of the property between Twin Lake Road South extended
westerly and Paola Road and between 1-4 (State Road 400) and
Towne Center Boulevard.
23. Public Hearing to consider first reading of:
A. Ordinance No. 3358 to rezone property between Country Club Road and W.
25th Street and between Grove Lane and Airport Boulevard.
B. Ordinance No. 3359 to rezone a portion of the property between 13th Street
(Celery Avenue) and East 14th Street extended easterly and between
Valencia Court East extended northerly and Mellonville Avenue.
24. First reading of:
A. Ordinance No. 3361. re: Adopt FY 97/98 Classification and Pay Plan.
B. Ordinance No. 3362. re: Amending Ordinance No. 3324 to delete section 8.1
of the City's Personnel Rules and Regulations and adopting an amended
Section 8.1.
C. Ordinance No. 3363. re: Annexing certain prope{ty lying between W. SR46
and Old Lake Mary Road and between Airport Boulevard West and
Ridgewood Avenue (2508 Old Lake Mary Road).
25. Consideration of Condemnation Status ReportlRemovals from Condemnation/
Requests to demolish.
26. Boards: appointments/reappointments.
27. Consideration of recommendations from Planning and Zoning Commission Meeting
of August 21. 1997.
28. Consideration of request from Sanford Main Street. Inc. and the Sanford Historic
Trust Inc. for free use of the Cultural Arts Center.
29. Consideration of proposal from Ecotech (Work Order No.6) for wetlands monitoring
at Site 10.
30. Consideration of proposal from Hartman & Associates to provide professional
surveying services for the Downtown Storm Sewer Interceptor PrQject.
31. Consideration of extension of Seminole County/City of Sanford Subrecipient
Agreement PY 96-97 for CDBG. HOME and SHIP programs housing rehabilitation
activities.
32. Consideration of continuing Florida Motor Vehicle Theft Prevention Authority grant
for FY 97/98.
33. Consent Agenda.
34. Information regarding invoices paid during the period for previously approved lump
sum contracts.
35. City Attorney's Report
36. City Manager's Report.
37. City Clerk's Report.
38. City Commissioners' Reports.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE
WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR
HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE WInCH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO P ARTICIP ATE IN ANY OF
THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
FOR FURTHER DESCRIPTION OF AGENDA ITEMS, SEE ATTACHED MEMORANDUM
MEMORANDUM
DATE:
SEPTEMBER 18, 1997
TO:
STAFF
FROM:
CITY MANAGER & CITY CLERK
RE: SEPTEMBER 15, 1997, AGENDA ITEMS
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Work Session
Second Floor
1. Briefing by Laura Sollien of the Historical Planning Board regarding goals and current
projects.
.......... Withdrawn by Historic Preservation Board.
2. Discussion of request from Jan Metts, Director, Seminole Volunteer Enterprises, Inc., for
waiver of all permit fees necessary to renovate the Old School Board Building storage
facility at 407 W. 4th Street.
00 00 H' H' Discussed; see item #36.B. for action.
3. Discussion of request from Sanford Main Street, Inc. and the Sanford Historic Trust, Inc.
for free use of the Cultural Arts Center. Sanford has been selected to host the Florida
Trust for Historic Preservation's 1997 Fall Insiders Tour on October 3 & 4, 1997. The
request is that use of the Bettye D. Smith Cultural Arts Center be donated on October 4,
1997 to be utilized as the walking tour headquarters and dinner that evening. The normal
rental cost for this event would be $313.00. Information attached.
City Manager recommends approval.
...... . ... Discussed; see item #28 for action.
4. Discussion of Comprehensive Plan amendment steps and procedures by Jay Marder.
.......... Discussed.
5. Discussion of report from George Huble regarding Police Department study.
9-22... Presentation given by Mr. Hubler. Commission to appoint Law Enforcement Options
Committee September 22.
6. Discussion of administration ofRiverwalk project. The Waterfront Master Plan Steering
Committee, at its meeting on August 20, 1997, concurred with staff's recommendation
that the City allow the Florida Department of Transportation to administer and otherwise
manage the Riverwalk project, rather than the City becoming certified through FDOT's
Local Agency Program (LAP) to allow the City to administer the project. Information
attached.
JayHH. Discussed; no objections.
7. Discussion of waivers of late fees on utility bills for customers with good payment
histories, and also a change in policy concerning the receipt of utility payments.
PauL... Concurred that Utility Director & City Manager implement and prepare ordinance
to amend Code to adopt amendments.
8. Discussion of evaluation of policies relative to expansion of the City's Reclaimed Water
Program system.
PauL... Discussed; no objections.
9. Discussion of cost containment regarding City Attorney's work.
Bill S.. Concurred that only City Manager will have City Attorney perform work; City Manager to
obtain time estimate before having work performed and if more than 4 hours, will ask City
Commission to authorize.
10. Discussion of Persimmon Avenue beautification in the Auto Train area.
Mike.. Discussed; Staff to provide comprehensive plan to implement; Howard Jeffries to obtain
flower donation from Auto Train.
11. Discussion of Historic Sanford Memorial Stadium.
Bill S.. Discussed; City Manager to provide more specifics September 22nd.
12. Discussion of alley closure request between Park Avenue and Oak Avenue and between
22nd Street and 23rd Street. Copy of map attached.
0000.0000. Discussed; see item #38.D. for action.
13. Discussion of Spirit of 17-92 Task Force. The Seminole County Board of
CountyCommissioners has reinstated the Spirit of 17-92 Ad Hoc Task Force for the
purpose of providing continuing community representation and support in the
development of the US 17-92 Redevelopment Plan. Seminole County Planning and
Development
Department is requesting the City to appoint an appropriate replacement for form
Commissioner Robert Thomas to the Task Force. Information attached.
Bill SH Staff to cover.
14. (Board appointment sire-appointments).
No discussion.
15. (Regular Agenda items and other items).
No discussion.
16. (City Manager's report).
None given.
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Regular Meeting
First Floor
17.
A.
(Public Hearing)
Advertised via Notice of Proposed Property Taxes (TRIM Notice), mailed by
Property Appraiser.
1. ANNOUNCE that the proposed millage rate of6.8759 mills exceeds the
rolled-back rate by 6.09% and that this is necessary for the City to provide
continuing level of City Services in the face of inflation and to meet
increased demands for service.
00 00..00 00 Announced.
2. Public Input. (NOTE: PUBLIC HEARING MUST REMAIN OPEN
DURING CITY COMMISSION'S ACTION IN (3) AND (4)
BELOW).
0000000000 No one appeared.
3. (Recompute proposed millage rate, if necessary, and) adopt proposed
millage rate of 6.8759 as the tentative millage rate.
NEED MOTION.
0000000000 Adopted proposed 6.8759 as tentative millage rate.
4. (Amend and) adopt tentative budget.
NEED MOTION.
00 00 00 00 00 Adopted tentative budget.
5. CLOSE PUBLIC HEARING and ANNOUNCE that the public hearing
to consider the final budget and to adopt the final millage will be held on
September 22, 1997, at 7:00 o'clock P.M.
Closed & announced.
B. First reading of Ordinance No. 3360, re: making appropriations for FY 97/98
Operating Budget. Copy attached.
City Manager recommends approval of first reading.
9-2200' Passed 1st reading.
18. Continuation of Public Hearing to consider first reading of Ordinance No. 3357 to amend
the future land use map of the Future Land Use Plan Element of the Comprehensive Plan,
and changing the designation of a portion of property lying between Rinehart Road and
CR 46A and between Rinehart Road and Oregon Avenue South from Low Density
Residential (LDR) and Medium Density Residential (MDR) to Residential, Office and
Institutional (ROI). Ira William Southward Trust, owner. Ad published August 17, 1997.
Information attached:
Map
Application
Recommendation from Planning & Zoning Commission to approve
Recommendation from Director of Planning and Development to approve
Notification information from Director of Planning and Development
Letter dated 8/22/97 from G.W. and Elizabeth Fultz
Ordinance No. 3357
This Public Hearing was tabled at the August 25, 1997 Commission Meeting to allow
sufficient time for all parties involved to meet and discuss before the Public Hearing.
A. Presentation by Staff
00 .0000 H' given by Jay Marder.
B. Public input.
.......... several people spoke.
\ ( City Manager recommends approval of the 1st reading of Ordinance No. 3357.
"Jan.... Public hearing continued indefinitely to allow concerned parties to negotiate and reach a
comprormse.
19. Citizen participation.
JerryH' A. Tyrone Alexander, 16th Street, reported the city does not cut/clean the west side
of Mill Creek (by Mulberry Avenue between 14th and 18th Streets); City Manager
and Public Works Dir. to look at and see how the city can clean it.
0000000000 B.
Charles Hanlon, 207 E 10th Street, requested information about the PAS report;
Commissioner Lessard gave Mr. Hanlon his copy of the report.
20. Consideration of approval of Commission minutes for August 25, 1997 Work Session and
August 25, 1997 Regular Meeting. Copies attached.
Markae Approved.
21. Continuation of condemnation procedure for Pine Shadow Apartments, 1120 Florida
Avenue. This was continued to allow time for prospective buyers to close the purchase
and start restoration.
Bill SH Authorized City Manager & City Attorney to work with Mr. Baldwin regarding Mr.
Baldwin's proposal to obtain payment of the liens (protect the City); no action to waive
the liens until 1 week.
DanHH Removed Pine Shadow Apartments from condemnation (determined not to condemn).
22. Public Hearing to consider second reading and adoption of Ordinance No. 3356 to amend
the Southridge PD and to rezone a portion of the property between Twin Lake Road
South extended westerly and Paola Road and between 1-4 (State Road 400) and Towne
Center Boulevard from AG to PD. Seminole Farms Trust IV, Harold G. Hartsock,
Trustee. Ad published September 4, 1997. Copies of Ordinance and map attached.
City Mana.ger recommends adoption.
Cynthia..... Adopted.
23. Public Hearing to consider first reading of
A. Ordinance No. 3358 to rezone property between Country Club Road and W. 25th
Street and between Grove Lane and Airport Boulevard from AG to GC-2, KMR,
Inc. (Central Florida Skate & Sport) Joe and Diane Rogers, owner. Ad published
August 6 & 15, 1997.
Information attached:
Map
Application
Recommendation from Planning & Zoning Commission to approve with
conditions. (Recommendation attached with Item #27)
Recommendation from Director of Planning and Development to table the
public hearing until a Comprehensive Plan Amendment can be considered
Ordinance No. 3358
Recommended by Planning & Zoning Commission that the City of Sanford
proceed with a small scale Comprehensive Plan Amendment (changing the future
land use map) for the subject property rather than the applicant having to submit
for an amendment request and pay the associated application fees ($1,000.00).
City Manager recommends to table the 1st reading of Ordinance No. 3358 until
a Comprehensive Plan Amendment can be considered, with the applicant to apply
for said Comprehensive Plan Amendment.
Jay..... Public hearing tabled until Comprehensive Plan Amendment is adopted; Staff to include
this property in the city's over-all comp plan amendment later this year/early next year.
B. Ordinance No. 3359 to rezone a portion of the property between 13th Street
(Celery Avenue) and East 14th Street extended easterly and between Valencia
Court East extended northerly and Mellonville Avenue from RC-l to PD (GC-2
advertised). Ruth Ann Stamm, owner. And published August 6 & 15, 1997.
Information attached:
Map
Application
Recommendation from Planning & Zoning Commission to rezone to PD
(Recommendation attached with Item #27)
Recommendation from Director of Planning and Development to rezone
toPD
Ordinance No. 3359
Recommended by Planning & Zoning Commission that the zoning be changed
from RC-I to PD rather than GC-2 as advertised. GC-2 is primarily oriented
towards highway types of commercial use and is consistent with the intent and
purpose of the neighborhood-oriented Future Land Use and associated zoning in
the immediate area of the site. GC-2 appears to be unnecessary for the apparent
intended use of the property. Recommendation includes the site survey and letter
submitted by the applicant with the following stipulation/condition: Uses shall
include all uses permitted and conditional in a RC-I, Restricted Commercial
Zoning District plus a roadside fruit and vegetable stand.
City Manager recommends approval of the 1st reading of Ordinance No. 3359,
to rezone to PD.
9-22... Passed 1 st reading.
24. First reading of
A. Ordinance No. 3361, re: adopt FY 97/98 Classification and Pay Plan. Information
attached (excerpts from the FY 97/98 Classification and Pay Plan are attached; the
document is voluminous and a copy in its entirety is available in the City
Manager's Office for review).
City manager recommends approval of first reading.
9-22... Passed 1st reading.
B. Ordinance No. 3362, re: amending Ordinance No. 3324, to delete section 8.1 of
the City's Personnel Rules and Regulations and adopting an amended Section 8. 1.
Information attached.
City manager recommends approval of first reading.
9-22... Passed 1st reading.
C. Ordinance No. 3363, re: annexing certain property lying between W. SR46 and
Old Lake Mary Road and between Airport Boulevard West and Ridgewood
Avenue (2508 Old Lake Mary Road). Owner, Alan Shoemaker. Copy of
Ordinance and map attached.
City manager recommends approval of first reading.
9-22... Passed 1st reading.
25. Consideration of Condemnation Status Report/Removals from Condemnation/Requests to
Demolish. Information attached.
Condo No. Address Comments Recommendation of Acting
Buildin~ Official
96-9 802 & 804 S. Structure demolished Remove from condemnation
Sanford Ave.
96-10 1106 Pecan Avenue Structure demolished Remove from condemnation
96-11 1712 W. 15th Street Structure demolished Remove from condemnation
96-12 1605 W. 7th Street Ext. expires 9/11/97.
No inspection, no
extension request
96-14 1811 W. 15th Street Structure demolished Remove from condemnation
96-17 1504 W. 18th Street Structure demolished Remove from condemnation
96-19 613 E. 3rd Street Repairs completed Remove from condemnation
96-23 308-310 E. 4th Street Ext. expired 8/31/97.
No inspection, no
extension request
97-27 thru W. 18th St./Pear Ext. Expired 8/27/97.
97-43 A ve./Merthie Demolition permit
pulled 8/26/97.
City Manager recommends Condemnation Reports 96-9,96-10,96-11,96-14,96-17 and 96-19
be removed from the condemnation list, and demolition after title search on Condemnation
Reports 96-12 and 96-23.
Dan.... Authorized: 96-9,96-10,96-11,96-14,96-17 & 96-19 to be removed from
condemnation; 30 day extension for 96-12; 30 day extension for 96-23.
City Manager recommendations on Condemnation Reports 97-27/97-43 to be available at
Work Session.
Dan.... Authorized 30 day extension.
26. Boards.
A.
StlDford Airport Authority: Terms of Lee P. Moore, Charles H. Gibson, Gene B.
Daniel and Ronald L. Weindruch expire September 30, 1997. Information
attached.
Arlene......
Sanford City Commission, acting as its own nominating committee, submits the
following list of potential appointees:
Ed Bossert
Gene B. Daniel
Charles H. Gibson
Mike Good
Lon Howell
Jeff Longstaff
Lee P. Moore
Lynn Stogner
Ronald L. Weindruch
Ken Wright.
Reappointed Charles Gibson for 4 years; appointed Robbie Robertson for 4 years;
appointed Ken Wright for 3 years; & appointed Lon Howell for 3 years, effective
1-8-98.
27. Consideration of recommendations from Planning and Zoning Commission Meeting of
August 21, 1997. Information attached.
Recommendation #1 (refers to Agenda Item #23.B) Public Hearing to consider rezoning
property from RC-1, Restricted Commercial to GC-2, General Commercial, located at the
southwest comer of Celery Avenue and Mellonville Avenue; Ordinance No. 3359.
Property Owner/representative: Ruth Stamm. NO FURTHER ACTION NECESSARY.
.......... No further action taken.
Recommendation #2 (refers to Agenda Item #23.A.) Public Hearing to consider rezoning
property from AG, Agricultural, to GC-2, General Commercial located at 2720 West 25th
Street; Ordinance No. 3358, owner: Joe and Diane Rogers. NO FURTHER ACTION
NECESSARY.
.......... No further action taken.
Recommendation #3: recommend approval of the Final Plat for Rose Hill Subdivision, a
69 lot single family residential subdivision located at 1 Rose Hill Trail (Sanford Avenue) in
. ; tJ~"). a SR-1, Single Family Residential Zoning District. Property Owner: Sala Inc. of Florida -
. \~'0..~;:'4j Houshang Sabeti, President, Representative: Merwan Naime, P.E. NEEDS ACTION:
";"':/ .^-v ~J;\ APPROV AL/DENIAL.
" . .)Y Jan...:. Approved.
Recommendation #4: recommend approval of Preliminary Subdivision Plan for Sterling
/ Woods. NEEDS ACTION: APPROVALlDENIAL.
\i Jan..... Approved.
28. Consideration of request from Sanford Main Street, Inc. and the Sanford Historic Trust,
Inc. for free use of the Cultural Arts Center. Information attached with Work Session
Item #3.
City Manager recommends action as deemed appropriate.
Mike.. Authorized.
29. Consideration ofEcotech proposal to continue wetlands monitoring at Site 10. This
monitoring and reporting is a requirement of the City's permit with the Federal
Department of Environmental Protection. The proposal from Ecotech is similar to the
previous ones and involves compliance monitoring for one (1) year. Cost of the proposal
is $13,371.00, $2,367.00 lower than last year's price of$15,738.00. Information
attached.
City Manager recommends approval.
PauL... Approved.
30. Consideration of proposal from Hartman & Associates, Inc. to provide additional
professional surveying services for the Downtown Storm Sewer Interceptor Project, for a
total amount of $9,950.00.
City Manager recommends approval.
Jerry... Approved.
31. Consideration of extension agreement to the Seminole County/City of Sanford
Subrecipient Agreement PY 96-97 for CDBG, HOME and SHIP programs housing
rehabilitation activities which are necessary to continue service provision to area low
Income persons.
City Manager recommends approval.
Charles....... Approved.
32. Consideration of agreement to implement the Florida Motor Vehicle Theft Prevention
Authority grant for FY 97/98. The maximum grant amount is $51,686.00.
City Manager recommends approval.
Joe...... Approved.
33. Consent Agenda.
A.
(1)
Bid Tabulation #IFB96/97 -108, install metal roof over existing Civic
Center dressing room area (Recreation & Parks). Memo, bid tabulation
and RFP attached.
Mike.......
City Manager recommendation to be provided at the Work Session.
Accepted as recommended.
(2) Bid Tabulation #96/97-109, Aerobic Digester System Improvements.
(Utilities) Memo, bid tabulation and RFP attached.
PauL........ .
City Manager recommends acceptance of lowest bid, which met
specifications, from Wharton-Smith in amount of $327,000.00.
Accepted as recommended.
B.
Consideration of requests for payment of statements. Copies attached. City
Manager recommends authorization to pay.
(1) From Universal Engineering Sciences for statements in the total amount of
$2,491.25 ($379.05, $99.75, $1,710.45 and $302.00) for soil testing.
(2) Approval of Vouchers for August, 1997.
Sandy..... .
(3) From Stenstrom, McIntosh, Colbert, Whigham & Simmons, P.A. for
professional services for the month of August, 1997, in the total amount of
$10,584.00.
All authorized.
34. The eleven invoices in total amount of$85,277.56 from Conklin, Porter & Holmes
Engineers, Inc. ($129.04, $343.88, $3,529.25, $6,729.43, $5,594.17, $512.43, $7,749.74,
$4,562.61, $6,338.21, and $3,176.92) and Wharton-Smith, Inc. ($46,611.88) have been
paid per City Commission approval on October 8, 1990 and November 5, 1991. Copies
attached.
Sandy...... Acknowledged.
35. (City Attorney's report).
.......... None given.
36. (City Manager's report).
A. Secure gates at 2631 Laurel Avenue.
Jerry... Authorized Public Works to secure.
B.
Request from Seminole Volunteer Enterprises, Inc. to waive $500.00 in permit
fees.
Authorized.
Charles.... .
37. (City Clerk's report).
.......... None given.
38. (City Commissioners' reports).
A. Commissioner Eckstein.
9-22WS....... Discuss signage for recognition of actions/achievements.
B.
Bill S...
Commissioner Williams.
Staff to send letter of intent to PRA that the city is interested in the downtown
hotel concept and ask for a presentation.
C. Commissioner Lessard.
.......... Reported Rinker has agreed to pour sidewalks in front of Hopper Academy.
D. Commissioner Lyons.
.J Jan.... Commission concurred that Clerk proceed with vacating alley, with city as the applicant.
E. Mayor Dale.
.......... None given.