032607 ws agenda & min.
CITY OF SANFORD
CITY COMMISSION WORK SESSIOI\
MONDAY, MARCH 26, 2007
4:00 PM
Railroad Depot Room
2nd Floor
Sanford City Hall
300 North Park Avenue
Sanford, Florida
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AGENDA
1) Discussion regarding Midway Canaan Community Water Association. [Commission Memo 07-082)
2) Historic Sanford Welcome Center, Inc., First Quarter 2007 Progress Update.
3)
Discussion regarding maintenance of WhippOOIWill Court, a private road.
[Commission Memo 07-089) (R-9.B)
4) Demonstration of Voting-Pro, a voting display system. [Commission Memo 07-088)
5) Proposed Lease Agreement with the Chamber of Commerce. [Commission Memo 07-090)
6) Agenda Items - additional information and/or questions.
7) End the Meeting.
The City Commission of the City of Sanford, Florida, met in Work Session on Monday, March 26, 2007, at 4
PM, in the Railroad Depot Room, 2nd Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present:
Mayor Linda Kuhn
Vice Mayor Velma Williams (present at 4:13 PM)
Commissioner Art Woodruff
Commissioner Randy Jones (present at 4:15 PM)
Commissioner Jack T. Bridges .
City Manager Robert (Sherman) Yehl
City Clerk Janet R. Dougherty
Deputy City Clerk Cynthia Porter
Absent:
City Attorney William L. Colbert
Mayor Kuhn called the Work Session to order at 4:06 PM.
1) Discussion regarding Midway Canaan Community Water Association. [Commission Memo 07-082]
Vice Mayor Williams said that she will have a community meeting in Midway within the next week to speak
with the residents, ministers, and presidents of organizations to apprise them of the Association's outstanding utility debt
and present the time line of facts and figures. She requested that City Manager Yehl and Utility Director Moore also attend
the meeting.
Mayor Kuhn requested that Mr. Starling and the Association Board president be present at the next Work
Session, that the Board come up with a definitive plan to present to the City, provide the corporate structure of the Board,
and provide a list of customers and addresses.
2) Historic Sanford Welcome Center, Inc., First Quarter 2007 Progress Update.
City Manager YeW said that the Progress Update provided with today's Agenda lacks information required to be
furnished under the terms of the lease and that a letter was mailed last week regarding the same. Steve Richards, Board of
Directors President, said that the information will be provided by the next meeting, as well as information regarding the status of
the 501 c3 application.
3) Discussion regarding maintenance of Whippoorwill Court, a private road. [Commission Memo 07-089] (R-9.B)
The Commission discussed doing a special assessment for half the cost of reconstructing the road and requested
that City Manager YeW review the legal aspect of entering into an agreement with the home owners association.
4) Demonstration of Voting-Pro, a voting display system. [Commission Memo 07-088]
John Stuart, Communications and Video Services Manager, gave a power point presentation of the voting display
system; the Commission participated in a working demonstration. The system will be used at the next Regular Meeting.
5) Proposed Lease Agreement with the Chamber of Commerce. [Commission Memo 07-090]
City Manager YeW reviewed the draft lease agreement which was discussed at length by the Commission and
Chamber representatives. The Commission suggested that Mr. YeW meet with Chamber representatives and bring this item back
at the next meeting for further discussion.
6) Agenda Items - additional information and/or questions.
Commissioner Jones and Commissioner Bridges agreed to being sworn in at the Regular Meeting on April 9,
2007.
There was a consensus of the Commission to cancel the second May meeting.
City Manager YeW distributed a draft Agreement for Professional Services between the City of Sanford and RM
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MINUTES
49
City Commission, Sanford, Florida
Work Session
March 26, 2007
EOOSl444IDW
Strategies, LLC, regarding potential development of a hoteVconvention center. There was a consensus of the Commission to
move forward with the agreemettL
Regarding the Commission catered dinners. there was no objection to rotating restaurants.
7)
End the Meeting.
There being no further business. the Work Session was adjourned at 6:13 PM.
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Mayor L. Kuhn .
Attest:
~ .i)wq/v1r
ity Clerk
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