081197 ws/rm agenda
AGENDA
Sanford City Commission Meetings
Monday, August 11, 1997
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
******************************************************************************
Work Session
4:30 P.M. in the City Manager's Conference Room
1. Discussion ofPRA Development & Management Corporation re: waterfront &
Airport Hotels.
2. Discussion of City Manager's Contingency Fund as the funding source for
Civic/Senior Center painting.
3. Discussion of board appointments/reappointments.
4. Discussion of Regular Agenda items and other items.
5. City Manager's report.
******************************************************************************
Regular Meeting
7:00 P.M.
City Commission Chambers
6. Presentation of 1996 Explorer of the Year Award.
7. Citizen participation.
8. Consideration of Commission meeting minutes.
9. Public Hearing to consider Sanford Airport Authority's FY 97/98 Budget.
10. Consideration of second reading and adoption of Ordinance No. 3351.
11. Consideration of Audit Contract with Greene and Dycas.
12. Consideration of request for Right-of-Way Use Agreement for temporary sign at
Magnolia Square.
13. Consideration of petition for annexation of property between East Airport Boulevard
and Lake Mary Boulevard and between Palm Way and Highway 17-92.
14. Consideration of petition for annexation of property between Oregon Avenue South
and Paola Road and between Rinehart Road and Kaywood Drive.
15. Consideration of first reading of Ordinances:
A. Ordinance No. 3354. re: Code amendments for the Police Officers'
Retirement System.
B. Ordinance No. 3355. re: Code amendments for the Firefighters' Retirement
System.
C. Ordinance No. 3356. re: rezoning portion of property between Twin Lake
Road South extended westerly and Paola Road and between 1-4 (State Road
400) and Towne Center Boulevard.
16. Consideration of Condemnation Status Report/Removals from
Condemnation/Requests to demolish.
17. Consideration of Contract with Conklin. Porter & Holmes rea=ardina= Continuina=
Services for Final Desia=n and Construction Plans for Utility
Improvements/Relocation associated with Lake Mary Boulevard Phase ill. East
Lake Mary Boulevard (Airport Entrance Road to S.R. 46) and Airport Boulevard
Phase II B (Beltway Overpass to C.R. 46A).
18. Boards: appointments/reappointments.
19. Consideration of recommendations from Plannina= and Zoning Commission Meeting
of August 7. 1997.
20. Consent Agenda.
21. City Attorney's Report.
22. City Manager's Report.
23. City Clerk's Report.
24. City Commissioners' Reports.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE
WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR
HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF
THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
FOR FURTHER DESCRIPTION OF AGENDA ITEMS, SEE ATTACHED MEMORANDUM
MEMORANDUM
DATE:
TO:
FROM:
AUGUST 12, 1997
STAFF
CITY MANAGER & CITY CLERK
RE: AUGUST 11, 1997, AGENDA ITEMS
******************************************************************************
Work Session
Second Floor
1. Discussion of PRA Development & Management Corporation re: waterfront & Airport
Hotels.
Bill Soo Discussed general proposals with PRA; concurred to get input from the CRA, Waterfront
Master Plan Steering Committee, Main Street, and Chamber of Commerce; Planning and
Jay development to review lakefront development plans with PRA.
2. Funding source for Civic/Senior Center painting. Information attached.
Bill Soo Commission concurred with use ofCM's Contingency Fund.
3. (Board appointments/re-appointments).
.......... Discussed Cemetery Advisory Board's recommendation to appoint Thelma Mike; see Item
# 18 for action.
4. (Regular Agenda items and other items).
.......... A. Item #15.C. Mayor Dale reported the applicant has requested this be tabled to
August 25, and the Commission had no objection; see Item #15.C.
0000000000 B.
Bill Soo C.
........00 D.
Tim.oo. E.
Item #20.B.(1). The Commission reported that the City Attorney's opinion is
sometimes unnecessarily requested, that the City Attorney should spend less time,
if any, researching some requests, and that the City Manager should obtain an
estimate of the City Attorney's cost before requesting opinions.
Mayor Dale reported there is inadequate storm drainage in the area around Willow
Avenue between 4th and 5th Streets and that the city needs to do something to
alleviate the situation, and that staff is working on the problem.
Mayor Dale reported on a meeting he and the City Manager attended today with
other PRP's on the coal gasification plant site, that the city is going to move for a
site specific cleanup of the area and will be working with the FDEP. The City
Manager reported each of the 5 PRP representatives agreed to split the $25,000.00
consultant proposal fee for definition of the extent and quantity of the material that
needs to be removed from the site.
Monthly Termination/New Hire report. Commissioner Williams requested that the
type of termination (i.e., voluntary, involuntary) be shown.
5. (City Manager's report).
Bill Soo A. Emergency water service to property on Old Lake Mary Road immediately south
of 25th Street, Dean Shoemaker, owner. The City Manager reported the well is
dry, the property is annexable, and recommended emergency water service and
proceeding with annexation, and the Commission concurred.
Bill Soo B.
Bill S & c.
at Janoo 00 00 oo'
HartwelllMarshall Avenues cut-through. The Commission concurred that Public
Works provide a cul-de-sac at the end of both streets.
Commission concurred to hold a Special Work Session September 8, 1997
7:00 P. M. in the City Commission Chambers to discuss privatization of the
Solid Waste Division, and for presentations from would-be providers and
input/questions from the public and employees.
.......... D. Item # 16, Condemnations. City Manager reported that although the owner has not
submitted letters requesting time extensions, the work is approximately 50%
completed on #96-12, and about 95% completed on #96-19; see Item #16 for
action.
******************************************************************************
Regular Meeting
First Floor
6. 1996 Explorer of the Year presentation.
....... . .. Mayor presented to Michael Harding.
7. Citizen participation.
A. Lynn Stogner. Presented a letter and reviewed it regarding outside events and
noise, drug arrests, parking, charging for parking on publicly owned property, and
requested an internal investigation of the Commission, Mayor, and City Manager.
The Mayor explained the City's position and that he is not aware of any
wrongdoing on the part of himself, a Commissioner or the City Manager to
warrant an internal investigation.
Bill S.. D.
Bill Soo E.
B.
Mayor Dale reported the Citizens' Advisory Board will meet Wednesday, August
15 at 7:00 P. M. in the City Commission Conference Room.
c.
Virginia Prendergast appeared, reported she lives in Stonebrook Apartments,
reported attendees at Tsunami Beach's Warped Tour brought their own alcoholic
beverages and bought set ups and ice from nearby stores. Further, she and others
are frightened by events such as this and asked the Commission to protect her and
the city's youth.
Cynthia Smith, GoldenRule Housing and Development Corporation, appeared and
requested the city donate $10,000.00 to be matched by Seminole County, for a
down payment for GoldenRule to acquire a $52,832.00 property now owned by
the United Negro College Fund, to be used for 3 affordable housing units and a
business. The Commission concurred to consider the request after they and Staff
have an opportunity to review GoldenRule's business plan, which they just
received.
Henry Sweet appeared and reported he requested the city donate a lot on 13th
Place to be used in conjunction with an adjoining lot for a house for his father,
Henry Sweet, Sr. Charles Rowe reviewed the situation. The City Attorney
reported the City can not give public property for a private purpose. Discussion.
The Commission directed Staff to obtain an appraisal of the lot and the
Commission would then consider selling it to Mr. Sweet with time payments.
8. Consideration of approval of Commission minutes for July 28, 1997 Work Session and
July 28, 1997 Regular Meeting. Copies attached.
Markae......... Approved, and approved correction to April 14, 1997 Regular Meeting Minutes.
9. (Public Hearing - Sanford Airport Authority's FY 97/98 Budget.) Ad published August 8,
1997.
City Manager recommends approval.
.......... Public hearing held; budget approved.
10. Public hearing to consider second reading and adoption of Ordinance No. 3351, to
increase the amount of insurance coverage required for taxicabs operating in the City of
Sanford. Ad published July 31, 1997. Copy attached.
Public hearing held; adopted.
11. Consideration of contract with Greene and Dycas for City Audit.
City Manager recommends authorization to execute the Audit Contract for fiscal years
ending September 30, 1997 through September 30,2001, in amount of $39,000.00 for FY
end September 30, 1997, with annual inflation adjustments thereafter.
Bill Soo Authorized.
12. Consideration of request from Ronald 1. Melachowski for Right-of-Way Use Agreement
for temporary sign at Magnolia Square. At its last meeting on July 10, 1997, the Historic
Preservation Board approved a temporary sign to be placed in the north planter on
Magnolia Square for a period of 60 days. Sanford Main Street is currently working on a
proposal to install a permanent directional sign on or near Magnolia Square. Information
attached.
City Manager recommends denial of a private sign but approval of a general direction
sign such as additional stores with an arrow.
.LLH
Failed to approve.
Bill S.. Mayor requested Magnolia Square be added to the city's facilities maintenance list.
13. (Petition for Annexation), Robert 1. Smith, owner.
Information attached: Map
Petition
Application
Routing Memo (Department Heads recommend annexation.)
Ordinance No. 3352
City Manger recommends annexation and approval of the 1st reading of Ordinance No.
3352.
~a&
r~. Passed Ord No 3352 on 1st reading.
14. (Petition for Annexation), Seminole Farms Trust IV, Harold G. Hartsock, Trustee, owner.
Information attached: Map
Petition
Application
Routing Memo (Department Heads recommend annexation.)
Ordinance No. 3353
City Manager recommends annexation and approval of 1 st reading of Ordinance No.
3353.
~~a&
O' Passed Ord No 3353 on 1st reading.
15. Consideration of first reading of Ordinances:
A. Ordinance No. 3354, re: amending City Code, Police Officers' Retirement System;
amending definitions, increasing member's own contribution assessment rate,
increasing benefit amounts and eligibility and clarifying the disability benefit
amount. Information attached.
City Manager recommends approval.
;~a&
~. Passed on 1 st reading.
Tom &
Joe..... Commissioner Eckstein requested public safety post annexation ordinances so that
employees know what property is in the city and what is not.
B. Ordinance No. 3355, re: amending City Code, Firefighters' Retirement System;
amending definitions, increasing member's own contribution assessment rate,
increasing benefit amounts and eligibility and clarifying the disability benefit
amount. Information attached.
City Manager recommends approval.
~a&
6 Passed on 1 st reading.
C. Ordinance No. 3356, re: rezoning portion of property between Twin Lake Road
South extended westerly and Paola Road and between 1-4 (State Road 400) and
Towne Center Boulevard, Seminole Farms Trust IV owner. Information attached.
1'~~~ City Manager recommendation to be available at meeting.
(v Tabled to August 25,1997.
16. Consideration of Condemnation Status Report/Removals from CondemnationlRequests to
Demolish. Information attached.
I Condo No. I Address I Owner Name I Recommendation
96-6 827 Escambia Drive Anthony & Ida Rec. structure be removed from
Fakess condemnation.
96-9 802 & 804 S. Estate of Cathrine Rec. Public Works demolish
Sanford Avenue Thomas Glover structure after updated title search.
96-12 1605 W. 7th Street Richard Clemons Rec. Public Works demolish
structure after updated title search.
96-16 1607 Mulberry Mary Smith Structure demolished. Rec.
Avenue structure be removed from
condemnation.
96-19 613 E. 3rd Street Richard Clemons Rec. Public Works demolish
structure after updated title search.
City Manager recommends removals from condemnation and demolition of structures
after title searches as recommended by the Acting Building Official.
Dan. . . Authorized 96-6,96-9,96-16 as recommended; authorized 30 day time extensions
on Reports #96-12 and 96-19. Requested 96-9 be demolished ASAP.
17. (Contract with Conklin, Porter & Holmes.) Information attached.
City Manager recommends authorization to execute Amendment No. 27, to original
Contract dated December 17, 1987, for Continuing Services for Final Design and
Construction Plans for Utility Improvements/Relocation associated with Lake Mary
Boulevard Phase III, East Lake Mary Boulevard (Airport Entrance Road to S.R. 46) and
Airport Boulevard Phase II B (Beltway Overpass to c.R. 46A) in amount of$197,987.93.
Funds for this work are not budgeted and are recommended to come from utility reserves.
Bill S &
8-25.. Tabled & requested Paul Porter attend the next Work Session to address the costs.
18. Boards:
Cemetery Advisory Committee: There is one vacancy (the recently created position).
Cemetery Advisory Committee recommends Thelma Mike. Information attached.
Arlene..... Appointed Ms. Mike.
19. Consideration of recommendations from Planning and Zoning Commission Meeting of
August 7, 1997. Information to be available at meeting.
00 oo' .. 00 . Not presented.
20. Consent Agenda.
A.
Consideration of Tabulation of Bid #96/97-93 Roof Repair at Civic/Senior Center
(Recreation & Parks). Memo, bid tabulation and RFP attached.
Mike......
City Manager recommends accept only bid that met specifications, from M. E.
Rinkus in amount of$17,080.00.
Accepted as recommended.
B.
Consideration of request for payment of statements. Copies attached. City
Manager recommends authorization to pay.
Sandy..oooo
(1) From James A. Banks for payment of statement in the amount of$180.00
for arbitration on July 3, 1997 regarding Tsunami Beach Club.
Authorized.
Sandy......
(2) From Stenstrom, McIntosh, Colbert, Whigham & Simmons for payment of
statement in amount of$13,022.60 for professional services for month of
July, 1997.
Authorized.
Sandy.......
(3) From Universal Engineering Sciences for payment of statement in the
amount of$I,504.65 for sanitary sewer rehabilitation for areas tributary to
Ft. Mellon lift station.
Authorized.
C.
Sandy......
Approval of Vouchers for the month of July, 1997.
Approved.
21. (City Attorney's report).
None given.
22. (City Manager's report).
None given.
23. (City Clerk's report).
None given.
24. (City Commissioners' reports).
Commissioners Eckstein, Williams, Lessard and Lyons commended Mayor Dale for his
time and efforts on behalf of the city.
MEMORANDUM
DATE:
AUGUST 1, 1997
TO:
MAYOR AND COMMISSION
CITY CLERK ~
AUGUST 11, 1997, AGENDA ITEMS
FROM:
RE:
********************************************************************************
Work Session
Second Floor
1. Discussion ofPRA Development & Management Corporation re: waterfront & Airport
Hotels.
2. Funding source for Civic/Senior Center painting. Information attached.
3. (Board appointments/re-appointments).
-7
4. (Regular A~enda items and other items).
C#1/L '-/-/ Lf ~
5. (City Manager's report).
********************************************************************************
Regular Meeting
First Floor
6. 1996 Explorer of the Year presentation.
7. Citizen participation.
8. Consideration of approval of Commission minutes for July 28, 1997 Work Session and
July 28, 1997 Regular Meeting. Copies attached.
9. (Public Hearing - Sanford Airport Authority's FY 97/98 Budget.) Ad published August
8, 1997.
City Mana2er recommends approval.
10. Public hearing to consider second reading and adoption of Ordinance No. 3351, to
increase the amount of insurance coverage required for taxicabs operating in the City of
Sanford. Ad published July 31, 1997. Copy attached.
11. Consideration of contract with Greene and Dycas for City Audit.
City Manal:er recommends authorization to execute the Audit Contract for fiscal years
ending September 30, 1997 through September 30,2001, in amount of$39,000.00 for FY
end September 30, 1997, with annual inflation adjustments thereafter.
12. Consideration of request from Ronald J. Melachowski for Right-of-Way Use Agreement
for temporary sign at Magnolia Square. At its last meeting on July 10, 1997, the Historic
Preservation Board approved a temporary sign to be placed in the north planter on
Magnolia Square for a period of 60 days. Sanford Main Street is currently working on a
proposal to install a permanent directional sign on or near Magnolia Square. Information
attached.
City Manal:er recommends denial of a private sign but approval of a general direction
sign such as additional stqres with an arrow.
t
13. (Petition for Annexation), Robert J. Smith, owner.
Information attached: Map
Petition
Application
Routing Memo (Department Heads recommend amlexation.)
Ordinance No. 3352
City Man2er recommends annexation and approval of the 1st reading of Ordinance No.
3352.
14. (Petition for Annexation), Seminole Farms Trust IV, Harold G. Hartsock, Trustee, owner.
Information attached: Map
Petition
Application
Routing Memo (Department Heads recommend annexation.)
Ordinance No. 3353
City Manager recommends annexation and approval of 1st reading of Ordinance No.
3353.
15. Consideration of first reading of Ordinances:
A. Ordinance No. 3354, re: amending City Code, Police Officers' Retirement
System; amending definitions, increasing member's own contribution assessment
rate, increasing benefit amounts and eligibility and clarifying the disability
benefit amount. Information attached.
City Mana2er recommends approval.
B. Ordinance No. 3355, re: amending City Code, Firefighters' Retirement System;
amending definitions, increasing member's own contribution assessment rate,
increasing benefit amounts and eligibility and clarifying the disability benefit
amount. Information attached.
City Mana2er recommends approval.
C. Ordinance No. 3356, re: rezoning portion of property between Twin Lake Road
South extended westerly and Paola Road and between I-4 (State Road 400) and
Towne Center Boulevard, Seminole Farms Trust IV owner. Information attached.
City Mana2er recommendation to be available at meeting.
16. Consideration of Condemnation Status Report/Removals from CondemnationlRequests
to Demolish. Information attached.
Condo No. I Address I Owner Name 1 Recommendation
96-6 827 Escambia Drive Anthony & Ida Rec. structure be removed from
Fakess condemnation.
96-9 802 & 804 S. Estate of Cathrine Rec. Public Works demolish
Sanford Avenue Thomas Glover structure after updated title search.
96-12 1605 W. 7th Street Richard Clemons Rec. Public Works demolish
structure after updated title search.
96-16 1607 Mulberry Mary Smith Structure demolished. Rec.
Avenue structure be removed from
condemnation.
96-19 613 E. 3rd Street. Richard Clemons Rec. Public Works demolish
structure after updated title search.
City Manager recommends removals from condemnation and demolition of structures
after title searches as recommended by the Acting Building Official.
17. (Contract with Conklin, Porter & Holmes.) Information attached.
City Manager recommends authorization to execute Amendment No. 27, to original
Contract dated December 17, 1987, for Continuing Services for Final Design and
Construction Plans for Utility Improvements/Relocation associated with Lake Mary
Boulevard Phase III, East Lake Mary Boulevard (Airport Entrance Road to S.R. 46) and
Airport Boulevard Phase II B (Beltway Overpass to c.R. 46A) in amount of$197,987.93.
Funds for this work are not budgeted and are recommended to come from utility reserves.
18. Boards:
Cemetery Advisory Committee: There is one vacancy (the recently created position).
Cemetery Advisory Committee recommends Thelma Mike. Information attached.
19. Consideration of recommendations from Planning and Zoning Commission Meeting of
August 7, 1997. Information to be available at meeting.
20. Consent Agenda.
A. Consideration of Tabulation of Bid #96/97-93 Roof Repair at Civic/Senior Center
(Recreation & Parks). Memo, bid tabulation and RFP attached.
City Manager recommends accept only bid that met specifications, from M. E.
Rinkus in amount of$17,080.00.
B. Consideration of request for payment of statements. Copies attached. City
Manager recommends authorization to pay.
-( .
(1) From James "\. Bajlks for payment of statement in the amount of$180.00
for arbitration .~. 3, 1997 regarding Tsunami Beach Club.
(2) From Stenstrom, McIntosh, Colbert, Whigham & Simmons for payment
of statement in amount of$13,022.60 for professional services for month
of July, 1997.
(3) From Universal Engineering Sciences for payment of statement in the
amount of$I,504.65 for sanitary sewer rehabilitation for areas tributary to
Ft. Mellon lift station.
C. Approval of Vouchers for the month of July, 1997.
21. (City Attorney's report).
22. (City Manager's report).
/ 23. (City Clerk's report). .
~ ~ If-It.! ~
24. (City Commissioners' reports).