082300 sjtm agenda & min.
Revised August 22, 2000
AGENDA
Sanford City Commission and the Sanford Airport Authority Joint Meeting
Wednesday, August 23,2000
3:30 P.M., City Commission Chambers, First Floor
Sanford City Hall, 300 North Park Avenue
Sanford, Florida
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1. Discussion of Sanford Airport Authority FY 2000/01 Proposed Budget.
f. Other business.
ADVICE TO THE PUBLIC: IF A PERSON DECIDES TO APPEAL A DECISION MADE
WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR
HEARING HE MAY NEED A VERBATIM RECORD OF THE PROCEEDINGS INCLUDING
THE TESTIMONY AND EVIDENCE WHICH RECORD IS NOT PROVIDED BY THE CITY
OF SANFORD. (FS286.0105)
fERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF
THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES OFFICE ADA
~OORDINATOR AT 330-5626 48 HOURS IN ADVANCE OF THE MEETING.
q'Tb'
MINUTES
City Commission, Sanford, Florida
192000
The City Commission of the City of Sanford, Florida met in Special Joint Meeting with the Sanford Airport
Authority on Wednesday, August 23, 2000, at 3:30 P.M. in the City Commission Chambers, City Hall, 300 North Park Avenue,
Sanford, Florida.
Sanford City Commission:
Present: Mayor-Commissioner Larry A. Dale
Commissioner Whitey Eckstein
Commissioner Velma H. Williams
Commissioner Brady Lessard
City Manager Anthony VanDerworp
City Clerk Janet R. Dougherty
Absent: Commissioner Randy Jones
City Attorney William L. Colbert
Sanford Airport Authority:
Present: Executive Director Victor D. White
Chairman Kenneth W. Wright
Vice-Chairman William R. Miller
Secretary-Treasurer Lon K. Howell
Board Member Colonel Charles H. Gibson
Board Member Sandra S. Glenn
Board Member Martin W. Herbenar
Board Member G. Geoffrey Longstaff
Board Member Brindley B. Pieters
Board Member Clyde H. Robertson, Jr.
Absent: General Counsel Stephen H. Coover
Mayor Dale called the meeting to order.
Sanford Airport Authority_ FY 2000/01 Proposed Budget.
Mayor Dale rePorted that according to enabling legislation, the Sanford Airport Authority must submit a budget
to the City Commission by the first of every year, and a joint meeting of the City Commission and the Airport Authority is
required to be held on or before August 30 for the Commission to approve, revise, amend, or reject the Airport Authority
budget. The public was given notice of today's meeting via advertisement published in the Seminole Herald on August 10, 2000.
[Mr. Wright present.]
Victor White, Sanford Airport Executive Director, reported that the Sanford Airport Authority Board of
Directors unanimously approved the budget and passed Resolution No. 2000-03 on August 10, 2000.
Mr. White presented an overview of the proposed budget and reported that the operation and maintenance
anticipated net surplus is $423,128 which can be set aside for potential capital expenditures, capital improvement program
funding and/or surplus revenue fund generation.
The capital improvement program budget is $15.5 million and is funded by surplus revenues, grant revenues
including FAA and FDOT, anticipated Passenger Facility Charge, and the Terminal Expansion Contingency Fund. There are
four new Capital Projects: Air Carder Ramp Rehabilitation; Rehabilitate Taxiways C, L, & B-4 (Phase 1); Land Acquisition
(Phase 1) for Runway Extensions; and Demolition of Abandoned Military Structures (Phase 1).
The total budget including capl~tal improvements, operation, and maintenance is $19.7 million. Operating and
maintenance revenues are expected/~o be down approximately 3.7% from last year, however, expenses will be cut by 4.5%.
Next discussed was the need to be proactive in marketing for industrial tenants. The Board is looking at longer
lease ltatas that allow longer financing and long term investments for tenants. Mr. White said a package is being assembled for
theC, onane~:Park and will inetude an incubator project with office space. Mayor Dale said there needs to be a DRI, a Master
Plan, utility infrastructure, and financing ability.
MINUTES
City Commission, Sanford, Florida
3:30 P.M. Special Joint Meeting August 23
Mr. White said the number one priority this year should be infrastructure for water, sewer, roads, etc. on Highway
46 and along the Commerce Park on the west side to support industrial and aviation development.
Mr. White said the Airport has applied to the FAA for a $1 Passenger Facility Charge (PFC) and has a contractual
arrangement with TBI to not raise the charge without FAA concurrence. The anticipated time frame for implementation of the
charge is March or April 2001. The revenue from the PFC cannot be used for operating and maintenance expenses, but has
to be used for approved capital projects. Bryant Garrett, Sanford Airport Finance Director, developed a creative and innovative
scheme for the Airport to reimburse itself for monies spent since 1991 when Congress authorized the PFC.
Next discussed was a personnel request. Mr. White said that although he had not discussed with the Airport
Authority Board a new personnel position, his Budget Message reflects the proposal of one new personnel position of Quality
Assurance Inspector within the Engineering & Environmental Affairs Department that will primarily fill the function of inspecting
the various construction projects for material quality and installation. The authority is currently paying for this service
contractually through consulting engineering firms. It is estimated that most major concrete and paving projects would require
payment of fees in the neighborhood of $150,000 and providing the position in-house will save the cost and allow more of the
project funds to go toward actual construction product, as opposed to paying for contract personnel. Additionally, the direct
cost of this employee can be charged to the FAA grants as an administrative reimbursement, which means 90% of the personnel
expense can be recouped.
After lengthy discussion, Mr. Howell moved to remove the personnel request of Quality Assurance Inspector
from the budget, seconded by Mr. Miller and carried.
Mayor Dale requested a breakdown of employee salaries and fringe benefits by department and a roll forward
list, and that future budgets be prepared using a departmental format and include the breakdown of employee salaries and fringe
benefits by department, and the roll-forward list. The Commission concurred. The Commission reported City of Sanford
Finance Director Donna Watt has a great deal of experience in this area and is available to advise the Airport Authority on
budgetary matters. [Mr. Wright briefly left the meeting and returned.] [Commissioner Eckstein briefly left the meeting and
returned.]
Mayor Dale, on behalf of the Commission, thanked the Authority, Mr. White and Mr. Garrett for the hard work
done in preparing the budget and expressed appreciation to the Authority for their vast experience and willingness to serve. He
also thanked City Manager VanDerworp and Finance Director Donna Watt.
Commissioner Eckstein moved to approve the Sanford Airport Authority budget for FY 2000/01. Seconded by
Commissioner Williams and carried by vote of the Commission as follows:
Attest:
~ty Clerk
cp
Mayor-Commissioner Dale Aye
Commissioner Eckstein Aye
Commissioner Williams Aye
Commissioner Lessard Aye
There being no further business, the meeting was adjourned.
2000
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