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092500 ws/rm min. MINUTES City Commission, Sanford, Florida 3:30 p.m. Work Session 517 September 25, 2(~0 The City Commission of the City of Sanford, Florida met in Work Session on Monday, September 25, 2000, at 3:30 o'clock P.M. in the City Manager's Conference Room, Sanford City Hall, 300 North Park Avenue, Sanford, Florida. PreSent: Absent: Mayor-Commissioner Larry A. Dale Commissioner Whitey Eckstein Commissioner Velma H. Williams Commissioner Brady Lessard Commissioner Randy Jones City Manager Tony VanDerworp City Clerk Janet R. Dougherty City Attorney William L. Colbert The Chairman called the meeting to order. Insurance renewals for FY 00/01. Joe Denaro, Human Resources Director, introduced Chet Pierce, of Pierce and Associates and Glenn Tobey, of Arthur J. Gallagher & Company, the City's insurance brokers. Mr. Pierce presented to the Commission a status report of the City's health, dental and life insurance, and a concept plan for the next fiscal year. Mr. Pierce reported, in regard to the health insurance, that Prudential increased the group health plan by 26%, and offered an alternative plan of 17%. None of the carriers which were contacted would agree to a plan effective October 1, 2000. The broker recommended the City accept the alternate plan with Prudential, with the understanding that within sixty days quotes would be acquired from other carriers that might be more acceptable. Prudential is not cooperating in providing the broker with all the loss history needed to obtain quotes from other carriers. There is some interest from other carders, and quotes should be obtained within two weeks or a month. The option of an alternate plan through Aetna U. S. Healthcare, which acquired Prudential, was offered to the City. The broker also recommended the City give Prudential the required sixty days notice on the basis that the quote from Aetna, locking in the originally proposed rates until December 1, 2000, be accepted. The broker is also recommending the City acquire a plan with higher co-payments. Mr. Pierce recommended the City continue its present dental plan for another year. The City's life insurance was a three-year contract, with the rates locked in, with Prudential Life (as opposed to Prudential Health Care). The life insurance program has no open enrollment, and any increases would be subject to medical underwriting. Commissioner Lessard repo~ted maybe the Commission should look at catastrophic coverage with a cap of $1,500 or $2,000, or maybe a medical savings account, to combat the rate increases. Commissioner Eckstein reported it is incumbent upon the Commission to provide the best insurance it can to its employees, and to help the employees as much as it can. Mr. Denaro reported there is a benefit opportunity in the statute that provides that a retiree who retires under a health plan can request reimbursement from the State for some insurance expenses. The City needs to find out how much that reimbursement is and to what extent the City's retirees are receiving a benefit from the State that might offset the City's expense. He would also like to look for a replacement or Medicare supplement for the approximately 40 retirees that are still receiving the full insurance benefit from the City, so they could receive the same benefit with a lower cost to the City. Mr. Pierce reported that Aetna has agreed to extend the ~,that they had originally quoted to December 1, 2000. 518 MINUTES City Commission, Sanford, Florida 3:30 p.m. Work Session September 25, 2~0 Mr. Tobey distributed an Insurance Proposal for property and casualty insurance. He reported Arthur J. Gallagher & Company is recommending that the City move from the Florida League of Cities and from Hartford, and continue the contract with Corvell and ISAC for Worker's Compensation insurance. For Third Party Liability they are recommending Johns Eastern firm. Mr. Tobey summarized the Protected Self-insurance Program coverages and explained the Loss Fund. The Commission will vote on this proposal tonight. City Manager VanDerworp reported that based on Mr. Pieree's recommendation Mr. Denaro will prepare a 60-day notice to Prudential from the City. [Mayor Dale left the meeting briefly and returned.] Sanford Lakefront and Downtown Revitalization Project. Jay Marder, Director of Engineering and Planning, reviewed the eight proposed projects for the Sanford Lakefront and Downtown Revitalization. He reported the City is looking for a team that would have expertise in a number of different areas to submit proposals and recommendations on these projects. [Commissioner Eckstein left the meeting briefly and returned.] Mr. Marder reported the Riverwalk construction is scheduled for 2002/2003 FDOT years, to be completed in July 2003. The design goes through June of 2002. Commissioner Jones suggested the City find out who did Ft. Lauderdale's riverfront design. In response to Mayor Dales's question why the Conference Center was not listed as a major task under the Sanford Lakefront and Downtown Revitalization Project, Mr. Marder reported it is not listed in the sense that the City would not be designing it, but rather providing for it within the context of the alternatives in developing a Master Plan for Fort Mellon Park. The Mayor reported he understands that it has been taken under consideration in the scope, but there is nothing that says there is to be a Conference Center built, it is not listed as a major task. City Manager VanDerworp reported the City needs to make sure that whoever is developing Fort Mellon Park understands that there is a Conference Center planned on that piece of property, and it needs to be designed so that it connects with the parks and everything else. The City will make it clear that any design incorporates the Conference Center in the options. Mayor Dale reported the proposed projects include making the breakwater pier into a fishing pier, and building another that would have recreational amenities for boats, and possibly a cruise dock, as well as fishing. This would be one fishing pier and one multipurpose pier. Mr. Marder reported it was his understanding there was a desire to have more than one fishing pier at the Marina, and the Marina feasibility analysis would be addressing that. Commissioner Eckstein reported getting back some of the regattas should be a priority in light of this downtown plan, which means launching facilities are very important. This should be a really nice state-of-the art type of facility. City Manager VanDerworp reported Staff has presented this same project proposal to other groups, including all the design components they could think of, and will now send out an RFQ and invite some firms to present their individual proposals to the Commission. Amendments to the Land Development Regulations regarding anpeals initiated by members of the City Commission. Antonia Gerli, Senior Planner, reviewed the proposed revisions to the Land Development Regulations that would streamline the appeal process, and make it easier for the City Commission to appeal decisions of the various boards. The proposed revisions allow new information to be used to determine whether an application can be approved, and allows a simple majority of the City Commission to decide on an appeal. City Manager VanDerworp reported the proposed revisions also provide more flexibility for time frames to file. Ms. Gerli reported this was done by making the appeal a regularly scheduled agenda item, instead of a Public Hearing. MINUTES City Commission, Sanford, Florida 3:30 p.m. Work Session 519 September 25, 7(~0 Commissioner Eckstein reported a decision should take three votes instead of a simple majority. Mayor Dale reported that a quorum can do business in the City. Mr. Marder reported these proposed changes are simple policy changes that are up to the Commission, and are simple changes to the Code. The next step is to submit these proposals to the Planning and Zoning Commission as required in the Land Development Regulations, and then present them back to the Commission with Planning and Zoning Commission recommendations. Mayor Dale questioned why this needed to go to the Planning and Zoning Commission since it is not a Land Development Regulation, but rather an administrative procedure. City Manager VanDerworp reported the Code states all changes to the Land Development Regulations must be reviewed by the Planning and Zoning Commission because it is a State requirement. Jay Marder will provide the Commission with copies of Chapter 163. The Mayor summarized the proposed changes by reporting that they would allow an administrative appeal to be done, and there is no charge for an administrative appeal that comes from the Administration. Also, they allow anybody who is an aggrieved party to make an appeal, whether they are the losing or winning side. It also allows the Commission to hear any appeal which includes new information. The Mayor requested the Attorney be called foran opinion on how many votes it would take for a decision. Re~_uest for Waiver of Land Development Regulations for Billboards_ City Manager VanDerworp reported the City received a request from Eller Media Company to take down two billboards in the City, and put up one billboard on the Greeneway, and that their original request was for the Commission to waive the prohibition of billboards on the CJreeneway. He further reported that the Commission cannot waive a prohibition, but would have to change the City's billboard regulations in order to accommodate the request. Also, the Commission has supported Seminole County's "no billboards on the expressway" policy. Eller Media Company was not notified the request would be on this agenda. Commissioner Eckstein reported that allowing the sign on the Greeneway would be setting a precedent. Commissioner Jones agreed it was nice to drive the Greeneway and not have all the billboards along the road. After discussion the Commission decided to notify Eller Media Company they do not want to permit a sign on the Greeneway. [Mayor Dale left the meeting briefly and retumed.] Citizen Participation in the Master Plan procedure. Commissioner Williams reported there should be focus groups in each district in addition to the specific committees the City now has, to encourage citizen participation in the Master Plan. These focus groups would have the opportunity to provide input, and not just be presented the Master Plan for feedback. The citizens should be more involved in coming up with the Master Plan because people feel very strongly about the park and the waterfront, etc. Jay Marder, Director of Engineering and Planning, reported he will be glad to do that, perhaps before the team actually begins to do any work it can meet with different focus groups for input. Commissioner Williams reported it should be a policy. Commission Jones reported once the RFQ goes out and the City settles on a particular person, it would be wise to invite the general public to a meeting so they can hear what that person has to say. Commissioner Williams reported a lot of times there are people who would like to serve on a focus group as volunteers, but ifvohmteers cannot be found then people can be selected to serve. 52O MINUTES City Commission, Sanford, Florida 3:30 p.m. Work Session September25,2~0 Clean-up deposit required for special events. Commissioner Lessard reported when the City waives fees for use of the park, the clean-up bond should not be waived, even for not-for-profit organizations, because they are not being charged unless they make a mess of the park and don't clean it up. The Commission concurred not to waive clean-up bonds in the future. Repeal of residential lighting standards. Charles Rowe, Community Development Director, reported Sanford has an ordinance that prohibits lighting in residential areas from being installed in such a manner that the cone of light shall fall outside the perimeter of the property upon which such lighting is located. Only two other cities in Seminole County have a similar ordinance. The other cities have no ordinance for lighting because they feel that is an issue to be settled between two residents. There are residents of Sanford who have installed lights, sometimes at the suggestion of law enforcement, for the security of themselves and their property. Mr. Rowe reported the Ordinance is difficult to enforce, 50% of the people are always going to be upset, and the issue is probably better dealt with between neighbors or in civil court if necessary. Staff is recommending that the present Sanford Ordinance be repealed. Mayor Dale reported the Ordinance seems unenforceable and ridiculously vague. He reported with as many car thefts and as much crime as there is in Sanford he would rather err on the cone of light being a little inconvenient than being in the dark, especially in regard to the senior citizens. Mr. Rowe reported the lights which have been installed in Goldsboro exceed the lighting which has been complained about, but they seem to be a deterrent to crime and the City should not get in the way of people trying to protect their property to that degree. Commissioner Eckstein agreed that it should be a civil matter. Commissioner Jones reported in certain cases people are having their property lit by surrounding neighbors' lights which affords them added security at no cost. This will be voted on tonight. Sanford Airport Authority using the same Lobbyist as the City. Mayor Dale rePorted he had spoken with the Airport Authority in regard to piggybacking on the City's Lobbyist, and the Authority agreed to do that. It was the Authority's understanding that the contract with its preSent : lobbyist would expire the last day of the regular session of the Legislature in the year 2000: Upon review it was discovered that the agreement with its present lobbyist read that the Authority had the right to terminate the agreement at the end of year one by providing written notice to the Consultant on or before February I, 2000. It further states, "Provided neither party has exercised its right to terminate this agreement, pursuant to the terms of this agreement, at least thirty days prior to the expiration~d~te} this contract shall aUtomatically renew for an additional two year term, upon the same terms, conditions, etc ...... ". Mayor Dale reported the present lobbyist objected to the Authority piggybacking on the City's Lobbyist, but the enabling leg~slaUon of the Authority requires that the budget be approved by the Commission, so if it has a two year contract it is subject to Commission approval. The enabling legislation goes on to say that if the budget is amended without the Commission's approval to amend it, anybody voting in the affirmative to do so shall be guilty of misfeasance and be removed from the Board. The budget can't be approved by the Commission if it exceeds the year which it is approving the budget. Commissioner Eckstein reported the City has been very proactive with the Airport and it is City property. To have two separate lobbyists is crazy, he would rather pay a little more to have a lobbyist represent both. Mayor Dale reported the Airport Authority and the City are trying to work out a way to terminate the Authority's agreement with its present lobbyist so that it can piggyback on the City's lobbyist. MINUTES City Commission, Sanford, Florida 3:30 p.m. Work Session / September 25, i~000 Mill Creek Phase IH-B Pond construction schedule and Mulberry_ Avenue extension proiect update Jeny Herman, Public Works Director, reported the north pond should be completed some time in May or June, there is some construction to be done on the south pond (which the City does not tie into with its drainage system). The City's construction project to pipe in that pond up to the last section, which was section two of the Mill Creek project, is on track and will be completed by May or June (or possibly a couple of months ahead of that). Mr. Herman reported that room has been reserved for the Mulberry Avenue extension project but it had not been scheduled. He now has a schedule for the project, and/fit was started now it is estimated it would take about $125,000 to $150,000 to build the road. He is waiting for the Commission to authorize him to proceed. Commissioner Eckstein reported he would like to sec the areas reported as having some constraint because of topography and elevation changes. Economic Development incentive to The Father's Table. Charles Rowe, Community Development Director, reported the Board of The Father's Table has been in negotiations with the property owners of the Country Club Road property, and it looks like that will probably happen, but there is some due diligence that still needs to happen with regard to some environmental concerns, which they have to have on all property. Code Enforcement liens and Florida Statute 162 change. City Manager VanDerworp reported the Commission has received some information on Statute changes regarding Code Enforcement, Chapter 162, which will allow cities to sue violators for a monetary judgement, as well as .~ !~ foreclosing on property He further reported at this time the City does not have any property that this would affect but the · :,. Commission will be informed if this should happen. Resolution supporting trail referendum. City Manager VanDerworp reported this will be voted on at tonight's meeting and he plans to deliver it to ; the County tomorrow morning for the County Commission meeting. There being no further business, the meeting was adjourned. Attest: C~ty Clerk MINUTES City Commission, Sanford, Florida 7:00 p.m. Regular Meeting September 2515000 The City Commission of the City of Sanford, Florida met in Regular Meeting on Monday, September 25, 2000, at 7:00 o'clock P.M. in the City Commission Room, City Hail, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Larry A. Dale Commissioner Whitey Eckstein Commissioner Velma H. Williams Commissioner Brady Lessard Commissioner Randy Jones City Attorney William L. Colbert City Manager Anthony VanDerworp City Clerk Janet R. Dougherty The Chairman called the meeting to order. Public hearin~ to adopt the final millage rate. annual budget and Capital Budget for Fiscal Year October 1, 2000 to September 30, 2001. A published September 21, 2000. Mayor Dale announced that the proposed millage rate of 6.75 mils exceeds the rolled-back rate of 6.60 by 2.23% and that this is necessary for the City to provide continuing level of City Services in the face of inflation and to meet increased demands for service. Mayor Dale announced the Commission would hear any public comment on the proposed FY 00/01 tentative budget. Doreen Freeman, 705 Mellonville Avenue, asked if it was necessary to raise the millage in order to balance the City's budget this year. Mayor Dale reported the millage rate was decreased from 6.79 to 6.75, the rolled-back millage is the millage that gives the City the same income as last year even though new properties have been added to the tax rolls. This is the third year in a row the millage rate has been decreased. Charlotte Smith, 1004 Grove Manor Drive, reported she saw in the paper that the expenditure or budget is going to be 60% higher than it was last year, and she is disappointed that there has been no explanation or discussion with the public of how this year's budget differs from last year's budget, where there are increases or decreases, what the 60% increase involves, or about the millage rolled-back. She is concerned not only about the City not contacting the newspaper to publish this information, but she is also concerned about the local papers not contacting the City for more information. She is concerned about the lack of information and the lack of communication of the City and the Officials of the City to the people, to let the people know what the City is doing, instead of the attitude that "this is the way the budget looks and trust us, this is what we think is the best thing." Ms. Smith reported she talked with someone in the Finance Office today, after contacting two or three offices, and she was told she could look at about 125 or 150 pages of information to see what the differences were, but not everybody has that kind of time. Some kind of information should be available to people so that they would have some idea of what was going on. Ms. Smith also reported that last year the City decided to eliminate City Staff and City handling of garbage and refuse, and go with a private company, which supposedly was going to do it better and less expensively, even at the expense of some of the residents losing their positions. Since the City went to the private company, at least on her street, the trash and garbage disposal has gone from bad to worse, When she and her husband left the house this afternoon at 5:55 p.m, the garbage and trash barrels on their street were still there. It is not unusual for the trash collectors to speed down the street at about 35 to 40 mph, screech to a halt, jump out, take care of the barrels, pitch them, get back in and tear down the street to the next house. Heaven help us if there were a child or an animal in the street. She further reported that recycling is nonexistent. At one time there was a truck that had all kinds of little bins for plastic and newspaper, etc., and MINUTES City Commission, Sanford, Florida 7:00 p.m. Regular Me,ting 523 S~p[ember 25,123000 now they just use a dump truck to dump it all in, so she doesn't know why people bother to try to separate things. This money saving factor may be saving a little bit of money, but what is it doing to the physical environment or the appearance of the streets in Sanford. Donna Watt, Finance Director, reported the 60% increase which was advertised in the paper was referencing the total budget, and it is that much mom, but it is because the City had over a $23 million Capital Budget. Mayor Dale reported the total budget includes the Capital Budget in the Enterprise Fund for the Utilities, which is a revolving loan and grant from the State to build new water reclamation facilities and to move and/or to expand utility lines for new roads. Most of the increase that is required by law to be in the budget is the Capital Budget for the Enterprise Fund. The Operating Budget has not increased by 60%. Ms. Smith reported that is the kind of explanation that she hoped City Officials and the newspaper would share w/th people so that they would know. Mayor Dale reported the Budget Work Sessions started in July, and this is the second Public Hearing on the Budget, the first heating being two weeks ago, and the City tries to get as much information out to the public as possible. The ad which was in the paper last week is required by law and must be worded a certain way, and they tend to be a bit confusing. The City encourages people to come to the Work Sessions and be involved in the budget process, and come to the Public Heatings, and it provides information to the press to publish. City Manager VanDerworp reported, regarding the recycling, those materials are not collected the same way they were, however they are being separated by the hauler; they are being recycled. Ms. Smith confirmed she now does not have to worry about being careful to separate the plastic, paper, etc.,just put it all together. Ms. Smith reported that she is still concerned about the late hour of the pickups and the speed of the drivers (as a safety factor). Commissioner Eckstein reported, per the contract, the hauler has until 8:00 p.m. to pick up the trash. Resolution No. 1852 was read by title. Commissioner Lessard moved to adopt Resolution No. 1852, entitled: A RESOLUTION OF THE CITY OF SANFORD, FLORIDA, DETERMINING THE AMOUNT AND FIXING THE RATE OF TAXATION AND MAKING THE ANNUAL TAX LEVY FOR THE FISCAL YEAR 2000-2001, FOR THE CITY OF SANFORD, FLORIDA; PROVIDING FOR EFFECTIVE DATE, CONFLICTS AND SEVERABILITY. Seconded by Commissioner Williams and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye Commissioner Lessard reported it is nice that the City has reduced the millage rate for three years in a row, and it is a good pattern the City has set for itself He hopes in the future the City will continue to chip away at the millage rate because on a number of occasions it has made it difficult for the City to compete in attracting development. Resolution No. 1853 was read by title. Mayor Dale reported the difference in the operating phase of the budget this year from last year is a pay adjustment plan for the Police Department, a pay adjustment plan for the Fire Department for retainage and recruitment issues, adding ten police cars and ten new police officers in the budget, and there is a large amount of utility increase in the Capital Funding which has made an impact on the overall budget. He further reported that the Police Department budget had a significant increase this year; from a little more than $6 million 524 E718672 MINUTES City Commission, Sanford, Florida 7:00 p.m. Regular Meeting September 25,1¢000 last year to a little more than $8 million this year. The Fire Department also had a significant pay raise and adjustment this year. City Manager VanDerworp reported additional differences are treatment plants and reclaimed water facilities. Commissioner Williams moved to adopt Resolution No. 1853, entitled: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SANFORD, FLORIDA, ADOPTING A BUDGET OF REVENUES AND EXPENDITURES FOR THE CITY OF SANFORD, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2000 AND ENDING SEPTEMBER 30, 2001, AND CAPITAL BUDGET; AUTHORIZING THE CITY MANAGER TO APPROVE TRANSFERS OF BUDGETED FUNDS DURING FY 2000/01 AS MINOR ADJUSTMENTS BECOME NECESSARY PROVIDING FOR CONFLICTS, SEVERABILITY AND EFFECTIVE DATE. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye Commissioner Lessard reported in the future it might be a good idea, once the majority of the budgeting process is completed, to assemble a highlight of increased or decreased expenditures for the public. City Manager VanDerworp reported he has included that in his Work Program. Citizen participation. Doreen Freeman, 705 Mellonville Avenue, asked that when presentations are being made in the Commission Chambers, the displays be positioned so that the audience can see them as well as the Commission. Also, microphones should be used so everyone can hear. Mayor Dale said this year the City has budgeted for some audiovisual equipment to be used in the Commission Chambers. Ms. Freeman also asked the status of the parking situation at Memorial Stadium, reporting she knows the City has been negotiating with the School Board. Mayor Dale reported he has been working with the School Board and has met with them, along with the City Manager, about three times, and the School Board has agreed to work with the City. There will be ongoing discussions. Ms. Freeman asked if the parking situation is going to be in place and signed and agreed upon before funds are allocated to renovate and remove lead and asbestos at the stadium. Mayor Dale reported the parking that has been approved for the Stadium in its grandfathered condition will be in place, but the parking the City is working on with the School Board probably will not be in place. City Manager VanDerworp reported that the City, as part of this project, is going to reconfigure the existing parking space. Phase one will include a redefined parking area that is already there; phase two will be the expansion. Ms. Freeman reported by the City's own code it cannot have the seating capacity that is in the Stadium with only 133 parking places, the City is violating its own code, and it is not grandfathered in because the City changed the site by changing the structure when the outer field was made. Where the outer field is used to be the parking lot for the Stadium, there was no fencing or lighting, and that is a physical change to the property, therefore the grandfathered rights no longer exist for the property. She further stated there are legal ramifications to this and she encouraged the Commission to continue and conclude the parking situation with the School Board so there is no problem in the future. Ms. Freeman agreed with Commissioner Williams' comments in today's Work Session in regard to having 19istrict Meetings for the citizens to have input on Master Plans that the City is about to undertake. She would like to see that happen. MINUTES City Commission, Sanford, Florida 7:00 p.m. Regular Meetin~ 525 S~p~ember 25,1~000 Monarcha Marcet, 801 S. Park Avenue, reported her house will be on the "Tour of Homes" the first weekend of December and she wants to give plenty of notice that she would like to have her sidewalks fixed before the tour. This will make the third tour that people will be having m walk on dangerous sidewalk conditions in order to view her entry in the "Tour of Homes." The "Spring Garden Tour" was one event, and the previous "Towc of Homes" in November of last year were the other two events. She would like her house to be included in the tour, but in respect to Marveen Kelly, who is the head of the Historic Committee, Ms. Marcet repo~ted she will not be posting signs during the parade warning people of the dangerous sidewalk, but she would like to in order to protect the public. The conditions are not good, she has started to walk the sidewalks to various events and she has tripped, but not fallen, and she cannot see that the City is moving forward on this issue. She reported the City Manager told her she could come to his office and talk to him individually, but she wanted to make the comment in front of the whole Commission that she is getting quite unnerved and upset that it is taking as long as it is to take care of the sidewalk issue and move forward on it. She reported she has a second residence in Orlando, and she does not need to sell her residence in Sanford, but if it came down to it, the home has five bedrooms, and she could rent it out to quite a few individuals. She knows her home is one of the most significant structures that the City of Sanford has, and she doesn't play hardball, but ....... Commissioner Eckstein asked why doesn't she rent them out; he would like to see her rent them out. Ms. Marcet reported it would give quite a lot of individuals quite a lot of places to live. Mayor Dale reported that would be violating the Building Code. Ms. Marcet reported an individual is allowed to rent out a house to a single family. Mayor Dale reported to a single family, yes. Ms. Marcet reported she did not say to more than one family, she said a number of individuals, and there are many families that have a lot of individuals, including children. Commissioner Lessard reported the City of Sanford has taken the sidewalk issue very seriously, it has a five-year plan it tried to implement but encountered a bad contractor which was fired, and the City is just as frustrated as the residents in getting the five-year plan going. Commissioner Eckstein reported the problem is that Ms. Marcet is not on the list before the "Tour of Homes," it could be a couple of years before her sidewalks will be scheduled to be fixed; there are other people in the City. Commissioner Lessard reported the City is finally using science to handle the sidewalk problem, and it has been mapped out. Ms. Marcet asked who completed the job on Magnolia after the contractor was fired. Commissioner Lessard reported a City crew completed the job. Ms. Marcet reported it was her understanding, at one of the Commission meetings, that there was $75,000 available for the City crews to work on the sidewalks. Commissioner Lessard reported the City can't handle the magnitude of sidewalk problems it has, it needs to bring in a private contractor. City Manager VanDerworp reported he has asked Ms. Marcet to visit him on three or four different occasions, and he is asking her again, so that he can let her know what the bid process is from a public standpoint, and what the work program is in the Public Works Department. This would answer her questions in respect to how much time it takes to get some of the projects under way. Ms. Mareet reported she has approached the City Attorney to ask what her legal rights would be t,¢ rePl~ the sidewalk in front of her residence herself, as she is a building contractor and holds the permit to do it, but the City cannot indemnify her against any harm that would come to someone who would hurt themselves on the sidewalk after she replaced it herself. She reported, therefore, she is caught between a rock and a hard place. Commissioner Lessard 526 MINUTES City Commission, Sanford, Florida 7:00 p.m. Regular Meeting September 25,1~}000 reported it is worth the wait up front because once it gets going and the City has a contractor, the program will run much more smoothly than it has for the last forty or fifty years in the City. In regard to Ms. Marcet's sidewalk in particular, there are magnolias that are tight up against the sidewalk, and he doesn't want the tress chopped on any more. Jerry Herman, Public Works Director, reported the City used Seminole County's bid for concrete work. The contract was for wide open county road work and curbing, and the work quality was substantially below that of the City's crew. Commissioner Williams reported that when a citizen makes an indirect threat to the Commission, in terms of comparing Orlando to Sanford and making a threat that they are going to leave, it is the wrong strategy to use with her, to get consideration. Commissioner Williams reported her perception is that Ms. Marcet bad made an indirect threat. Ms. Marcet reported when citizens get so frustrated that things are not being done, such as with police protection and people expressing an urge to use a gun, that is not to way to handle the frustration either. She reported she is not just fighting for the sidewalk in front of her house, bnt the sidewalks in front of the schools is an issue also. Ms. Marcet reported she also had a question about who is going to enforce the dog Ordinance, and asked who citizens call to report a violation. Mayor Dale reported they can call the City Manager. Ms. Marcet asked if he had the enforcement ability. City Manager VanDerworp reported the Ordinance will be enforced by authorized law enfomement officials, which is set by Ordinance, and includes a combination of Police Department and other staff that are Certified Code Enforcement Officials. He reported he would be glad to provide a list of all those Code Enforcement Officials to Ms. Marcet. Ms. Marcet reported sh~ had called Code Enforcement on various issues regarding automobiles and she was told that automobiles parked on public streets are not in its jurisdiction, so she is a bit confused how dogs walked in public parks can be under its jurisdiction. Mayor Dale reported City Manager VanDetworp will give Ms. Marcet a list of Code Enforcement Officials, but when she has a complaint she should call the City Manager. Ms Marcet reported she understands the City Manager does carry a lot of weight. Thelma Mike, 1710 W. 15th Street, reported that citizens have to be aware, when they purebase property, about the sidewalks and streets that surround the property. Approval of minutes. Commissioner Lessard moved to approve the minutes of the August 28, 2000 Regular Meeting and the September 11, 2000 Work Session and Regular Meeting. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye Public Hearing and second reading of Ordinance No. 3577 amending the City_ Code re: Violations and Prohibited Acts re: animals defecating in any park. Ad published September 14, 2000. Ordinance No. 3577 was read by title. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3577. Doreen Freeman, 705 Mellonville Avenue, reported she does not understand how this Ordinance will be enforced, she feels it will cause more frustration than anything. Those people who are responsible are already picking up after their dogs. Commissioner Eckstein reported this Ordinance raises a consciousness that wasn't there before, and E718~72 MINUTES City Commission, Sanford, Florida 7:00 p.m. R~!ar M~p!ipg 527 Scp[~ber 25,1~00 people will now pick up their dog's messes who didn't think about doing it before. Mayor Dale reported enforcement will be complaint driven. Art Harris, 1108 Grove Manor Drive, reported this is not an Ordinance yet and won't be unless the ~' Commission passes it. The City didn't have animal control in the past and dogs ran every place. Now we have an/real control and there is not 1/10of the dogs there were. He reported that now the City has to pass an Ordinance so the dogs won't crap in the park, which is about the most ridiculous thing he has ever heard, that the City staffhas to be involved in something like this when they have so many other things to do. He recommended the Commission vote this Ordinance down. , ~ Alec Then, 1019 Magnolia, reported the enforcement of this Ordinance is probably not going to be easy, but he hopes it is better than when a car is parked on the right-of-way and it gets tagged and has to be removed within twenty- four hours. He really does not want little tags laying all over the park. He reported if the City is going to the extent of adopting the Ordinance, could the verbiage be extended to include the public right-of-way rather than just a public park. He reported it doesn't feel any better stepping in it on the right-of-way than it does in a park. Commissioner Lessard moved to adopt Ordinance No. 3577, entitled: AN ORDINANCE OF THE CITY OF SAN-FORD, FLORIDA; AMENDiNG SECTION 442 OF THE CITY OF SANFORD CODE OF ORDiNANCES RELATiNG TO ANIMAL CONTROL; ADDING A SECTION TO MAKE IT A VIOLATION FOR ANY ANIMAL OWNER TO ALLOW THEIR ANIMAL TO DEFECATE IN ANY PARK; PROVIDiNG THAT OWNERS ARE RESPONSIBLE FOR PROMPT REMOVAL AND PROPER DISPOSAL; PROVIDiNG FOR SEVERABILITY, CODIFICATION, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Will/ams Aye Commissioner Lessard Aye Commissioner Jones Aye Public Hearing and second reading of Ordinance No. 3578 to annex 2,09 acres of property lying between W. SR 46 and Smith Canal Road and between Sewell Road and Rinehart Road (4437 W. First StreeO. BGZM Partnership, owner. Ad published September 14 & 21, 2000. Ordinance No. 3578 was read by title. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3578. City Attorney Colbert reported at first reading this Ordinance was read as 1.8 acres, and the City was later advised that the property is actually 2.08 acres, or a little more than 2/10 of an acre than the title said at first reading. The Ordinance was properly advertised, and neither the legal description nor the location of the property has changed, so this constitutes a minor amendment and not a substantive One, so the corrected Ordinance can be considered for second reading tonight by the City Commission. Commissioner Lessard moved to adopt Ordinance No. 3578, as corrected, entitled: AN ORDiNANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDiNANCE, 2.09 ACRES OF PROPERTY I~¥[NG BETWEEN W. S.R. 46 AND SMITH CANAL ROAD AND BETWEEN SEWELL ~ ~NEHART ROAD; IN ACCORDANCE WITH THE VOLUNTARY ~XA ,~),~,.}',I PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDIN~,k~. SE~tgRABILITY, CONFLICTS AND EFFECTIVE DATE. 528 MINUTES City Commission, Sanford, Florida 7:00 p.m. Regular Meeting September25,1~.000 Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye Public Hearing and first reading of Ordinance No. 3580 to rezone a portion of property, lying between E. Lake Mar_v Boulevard and Pine Way and between Andrews Road and Park National Drive O801 Mellonviile Avenue] from MI- 2 (Medium IndustriaB to PD (Planned Developmentl with single family residential uses and based on consistency with the anticipated approval of the Comprehensive Plan Amendment, with stipulations and conditions. Helen Howland Holdings, Inc., owner; Michael Murray, applicant. Ad published August 23, 2000. Ordinance No. 3580 was read by title. The Mayor reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3580. No one appeared. On recommendation of the City Manager, Commissioner Williams moved on the first reading of Ordinance No. 3580, entitled: AN ORDiNANCE OF THE CITY OF SANFORD, FLOR[DA, AMENDING ORDINANCE NO. 3117 OF SAID CITY; SAID ORDINANCE BEING A ZONING PLAN; SAiD AMENDMENT TO CHANGE THE ZONING OF A PORTION OF THAT CERTAIN PROPERTY LYING BETWEEN E. LAKE MARY BOULEVARD AND PINE WAY AND BETWEEN ANDREWS ROAD AND PARK NATIONAL DRIVE FROM MI-2, MEDIUM INDUSTRIAL, TO PD, PLANNED DEVELOPMENT; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye Request from Jean Metts for Seminole Volunteers Enterprises, Inc. to serve meals at different times than settlement agreement, in con_iunction with a fund raiser on October 27 and 28, 2000. at 407 W. 4th Street. City Attorney Colbert reported there was litigation between some plaintiffs and the City on this issue, and Seminole Volunteer Enterprises joined in that litigation. The case went to and was settled at mediation, and there was a Mediation Settlement Agreement approved by the City, the Plaintiffs and Seminole Volunteer Enterprises. Section I of that agreement provides that the number of persons fed on site shall be limited to fifty per day, the meals will be served Monday, Tuesday and Friday only, and served between 4:30 p.m. and 6:30 p.m. He reported there were three parties involved in this agreement, and the Commission does not have the power, unilaterally, to approve this request. The plaintiffs in the case, Ms. Metts' organization, and the City, all three, entered this agreement, which was approved by the Court, and is enforceable through the Court. The Commission can hear the request, it could take the position that it does or does not have an objection, but the City is not able to unilaterally approve or disapprove, it would have to be the subject of agreement among all three parties of the litigation. Jean Metts, owner of Seminole Volunteer Enterprises, reported she is not requesting an extension, she is looking for clarification. She is not asking to change the hours they are serving, she wants to be sure she can have a fund raiser and feed people, and not be out of compliance. The 50 meals on Monday, Tuesday and Fridays refer to meals for needy people. A fund raiser is not free and they would like to sell as many tickets as possible to make enough money to feed needy people. Fund raisers allow supporters the opportunity to show their support without asking people for a MINUTES City Commission, Sanford, Florida 7:00 p.m. Regular Meeting 529 September 25,12cJ)00 donation. They can show their support by buying a ticket or making a donation, and they get something. Not everyone is interested in a garage sale or a boutique. Ms. Metts reported at the end of this fiscal year, they had provided food helps for 97,593 households. They had 2,910 volunteers donating 27,004 hours to this program and to the needy people in the community. Mayor Dale asked the City Attorney if the agreement differentiated between meals for sale or by donation and free meals. City Attorney Colbert reported the agreement only addressed meals, and when the plaintiffs filed the suit, their concern was traffic and the number of days that traffic would be there, and did not address free meals or paid-for meals, it only addressed the times and the days and the number of meals that could be served. Mayor Dale asked Ms. Metts, this being a tri-party agreement, if she had gone to the third party and asked for an amendment to the agreement. Ms. Metts reported she is not asking for an amendment because she doesn't feel there really needs to be one. They are only asking to start serving meals a half hour earlier and end a half hour earlier on the days they normally provide on-site meals. City Attorney Colbert advised, for the record, that late this afternoon his office received a letter from Leffier and Associates, signed by Mr. Gorenflow, one of the attorneys representing the plaintiffs, the pertinent part being "please consider this letter as a formal objection from the plaintiffs to the City granting any exemption or variance to Ms. Metts for any reason." The letter continues "Additionally, representatives of the plaintiffs will be present at the Commission meeting tonight to formally place the objections on the record." Mr. Colbert reported he would give a copy of the letter to the City Clerk and she can make copies for the Commission. Joseph DeSantis, 714 S. Magnolia Avenue, reported he was one of the plaintiffs in the suit, and part of the mediated settlement, and he is speaking on behalf of the other plaintiffs. They would like to see the agreement, which was signed by the City, themselves and Ms. Metts, maintain the status quo. They would like to see the mediated settlement in force as it is. Commissioner Jones reported the fact that Ms. Metts wants to have a fund raiser and provide better services to those in need is fantastic. There are groups in town that do it all the time. The fact is, the people who come to the fund raiser are not the homeless and the needy, they buy the tickets. It is the same thing as buying a ticket to the Sheriff's bar-b-que. The City Commission approves special events all the time, such as requests tonight for street closures for a block party, for Congresswoman Brown at the park, and for the Fire Prevention Youth Rally. These requests come on an application for special events. There is no reason the City should not be able to afford the same oppommity to Ms. Metts. He gave an application to Ms. Metts. He repotted he understands there is an agreement for the day to day operations, and the City needs to stick by that agreement, as well as the organization, however the fund raiser is a special event, and if Ms. Metts goes through the particular departments that are listed on the application to be signed off for approval, there is no reason the Commission cannot afford her the same consideration as the others they do every meeting. Mayor Dale reported that would work, but the others do not have a stipulated agreement that they are operating under, and that is where this becomes a stickler with the law. If Ms. Metts would come in and ask for a special event at the Civic Center the Commission would grant it. Commissioner Williams reported her first thought was for Ms. Metts to apply for a special event, however, after listening to the attorney, she realized the binding contract must be considered. The difference is all other citizens do O00~l'~ ~oqvaoldo$ ~u!~O~A~ ~[m2o~I 'tu'd O0:L ~p.uo~ 'p~ojtn~S 'uo!ss.nmuoD ,(I!D S~I£flNIIAI 0~§ MINUTES City Commission, Sanford, Florida 7:00 p.m. Regular Meeting 531 September 25~ 12;000 Marveen Kelly, 1119 S. Myrtle Avenue, reported her opinion of this situation is realistically when people have fund raisers, they don't expect to have fifty people come to it. They are counting on getting someone who has the financial backing to assist them. Ms. Metts has the ability, within the scope of her current contract, to have multiple events at her property during the days and the hours that are currently negotiated. Millard Hunt, 801 E. 2nd Street, reported he cannot sit here and listen to this impertinent, inaccurate, malicious run down of Jean Metts without saying that he has been involved in this issue in one way or another since the beginning, and the interpretation that Ms. Kelly just gave of Ms. Metts' fights is an interesting one, and he wonders if the City Attorney would agree with it. Mr. Hnnt reported Commissioner Jones has the fight attitude in this, and the City Commission ought not, in this case and in numerous other cases, be totally frozen by the prospect of litigation. There are some things more important that being sued. This thing is being played out in a way that is terribly destructive, and it sounds like a culture war was declared several months ago, and is now being revived. Commissioner Lessard offered a copy of the Mediated Settlement to Mr. Hunt, and reported he voted against it because it was such a departure from the law (the Land Development Regulations). Commissioner Lessard reported he said from day one that poor planning on Ms. Metts' part would result in problem after problem, and nine or twelve months later there is problem after problem. Poor planning up front does not justify Mr. Hunt coming before the Commission and talking about class warfare, etc. This was all forecast months ago, the discussions were had, and the Commission realized there were going to be problems, and here they are. There is no class/culture warfare in Sanford. Mr. Hunt reported he admires the vigor and imagination of many of the people on the Sanford Historic Trust, who live in the Historic District. But he cannot admire this kind of attitude that is promoted by some of those same members. It is not the kind of City he would like to live in, with that kind of attitude prevailing. Commissioner Jones reported he was only asking a question as to whether there was a way that Ms. Metts could, with a special event application, have her fund raiser at alternate times. He did not mean to offend anybody, and apologized if he had done so. Diane Newton, 605 Magnolia, reported this agreement was a no-bminer. Things were decided, and to come for, vard now and claim stupidity, is no way to go. The agreement was passed and this issue should never have gotten to this point. In terms of having those hours, it is clearly stated, if she wants to have her fund miser, there are the hours and them are the days, and it needs no further discussion. Commissioner Eckstein reported he was a big supporter of Ms. Metts from the onset, and he does not know why the Commission is letting everybody talk and polarize the Commission again. The Commission should move on. The City Attorney has reported that even if the Commission votes for it, the letter clearly states that the plaintiffs are against it. If the Commission votes for it, it can't make it happen. Mayor Dale reported the Commission is going to move on, they have heard the City Attorney's advice, and unless there is any action to the contrary, the Commission will abide by the Stipulated Agreement. No further action was taken. Adoption of Resolution No. 1854 re: Amending the Classification and Pay Plan for FY 2000/2001. Resolution No. 1854 was mad by title. The City Manager requested one change to the Pay and Classification Plan to put all Directors on the same pay scale at grade 28 that are now in grades 25, 27 or 28, and leave 532 E718672 MINUTES City Commission, Sanford, Florida 7:00 p.m. Regular Meeting September 25,1}000 those Directors in grade 29 at that grade. Commissioner Eckstein moved to adopt Resolution No. 1854, as changed, entitled: A RESOLUTION OF THE CITY OF SANFORD, FLORIDA, AMENDING ORDINANCE NO. 3429, AND ITS AMENDMENTS, AND ADOPTING AN AMENDED CLASSIFICATION AND PAY PLAN EFFECTIVE OCTOBER 1, 2000 PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye Adoption of Resolution No. 1855 re: Completing the Trails Connection with Seminole County Natural Lands 2000. Resolution No. 1855 was read by title. Commissioner Eckstein moved to adopt Resolution No. 1855, entitled: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SANFORD, FLORIDA, SUPPORTING THE SEMINOLE COUNTY-WIDE REFERENDUM ON TIlE NOVEMBER 7, 2000, BALLOT TO ISSUE $25 MILLION IN BONDS IN ORDER TO BUILD TRAILS, GREENWAYS AND PURCHASE ADDITIONAL LANDS BY EXPANDING THE ORIGINAL NATURAL LANDS REFERENDUM OF 1990 AND REQUESTING THAT THE LAKE MONROE RIVERWALK BE INCLUDED IN THE TRAIL SYSTEM WITH $2 MILLION 1N FUNDING FROM THE BOND ISSUE. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye Adoption of Resolution No. 1856 re: authorizing Mayor Dale to execute the Local Agency Program Agreement with the State of Florida Department of Transportation in regard to the Lake Monroe Riverwaik: and approval of the agreement. Resolution No. 1856 was read by title. Commissioner Eckstein moved to adopt Resolution No. 1856, entitled: A RESOLUTION OF THE CITY OF SANFORD, FLORIDA, AUTHORIZING EXECUTION OF A LOCAL AGENCY PROGRAM AGREEMENT FOR THE LAKE MONROE RIVERWALK PROJECT. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye First reading of Ordinance No. 3581 to repeal Ordinance No. 3386 re: lighting. Ordinance No. 3581 was read by title. On recommendation of the City Manager, Commissioner Eckstein moved on the first reading of Ordinance No. 3581, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, REPEALING ARTICLE VIII, OF THE CITY CODE, RESIDENTIAL LIGHTING STANDARDS, SECTION 18-1050, EXCESSIVE LIGHTING PROHIBITED IN RESIDENTIAL AREAS; PROVIDING FOR SEVERABILITY, CONFLICTS, CODIFICATION, AND EFFECTIVE DATE. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye MINUTES City Commission, Sanford, Florida 7:00 p.m. Regular Meeting 533 September 25,1~000 Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye Approve Preliminary Subdivision Plan for Burke property_ (single family portion of the Arbor Lakes Planned Development Master Plan) based on the plan meeting the requirements of the approved Arbor Lakes Master Plan and Standards for Consideration and subject to final Engineering Plan approval. On recommendation of the City Manager, Commissioner Lessard moved to approve the Preliminary Subdivision Plan for the Burke prope/ty. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye Approve broker-recommended insurance renewals for FY 00/01. Commissioner Lessard moved to approve the recommendations discussed at the Work Session as long as the City has the Aetna backup plan just in case. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye First reading of Ordinance No. 3579 to annex .16 acres of property lying between Poinsetta Drive and Rose Drive and between Sanford Avenue and Palm Way (313 Poinsetta Drive). Ordinance No. 3579 was read by title. On recommendation of the City Manager, Commissioner Eckstein moved on the first reading of Ordinance No. 3579, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, 0.16 ACRES OF PROPERTY LYING BETWEEN POINSETTA DRIVE AND ROSE DRIVE AND BETWEEN SANFORD AVENUE AND PALM WAY; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye Consent Agenda. On recommendation of the City Manager, Commissioner Lessard moved as follows: Accept bid for renovations and additions to the Historic Sanford Memorial Stadium, from CPH Constructors, LLC, lowest responsible bidder for Bid #IFB99/00-21, in the amount of $1,641,913.00. Accept bid for base bid contract for the lead and asbestos removal for the Historic Sanford Memorial Stadium, from Cross Construction, lowest responsible bidder for Bid #IFB99/00-33, in the amount Of 534 MINUTES City Commission, Sanford, Florida 7:00 p.m. Regular Meeting September 25,1~9000 $184,750.00. Approve street closure of Seminole Boulevard from Sanford Avenue to San Juan Avenue on Saturday, October 14, 2000 from 10:00 a.m. to 4:00 p.m., in conjunction with Congresswoman Corrine Brown's Community Involvement Day. Approve street closure of 10th Street from Orange Avenue to Willow Avenue on September 30, 2000 from 1:00 p.m. to 10:00 p.m., in conjunction with a neighborhood barbecue. Approve street closure of Oak Avenue from 8th Street to 9th Street on October 13, 2000 from 8:00 a.m. to 1:00 p.m., in conjunction with the Sanford Fire Prevention Youth Rally. Approve agreement addendum to Dispatch Services Agreement with Seminole County Sheriff's Office, for Dispatch Services effective October 1, 2000 through September 30, 2001, in the amount of $464,843.00. Authorize up-sizing of the water line crossing of SR 46 at White Cedar Avenue from an ei~t inch (8") to a twelve inch (12") with the City paying McKee Construction $10,850 for the cost difference. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Add-on items. Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye City Manager VanDer, vorp reported that Josie Hood has requested to use sick leave to care for family members who were involved in a serious accident, under family medical leave. Ms. Hood has used up all of her vacation and personal accruals. This was approved for another employee in the past. Commissioner Eckstein asked how long Ms. Hood is requesting these payments for, and Joe Denaro, Human Resources Director reported at least a couple of weeks. Commissioner Eckstein reported the Commission should have gotten this request earlier, not just handed out at the meeting, and requested in the future that items such as this be given to the Commission prior to the time action is requested. On recommendation of the City Manager, Commissioner Eckstein moved to approve Ms. Hood's use of sick leave as requested. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye Information Only. City Manager VanDerworp distributed to the Commission a status report of Police activity for September 7, 2000 through September 20, 2000. Police Chief Tooley reported on steps being taken after receiving a report of some problems in the area around Bradshaw Drive. City_ Attorney's Report. No report. City Clerk's Report. Reported Ordinance No. 3564, a Planned Development R,e~one item which was adopted June 12, 2000, MINUTES City Commission, Sanford, Florida 7:00 p.m. Regular Meeting 535 September 25~ 123000 included a Development Order which was attached to and part of the Ordinance. The Ordinance effective date is ninety days after adoption, provided that the signed Development Order is received by the City Clerk within that ninety days. There is also a Certificate with the Ordinance for the Clerk to sign stating the Development Order was received within the ninety days. For this particular Ordinance, the Development Order was received ninety-three days after adoption. Staff has reviewed it and recommends that the City Commission extend the ninety days, accept Development Order No. 00- 0017 as part of Ordinance No. 3564, and authorize the City Clerk to record it. Mayor Dale reported the Engineering Department needs to find a more stem way to let developers know that the ninety-day period for the Development Order must be adhered to, because the City Clerk must attest to the fact that it was received by her within that ninety-day period. Commissioner Eckstein moved to accept the Development Order and authorize the City Clerk to record it. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: City Manager's Reoort. Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye The City Manager distributed a summary of the ASA Super Men's Tournament, and Mike Kirby, Recreation and Parks Director, reported there was a positive economic impact from the tournament, with a cost ora little less than $1,000 to the City, and good feedback from both surrounding businesses and teams that were involved. The tournament will be bid on again this winter for the next three years, and Mr. Kirby feels quite confident that Sanford's bid will be accepted. The City Manager reported he will attend the County Commission meeting tomorrow and deliver the Referendum Resolution for the trails which the City Commission adopted tonight. City_ Commissioner's Reports. Commissioner Eckstein - Commended Mike Kirby and the whole Recreation Department for their work on the Men's Tournament. Commissioner Williams - Reported the Police and Fire Departments have expressed their appreciation for the consideration the Commission showed them in the recent salary negotiations. She also read an invitation from the Sanford Oktoberfest Committee for everyone to attend the second annual Oktoberfest to be held at Coastline Park on W. 9th Street, on October 7, 2000, from i0:00 a.m. to 6:00 p.m. Admission is free and the proceeds will go to the Good Samaritan Home of Sanford Florida. She also gave information on whom to contact to be a sponsor for the event. Commissioner Lessard - Reported what Pat Whatley has done with Tajiri Arts at the Little Red Schoolhouse is unbelievable. There is now going to be a satellite school in Eatonville and also in Orange County. Commissioner Jones - Commended Police Officers for their work on the accident scene involving the three high school students. Commissioner Eckstein reported Mayor Dale also was very supportive at the accident scene and also at the high school in the days following the accident. Commissioner Jones als~ Wed the Fire Department for the work they do and the situation they have to face every day. 536 MINUTES City Commission, Sanford, Florida 7:00 p.m. Regular Meeting September 25,1~000 Attest: Mayor Dale - Commended the Police Officers for the work they did at the two students' funerals. The being no further business, the meeting was adjourned.