031097 ws/rm agenda
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AGENDA
Sanford City Commission Meetings
Monday, March 10, 1997
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
*****************************************************************
Work Session
4:00 o'clock P.M.
City Manager's Conference Room
1. Briefing by Steve Cooke re: Sanford Airport.
2. Presentation and review of 1996 Audit.
.
3. Discussion re: Municipal Code Corporation analysis.
4. Discussion re: Utility bill late fee adjustment.
5. Status report on PBA Building lease.
6. Review of Comprehensive Plan.
7. Discussion of board appointments/re-appointments.
8. Discussion of Regular Agenda Items and other items.
9. City Manager's Report.
******************************************************************
Regular Meeting
7:00 o'clock P.M.
City Commission Room
9.5 Citizen Participation.
10. Public hearing to consider second reading and adoption of ordinances.
11. Consideration of request from Sanford/Central Florida Interdenominational Musicians
Guild. for waiver of all fees for use of the Civic Center and Ft. Mellon Park. for an
inspirational music festival on May 3. 1997.
12. Consideration of request from All Souls Catholic School for street closures in
conjunction with Special Event Application for annual spring walk-a-thon on April 18.
1997. from 8:30 A.M. to 11:30 A.M.
13. Consideration of Department of Justice Local Law Enforcement Block Grant.
14. Consideration of acceptance of 1996 Audit.
15. Consideration of contract award for Memorial Stadium light installation.
16. Consideration of Baseball Officiating Contract with Duane LaFollette. President.
Sanford Officiating Service.
17. Information from Planning and Zoning Commission Meeting of February 20. 1997.
18. Consideration of request to declare dumpsters surplus.
19. Consideration of Resolution No. 1745 to support the efforts of the City of Casselberry to
regulate "After-Hours Night Clubs".
20. Condemnations: Status Report of all current and pending condemnations.
21. Board appointments/re-appointments.
22. Consent Agenda.
23. Information regarding invoices paid during the period for previously approved lump
sum contracts.
24. City Attorney's Report.
25. City Manager's Report.
26. City Clerk's Report.
27. City Commissioners' Reports.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE
WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING. OR
HEARING. HE MAY NEED A VERBA TIM RECORD OF THE PROCEEDINGS.
INCLUDING THE TESTIMONY AND EVIDENCE. WmCH RECORD IS NOT PROVIDED
BY THE CITY OF SANFORD. (FS 286.0105)
PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF
THESE PROCEEDINGS SHOULD CONTACT THE PERSONNEL OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
FOR FURTHER DESCRIPTION OF AGENDA ITEMS, SEE ATTACHED MEMORANDUM.
MEMORANDUM
March 12, 1997
TO:
STAFF
FROM:
CITY MANAGER AND CITY CLERK
RE: MARCH 10,1997, AGENDA ITEMS.
******************************************************************
Work Session
Second Floor
1. (Sanford Airport.)
.... . . . . .. Briefing given.
2. (1996 Audit.) Information to be delivered March 7, 1997.
.......... Presented.
3. (Municipal Code Corporation Analysis.) Please bring your Manual which was distributed
.~ *" February 24, 1997.
~ .:4..... Concurred that City Clerk work with City Manager to identify items that should be decided
by the City Commission, and distribute the Analysis to Department Heads for review and
recommendation.
4. (Utility bill late fee adjustment.) Information attached.
. . . . ...... Concurred to take no action.
5. (PBA Building Lease.)
bJJ..A.... Mr. Mobley reported the AMVETS will accept whatever days Bishop Grant is not using the
building. Commission concurred that City Manager draft a lease for AMVETS' use of the
building, for City Commission review/approval.
6. (Comprehensive Plan.)
o/~........ Presentation given. Concurred with corrected list of interviewees as submitted.
7. (Board appointments/re-appointments.)
.......... Briefly discussed Code Enforcement Board alternate vacancy. See Item #21.B. for action.
8. (Regular Agenda Items and other items.)
A. Waiver of Civic Center rental fee.
Mayor Dale reported he authorized leasing the Civic Center for Sheriff's Dept. Lt. Jim
Brantley's funeral service with the understanding that either the City would waive the
$189.45 rental fee or he would pay it. See Item #25.C. for action.
B.
3 ~J ~...0!.?
Commission's Goals.
Mayor Dale requested the Commissioners to be thinking about their priorities as
prioritizing the overall goals would be a Work Session Agenda item at the next
meeting or two.
c.
Police Liaison - direction/guidance/requests to Police Chief.
Mayor Dale reported the Police Liaison, acting on his OV.'ll, cannot give direction to
the Police Chiet: the City Commission would have to direct at public meetings every
two weeks, and that it is difficult to run a department without day to day input.
Further, he asked the Commission to authorize him to have some authority for day
to day direction/guidance/requests.
Commissioner Eckstein reported it is not the Liaison's position to suggest day to day
operations; that should be handled by the City Manager.
Mayor Dale reported that under the Charter, day to day operations cannot be handled
by the City Manager.
9. (City Manager's Report.)
A. Manufacturing Technology, Inc. (MTI) Economic Development Incentive
application.
Reviewed proposal from Charles Rowe for Economic Incentive package totaling
$49,730.92 (waive permit fees est. $2,115.92; loan equaling impact fees est.
$17,615.00 @ 7.5% for three yrs; and $30,000.00 loan, total incentive package not
to exceed $50,000.00). See Item #25.B. for action.
*******************************************************************
Regular Meeting
First Floor
9.5 (Citizen Participation.)
A.
Linda Wells, stated she is a 20-year resident on Aldean Drive, Sanford; distributed a
copy of a portion of City Code regarding large vehicles parked on the street
permanently; and reported some people park their large vehicles such as custom vans
and motor homes on the street, moving them off the street for 12 hours every 72
hours to meet the letter of the Code, but not the intent. Further, the large vehicles
parked on the street create a dangerous situation for drivers and children running into
the street from behind the parked vehicles. She requested that the Commission
remove all reference to 72 hours on the streetJ12 hours off in the Code, and leave
another portion which only allows vehicles to be parked on the street for 12 hours.
- 1
~....... The Commission concurred that the City Manager review the request with the Police Chief
and make recommendation to the City Commission.
10. (Public Hearing - second reading and adoption of ordinances.) Ads published February 27,
1997. Copies of ordinances attached.
A. Ordinance No. 3330, re: Amend Paragraph (1), Section 2-263, Board of Trustees,
Article XV, Police Officers' Retirement System, Chapter 2 of the City Code to delete
requirement that the Mayor serve as one of the trustees.
~uA....... Adopted.
B. Ordinance No. 3331, re: Amend portions of Sub-Paragraph (K), Reports to
Department of Management Services, Paragraph (5), Duties, Section 2-263, Board
of Trustees, Article XV, Police Officers' Retirement System, Chapter 2 of the City
Code to provide for reports to be sent to the Division of Retirement.
~.... Adopted.
C. Ordinance No. 3332, re: Amend Section 2-281, Definitions, "Credited Service" to
allow a firefighter to repurchase military time in accordance with Chapter 175 of the
Florida Statutes, and Paragraph (1), Section 2-283, Board of Trustees, to delete the
requirement that the Mayor serve as one ofthe Trustees; amending portions of Sub-
Paragraph (K), Reports to Department of Management Services, Paragraph (5),
Duties, Section 2-283, Board of Trustees, Article XVI, Firefighters' Retirement
System, Chapter 2 of the City Code, to provide for reports to be sent to the Division
of Retirement.
~(V(
.......... Adopted.
D. Ordinance No. 3333, Amend Ordinance No. 3312, Classification and Pay Plan, to
add one (1) temporary (effective until on or about April 7, 1997) "Mechanic I"
Position to the Public Works Department.
r~ AAn-iLa
VVo 'V~..~.-.":'.~... Adopted.
11. (Waiver of all fees for use of the Civic Center and Fort Mellon Park - Sanford/Central Florida
Interdenominational Musicians Guild.) Information attached.
City Manager recommends reduced Civic Center rental rate in amount of $300.00; and
waiver of $100.00 special event clean-up deposit.
.. ,
~......... Approved as recommended.
12. (Request from All Souls Catholic School to close Oak Avenue between 8th Street and 9th
Street.) Information attached.
City Manager recommends approval.
, ,
~........ Approved as recommended.
13. (Department of Justice Local Law Enforcement Block Grant.) Information attached.
A Acceptance of Law Enforcement Block Grant.
~ ......... Accepted.
. _ ~"' . / B. Adoption of resolution establishing an Advisory Board.
~......... Adopted.
v
C. Appointment of members to the Advisory Board.
Mw~. Appointed Wolfgang Halbig, Christopher R. White, Steve Shapiro, Michelle Lewis, and
Michael T. Horan.
City Manager recommends acceptance of grant in an amount of$111,046.00, adoption of
Resolution No. 1746, establishing a Local Law Enforcement Block Grants Advisory Board,
and appointment of Board Members; the composition of same shall be not less than five (5)
members, at lease one (1) of whom must be from each of the following categories: police or
sheriffs department; prosecutor's 'office; court system; public school system; and a non-profit,
educational, religious or community group active in crime prevention or drug use prevention
or treatment.
14. (1996 Audit.)
City Manager recommends acceptance of Audit.
Uv{;~... Accepted.
15.
(Memorial Stadium Lights.) Information to be provided at Work Session.
~nnn
City Manager's recommendation to be provided at Work Session.
Accepted bid from M. Gay in total amount of$18,400.00 ($17.700.00 + $700.00 alternate)
for assessment and installation of lights.
~ j ..n...... City Manager to provide RFP's in the future.
16. (Baseball Officiating Contract.) Information attached.
City Manager recommends authorization to execute Baseball Officiating Contract with
0_ , I 0 j Sanford Officiating Service, with no increase in fees.
~ .......... Execution authorized.
17. (Information from Planning and Zoning Commission Meeting of February 20, 1997.) Copy
attached. NO ACTION REQUIRED.
.......... No action taken.
18. (Surplus Dumpsters.) Information attached.
City Manager recommends declare dumpsters, as described in memorandum dated February
17, 1997, from Public Works Director, surplus, and authorize the sale of same as scrap metal
to Jennings Environmental at $3.00 per 100 pounds.
~..... Declared surplus and authorized sale as recommended.
19. (Resolution No. 1745.) Information attached.
City Manager recommends adoption of Resolution No. 1745.
M
. (JA,LR----
.......... Adopted.
20. (Condemnations: Status Report of all CUlTent and pending condemnations.) Copy attached.
NO ACTION REQUIRED.
.......... Acknowledged.
21. (Board appointments/re-appointments.) Information regarding April, May and June, 1997
board expirations attached.
A Central Examining Board: The tenns of AT. Hawkins, Robert Whitaker, William
Corso, and Steve Richards expire April 8, 1997, and the term of AK. Shoemaker
expires April 25, 1997~ all have been contacted and are willing to serve again, ifre-
appointed. NEEDS ACTION.
~... Reappointed all.
~~.
B. Code Enforcement Board: The term of Henry Sweet expires, as an alternate member,
April 4, 1997. Mr. Sweet has been contacted and is willing to serve again, if re-
appointed. Also, there is a vacancy (alternate member). No Applications for
Appointment to a City Board on file. NEEDS ACTION.
Reappointed Henry Sweet and appointed Joe Young.
22.
(Consent Agenda.)
I()~
CfV~...
A Consideration of Bid #96/97-50, Replace/Retw-bish Doors at Fleet Maintenance Shop
(Public Works Department). Memo and Bid Tabulation attached. City Manager
recommends award contract to the lowest bidder, American RoIl-Up Doors Co., in
base bid amount of$6,562.00, plus five additional doors at a unit price of$985.00 per
door, for a total contract price of$11,487.00.
Accepted as recommended.
B. Approval of Vouchers for the Month of February, 1997.
~.. Approved.
C. Approval of Minutes of February 10, 1997, Work Session~ Minutes of February 10,
1997, Regular Meeting; Minutes of February 17, 1997, Special Work Session~
Minutes of February 24, 1997, Joint Work Session with the City of Lake Mary.
Copies enclosed.
'd
~I ...4..... Approved.
23. The following thirteen (13) invoices totalling $80,688.78 have been paid per City Commission
approval on October 8, 1990, and November 25, 1991: Ardaman & Associates $15,494.88~
Prime Construction Group, Inc. $26,334.90~ Conklin, Porter & Holmes $3,600.00,
$2,074.59, $481.25, $2,663.16, $242.19, $608.32, $15,389.96, $700.48, $247.89, $6,808.42,
and $6,042.74. Copies attached.
~
. 'OJ1... Acknowledged.
24. (City Attorney's Report.)
......... None given.
25. (City Manager's Report.)
A. City of Sanford Finance Corporation.
Briefly discussed.
B. Manufacturing Technology, Inc. (MTI) Economic Development Incentive
application.
~...... Tentatively authorized proposal for Economic Incentive package totaling $49,730.92 (waive
permit fees est. $2,115.92; loan equaling impact fees est. $17,615.00 @ 7.5% for three yrs;
and $30,000.00 loan, total incentive package not to exceed $50,000.00).
C. Request for waiver of a Civic Center rental fee in an amount of $189.45 for Sheriff s
Dept. Lt. Jim Brantley's funeral service.
~......
Authorized waiver.
~O{/~
j~.........
D. Request to declare surplus and authorize disposal of Vehicle No. 13, 1985 fire truck.
Declared surplus and authorized to advertise for bids for sale of the truck.
E. Sprigging at Memorial Stadium.
f!v.JJ .J)..... Authorized Staff to award a contract in an amount not to exceed $20,000.00 for sprigging
at Memorial Stadium, since there is not enough time to advertise for bids, open, and bring to
the City Commission for acceptance before the March 24 use.
F. Three Applications for Special Events involving alcoholic beverages (beer, wine,
liquor) in a tent outside at the West End Theater: March 14 and 15, March 28/30,
April 5/6, 1997.
<: ~
L1/yYlt.!?-...... Approved, with two police officers present during all hours of the events as recommended
by the Police Chief
G. Acting City Manager.
J!yJY J......... City Manager reported he will be on vacation March 26 through April 7 and will designate
an acting City Manager or City Manager's for that time.
26. (City Clerk's Report.)
A. March 18, 1997 Special Meeting with the Seminole County Board of County
Commissioners and the Sanford Airport Authority.
.......... Confirmed each member of the City Commission received their Meeting Notice at today's
Work Session.
27. (City Commissioners' Reports.)
A. Commissioner Eckstein.
(1) Asked Police Chief Dillard to report on his thoughts from the Special Meeting
on March 3, 1997, and Chief Dillard gave an overview of possible actions.
.......... Commissioner Williams requested Chief Dillard provide the number of Police Department
employees, the number of employees in the union, the number of employees eligible to be in
the union, the number of employees not eligible to be in the union, with a breakdown by
number of sworn/non-sworn personnel, a copy of the Police Department's Policies and
Procedures, and a list of what some Police Department employees can do that other
employees can't do, such as smoking and physical fitness requirements.
, 1 Mayor Dale reported he wants a standard policy on smoking.
tffii j)
. . . ....... Commissioner Williams suggested that as part of community policing, the city provide homes
on the west side to police officers to live in rent-free.
~J
~nnn B.
Commissioner Williams.
Reported that previous City Commission Minutes from either the last meeting or the meeting
before last, do not reflect that she asked the City Manager to talk to the appropriate person,
probably in Economic Development, about luring another major hotel to Sanford.
C. Commissioner Lessard. Reported someone sent an anonymous letter to the editor of
the Orlando Sentinel saying he is the third or fourth lowest slum lord in Sanford.
D. Commissioner Lyons. Suggested Personnel Director Tim McCau!ey be appointed a
member of the Labor Management Committee organized under the FOP contract so
there would be someone on the Committee with prior union knowledge. Mayor Dale
reported the Police Chief appointed three individuals to the committee, the FOP
appointed three individuals, and he is Chairman, and the appointments do not require
City Commission approval.
--
MEMORANDUM
February 28, 1997
TO:
FROM:
MA YOR AND COMMISSION
CITY CLEmZr
RE: MARCH 10,1997, AGENDA ITEMS.
******************************************************************
Work Session
Second Floor
1. (Sanford Airport.)
2. (1996 Audit.) Information to be delivered March 7, 1997.
3. (Municipal Code Corporation Analysis.) Please bring your Manual which was distributed
February 24, 1997..
4. (Utility bill late fee adjustment.) Information attached.
5. (PBA Building Lease.)
6. (Comprehensive Plan.)
7. (Board appointments/re-appointments.)
8. (Regular Agenda Items and other items.)
9. (City Manager's Report.)
*******************************************************************
Regular Meeting
First Floor
9.5 (Citizen Participation.)
10. (public Hearing - second reading and adoption of ordinances.) Ads published February 27,
1997. Copies of ordinances attached.
A. Ordinance No. 3330, re: Amend Paragraph (1), Section 2-263, Board of Trustees,
Article XV, Police Officers' Retirement System, Chapter 2 of the City Code to delete
requirement that the Mayor serve as one of the trustees.
B. Ordinance No. 3331, re: Amend portions of Sub-Paragraph (K), Reports to
Department of Management Services, Paragraph (5), Duties, Section 2-263, Board
of Trustees, Article XV, Police Officers' Retirement System, Chapter 2 of the City
Code to provide for reports to be sent to the Division of Retirement.
C. Ordinance No. 3332, re: Amend Section 2-281, Definitions, "Credited Service" to
allow a firefighter to repurchase military time in accordance with Chapter 175 of the
Florida Statutes, and Paragraph (1), Section 2-283, Board of Trustees, to delete the
requirement that the Mayor serve as one of the Trustees; amending portions of Sub-
Paragraph (K), Reports to Department of Manageme9t Services, Paragraph (5),
Duties, Section 2-283, Board of Trustees, Article XVI, Firefighters' Retirement
System, Chapter 2 of the City Code, to provide for reports to be sent to the Division
of Retirement.
.'
D. Ordinance No. 3333, Amend Ordinance No. 3312, Classification and Pay Plan, to
add one (1) temporary (effective until on or about April 7, 1997) "Mechanic I"
Position to the Public Works Department.
11. (Waiver of all fees for use of the Civic Center and Fort Mellon Park - Sanford/Central
Florida Interdenominational Musicians Guild.) Information attached.
City Manager recommends reduced Civic Center rental rate in amount of $300.00; and
waiver of$100.00 special event clean-up deposit.
12. (Request from All Souls Catholic School to close Oak Avenue between 8th Street and 9th
Street.) Information attached.
City Manager recommends approval.
13. (Department of Justice Local Law Enforcement Block Grant.) Information attached.
A. Acceptance of Law Enforcement Block Grant.
B. Adoption of resolution establishing an Advisory Board.
C. Appointment of members to the Advisory Board.
City Manager recommends acceptance of grant in amount of$111,046.00, adoption of
Resolution No. 1746, establishing a Local Law Enforcement Block Grants Advisory Board,
and appointment of Board Members; the composition of same shall be not less than five (5)
members, at lease one (1) of whom must be from each of the following categories: police
or sheriff's department; prosecutor's office; court system; public school system; and a non-
profit, educational, religious or community group active in crime prevention or drug use
prevention or treatment.
14. (1996 Audit.)
City Manager recommends acceptance of Audit.
IS. (Memorial Stadium Lights.) Information to be provided at Work Session.
City Manager's recommendation to be provided at Work Session.
16. (Baseball Officiating Contract.) Information attached.
City Manager recommends authorization to execute Baseball Officiating Contract with
Sanford Officiating Service, with no increase in fees.
17. (Infonnation from Planning and Zoning Commission Meeting of February 20, 1997.) Copy
attached. NO ACTION REQUIRED.
18. (Surplus Dumpsters.) Information attached.
City Manager recommends declare dumpsters, as described in memorandum dated
February 17, 1997, from Public Works Director, surplus, and authorize the sale of same as
scrap metal to Jennings Environmental at $3.00 per 100 pounds.
19. (Resolution No. 1745.) Information attached.
f
City Manager recommends adoption of Resolution No. 1745.
20. (Condemnations: 'Status Report of all current and pending condemnations.) Copy attached.
NO ACTION REQUIRED.
21. (Board appointments/re-appointments.) Information regarding April, May and June, 1997
board expirations attached.
A. Central Examining Board: The terms of A. T. Hawkins, Robert Whitaker, WiIIiam
Corso, and Steve Richards expire April 8, 1997, and the term of A.K. Shoemaker
expires April 25, 1997; all have been contacted and are willing to serve again, ifre-
appointed. NEEDS ACTION.
B. Code Enforcement Board: The term of Henry Sweet expires, as an alternate
member, April 4, 1997. Mr. Sweet has been contacted and is willing to serve again,
ifre-appointed. Also, there is a vacancy (alternate member). No Applications for
Appointment to a City Board on file. NEEDS ACTION.
22. (Consent Agenda.)
A. Consideration of Bid #96/97-50, Replace/Refurbish Doors at Fleet Maintenance
Shop (Public Works Department). Memo and Bid Tabulation attached. City
Manager recommends award contract to the lowest bidder, American Roll-Up
Doors Co., in base bid amount of$6,562.00, plus five additional doors at a unit price
of$985.00 per door, for a total contract price of$II,487.00.
B. Approval of Vouchers for the Month of February, 1997.
C. Approval of Minutes of February 10, 1997, Work Session; Minutes of February 10,
1997, Regular Meeting; Minutes of February 17, 1997, Special Work Session;
Minutes of February 24, 1997, Joint Work Session with the City of Lake Mary.
Copies enclosed.
23. The following thirteen (13) invoices totalling $80,688.78 have been paid per City
Commission approval on October 8, 1990, and November 25, 1991: Ardaman & Associates
$15,494.88; Prime Construction Group, Inc. $26,334.90; Conklin, Porter & Holmes
$3,600.00, $2,074.59, $481.25, $2,663.16, $242.19, $608.32, $15,389.96, $700.48, $247.89,
$6,808.42, and $6,042.74. Copies attached.
24. (City Attorney's Report.)
25. (City Manager's Report.)
26. (City Clerk's Report.)
27. (City Commissioners' Reports.)
f