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102300 ws/rm min. MINUTES City Commission, Sanford, Florida 3:30 p.m. Work Session October 23,1~000 The City Commission of the City of Sanford, Florida met in Work Session on Monday, October 23, 2000, at 3:30 o'clock P.M. in the City Manager's Conference Room, Sanford City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Larry A. Dale Commissioner Whitey Eckstein Commissioner Velma H. Williams Commissioner Brady Lessard Commissioner Randy Jones City Manager Tony VanDerworp City Clerk Janet R. Dougherty Absent: City Attorney William L. Colbert The Chairman called the meeting to order. Insurance provider. Joe Denaro, Human Resources Director introduced Chet Pierce, the Agent of Record for the City. Mr. Pierce introduced Kelly Reby of Cigna, and Melissa Chapin and Carleen Anderson from Prudential and Aetna. Mr. Pierce presented options and quotes for insurance to the Commission from Cigna and Aetna, and reviewed the benefits and rates for each plan. [Commissioner Eckstein left the meeting briefly and retumed.] After lengthy discussion, the Commission concurred that AetnaUS Value Plan Retiered would be the first choice if Dr. Quiun joins the network. Mr. Denaro was directed to contact Dr. Quinn and find out the status of his joining the network. This will be voted on tonight. [Commissioner Jones left the meeting briefly and returned.] Police Department shift and assignment schedules. Police Chief Brian Tooley reviewed the proposed shift and assignment changes, procedures for communication between shifts, and grant funded SRO positions. The Commission concurred that the proposal was good, but it had a concern that the Police Chief and Captains are isolating themselves and letting the Lieutenants handle things alone. The Chief, not the Lieutenants, needs to be accountable for the department and have oversight and be ultimately responsible. Chief Tooley reported the written directives are a step towards what the Commission is wanting in the Police Department. Also, he frequently rides with the squads at night, and the Captains are doing that more often. City Manager VanDerworp reported once the huge administrative task of completing the written directive system, and the crime statistics and reporting mechanisms are completed, the Captains will be able to utilize a lot more of their time in the Operations Division area of the Police Department, and make sure it is running smoothly. The City Manager reported the new proposal for shift and assignment changes and the grant funded SRO positions will be voted on tonight; the reclassification of two Corporal positions to Lieutenant will require an Ordinance at a future meeting. Chief Tooley reported the Department is working on its accreditation and it is very involved. City Manager VanDerworp reported the Police Station Building will be considered in the accreditation, and the renovations should bring the building up to the standards required. Chief Tooley reported possibly after the renovations are completed and the records area of the Police Department is at the front of the building, the Records Clerk would be able to work until 8:00 p.m. to keep the Police Station open to the public a few more hours a day. Special Events (requests for Fee Waivers). City Manager VanDerworp reported the City has received requests to waive the clean-up bonds for special events, and there are a rising number of requests of waiver of the pavilion fees and of the insurance requirements. MINUTES City Commission, Sanford, Florida 3:30 p.m. Work Session 553 October 23,1~00 Commissioner Eckstein repotted no fees should be waived. Mayor Dale a~'eed, unless the event is City related. The Commission concurred not to waive any fees unless it is a City related function. City Manager VanDerworp reported a list would be created over time of City related functions for which fees will be waived, and any questions about the events should be directed to him, and the Commission will not see these requests on the agenda again. Additional Information and Add-on items. A Water Line Improvement Agreement for Upsala Road/SR 46, an add-on item, was distributed, and the City Manager reported the Agreement was for the City to participate 50/50 on a ten inch water main extension on SR 46, which will serve three major projects, and possibly others. A second add-on agreement was distributed which was an FDOT maintenance of sidewalks agreement whereby FDOT will improve the sidewalks along Mellonville Avenue from Seminole Boulevard to 20th Street and the City will maintain them. Regarding the Historic Preservation Board, Janet Dougherty reported a vacancy, a carry over item from the last meeting, is listed on tonight's agenda; after the agenda went out information was received that there are two vacancies on the Historic Preservation Board at this time. Information was distributed regarding these vacancies. Also, regarding the Museum Advisory Board, at its last meeting, the Commission had authorized the City Attorney to prepare an ordinance to eliminate the term limits, and upon research the City Attorney's office and City Clerk's office determined these term limits no longer exist. An agenda cover memo was distributed requesting consideration of two of the three positions on the Museum Board. Staffwas not able to reach all three of the people whose terms are expiring, so the recommendation is to reappoint Dr. Morgan, and to appoint Barbara Knowles to fill the vacancy created by George Scott who did not wish to be reappointed. Staffis still attempting to reach the third member. Mayor Dale reported the Commission is moving forward with the Conference Center and Hotel, and announced the City Commission will meet with the County Commission on October 31, 2000. Further, it is important that the Commission consider carefully those persons to be appointed to boards which will be considering aspects of the Conference Center and Hotel. The City Clerk distributed to each Commissioner the official notice for the meeting on October 31, 2000 with the County, and reported the County will be preparing and distributing the agenda and back-up for that meeting. City Clerk Janet Dougherty distributed a one page revision to the minutes of the October 9, 2000 meeting which are included for the Commissions approval on tonight's agenda. Flags. Mayor Dale reported the City has been using a new logo, but it had never been o~t~ ~ohapted. Commission Lessard reported the Commission got "shystered" on the flag in Memorial Park because the flag that is now in Memorial Park is smaller than the one that was replaced under warranty. City Manager VanDerworl~l~Io~a~d Jeffries would be able to answer questions about that particular flag. Mayor Dale reported the flags that are orl [h~ agenda for discussion tonight are the flags behind the podium in the City Commission Chambers. He requested a consensus from the Commission to adopt the new logo and order new flags with the new logo. 554 MINUTES City Commission, Sanford, Florida 3:30 p.m. Work Session October 23,1~000 There being no fmther business, the meeting was adjourned. Attest: ~ity Clerk mr E718~72 MINUTES City Commission, Sanford, Florida 7:00 p.m. Regular Meeting 555 October 23, ~)00 The City Commission of the City of Sanford, Florida met in Regular Meeting on Monday, October 23, 2000, at 7:00 o'clock P.M. in the City Commission Room, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Larry A. Dale Commissioner Whitcy Eckstein Commissioner Velma H. Williams Commissioner Brady Lessard Commissioner Randy Jones City Attorney William L. Colbert City Manager Anthony VanDerworp City Clerk Janet R. Dougherty The Chairman called the meeting to order. Mayor Dale introduced Hunter Flooger, a local boy scout who is working on his Citizenship in the Community merit badge, and ultimately working toward being an Eagle Scout. Citizen participation. Marveen Hyder-Kelly, President, Sanford Historic Trust, 321 Magnolia Avenue, presented to the Commission a list of events that will be taking place the first weekend of December. These events will be sponsored by the Sanford Historic Trust, Inc., and include both paid admission events and free events to celebrate the Holidays. Annroval of minutes. Commissioner Lessard moved to approve the minutes of the October 9, 2000 Work Session and Regular Meeting as distributed at today's Work Session. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye Public hearing and second reading and adoption of Ordinance No. 3582 to vacate a portion of Southgate Road lyine between S.R. 417 and East Airport Boulevard and between S.R. 417 and U.S. llwy. 17-92 and retain as a utility easement. W. Timothy Murray, applicant. Ad published October 11, 2000. Ordinance No. 3582 was read by title. Mayor Dale reported the Commission would heat' from those persons present to speak for, or in opposition to, Ordinance No. 3582. No one appeared. The Mayor closed the Public Hearing. Commissioner Eckstein moved to adopt Ordinance No. 3582, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, CLOSING, VACATING, AND ABANDONING A PORTION OF SOUTHGATE ROAD LYING BETWEEN S~ R. 417 AND EAST AIRPORT BOULEVARD AND BETWEEN S.R. 417 AND U.S. HWY. 17-92 IN THE CITY OF SANFORD, FLORIDA, RESERVING A CITY SERVICES EASEMENT FOR THE MAINTENANCE OF THE EXISTING UTILITY LINES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye Public hearing and second reading and adoption of Ordinance No. 3583 to annex 4.99 acres of property_ lvin_a between Oak Drive extended westerly and Narcissus Avenue and between Riverview Avenue and Burton Lan~ ~I$t Riverview Avenue). Society of St. Pius X, owner. Ad published October 11 & 18, 2000. 556 E718672 MINUTES City Commission, Sanford, Florida 7:00 p.m. Regular Meering October 23~000 Ordinance No. 3583 was read by rifle. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3583. No one appeared. The Mayor closed the Public Hearing. Commissioner Lessard moved to adopt Ordinance No 3583, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, 4.99 ACRES OF PROPERTY LYING BETWEEN OAK DRIVE EXTENDED WESTERLY AND NARCISSUS AVENUE AND BETWEEN RIVERVIEW AVENUE AND BURTON LANE; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORiDA STATUTES; PROViDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye Public hearing and second reading and adoption of Ordinance No. 3584 to amend City Code re: notice of_Junk vehicle removal. Ad published October 11, 2000. Ordinance No.3584 was read by title. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3584. No one appeared. The Mayor closed the Public Hearing. Commissioner Jones moved to adopt Ordinance No. 3584, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORiDA, AMENDING SUBSECTION (h), REMOVAL OF JUNK VEHICLES LOCATED ON PRIVATE PROPERTY, OF SECTION 11-30, KEEPING OF JUNK CARS, PARTS AND DEBRIS WITHIN THE CITY LIMITS OF SANFORD FLORIDA; EXCEPTION; OF THE CITY CODE OF THE CITY OF SANFORD, TO INCLUDE AN ALTERNATE MEANS OF NOTICING THE REMOVAL OF JUNK VEHICLES; PROVIDING FOR SEVERAB1LITY, CONFLICTS, CODIFICATION AND EFFECTIVE DATE. Seconded by Commissioner Lessard and camed by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye Reading and adoption of Resolution No. 1857 re: Department of Justice Local Law Enforcement Block Grant 2000 in amount of $128,771, and establishing Advisory_ Board. Resolution No. 1857 was mad by title. On recommendation of the City Manager, Commissioner Eckstein moved to adopt Resolution No. 1857, entitled: A RESOLUTION OF THE CITY OF SANFORD, FLORIDA, ESTABLISHING A LOCAL LAW ENFORCEMENT BLOCK GRANTS ADVISORY BOARD; DEFINING ITS DUTiES; PROVIDING FOR IT DURATION AND EFFECTIVE DATE. Seconded by CommisSioner Lessard and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye Commissioner Eckstein moved to appoint Sergeant Michael Horan, Chris White, Kim Farr, Robert Devecchio and Jo Howard to the Adviso~j Board. Seconded by Commissioner Williams and carried by vote of the Commission as follows: MINUTES City Commission, Sanford, Florida 7:00 p.m. Regular Meeting 557 October 23, ~00 Approve insurance provider. Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye City Manager VanDerworp recommended approval of Aetna's Value Plan Retiered subject to completing the negotiations with Dr. Quinn. Dr. Quinn was contacted between the Work Session and tonight's regular Commission Meeting, and several of the issues have been resolved, and Dr. Quinn has submitted a proposal regarding the rates. That proposal has not been submitted to Aetna at this time. If there is not a successful contract negotiation between Aetna and Dr. Quinn the City Manager will request a Special Meeting of the City Commission to look at some other options. On recommendation of the City Manager, Commissioner Lessard moved to approve Aetna's Value Plan Retiered subject to successful contract negotiations between Dr. Quinn and Aetna. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye Request for waiver of special event insurance for a fund raiser sponsored by the Paws Park Citizen Committee, tn be held in Fort Mellon Park on October 28. 2000, from 9:00 a.m. to 1:00 p.m. On recommendation of the City Manager, Commissioner Eckstein moved to waive the special event insurance based on the fact that the City will benefit from the event. Seconded by Commissioner Williams and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye Boards: appointments/reappointments. Historic Preservation Board. The City Clerk reported there is one vacancy for a term to expire on October 28, 2002. No action was taken on this board. Mayor Dale recommended that applicants for appointment to boards be invited to a Work Session for an interview so all the Commissioners can get to know them City Manager VanDerworp reported a methodology could be instituted whereby the Commissioners could each talk to the candidates either by phone, in person, or during a Work Session. The Commission concurred. Nuisance Abatement Board. The City Clerk reported Michael Goeb, Alternate Member, has resi~ from the board, and his term expires March 7, 2001. No action was taken on this board. Seminole County Expressway Authority. The City Clerk reported the municipal position held by Commissioner Whitey Eckstein on the Seminole County Expressway Authority is expiring and Commissioner Eckstein is willing to serve another two-year term. Also, Oviedo Councilman Thomas Hagood officially vacated his elected office on October 2, and the City of Oviedo has nominated Councilman Tom O'Hanlon to fill the balance of the term which expires in April 2002. Commissioner Lessard reported Cindy Geunell, the Chairperson for CALNO, asked if the Commission 558 MINUTES City Commfssion, Sanford, Florida 7:00 p.m. Regular Meeting October 23,13000 could postpone its endorsements until the first meeting of November, in order to give CALNO an opportunity to meet. Mayor Dale reported putting off the recommendations of other cities until the first meeting of November is fine, but he feels Commissioner Eckstein has done a good job and has the knowledge, skills and background and should be endorsed by the Conunission as its representative. Commissioner Lessard moved to endorse Commissioner Whitey Eckstein for another two-year term. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Consent Agenda. Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye On recommendation of the City Manager, Commissioner Lessard moved as follows: Approve street closure of Seminole Boulevard from San Juan to Myrtle Avenue, from 10:00 a.m. to approximately 11:30 a.m., on November 1 I, 2000, in conjunction with the Veterans Day Parade. Approve street and intersection closures on December 1, 2000, in conjunction with The Sanford Historic Trust's "Home for the Holidays" Special Event: Magnolia Avenue from 2nd Street to 10th Street and Palmetto Avenue from 6th Street to 10th Street from 5:00 p.m. to 11:00 p.m.; the intersections of Magnolia Avenue and 2nd Street; Magnolia Avenue and 10th Street; Palmetto Avenue and 6th Street; and Palmetto Avenue and 10th Street from 5:00 p.m. to 11:00 p.m.; Magnolia Avenue at 5th Street will be closed after the Daycare closes; and the intersections at Magnolia Avenue and 3rd Street through 9th Street and Palmetto Avenue and 7th Street through 9th Street will be closed from 6:00 p.m. until 11:00 p.m. Approve street closures of Seminole Boulevard from Sanford Avenue to Mellonville Avenue and Mellonville Avenue from Seminole Boulevard to 1st Street, from 9:00 a.m. to approximately 12:00 p.m., on December 2, 2000, in conjunction with the Christmas Parade. Approve payments made during the month of September 2000. Approve Amendment 46 to the CPH contract for engineering services during construction of the westerly water main loop north of SR 46. Cost not to exceed $97,680.00. Approve change order number 1 to the Wharton-Smith Contract for the additional concrete work associated with the filter construction on the Reclaimed Water Augmentation project in amount of $235,064.74, pending approval by EPA and the St. Johns River Water Management District. Authorize Mayor to sign Transportation Outreach Program Application. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Add-on itelit$. Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye Water Line Improvement Agreement - Upsala/SR46. City Manager VanDerworp reported this is a multi-party agreement to expedite the facilitation of water service out SR 46 to three properties in particular, and ultimately to a larger area. Mayor Dale reported the three particular properties would be Goodyear, Tuffy's and Florida MINUTES City Commission, Sanford, Florida 7:00 p.m. Regular Meeting 559 October 23, ~000 Stor-A-Way, and that staff has recommended the City pay half of the cost of construction of the water line, and should the city decide to upsize the pipe size from a 10" to a 12" the City would pay the difference. On recommendation of the City Manager, Commissioner Eckstein moved to authorize the City Manager to execute the agreement subject to the City Attorney's comments and satisfactory execution by all parties. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye Maintenance Agreement and Utility Work Agreement with FDOT for the construction of sidewalks on Mellonville Avenue, between Seminole Boulevard and 20th Street, and Utility Work Agreement in case utilities need to be moved as part of the project. On recommendation of the City Manager, Commissioner Eckstein moved to authorize the Mayor to execute the Maintenance Agreement and the Utility Work Agreement. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye Information only. The Commission noted the Police Department Status Report through October 12, 2000. City Attorney's Report. No report. City_ Clerk's Report. Reported there was an agenda cover memo distributed at the Work Session in regard to vacancies on the Museum Advisory Board. There are three vacancies, and of the two members who have been contacted one wishes to be reappointed and one does not. Staffhas been unable to contact the third member; her wishes are not known. Mayor Dale reported these vacancies should be placed on the next agenda. City Manager's Report. Repotted the Team Building Committee is sponsoring a blood drive which is scheduled October 26, 2000 from 9:00 a.m. to 3:00 p.m. in the City Hall parking lot. The Committee is also sponsoring the softball games in Fort Mellon Park beginning at 4:00 p.m. on Saturday, October 28, 2000. The City Commission is fielding a team for that event. Also, the Commissioners received a brochure on the Golden Age Games sponsored by the Parks Department. This is a big event and one of the few in the country of this caliber. Ci~ Commissioners' Reports. Commissioner Eckstein - thanked Donna Witt for the lovely card, and the City Employees and Police and Fire for the letter and gift certificate to Outback Steakhouse for the raises that the Commission authorized. Commissioner Williams - no report. 56O E?18672 MINUTES City Commission, Sanford, Florida 7;00 p.m. Regular Meeting October 23,1~000 Commissioner Lessard - Sanford Main Street, the Historic Trust and a number of other groups held an Oktoberfest downtown the other night, and them was an unbelievable crowd; it was great, it was packed and we can be proud of that. Also, the way the roll-off dumpsters are handled has always been a problem, and will probably have to eventually be agendized; the City is protecting a monopoly. There was an American Waste roll-offat the comer of 25th Street and 17-92, and there was another one at the First Federal Building that was not FRS. He reported the City is charging and penalizing people who obey the roles. The City needs to drop the franchise fee on the roll-off. Mayor Dale said unfortunately that is in the FRS contract, and there is nothing the City can do until the contract expires. Jerry Herman, Public Works Director, reported the FRS contract will not expire for three more years. Commissioner Lessard reported that to charge people who are using FRS is ridiculous and grievously upsetting, because people are being taxed to obey the law. To charge people to clean up the City is wrong. Commissioner Lessard also reported that he and Commissioner Williams had the "Best Looking Float" in the Parade. Commissioner Jones - reported there was a good turn out for the Seminole High School Homecoming Parade, it was nice to see that many kids get out and do floats and get involved. City Manager's Report (eontinued~. Legislative Priorities. City Manager VanDerworp asked if the Commission had any questions regarding the Legislative Priorities information that was supplied to them in the agenda packet. No one had any questions. The Commission concurred to go ahead with the priorities outlined in the information as the Legislative Agenda for the year. Replacement of flags in Commission Chambers/official logo. Mayor Dale reported the City incorporated a new logo (the river boat and the St. John's River) on everything, but it was never officially adopted. Commissioner Williams moved to officially adopt the logo. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye Mayor Dale reported that the flags in the Commission Chambers are pretty old, and the City probably has a need for more than just one City flag for events, etc., and the cost is about $1,600.00 for six flags. Commissioner Williams moved to purchase six flags with the City logo. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye Mayor Dale reported the existing City Flag should be retired to the Museum. There were no objections. MINUTES City Commission, Sanford, Florida 7:00 p.m. Regular Meeting October 23, 2000 19.__ East Central Florida Regional Planning Council. Mayor Dale reported the East Central Florida Regional Planning Council has changed its make-up. The City no longer has an official voting seat, but may have a designee who can make motions and be a non-voting member, and he recommended that the City have a designee to make motions and speak on them. Further, Commissioner Jones was the appointee to the East Central Florida Regional Planning Council, and Mayor Dale appointed him to continue serving as the City's designee. Commissioner Jones agreed to continue to serve. Sanford/Seminole Chamber of Commerce Board Member. Mayor Dale reported the Chamber of Commerce has changed its Board By-Laws and now has an October 1st administrative year. Commissioner Williams is the City's representative on that Board and her name will be resubmitted to the Board as the City's representative. Mayor's Report. Mayor Dale recommended authorization of a bonus and pay adjustment for the City Manager. Commissioner Eckstein moved to approve a 3% merit increase retroactive to July 31, and $1,000.00 annual bonus. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Jones Aye The being no further business, the meeting was adjourned. Attest: mr