051997 ws/rm agenda
AGENDA
Sanford City Commission Meetings
Monday, May 19, 1997
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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**
Work Session
3:30 P.M. in the City Manager's Conference Room
1. Discussion of Water Resource Atlas program.
2. Report from the Police Consultant Selection Committee.
3. Discussion of Personnel (budget) requests.
4. Discussion of Revenue and Expense Report thru March 1997.
5. Discussion ofFY97 preliminary revenue prQjection.
6. Discussion of request for proposals relating to Worker's Compensation Excess
Insurance.
7. Discussion of utility deposits.
8. Discussion of City Halllst floor office space evaluation.
9. Discussion of request to waive vendor licensing and tent inspection fees associated
with a Special Event.
10. Discussion of request for reduced Civic Center rental rate.
11. Status report: Riverwalk - ISTEA Enhancement Project.
12. Discussion of board appointments/re-appointments.
13. Discussion of Regular Agenda items and other items.
14. City Manager's Report.
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**
Regular Meeting
7:00 P.M.
City Commission Room
15. Presentation of Proclamation of June as Community Pride Month in District 2.
16. Citizen participation.
17. Public hearing to consider second reading and adoption of Ordinance No. 3342.
18. Consideration of agreement with Insituform for sewer rehabilitation.
19. Tabled from 5/12/97: Consideration of acceptance ora perpetual nonexclusive Utility
Easement re: Sterling Woods.
20. Tabled from 5/12/97. Consideration of request for reduced Civic Center rental rate.
21. Tabled from 5/12/97. Request to declare items surplus and authorization to sell at
auction.
22. Condemnations: Status report/requests to demolish/time extensions/removal from
condemnation.
23. Boards: resignations/appointments/reappointments.
24. Consent Agenda.
25. Information regarding invoices paid during the period for previously approved
lump sum contracts.
26. City Attorney's report.
27. City Manager's report.
29. City Clerk's report.
29. City Commissioners' reports.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE
WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING R
HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS,
INCLUDING THE TESTIMONY AND EVIDENCE, WHICH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF
THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
FOR FURTHER DESCRIPTION OF AGENDA ITEMS, SEE ATTACHED MEMORANDUM.
MEMORANDUM
May 21, 1997
TO:
STAFF
FROM:
CITY MANAGER & ACTING CITY CLERK
RE:
MAY 19,1997 AGENDA ITEMS
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Work Session, Second Floor
1. Discussion by Nancy Christman, SJRWMD.
....... . .. Presentation given on Water Resource Atlas Program.
2. Police Consultant Selection Committee.
.......... Discussed; acknowledged receipt of memo regarding Special Meeting on Thursday,
5/22/97; changed time from 6:00 to 4:00, City Commission Chambers.
3. Personnel (budget) requests.
A. FY97 request for Personnel position reclassification.
-----
- I Vllv... .......... Presentation given by Tim McCauley.
B. Positions that should receive a 3% retroactive pay adjustment (regrade) per 1996
City Commission discussion.
.......... Not discussed; see Item #27C for action.
4. Revenue and Expense Report.
.......... Presentation given by Carolyn Small.
5. FY97 preliminary revenue projection.
.......... Presentation given by Carolyn Small.
6. Workers' compensation excess insurance provider. Personnel Director recommends that
the proposal from Hilb, Rogal, Hamilton, et. al be accepted and implemented October 1,
1997 for a period of one (1) year.
.-'\.
I L. h -:'....... .. Discussed; Commission concurred with Personnel Director's recommendations. See
#24A(2) for action.
7. Utility deposits.
Cf/(:,-,,-<--( .......... Utility Director requested an increase in utility deposit for new residential accounts from
$50 to $65. Commission suggested the rate be $75. See #27 A for action.
8. City Hall 1 st floor office space evaluation.
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.......... Presented by Paul Moore. Explained the money has been budgeted for the last two years
~. to have a space study done, but so far has not been pursued. The Commission did not
want to proceed with a study and directed City Manager to look at Utility budget to
decide whether to include it in FY98 budget.
9. Request from Charles Jackson to waive vendor licensing and tent inspection fees (total
$135.00) associated with MusicFest '97.
't....._.~
hL~h~<........ Mike Kirby recommended that since the Commission has already granted a waiver of the
clean-up bond as well as a reduction on the rental of the Civic Center, that no further
waivers should be granted. See #27B for action.
10. Request from Celery City Lodge #542 for reduced Civic Center rental rate ($240.00) for a
Charity Ball.
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.......... Discussed; see #20 for action.
11.
Riverwalk - ISTEA Enhancement Project.
C t: 1 .........
. \.('-.. 'L ({;<:J
Jay Marder presented background information and steps to prepare for the project: Prove
the City owns Seminole Blvd., become LAP (Local Agency Program) certified, repair of
bulkhead. Mayor felt the bulkhead should be inspected annually and repaired periodically
as needed, possibly using CDBG dollars.
12.
(Board appointmentslre-appointments).
CA,/'~_,,(~)_~........ Discussed; see #23 for action.
13. (Regular Agenda items and other items.)
Other items:
A. Mayor would like Gateway established on 46.
B. Commissioner Williams inquired about the Winn Dixie property on Airport
Blvd. and plans for a new tenant.
C. Commissioner Williams asked about the status of the Loitering law.
D. Commissioner Ecksetin would like to change the name of Sanford
Memorial Stadium to Historic Sanford Memorial Stadium.
E. Commissioner Williams wants a representative of the Downtown Merchant
Association to give a status report to the Commission.
F. Commissioner Lessard, liaison to the Chamber, commented that Wanda
Kelly is moving to Hernando County.
G. Mayor Dale asked for volunteers to attend two separate upcoming events:
(1) Historic Goldsboro Reunion Week Banquet on Saturday, May 24,
1997. Commissioner Lyons said he would attend.
(2) Columbia Medical Center for National Cancer Survivor's Day on
Sunday, June 1, 1997. Commissioner Lessard said he would
attend.
14. City Manager's Report.
T?J-~t (,. S
A.
Executive Session meeting with David Kornreich on Monday, June 16,
1997 at 4:00 regarding the bargaining contract and to introduce the wage
reopemng.
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B.
Budget adoption hearings; rescheduled first meeting for September 15 and
second for September 22, 1997.
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c.
Mr. Simmons asked Charles Rowe to present additional information re:
condemnation information report for case 96-8,907 Willow Ave., and
case 96-9,802 Sanford Avenue; 96-8 request from owner for more time;
96-9 property owner has had various engineers look at the property,
however are not asking for extension.
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Regular Meeting, First Floor
15. Proclamation of June as Community Pride Month in District 2.
Presented to Commissioner Williams
16.
Citizen participation.
Thelma Thompson, Thelma Myers, and Mary discussed problems with loud noise, loud
music, traffic, and large numbers of people who "hang out" in their neighborhoods until all
hours of the night.
17. Public hearing - second reading and adoption of Ordinance No. 3342, re: annex a portion
of the property between Rand Yard Road and Narcissus Avenue and between Kennel
Road and Rand Yard Road (3298 Narcissus Avenue), Leo Trepanier, applicant. Ad
published May 8, 1997 and May 15, 1997.
City Manager recommends adoption.
C-i J' -I !.~;~.L::.. Adopted
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20.
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18.
Agreement with Insituform for sewer rehabilitation of two line segments: (1) Crossing
Highway 17-92 at 22nd Street (300 ft. of8" line), (2) Between Scott and Virginia Avenue
from 4th Street to 8th Street (1054 ft. of8" line).
City Manager recommends approval of agreement in the amount of $62,276; funds are
available in budget.
Approved as recommended.
19.
Perpetual nonexclusive Utility Easement - Sterling Woods.
City Manager recommends acceptance.
Accepted as recommended.
Reduced Civic Center rental rate. Request submitted from Celery City Lodge #542 for
reduced rate in amount of $240.00 for their annual Charity Ball on April 27, 1997.
City Manager recommends denial of reduced rate for Celery City Lodge #542's Charity
Ball on April 27, 1997 and to charge the alcoholic beverage rate.
Approved the reduced rate.
Declare items surplus and authorize sale at auction on June 14, 1997. Information
attached.
City Manager recommends the items be declared surplus and authorize to sell same at
auction on June 14, 1997.
(I/V'L~~ ).::-:-:.... The auction list was accepted with the exception of a 1989 Crown Victoria, VIN
#2FABP72GXXXI66544, which was removed from auction list.
21.
22. Condemnations.
A. Status report.
B. Requests to demolish/for time extensions/to remove from condemnation.
Report Building Official
# Address Owner Recommends
96-2 107 E. 7th St. Dawn A. Trent Extension to 6/23/97
96-3 2542 Sanford Ave. Bankers Trust Co. OfCA Extension to 6/23/97
Trustee C/O Davis Stem
96-5 507 Oak Ave. Stephen & Vivian Campbell Extension to 6/23/97
96-7 802 Orange Ave. Horace & Ora Lee Knight Removal from
condemnation
96-8 907 Willow Ave. Andrew J Stephens & Demolition
Marion Stephens
96-9 802 & 804 Sanford Ave. Catherine Thomas Demolition
96-12 1605 W. 7th St. Richard Clemons Extension to 6/23/97
96-13 206 Avocado Ave. Phoenix Group L TD Extension to 6/23/97
96-14 1811 W. 15th St. Lula B. Wheeler & Demolition
Grace Wheeler
96-16 1607 Mulberry Ave. Mary Smith Demolition
96-19 613 E. 3rd St. Richard Clemons Extension to 6/23/97
96-24 602 W. 27th St. Paticia Letller & Extension to 6/23/97
Virginia Letller
96-26 1200 Sanford Ave. Deborah Artzner Extension to 6/23/97
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Commission accepted the report as presented and authorized demolition of cases 96-8,
-f 'J( ~ l..i~""" 96-9,96-14 and 96-16 be demolished.
23. Boards.
n.. ,-( j } .,.
A.
Citizens Advisory Board. The Chairperson, Bernard Brown, reports the board
members asked to have Willie McClennon removed and replaced due to non-
attendance. COMMISSIONER LYONS NEEDS TO APPOINT A
REPLACEMENT.
.......... Commission removed Willie McClennon and appointed Tom Carpenter.
B. Code Enforcement Board. Two members' terms will expire on June 30, 1997.
Mary Dale Jones and Paul Legge have both been contacted and are willing to serve
again if reappointed.
.......... Commission reappointed Mary Dale Jones and Paul Legge.
C. Waterfront Master Plan Steering Committee. Nine members' terms will expire
on June 28, 1997: Bette Cannavino, Richard Fowler, Jami Meeks, Jerry W. Mills,
Ed Posey, Eliza Pringle, Tim Puthoff, Helen Stairs and Larry Strickler.
Commission voted to wait until Bette Cannavino could be contacted for possible
reappointment; Commissioner Lyons was appointed to serve as ex-officio.
D. Civil Service Board. The terms of Rev. Amos Jones (City Commission
appointed), D. S. "Stan" Rockey (Employee elected) and Stephen H. Coover
(Civil Service Board appointed) expire on June 30, 1997.
CITY COMMISSION NEEDS TO REAPPOINT OR APPOINT
REPLACEMENT FOR REV. AMOS JONES.
tabled to Thursday Special Meeting.
E. Planning and Zoning Commission. Three members' terms will expire on June
30, 1997. Leon Brooks, who has served the maximum number of terms allowed
and cannot be re-appointed; Ross Robert, who would like to serve if reappointed;
and H. L. Stogner, who would also like to serve if reappointed. NEED TO
REAPPOINT OR APPOINT REPLACEMENTS.
.......... Commission reappointed Ross Robert and Lynn Stogner. Replacement for Leon Brooks
will be considered at a later time.
24. Consent Agenda.
A. Consideration of Tabulations of Bids.
1) Bid #96/97-74, Dual Check Valves, used in installation of water meters.
(P {:~'-~() +-
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City Manager recommends that the bid be awarded to Ferguson Underground at
their unit price for a total cost of$1225.
Awarded as recommended.
2) RFP 96/97-57 re: workers' compensation excess insurance provider.
City Manager recommends the proposal in the amount of$78,691 from Hilb,
Rogal, Hamilton, et. al be accepted and implemented October 1, 1997 for a period
of one (1) year.
-"
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Accepted proposal as recommended.
3) RFP 96/97-68, Fire Department Uniforms.
City Manager recommends acceptance of the lowest bid that met specifications,
from U.S. 1 Sporting Goods in the amount of $5,701.20.
---
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Accepted lowest bid as recommended.
4) RFP 96/97-76, Walmart Plaza Meter Replacement
City Manager recommends acceptance of lowest bid that met specifications,
from U.S. Filter in the amount of $5900.
O~'LL~.(
Accepted lowest bid as recommended.
B. $436.11 invoice from Muller, Mintz, Kornreich, Caldwell, Casey, Crosland &
Bramnick, P.A. for professional services in April, 1997.
City Manager recommends payment.
Ct,-- L~(./.:....Y.)"..'.
v Authorized payment.
25. One (1) invoice in the total amount of $4,234.00 from Ecotech Consultants, Inc. has been
paid per City Commission approval on October 8, 1990 and November 25, 1991.
Cl/C''L&~__
p..... Approved.
26. City Attorney's report.
None given.
27. City Manager's report.
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A
Commission approved the increase of utility deposits for residential accounts to
$75.00
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B.
Request from Charles Jackson for waiver offees. No waiver granted.
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C.
Commission approved 3% retroactive regrade for 26 classes of employees.
28. City Clerk's report.
None given.
29. City Commissioners' reports.
Commissioner Eckstein:
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t
Stated he would like to put Historic in front of the name of the Sanford Memorial
Stadium and wanted a Resolution prepared to that effect.
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, l \1,,- t 'I,-;~~;.... Commission authorized.
Indicated Kevin Hypes expressed a desire to be on the Planning and Zoning Board
and would be bringing this up at Thursday's Special Meeting.
Commissioner Williams:
Would like to agenda a representative of the Downtown Merchants' Association
come to speak to the Commission.
Urged the Commission to immediately look at the loitering laws and noise laws.
City Manager stated the preparation of Ordinances is in effect.
Asked City Manager who is responsible for the lighting of the City parks. City
Manager indicated the City is responsible and should be informed when the lights
need to be replaced.
Thanked Mayor Dale and Chief Dillard for attending the First Shiloh Missionary
Baptist Church Women's Day Program on Sunday, May 18, 1997.
Commissioner Lessard:
Congratulated Commissioner Williams on the Resolution of June being declared
Community Pride Month in District 2.
Questioned who is to be contacted regarding abandoned vehicles.
Stated he would like the Commission to rescind the action taken in giving Mr.
Rowe instructions to notify Ms. Delano regarding property on Magnolia. The
consensus of the Commission was to proceed with notification by mail.
Informed the Commission that he and Commissioner Lyons would do some
brainstorming on setting up the Sports Commission.
Asked Commissioner Williams ifhe could come along on her May 20, 1997
engagement at the Boys and Girls Club for Jeff Blake Day at 4:00 P.M. where she
would be presenting a key to the City.
Commissioner Lyons:
Told Mayor he appreciated being given the opportunity to represent the City at
various functions. He will be attending the Memorial Day Parade on Monday,
May 26, 1997 at 10:30 AM. He will also be attending the Historical Goldsboro
Elementary Reunion Week Banquet at the Civic Center
. . .
Mayor Dale:
Asked City Attorney about safety laws for bicycles regarding lights and reflectors
and the City's liability.
MEMORANDUM
May 19, 1997
TO:
MAYOR AND CITY COMMISSION
CITY CLERK * ~
MAY 19, 1997 AGENDA ITEMS
FROM:
RE:
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Work Session, Second Floor
I. Discussion by Nancy Christman, SJRWMD.
2. Police Consultant Selection Committee.
3. Personnel (budget) requests. Information attached/to be available at Work Session.
A. FY97 request for Personnel position reclassification.
B. Positions that should receive a 3% retroactive pay adjustment (regrade) per 1996
City Commission discussion.
4. Revenue and Expense Report. Information attached.
5. FY97 preliminary revenue projection.
6. Worker's compensation excess insurance provider. Personnel Director recommends that
the proposal from Hilb, Rogal, Hamilton, et. al be accepted and implemented October 1,
1997 for a period of one (1) year. Memo and bid forms attached.
7. Utility deposits. Information attached.
8. City Hall 1 st floor office space evaluation. Information attached.
9. Request from Charles Jackson to waive vendor licensing and tent inspection fees (total
$135.00) associated with MusicFest '97. Information attached.
10. Request from Celery City Lodge #542 for reduced Civic Center rental rate ($240.00) for
a Charity Ball. Information attached.
11. Riverwalk - ISTEA Enhancement Project.
12. (Board appointments/re-appointments).
13. (Regular Agenda items and other items.)
14. (City Manager's Report).
********************************************************************************
Regular Meeting, First Floor
15. Proclamation of June as Community Pride Month in District 2.
16. Citizen participation.
17. Public hearing - second reading and adoption of Ordinance No. 3342, re: annex a portion
of the property between Rand Yard Road and Narcissus Avenue and between Kennel
Road and Rand Yard Road (3298 Narcisus Avenue), Leo Trepanier, applicant. Ad
published May 8, 1997 and May 15, 1997. Copy of ordinance and map attached.
City Mana2er recommends adoption.
18. Agreement with Insituform for sewer rehabilitation of two line segments: (1) Crossing
Highway 17-92 at 22nd Street (300 ft. of 8" line), (2) Between Scott and Virginia Avenue
from 4th Street to 8th Street (1054 ft. of 8" line). Information attached.
City Manaa:er recommends approval of agreement in amount of $62,276; funds are
available in budget.
19. Perpetual nonexclusive Utility Easement - Sterling Woods. Information attached.
City Manager recommends acceptance.
20. Reduced Civic Center rental rate. Request submitted from Celery City Lodge #542 for
reduced rate in amount of$240.00 for their annual Charity Ball on April 27, 1997.
(Information attached with Work Session Item #10.)
City Manager recommends denial of reduced rate for Celery City Lodge #542's Charity
Ball on April 27, 1997 and to charge the alcoholic beverage rate.
21. Declare items surplus and authorize sale at auction on June 14, 1997. Information
attached.
City Manager recommends the items be declared surplus and authorize to sell same at
auction on June 14, 1997.
22. Condemnations. Information attached.
A. Status report.
B. Requests to demolish/for time extensions/to remove from condemnation.
Report Building Official
# Address Owner Recommends
96-2 107 E. 7th St. Dawn A. Trent Extension to 6/23/97
96-3 2542 Sanford Ave. Bankers Trust Co. Of CA Extension to 6/23/97
Trustee C/O Davis Stem
96-5 507 Oak Ave. Stephen & Vivian Campbell Extension to 6/23/97
96-7 802 Orange Ave. Horace & Ora Lee Knight Removal from
condemnation
96-8 907 Willow Ave. Andrew J Stephens & Demolition
Marion Stephens
96-9 802 & 804 Sanford Ave. Catherine Thomas Demolition
96-12 1605 W. 7th St. Richard Clemons Extension to 6/23/97
96-13 206 Avocado Ave. Phoenix Group L TD Extension to 6/23/97
96-14 1811 W. 15th St. Lula B. Wheeler & Demolition
Grace Wheeler
96-16 1607 Mulberry Ave. Mary Smith Demolition
96-19 613 E. 3rd St. Richard Clemons Extension to 6/23/97
96-24 602 W. 27th St. Paticia Lefller & Extension to 6/23/97
Virginia Lefller
96-26 1200 Sanford Ave. Deborah Artzner Extension to 6/23/97
City Manager recommends extensions, demolitions after title searches, and removal from
condemnation as described above.
23. Boards.
A. Citizens Advisory Board. The Chairperson, Bernard Brown, reports the board
members asked to have Willie McClennon removed and replaced due to non-
attendance. COMMISSIONER LYONS NEEDS TO APPOINT A
REPLACEMENT.
B. Code Enforcement Board. Two members' terms will expire on June 30, 1997.
Mary Dale Jones and Paul Legge have both been contacted and are willing to
serve again if reappointed.
C. Waterfront Master Plan Steering Committee. Eight members' terms will
expire on June 28, 1997: Bette Cannavino, Richard Fowler, Jami Meeks, Jerry
W. Mills, Ed Posey, Eliza Pringle, Tim Puthoff and Helen Stairs. Information
attached. Jamie Meeks, Jerry W. Mills, Ed Posey, Eliza Pringle, Tim Puthoff and
Helen Stairs are willing to serve again if reappointed~ Bette Cannavino could not
be contacted. NEED TO RE-APPOINT/APPOINT REPLACEMENTS; AND
NEED TO APPOINT AN EX-OFFICIO MEMBER (A MEMBER OF THE
CITY COMMISSION).
Application for Appointment to a City Board on file from Derrick Anderson,
Edward E. Bossert, William (Bill) D. Sternberg, Judy Sternberg and Robert L.
Taylor.
D. Civil Service Board. The terms of Rev. Amos Jones (City Commission
appointed), D. S. "Stan" Rockey (Employee elected) and Stephen H. Coover
(Civil Service Board appointed) expire on June 30, 1997.
CITY COMMISSION NEEDS TO REAPPOINT OR APPOINT
REPLACEMENT FOR REV. AMOS JONES.
E. Planning and Zoning Commission. Three members' terms will expire on June
30, 1997. Per director of Planning and Zoning: Leon Brooks, has served the
maximum number of terms allowed and cannot be re-appointed~ Ross Robert,
would like to serve if reappointed; and H. L. Stogner, would also like to serve if
reappointed. NEED TO REAPPOINT OR APPOINT REPLACEMENTS.
No Application for Appointment to a City Board on file.
24. Consent Agenda.
A. Consideration of Tabulations of Bids. Copies of memos, bid tabulations and
RFP's attached.
1) Bid #96/97-74, Dual Check Valves, used in installation of water meters.
City Manager recommends that the bid be awarded to Ferguson Underground at
their unit price for a total cost of$1225.
2) RFP 96/97-57 re: worker's compensation excess insurance provider.
(Information attached with Work Session Item #6.)
City Manager recommends the proposal in amount of $78,691 from Hilb,
Rogal, Hamilton, et. al be accepted and implemented October 1, 1997 for a
period of one (1) year.
3) RFP 96/97-68, Fire Department Uniforms.
City Manager recommends acceptance of the lowest bid that met specifications,
from U.S. 1 Sporting Goods in amount of $5,701.20.
, "
4) RFP 96/97-76, Walmart Plaza Meter Replacement
City Manager recommends acceptance of lowest bid that met specifications,
from US. Filter in amount of$5900.
B. $436.11 invoice from Muller, Mintz, Kornreich, Caldwell, Casey, Crosland &
Bramnick, P.A. for professional services in April, 1997. Copy attached.
City Manager recommends payment.
25. One (1) invoice in total amount of$4,234.00 from Ecotech Consultants, Inc. has been
paid per City Commission approval on October 8, 1990 and November 25, 1991. Copy
attached.
26. (City Attorney's report.)
27. (City Manager's report.)
28. (City Clerk's report.)
29. (City Commissioners' reports.)