022513 ws agn & min 2013 -051
CITY COMMISSION MINUTES
FEBRUARY 25, 2013
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, February 25, 2013 300 North Park Avenue
4:00 PM Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with disabilities needing
assistance to participate in any of these proceedings should contact the City Clerk at
407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person
decides to appeal a decision made with respect to any matter considered at the above
meeting or hearing, he or she may need a verbatim record of the proceedings, including
the testimony and evidence, which record is not provided by the City of Sanford. (FS
286.0105)
AGENDA
1. Discussion: Purchasing Policy [Commission Memo 13 -032]
4:00 — 5:00 PM
2. Presentation: City Financial Report — 1 Quarter ended December 31,
2012 [Commission Memo 13 -033] 5:00 — 5:10 PM
3. Discussion re: fire inspection fees. [Commission Memo 13 -040]
5:10 — 5:25 PM
4. City Manager's annual performance evaluation. 5:25 — 5:40 PM
5. Regular Meeting Agenda Items — additional information and /or
questions.
• Approve action taken on an emergency basis re: relocation of
potable water line in conflict with FDOT's SR 415 road widening
project. An emergency purchase in the amount of $23,976 was
declared to allow the FDOT's contractor, UIG, to relocate a short
section of potable water line. [Commission Memo 13- 031.D] (RM
6.D) 5:40 — 5:50 PM
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CITY COMMISSION MINUTES
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WORK SESSION
6. Briefing items. 5:50 — 5:55 PM
• Resolution No. 2382 establishing golf cart registration fees.
[Commission Memo 13 -037] (RM 8.C)
7. City Manager Comments. 5:55 — 6:00 PM
2013 -053
CITY COMMISSION MINUTES
FEBRUARY 25, 2013
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, February 25, 2013, at 4:00 PM, in the Railroad Depot Room, Second
Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Randy Jones
Commissioner Mark M
Commissioner Velma Williams (present at 4:24 PM)
Commissioner Patty Mahany
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Janet Dougherty
Deputy City Clerk Cynthia Porter
Mayor Triplett called the Work Session to order at 4:10 PM.
1. Discussion: Purchasing Policy [Commission Memo 13 -032]
Finance Director Cynthia Lindsay and Purchasing Manager Bill Smith
reviewed the City's current purchasing policy. Information was provided and discussed:
insurance requirements; contract management; and direct controls. Based upon direction
received during today's discussion and at the last Work Session, Staff will provide a
synopsis at the next Work Session for amendment or approval so that a formal policy
may be created and presented to the City Commission for approval.
2. Presentation: City Financial Report — 1 Quarter ended December 31, 2012
[Commission Memo 13 -033]
Finance Director Cynthia Lindsay presented the Report.
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CITY COMMISSION MINUTES
FEBRUARY 25, 2013
WORK SESSION
3. Discussion re: fire inspection fees. [Commission Memo 13 -040]
Fire Chief Jerry Ransom reviewed the options provided in today's agenda
packet. The Commission asked for more time to consider the options and asked Staff to
bring it back to the next Work Session for further discussion.
4. City Manager's annual performance evaluation.
Mayor Triplett said that evaluations of Mr. Bonaparte were received from
the Commission. A compilation was provided that reflected an overall average of 4.5
which exceeds expectation.
Mr. Bonaparte thanked the Commission and requested that a 1% pay
increase retroactive to October 1, 2012 be authorized. The Commission agreed to take
action on this item at the next regular meeting.
5. Regular Meeting Agenda Items — additional information and /or questions.
• Approve action taken on an emergency basis re: relocation of potable
water line in conflict with FDOT's SR 415 road widening project. An
emergency purchase in the amount of $23,976 was declared to allow the
FDOT's contractor, UIG, to relocate a short section of potable water line.
[Commission Memo 13- 031.D] (RM 6.D)
Deputy City Manager George briefed the Commission on this item.
City Manager Bonaparte distributed an agenda item regarding an
agreement with the University of Central Florida relating to the Blue Ribbon Panel.
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CITY COMMISSION MINUTES
FEBRUARY 25, 2013
WORK SESSION
Mayor Triplett said it will be added to tonight's agenda as item 8 -F.
6. Briefing items.
• Resolution No. 2382 establishing golf cart registration fees.
[Commission Memo 13 -037] (RM 8.C)
Deputy City Manager George reviewed this item. Interim Public Works
Director Bilal Iftikhar displayed the golf cart signs which will be posted tomorrow if the
resolution is approved tonight. The Commission concurred that the annual renewal fee be
$25 rather than $10.
7. City Manager Comments.
Commissioner Mahany asked City Attorney Colbert about the status of the
Mayfair situation and if there was any way to speed up the process. Mr. Colbert said that Mr.
Lawton's firm is handling it but he understands that they are getting close to deciding it is
time for another attorney /client session; he will check and advise the Commission by next
meeting.
Commissioner Mahany asked about the status of the Sanford Lofts. Mr.
Colbert said that he saw an exchange of emails this week between Assistant City Attorney
Groot and the County attorney; apparently the County has put that organization on notice that
they are not in compliance with their agreement with the County; he will follow up.
Commissioner Mahany asked what is being done on Hwy. 46. Project Planner
Chris Smith said it is interchange work on Hwy. 46 at 1 -4; work is also being done on
r
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CITY COMMISSION MINUTES
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WORK SESSION
International Parkway.
Commissioner Mahany asked when work on the RiverWalk will start. Mr.
Smith said that the Local Agency Program (LAP) Agreement is on tonight's agenda for
approval and the RiverWalk bidding should begin shortly afterwards.
Mr. Bonaparte said that he had conversation this afternoon with Francis
Oliver; a candlelight vigil is planned for tomorrow evening at 6:00 PM at Fort Mellon Park;
at 7:00 she is planning to have a prayer; at 7:15 people will be asked to light a candle (a time
designated nation wide); the focus is anti- violence. Ms. Oliver asked that the City provide a
speaker system.
Commissioner Mahany said that former Mayor Bettye Smith's funeral service
will be held this Saturday and asked that the City provide a lovely and appropriate memoriam
of her.
Mr. Bonaparte said that the gun buy back was successful; about 130 weapons
of all sizes and calibers were turned in.
Mayor Triplett asked for a six month update on the 1 . e Here Center.
There being no further business, the meeting was ad • ed at 6:22 PM.
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Mayor Jeff T , f 1 f , : r
Attest:
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