062707 CRC Relationship with City, Budget & Finance Subcommittee
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CHARTER REVIEW COMMITTEE
Relationship with City. Budget & Finance Subcommittee
Date:
Time:
Place:
Wednesday, June 27,2007
6:00 PM
Railroad Depot Room, 2nd Floor, Sanford City Hall, 300 N. Park
Avenue, Sanford, Florida 32771
Present: Dennis Stewart
Stephen Coover
Chris McLeod
Janet Dougherty
Call to Order
Mr. Stewart called the meeting to order at 6:04 PM.
Approval of Minutes of June 12, 2007
Mr. Coover moved to approve the Minutes. Seconded by Mr. McLeod
and carried by a vote of the Committee as follows:
Dennis Stewart Aye
Stephen Coover Aye
Chris McLeod Aye
Topics researched by Committee Members
CRA - Mr. McLeod stated he looked at the Community Redevelopment
Agency Board (CRA) which is commissioned by the county for no more than
20 years and done through the county to help promote an area of blight. He
stated it is an agreement between the city, county and CRA that those tax
monies within that CRA district after the base year goes to the CRA. Mr.
McLeod stated the CRA receives no funding from the city, they handle their
own budget, members are appointed by City Commission, and members have
four year terms with no more than three. Mr. McLeod stated the County
approves a CRA if the city so requests it, created by the County but run by a
specific board within the city.
HPB - Mr. McLeod stated he sees the importance of the Historic
Preservation Board (HPB), however, questions if it should be charter
mandated. He states the board was made specifically to preserve the historic
CRC Relationship Subcommittee 062707
areas and acted as another avenue to help protect the historic structures and
character of the district. He stated there are S Codes adopted within the 0
historic district and the board helps to oversee any type of change or permit
pulled within the district. A COA Form is filled out for changes to any external
structure and any decision made by HPB may be appealed to the City
Commission.
Ms. Dougherty stated the S Codes are part of the Land Development
regulations, adopted by City Commission and recommended by Planning and
Zoning.
Mr. Stewart recommended for Section 4.01 (a) including such language
in the powers of the city to generally say the City Commission has the authority
to establish such agencies, boards, and working groups as may be required to
do the business of the city, set the scope of authority there of and set the
terms of office there of.
Mr. Coover stated to present the revised language of Section 4.01 (a) to
the City Attorney to verify it is not already contained in the Florida Statutes
under city's Home Rule Powers.
Mr. McLeod stated he concludes a lot of the boards don't need to be
spelled out in the Charter and if the city sees fit to add or create an affective
board they should have that power.
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Civil Service Board - Mr. Coover stated the Civil Service Board was set
up to hear appeals from grievances and disciplinary actions timely filed by city
employees who have exhausted their chain of command to resolve there
issue. He states that initially the board would hear the grievance, make a
decision, and then it was appealed to City Commission. Mr. Coover says it
then changed to the board hearing the grievances based upon something that
happened in the City Manager's office, the board made a recommendation and
City Manager was the appellate level. He states today the employee asks for
a hearing based on something that has happened, the Civil Service Board
hears their case and makes recommendation to the City Manager who makes
final decision and doesn't get appealed to City Commission.
Mr. Coover stated there is a procedure under Chapter 120 where a state m
hearing officer could hear employee's grievances and is as !~ir and impartial II
as you can get. He stated it is a simple system with statutory procedures and
would research the option further.
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CRC Relationship Subcommittee 062707
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PERC - Mr. Coover stated the Sanford Public Employee Relations
Commission (PERC) Board is by Ordinance and made up of five members
appointed by the City Manager and subject to confirmation by the City
Commission. He states in Section 6, Article 1 of the Constitution it states the
city has the authority to set up PERC to promote harmonious and cooperative
relations between government and its employees. He states the board was
set up back in the 70's and is for organizational or unionization purposes. Mr.
Coover states the PERC board has the power to conduct hearings, issue
subpoenas, hire arbitrators, hearing officers, mediators, adopt rules as to the
qualifications of the people that are going to serve and work for them and they
are subject to city funding. Mr. Coover states they are bound by Chapter 120.
Mr. Stewart recommends in Section 5.04, first sentence, to take out the
part that reads the city manager deems desirable and only have it to say in
such form as the Commission may require. He recommends in sentence
three to include proposed capital outlays, proposed property tax levy, all
proposed expenditures and all funds on hand including debt service. Mr.
Stewart recommends in Section 5.04(3) to include proposed capital outlays
and estimated funds, as well as income stream and tax levy, to include CRA
funding.
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Mr. Stewart recommends in Section 5.05 to add a Subsection (5) to
include a list of all capital reserve funds on hand or anticipated to be expended
by the end of the physical year or extended into the new physical year.
Mr. Coover recommended putting the suggested changes in language in
writing and having the Budget Director present at the next meeting to review it.
Mr. Stewart suggested adding a clause that the reports to include the
Commission districts where capital improvement projects are located.
Mr. Stewart stated in Section 5.07(4) where it mentions Section 2.11 that
section talks about ordinances not emergencies. He stated he would bring to
the committee as a whole a suggestion for an amended article at the end of
the charter that specifically has to do with emergency issues and if approved
by the committee as a whole Section 2.11 would reflect the new article on
emergency issues.
Mr. Stewart suggested adding Section 5.10 to say the city shall conducts
its business affairs in full accord with the spirit of open government laws and
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CRC Relationship Subcommittee 062707
shall not engage in discriminatory conduct based upon race, creed, color, rI
nationality, ethnicity, gender or sexual orientation. LI
The Subcommittee concurred they needed more information and would
ask Sherman Yehl, City Manager, Kenneth Mcintosh, City Attorney and Amy
Mclean, Budget Director to the next meeting.
Establish Meetings
The Committee concurred to hold the next meeting on Tuesday,
July 10,2007,6 PM, in the Railroad Depot Room.
Adjournment
The meeting was adjourned at 7:28 p~ (~ --2
CHAIRMAN
Attest:
Q1.1#/( . iW~gN4-
vSecretary
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