071007 CRC Relationship with City, Budget & Finance Subcommittee
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CHARTER REVIEW COMMITTEE
Relationship with City. Budget & Finance Subcommittee
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Date:
Time:
Place:
Tuesday, July 10, 2007
6:00 PM
Railroad Depot Room, 2nd Floor, Sanford City Hall, 300 N. Park
Avenue, Sanford, Florida 32771
Present: Dennis Stewart
Stephen Coover
Chris McLeod
Janet Dougherty
Sherman Yehl, City Manager
Call to Order
Mr. Stewart called the meeting to order at 6:17 PM.
Approval of Minutes of June 27,2007
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Mr. Coover moved to approve the Minutes as revised. Seconded by Mr.
McLeod and carried by a vote of the Relationship with City, Budget and
Finance Subcommittee as follows:
Dennis Stewart Aye
Stephen Coover Aye
Chris McLeod Aye
Meet with City Manager regarding Civil Service Board
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Mr. Yehl stated there is a Civil Service Board, but in his 20 months of
service the board has never met. He stated the member's positions on the
board have technically expired but have not been replaced by new members
so they continue to serve until new members are appointed. He stated for a
large number of employees it does not apply; any group of employees that are
covered by a bargaining unit that have other types of grievance processes are
not eligible to use the Civil Service process. Mr. Yehl stated Firefighters,
Police and blue collar workers are exempt and make up 2/3 of all employees
that work for the city.
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Mr. Yehl stated if an employee was to be reprimanded by a department
head the appeal would go to the City Manager and if a department head was
Relationship with City. Budaet & Finance Subcommittee 071007
to do something it goes straight to the City Manager, who they have a contract
with. He stated it is very important that the City Manager and the department
directors work closely together. Mr. Yehl stated the contracts have arbitration
provisions forthe bargaining unit. He stated it goes up the chain of command
where the supervisor makes a recommendation, the chief or the captain and
the deputy chief concur or make their own recommendation then it goes to the
chief for final action. If the employee is unsatisfied with the chiefs
determination step two is directly to the City Manager and step three is
arbitration, the losing party pays for arbitration it is not shared. Mr. Yehl states
the employee always has the option to appeal in court.
Mr. Yehl stated that Human Resources drafts most of the personnel
policies and are reviewed by the City Manger or the labor attorney. He stated
there are some portions of the administrative policy that require City
Commission approval and some are purely administerial functions of the City
Manager.
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The Subcommittee concurred that the language regarding the Civil
Service Board in Section 4.01 (c) and (d) and 4.02 (c) be removed from the
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Meet with City Manager regarding PERC
Mr. Yehl stated he designates the chairman. He stated the PERC board
has not been used but the staff, office of general council, has. Mr. Yehl stated
Sanford is one of the few cities in the state that have a mini PERC.
The Subcommittee concurred to leave PERC as is and make no
changes to the charter. " .,,"~ ~.' -' ,.--
Discussion
There was discussion by the Subcommittee and the City Manager
regarding Sections 2.03, 3.02, 4.01, 4.02, 5.10, and 10.1 and proposed
language. There was no action taken by the Subcommittee.
Discussion of final Verbiage for approval
The Mr. Stewart proposed amended language for Section 4.02 as follows: J
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Relationship with City, Budget & Finance Subcommittee 071007
Section 4.02
(c) Personnel rules. The city manager shall cause the city's designated human resources
staff to prepare rules in accordance with existing federal and/or state laws. The rules shall
be prepared in accordance city's needs and shall comport with sound, overall
management and labor functions. Personnel rules shall be reviewed and approv~d by the
City Commission. Personnel rules shall be published in an employee handbook that shall
be available to all employees and the general public.
Mr. Coover moved to approve 4.02 (c) as set forth in the handout.
Seconded by Mr. McLeod and carried by a vote of the Relationship with City,
Budget and Finance Subcommittee as follows:
Dennis Stewart Aye
Stephen Coover Aye
Chris McLeod Aye
The Mr. Stewart proposed amended language for Section 5.04 as follows:
Section 5.04
The budget shall provide a complete financial plan of all city funds and activities for the
ensuing fiscal year and, except as required by law, or this charter, shall be in such form as
the city commission deems desirable. In organizing the budget, the city manager shall utilize
the most feasible combination of expenditure classification by fund, organization unit
program, purpose or activity, and object. The budget shall begin with a clear general
summary of its contents; shall show in detail all estimated income, indicating the proposed
property tax levy, and all proposed expenditures, including debt service, for the ensuing fiscal
year; and shall be so arranged as to show comparative figures for actual and estimated
income and expenditures of the current fiscal year and actual income and expenditures of the
preceding fiscal year. The budget shall indicate in separate sections:
The Subcommittee'eoncurred to approve the amended language in Section
5.04.
The Mr. Stewart proposed amended language for Section 5.04 (3) as
follows:
Section 5.04
(3) Anticipated net surplus or deficit funds for the ensuing fiscal year of each Community
Redevelopment Agency (CRA) and public utility owned or operated by the city and the
proposed method of its disposition; subsidiary budgets for each such CRA and public utility,
,... giving detailed income and expenditure information, shall be attached as appendices to the
budget.
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Relationship with City, Budget & Finance Subcommittee 071007
The Subcommittee concurred to look at the wording and clean it up a little
and they would like to meet with the Budget Director and/or Finance Director
before making any recommendations.
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The Mr. Stewart proposed amended language for Section 5.04 (2) as
follows:
Section 5.04
(2) A list of all capital improvements which are proposed to be undertaken during the five
fiscal years next ensuing, with appropriate supporting information as to the necessity for
such improvements and the commission district(s) where each capital improvement
project is located;
Mr. McLeod moved that Section 5.04 (2) not be changed and the
Subcommittee concurred.
Section 5.04
(4) A list of capital reserve funds and/or anticipated to be expended by the end ofthe current
fiscal year or extended into the new fiscal year; and,
***New paragraph - change original paragraph (4) to paragraph (5) ***
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The Subcommittee concurred to approve the new paragraph (4) Section J
5.04 (4).
Adjournment
The meeting was adjourned at 7:50 PM.
Attest:
ceul- .lffitj~
ecretary
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/' VICE CHAIRMAN
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