081700 & 081800 Budget ws agenda & min.
AGENDA
Sanford City Commission Meeting
Thursday, August 17,2000
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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Budget Work Session
3:00 P.M. in the City Manager's Conference Room, Second Floor
1. Discussion of City Manaeer's proposed 2000/2001 Budget.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE
WITH RESPECT TO ANY MA TIER CONSIDERED AT THE ABOVE MEETING OR
HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING
THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY
OF SANFORD. (FS286.0105)
PERSONS WIlli DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF
THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA
COORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
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E718672
MINUTES
City Commission, Sanford, Florida
3:30 p.m. Budget Work Session
gig
August 17, 2~0
The City Commission of the City of Sanford, Florida met in Budget Work Session on Thursday, August 17,
2000, at 3:00 o'clock P.M. in the City Manager's Conference Room, Sanford City Hall, 300 North Park Avenue, Sanford,
Florida.
Present: Mayor-Conunissioner Larry A. Dale
Commissioner Whitey Eckstein
Commissioner Brady Lessard
Commissioner Randy Jones
Commissioner Velma H. Williams
City Manager Tony VanDerworp
City Clerk Janet R. Dougherty
Absent: City Attorney William L. Colbert
The Chairman called the meeting to order.
Donna Watt, Finance Director, presented an overview of budget changes from the previous budget work
sessions. She reported there are some roll-over funds that are not reflected in the budget. Mayor Dale reported he wants
all roll-over funds included in the budget total so the budget reflects actual money available. Ms. Watt reported after all
budget adjustments are made there will be an excess of $324,360 which has not been allocated in the budget.
City Manager VanDenvorp reviewed the grant funds the City receives, including the LIHEAP and the
Weatherization Grant Funds, for a total of about $500,000. The City contributes about $60,000 from the General Fund to
subsidize the administration of these grants. The Commission discussed at length the benefits and drawbacks of the City
administering the LIHEAP Grant for the entire County. (Commissioner Eckstein left the meeting briefly and returned.)
Mayor Dale continued the meeting to Friday, August 18, 2000 at 3:00 p.m.
The City Commission of the City of Sanford, Florida met in Budget Work Session on Friday, August 18,
2000, at 3:00 o'clock P.M. in the City Manager's Conference Room, Sanford City Hall, 300 North Park Avenue, Sanford,
Florida, continued from Thursday, August 17, 2000.
Present: Mayor-Commissioner Larry A. Dale
Commissioner Whitey Eckstein
Commissioner Brady Lessard
Commissioner Randy Jones
Commissioner Velma H. Williams
City Manager Tony VanDerworp
City Clerk Janet R. Dougherty
Absent: City Attorney William L. Colbert
The Chairman called the meeting to order.
City Manager VanDerworp gave a brief overview of Risk Management and the proposed Risk Manager
position. The position is to be created by Ordinance with a salary range of $45,000 to $60,000 annually. Mayor Dale
added that the Safety Committee will present a list of brokers for the Commission to consider for ranking at the August 28,
2000 Corranission Meeting. The Risk Management person will be working as the Safety Coordinator and with the broker,
insurance companies, legal counsel, etc.
City Manager VanDerworp gave a brief overview of what the Engineering and Plarming Consultants were
used for this past year, and the projects scheduled for next year which the consultants will be used for. The City has
Consultants on retainers.
MINUTES
City Commission, Sanford, Florida
3:30 p.m. Budget Work Session August 17 & 18,1~00
City Manager VanDerworp gave an overview of the proposed pay plan options for the Police Department.
The Commission concurred unanimously on the option which included an education incentive, and which would bring the
Sanford pay scale up to or above market average. The Commission discussed at length police vehicle usage and
replacement. Mayor Dale reported the Commission has set a policy ensuring that all vehicle accidents are reported as
insurance claims, regardless of which department the vehicle has been assigned to, and reported all deparUnents need to be
informed of this policy. (Commissioner Williams left the meeting briefly and returned.) Mayor Dale asked about the use
of officers and vehicles at construction sites, and reported there needs to be a policy .regarding the use of vehicles and
manpower on construction sites. (Commissioner Eckstein left the meeting briefly and returned.) The Commission
discussed the proposed Police Substation to be located in the old Post Office/Library building. Costs for office furniture,
utilities, etc. have been budgeted for this substation, but no personnel have been budgeted.
The Commission discussed Firefighter salaries and the City Manager reported he will, before the first
Public Hearing of the budget on September 11, 2000, provide a copy to and discuss with each Commissioner salary options
for Firefighters.
The City Manager reviewed the costs of the City doing programs at the Boys and Girls Club.
Commissioner Eckstein reported he would rather use those funds for a recreational center on property next to the high
school. Mayor Dale reported he would rather use the property which belongs to the School Board and is located on
Mellonville Avenue. Commissioner Williams reported she is most concerned about the quality of programs being offered
at the Boys and Girls Club, and reported the Boys and Girls Club of Orlando needs to make sure the local Boys and Girls
Club is getting quality programming provided, and is getting its fair share of programming. Mayor Dale reported he would
like to contact the YMCA and see if they are interested in developing programs at the Boys and Girls Club. After lengthy
discussion the Commission concurred to not extend the lease at the Boys and Girls Club and to look at other options for
programming at that facility.
After discussion the Commission concurred to continue the LIHEAP Grant program for the rest of the grant
year, and then see if someone else, such as the County or the Chamber of Commerce, or some other non-profit
organization, would be willing to take over the administration of the grant. Commissioner Williams reported the City
should continue to administer the grant. Charles Rowe, Community Development Director, reported the City cannot give
the program to someone, it would be up to the State to designate someone to take it over, so the City needs to notify the
State as soon as possible if it wants to not administer the program any more. Also, he will provide a budget for the
Weatherization Grant to the Commission when he receives it.
The Commission concurred to use the excess funds as follows: Risk Manager & Programming for the
Westside Recreation Center, $54,000; Pay Plan Adjustments $270,000.
There being no further business, the meeting was adjourned.
Attest:
mr