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041000 ws/rm min.330 E718672 MINUTES City Commission, Sanford, Florida 3'30 P M Wnrk ,~e,~,~inn Al2ril 10 2000 The City Commission of the City of Sanford, Florida met in Work Session on Monday, April 10, 2000, at 3:30 P.M. in the City Manager's Conference Room, Sanford City Hall, 300 Noah Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Larry A. Dale Commissioner Whitey Eckstein Commissioner Velma H. Williams Commissioner Brady Lessard City Manager Anthony VanDerworp City Clerk Janet R. Dougherty Absent: Commissioner A. A. McClanahan City Attorney William L. Colbert The Chairman called the meeting to order. Employee of the Month Award. Mayor Dale presented Alicia Clarke with the Employee of the Month Award for April 2000. Sanford/Seminole County Chamber of Commerce A~reement/brie~ng. Ron Rose, Executive Director, Sanford/Seminole County Chamber of Commerce, introduced members of the Chamber's Executive Board: Bob Parsell~ President; Helen Stairs, Past-President; Jeff Triplett, Vice-President; and Brian Volk, Treasurer. Mr. Rose referenced his letter to City Manager VanDerworp, dated March 22, 2000, expressing appreciation for the City honoring the request for early allocation of funds from this fiscal year' s Chamber Services Grant. He presented the Chamber's Status Report covering the first and second quarter period of the current fiscal year, as required in the Grant. The Chamber, in cooperation with Commissioner Williams and Charles Rowe, Director 'of Community Development, took the lead in organizing and promoting the Front Porch Florida program which seeks to rebuild neighborhoods through a redevelopment process that is neighborhood asset based, community focused, and relationship driven. The Goldsboro neighborhood was not chosen as one of the first Front Porch Florida communities, but through the Chamber's ongoing efforts, Sanford is well positioned for establishment as a Front Porch community in the future. The Chamber recently assisted the International Council of Central Horida in hosting Russian business leaders. The Chamber' s official Sanford Welcome and Business Referral Center, operated from the Chamber office in historic downtown, continues to attract an increasing number of visitors. The daily visitor count has increased from 25 per day last year to 30 per day. Since October 1, 1999, approximately 3,600 walk-ins and 5,350 phone, mail, and e-mail inquiries have been assisted. Visitors have traveled from twenty states and Canada and England. Inquiries by phone average 40 per day. An information brochure rack is maintained at the Amtrak Auto Train Station. The Airport booth which is manned Thursday-Saturday, assisted 2,955 international visitors during this period. Discussions have recently been completed between the Seminole County Convention and Visitors Bureau, Orlando Sanford International, and ICE Currency Exchange Services to increase the responsibilities and hours at the Chamber's Airport information booth. The information booth will operate seven days a week during the summer peak season and will handle currency exchange, flight information, visitor information, Chamber member business referrals and airport information, with the cost being divided between the participating organizations. The Chamber met with BellSouth officials and members of the Florida 1-4 high tech corridor to bring attention to the need for telecommunications fiber optic cable in north Seminole County. The Chamber has worked closely with Orlando-Sanford Airport officials, Pan American Airlines, the Chambers of Commerce in Gary, Indiana and Portsmouth, New Hampshire to organize or assist with six familiarization tours of our area. The Chamber's Education Committee organized a Realtors Tour which was held in November and toured Goldsboro Elementary School and Seminole High E718672 City MINUTES Commission, Sanford, Florida 3:30 P.M. Work Session April 10 2000 331 School. A job shadowing between selected business members and Compact students from Seminole High School was held in February. [ Mayor Dale briefly left the meeting and returned.] The Chamber recently assisted the Sanford Museum and local veterans in establishing a Navy Memorial at the Orlando Sanford Airport to honor Navy veterans who were stationed at Sanford' s former Naval Air Station and lost their lives during service to our country. The Mayor' s Round Table event has been scheduled for April 18, 2000 at the Chamber. The Chamber assisted with getting the Ritz Community Theatre opened and has helped with the grand opening of the Helen Stairs Theatre which will be May 6. There will be a Sports Hall of Fame located at the theatre. The Chamber has forged an alliance with the Puerto Rico Chamber of Commerce as a result of economic development efforts and their interest in the community regarding a direct flight to and from Sanford to Puerto Rico, the east coast cape for shipping opportunities, and affordable housing. The relationship with the Bahamas continues to flourish. The Commission will take action at tonight's Meeting regarding the Agreement between the City and the Sanford/Seminole County Chamber of Commerce for the term October 1, 1999 to September 30, 2000. Police Department update. Police Chief Brian Tooley and the Police Department management team were present to present and discuss Commission and community issues, department initiatives and issues, and direction for future decisions. Commission and community issues include downtown problems, extended hours at Goldsboro Community Center, thefts/drugs, speeding, neighborhood watch signs and noise complaints..ChiefTooley said the Police Department is using an overtime grant to increase police presence downtown, in the Goldsboro community, and the Historic District by utilizing the bike patrol special tactical unit. Hours have been extended at the Goldsboro Community Center and the tactical unit is there on Friday and Saturday night from 6:30 P.M. to 3:00 A.M. [Mayor Dale briefly left the meeting and returned.] The bicycle patrol is very effective in handling theft and drug situations and the department has a good parmership with CCIB which has a joint task force throughout the county. Decoys and undercover officers will be used to handle theft. The speed wagon will be used as a traffic survey tool and to make drivers aware of their speed. The Public Works Department is fabricating and installing 100 new neighborhood watch signs to replace worn out and faded signs. Neighborhood noise complaints are being handled and enforced through utilizing a laser radar gun to measure the distance of sound. The driver of a vehicle playing loud music which can be heard from a 100 foot distance will be issued a citation. Department initiatives and issues and community outreach and image include operation knock-knock, a commendation/complaint brochure, website, community meetings, volunteer program, chaplain program, neighborhood watch revitalization, and OSA vehicle. Operation knock-knock is an opportunity for officers to become acquainted with the community by visiting residences and distributing a bag containing information regarding the Police Department (a bag was distributed). A commendation/complaint brochure is used by the public to commend an officer or complain about an officer (a brochure was distributed). A complaint is handled through an impartial investigation and necessary action taken to remedy. The website provides information regarding the department as well as an opportunity for the community to help fight crime by e-mailing suspect information (a handout was distributed). Community meetings are attended by police officers (a handout was distributed). The civilian volunteer program allows citizens to become involved in the department to help save Staff costs by assisting in areas where there are not enough personnel (a brochure was distributed). The chaplain program is represented by Ed Manning and Jordan BeckneE A draft policy has been written outlining the police chaplain Iprogram's purpose, duties, qualifications and responsibilities (a printout was circulated). Because Community Service Officers assigned to specific 332 E718672 MINUTES City Commission, Sanford, Florida 3:30 P.M. Work Session April 10 2000., Community Service Areas work different shifts, some of the overtime grant dollars are being spent to allow CSA's time to meet to discuss problems and situations in their particular CSA's. One topic of discussion is the revitalization of neighborhood watch programs in their particular CSA's. The airport is very important to the image of the City, and in response to the Mayor's suggestion to provide a new police vehicle at the airport, a 2000 Crown Victoria was transferred to the airport. Internal operation items include an auto theft task force, MCT training/technology, DUI traffic enforcement, staggered shifts, Lieutenant coverage, use of non-sworn positions, annexations, and supervisory training. Chief Tooley said there is one detective assigned part time to the multi-county auto theft task force and a grant has been applied for to assign a full time detective. The Sheriff has requested the detective be co-located at their headquarters auto theft unit. Partnering with the SherifFs office in dispatching has given a short cut way to gain MCT technology. Most of the officers have had eight hours of MCT trig which covers teletype, CAD, dispatch system, report writing, etc., and most of the officers are using their laptop for dispatching and report writing. Internet and e-mail is going to be made available to those officers who need to have access to research and to keep in touch with other police departments. Increased development in the City will have an impact on traffic A grant is being applied for to provide one officer to be dedicated to DUI traffic enforcement, and two Lieutenant Presley discussed staggered shifts and said there is a delay of thirty minutes from the day shift to night shift. The City is divided into section one, the east side, and two, the west side. Section one is on duty at 5:30 and section two is on duty at 6:00. The patrol works twelve hour shifts and an 86 hour pay period work schedule. Various options of shift scheduling are being reviewed to determine the most effective way to have patrols on the street. The patrol Lieutenant's coverage is handled by himself and Lieutenant Brewer. Every Monday there is a management team meeting and both work during the day on Monday. The rest of the week one works the day shift and the other works the night shift, with an overlap of one to one and a half hours during which there is a meeting to discuss ongoing issues. At other times there is contact available through text pagers and MCT messaging, and the telephone. In response to Commissioner Eekstein's question of where the Captains are in the evening, Lieutenant Presley said they work during the day and are at home in the evening. Commissioner Eekstein said there is no need to have two Captains on the day shift and requested there be a Captain on duty at night as well as a Lieutenant. ChiefTooley said there is more than enough administrative work for the Captains to handle during the day but they do come in from time to time at night. Mayor Dale said the Police Department is working on written directives and reorganizational administrative procedures and the Captains have been working really hard to rebuild the Department. [Commissioner Eckstein briefly left the meeting and returned]. Chief Tooley said the Police Department is committed to using non-sworn personnel in the capacity of CSO's and CST's, and all CSO's will be sent to accident investigation school to relieve sworn officers of hundreds of hours a year that are tied up in traffic accidents. The CST's (crime scene technicians) are currently handled by sworn positions but will be reassigned to the street and a grant will allow two civilian technicians to assume those positions. It is the intent to civilianize as many positions as possible in order to have sworn officers on the street. Annexation information is provided to police personnel to familiarize themselves with the annexed area so response time is as quick as possible. One person is responsible for maintaining the annexation board and one person faxes the information to the CAD manager at the Sheriff's office to enter into the system within hours of receipt of the information. The Police Department will respond to a call and if it is determined the call is not in the City, then assistance will be rendered and and DUI offences. vehicles. E718672 MINUTES City Commission, Sanford, Florida 3:30 P.M. Work Session April 10 333 2000 stand by assumed until a Sheriff arrives. The SPI (Southern Police Institute) and FBI National Academy are top management programs and it is the Department's intent to have as many officers as possible attend. There is a waiting list for the FBI Academy and the soonest a slot is available is approximately two years. Diversity and sensitivity training is provided through eight hours of training and all officers will get training on this topic (a handout was distributed) as well as an additional two hours of training each month. In-service training is handled on various subjects: report writing, customer service, guidelines for professional performance, result oriented policing, and pillars of character. An honor and color guard is being organized and will be available for parades and civic events. Chief Tooley said the State is moving toward requiring police officers to have a two year degree, and formal education will be the determining factor for promotion. The written directives policy is being re-written and will be distributed to every officer at one time and an allotted time will be given to learn the policy. The Police Department has several vacant positions and recruitment is being handled through an open posting as opposed to a limited posting. In an effort to enhance the image of the department, items added to the application process are: pre, screening selection, writing sample test, on the spot testing, and fast tracking quality recruits through conditional job offers. The Police Department is negotiating to rent a driving simulator which will be used for pursuit scenarios and to test officer's driving skills. Captain McCoy distributed a CompStat Report of calls handled through the Seminole County Sheriff's Office for the period of February 27, 2000 through March 4, 2000 and said the Sanford Police Department has been lacking a management reporting system. He said it is difficult to make logical decisions without having material to make decisions as to where to place emphasis on using resources. The Department presently has three different record keeping methods which creates a problem with UCR (uniform crime reporting). An automated system is needed to collect data, and the Sanford Police Department will be mimicking the record keeping of Seminole County, using CompStat. Chief Tooley requested direction from the Commission regarding a downtown substation, citizens on patrol, public safety, and the SRO at Seminole High School. The Commission requested cost information to have a police substation downtown in the Old Post Office building. The Commission requested cost information and training requirements to implement a Citizens on Patrol program. City Manager VanDerworp said a proposal will be presented to the Commission regarding a long range plan for a new public safety building. Chief Tooley said the Sheriff's Office requested that the City provide the SRO at Seminole High School~ with the School Board funding fifty percent of the salary. The City Manager said he would bring information back to the Commission regarding this item. Chief Tooley said the Police Department is committed to excellence and pledged to provide the very best in police service and to become the best Police Department in Seminole County. Sale and purchase of Fire Station #2. This item was not discussed. Seminole Volunteer Enterprises Mediated Settlement Agreement. City Manager VanDerworp reported that on March 30, 2000, a mediation was held between the affected parties and a Settlement Agreement was executed which states that meals shall be limited to 50 per day and shall be served Monday, 334 E718672 MINUTES City Commission, Sanford, Florida 3:30 P.M. Work Session April 10 Tuesday and Friday only, from 4:30 P.M. to 6:30 P.M.; the Agreement shall be enforceable as a contract and shall be deemed an Amended Development Order only for purposes of enforcement by the Code Enforcement Board of the City of Sanford. He signed the Agreement, subject to Commission approval. Action will be taken at tonight's Meeting. Board appointments. This item was not discussed. Regular Agenda items, Add-on items, and other items. The City Manager said there are no changes to any of the Regular items and there are no Add-on items. City Manager's briefing. The City Manager said he would brief the Commission at tonight' s Meeting during the City Manager' s report. There being no further business, the meeting was adjourned. Attest: 2000 cp E718672 MINUTES City Commission, Sanford, Florida 335 7:00 P,M. Regular Meeting April 10 2000 The City C ommi s sion of the City of S anford, Horida met in Regular Meeting on Monday, April 10, 2000, at 7: 00 o'clock P.M. in the City Commission Room, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Larry A. Dale Commissioner Whitey Eckstein Commissioner Velma H. Williarns Commissioner Brady Lessard City Attorney William L. Colbert City Manager Anthony VanDerworp City Clerk Janet R. Dougherty Absent: Commissioner A. A. McClanahan The Chairman called the meeting to order. Absence of Commissioner McClanahan. Mayor Dale reported Commissioner McClanahan continues to be plagued with illness. Commissioner Eckstein moved to excuse Commissioner McClanahan's absence from tonight's Meeting. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Citizen participation. Rich Cleary, General Manager, Mayfair Country Club, distributed to the Commission pictures of the golf course and reported the golf course is extremely dry and burned due to lack of water, that the City has not honored its commitment to provide an average of 630,000 gallons per day, and they had expected the water Friday night and had applied fertilizer which then burned the course when they could not water. At the time they received word on Friday afternoon from Bill Marcous, Reclaimed Water Coordinator, that they would not receive water Friday, they had already applied the fertilizer. They were unable to speak with Bill Marcous and did not attempt to contact any other City employee or official. They did have water on Sunday, but that was not a day they were programmed to water, so they had to call the emergency phone number for Dobson to request them to come reprogram the system so it would operate that day, but there was no answer at the emergency number. Also, Timacuan received its full amount of water Friday. Paul Moore, Utilities Director, reported that the 630,000 gallons per day commitment is an annual average, that Timacuan and Mayfair are both treated the same, and that the City does try to get the golf course as much water as possible. Mayor Dale reported he would check the situation with the City Manager and the Utility Director. Joan Campbell, 229 Yale Dr., Sanford, President of Academy Manor Neighborhood Association, distributed to the Commission a letter regarding Academy Manor Park safety and reported a dangerous situation of concertina "razor" wire falling down from the top of a wall around the Academy Manor Park, that the children do not like to use the park because it looks like a prison because of the razor wire and barbed wire on top of the wall, and requested that the razor wire and barbed wire be removed and the wall height increased two more levels with blocks if necessary. She is not aware of any problems at the neighboring businesses and wants to see police reports of reported problems. Further, alarms at neighboring businesses go offa lot. She requested this item be placed on the next agenda to see how this can be resolved. Mayor Dale reported the City will have to find a solution to this situation. Further, he said that the neighboring industrial park businesses have had tremendous vandalism and theft problems which lessened after the concertina wire was installed. 336 E718672 MINUTES City Commission, Sanford, Florida 7:00 P.M. Kegular Meeting April 10 2000' ' City Manager VanDerworp reported this situation involves a wail in an industrial area which abuts a residential area and that he visited;~he site last Friday with Commissioner Williams and representatives from Parks and Police, and has asked Staff to put together design options to deal with the situation. Further, the razor wire on top of the wall was refastened and two of the small sub-canopy trees in the comer were removed. City Manager VanDerworp said he will provide the Commission with design options. Approval of minutes. Commissioner Eckstein moved to approve the minutes of March 27, 2000 Work Session and Regular Meeting. Seconded by Commissioner Lessard and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Public hearin~ and second reading of Ordinance No. 3546 to annex 36 acres of property !yine between Hibiscus Drive and Poinsetta Drive and between Sanford Avenue and Palm Way (3310 S. Sanford Avenue). Foye M. Russell, owner. Ad published March 30 and April 6, 2000. Ordinance No. 3546 was read by title. Mayor Daie reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3546. No one appeared. Commissioner Lessard moved to adopt Ordinance No. 3546, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORID& TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, LIPON ADOPTION OF SAID ORDINANCE, A 0.36 ACRE PORTION OF THAT CERTAIN PROPERTY LYING BETWEEN HIBISCUS DRIVE AND POINSETTA DRIVE AND BETWEEN SANFORD AVENUE AND PALM WAY; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABH,ITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Willjams and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Public hearin~ and second readin~ of Ordinance No. 3547 to annex 1.13 acres of property lyin~ between State Road 46 and Smith Canal Road and between EIder Road S. and Upsala Road (4151 W. 1st Street); and approve Development Order No. 00-0004; Norview Corporation, owner. Ordinance No. 3547 was read by title. Ad published March 30 and April 6, 2000. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3547. No one appeared. Commissioner Williams moved to adopt Ordinance No. 3547, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORID& TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, LIPON ADOPTION OF SAID ORDINANCE, A 1.13 ACRE PORTION OF THAT CERTAIN PROPERTY LYING BETWEEN STATE ROAD 46 AND SMITH CANAL ROAD AND BETWEEN ELDER ROAD SOUTH AND UPSALA ROAD; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. with the following conditions in Development Order 00-0004: a) grants the Owner, Developer and/or the Property a variance to the 175 foot building setback, which variance shail permit the construction of a building within 145 feet of the centerline of State Road 46; E718672 MINUTES City Commission, Sanford, Florida 337 7:00P-.M. Regular Meeting April 10 2000 b) c) d) grants the Owner, Developer and/or the Property a variance to the 20 foot rear landscape buffer, which variance shall permit construction of a parking lot within 5 feet of the rear property line; grants Developer and Owner authorization to remove all existing trees within areas proposed for improvements on the Property on the condition that developer replant ~t~y five (55) 2.5-inch caliper trees (measured at 4.5 feet above the ground), 10-12 foot in height with 4-5 foot spread shade trees; and agrees that the proposed project may be serviced by an on-site septic tank, provided however that the Property shall be required to connect to a public sanitary sewer system when lines for said system are within 100 feet of the property's boundaries. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lessard moved to approve Development Order No. 00-0004. Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Seconded by Commissioner Public hearing and second readin~ of Ordinance No. 3549 to rezone 12.5+/- acres of property !yin~ between 1st Street and 5th Street and between S. White Cedar Road and Aero Lane from PD, Planned Development with GC-2 uses to PD, Planned Devdopment with multi-family uses; and approve Development Order No. 00-0005. Windsor Pines, Ltd., owner. Ad published March 30, 2000. Ordinance No. 3549 was read by title. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3549. No one appeared. Commissioner Eckstein moved to adopt Ordinance No. 3549, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING ORDINANCE NO. 3117 OF S.AdD CITY; SAID ORDINANCE BEING A ZONING PLAN; SAID Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Public hearing and second reading of Ordinance No. 3548 to vacate a portion of a 10 foot wide drainage and utility easement lying between Oak Ridge Court and Lake Ada Circle and between Live Oak Boulevard and Wild Elm Court (305 Live Oak Boulevard). Corinne Bischofberger, owner. Ad published March 30, 2000. Ordinance No. 3548 was read by title. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3548. No one appeared. Commissioner Lessard moved to adopt Ordinance No. 3548, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, CLOSING, VACATING, AND ABANDONING A PORTION OF THAT 10' WIDE DRAINAGE UTILITY EASEMENT LYING BETWEEN OAK RIDGE COURT AND LAKE ADA CIRCLE AND BETWEEN LIVE OAK BOULEVARD AND WILD ELM COURT IN THE CITY OF SANFORD, FLORIDA; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: 338 E718672 MINUTES City Commission, Sanford, Florida 7:00 P.M. Regular Meeting April 10 2000 AMENDMENT TO CHANGE THE ZONING OF A PORTION OF THAT CERTAIN PROPERTY LYING BETWEEN FIRST STREET AND FIFTH STREET AND BETWEEN S. WHITE CEDAR ROAD AN AERO LANE, FROM PD, PLANNED DEVELOPMENT WITH COMMERCIAL/INDUSTRIAL USES TO PD, PLANNED DEVELOPMENT WITH MULTIPLE FAMILY DEVELOPMENT BASED ON CONSISTENCY WITH COMPREHENSIVE PLAN POLICY FOR WESTSIDE INDUSTRY AND COMMERCE MIXED USE DEVELOPMENT; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. with the following conditions in Developmere Order 00-0005: a) Compliance with Windsor Pines PD Rezone Master Site Plan dated February 2, 2000. b) Dedications and permits as follows: (1) Dedicate 10 feet of right_of, way on 5th Street. (2) Dedicate 10 feet of right-of-way on White Cedar Road. (3) Dedicate a 20 foot by 20 foot comer clip at the intersection of White Cedar Road and State Road 46 as required by the City's Utilities Manual. (4) Obtain a Seminole County fight-of-way permit and construct White Cedar Road to Seminole County requiremems. c) Parking space widths to be 9' x 18'. d) Decorative fencing around the project shall be reviewed and approved by City Staff. No chain link is to be on the south side of project on 5th Street. e) The ditch on White Cedar Road is to be left. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Williams moved to approve Development Order No. 00-0005. Seconded by Commissioner Lessard and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Public hearing and second reading of Ordinance No. 3550 to correct a scrivener's error in Ordinance No. 3537. Ad published March 30, 2000. Ordinance No. 3550 was read by title. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3550. No one appeared. Commissioner Williams moved to adopt Ordinance No. 3550, emitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORID& AMENDING ORDINANCE 3537, DUE TO A SCRIVENER'S ERROR TO CORRECT THE CONDITIONS AND STIPULATIONS OUTLINED IN SECTION 1, SAID ORDINANCE 3537 AMENDED ORDINANCE NO. 3117 OF SAID CITY; SAID ORDINANCE BEING A ZONING PLAN; SAID AMENDMENT TO CHANGE THE ZONING OF A 7.64 ACRE PORTION OF THAT CERTAIN PROPERTY LYING BETWEEN OREGON AVENUE SOUTH AND COUNTY ROAD 46A AND BETWEEN RINEHART ROAD AND OREGON AVENUE SOUTH, FROM AG, AGRICULTURAL, TO PD, PLANNED DEVELOPMENT AND AMEND THE PLANTATION LAKES PHASE II MASTER PLAN; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. E718672 MINUTES City Commission, Sanford, Florida 7:00 P.M. Regular Meeting April 10 339 2000 m Seconded by Commissioner Eckstein and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Public hearin~ and second reading of Ordinance No. 3551 to correct a scrivener's error in Ordinance No. 3538. Ad published March 30, 2000. Ordinance No. 3551 was read by title. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3551. No one appeared. Commissioner Lessard moved to adopt Ordinance No. 3551, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORID& AMENDING ORDINANCE 3538, DUE TO A SCRIVENER'S ERROR TO CORRECT THE CONDITIONS AND STIPULATIONS OUTLINED IN SECTION 1, SAID ORDINANCE 3538 AMENDED ORDINANCE NO. 3117 OF SAID CITY; SAID ORDINANCE BEING A ZONING PLAN; SAID AMENDMENT TO CHANGE THE ZONING OF 43+ ACRES OF PROPERTY LYING BETWEEN SOUTH OREGON AVENUE AND WOODRIDGE TRAII, AND BETWEEN SOUTH OREGON AVENUE AND TWIN LAKE, FROM AG, AGRICULTURAL, TO PD, PLANNED DEVELOPMENT; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Williams and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Public hearing and second reading of Ordinance No. 3552 repealin~ Ordinance No. 3087 and Ordinance No. 3257 re: affordable housing extended payment alternative for City impact fees. Ad published March 30, 2000. Ordinance No. 3552 was read by title. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3552. No one appeared. Commissioner Eckstein moved to adopt Ordinance No. 3552, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORID& REPEALING CHAPTER 18- 1/2, ARTICLE IV, DIVISION 2, AFFORDABLE HOUSING EXTENDED PAYMENT ALTERNATIVE FOR CITY IMPACT FEES; AMENDING ORDINANCE NO. 3117, SAID ORDINANCE BEING THE CITY'S LAND DEVELOPMENT REGULATIONS; BY REPEALING SCHEDULE T, SECTION 3.0(A) FINANCIAL INCENTIVES TO ELIMINATE SUB SECTION A, DEFERMENT OF IMPACT FEES; PROVIDING FOR SEVERABILITY, CONFLICTS, AND EFFECTIVE DATE. Seconded by Commissioner Lessard and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Condemnation Status Report. City Manager VanDerworp reported some asbestos was found in the popcorn ceilings at Ridgewood Villas and Staff is in the process of contacting DEP to determine which demolition method can be used to demolish the structures, and that we are requesting to use the wet method. First reading of Ordinance No. 3554 to annex 35 acres of property !yin~ between 291h Street and Magnolia Park and between Palmetto Avenue and Magnolia Avenue; Berth Drake, owner. Recommended by the Plans Review Committee and the Director of Engineering & Planning. 340 E718672 MINUTES City Commission, Sanford, Florida 7:00 P.M. Regular Meeting April 10 2000 Ordinance No. 3554 was read by title. Commissioner Eckstein moved on the first reading of Ordinance No. 3554, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORID& TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, A 0.35 ACRE PORTION OF THAT CERTAIN PROPERTY LYING BETWEEN MAGNOLIA AVENUE AND PALMETTO AVENUE AND BETWEEN 29TH STREET AND 30TH STREET; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Williams and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye First reading of Ordinance No. 3555 to annex 30.57 acres of property lying between the Seaboard Coastline Railroad and Iowa Avenue and between N. Kennel Road and Creek Road: Pemberton, Inc. and Sid Vihlen, Jr., owners. Recommended by the Plans Review Committee and the Director of Engineering & Planning. Ordinance No. 3555 was read by title. Commissioner Lessard moved on the first reading of Ordinance No. 3555, emitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORID& TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, 30.57 ACRES OF PROPERTY LYING BETWEEN THE SEABOARD COASTLINE RAILROAD AND IOWA AVENUE AND BETWEEN N. KENNEL ROAD AND CREEK ROAD; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale ' Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye First reading of Ordinance No. 3556 to amend the future land use map of the Future Land Use Plan Element of the Comprehensive Plan. changing the designation of 9.97 acres of property lying between Americana Boulevard and Lake Mary Boulevard East and between Rolling Hills Drive and Highway 17-92, from ltDR, High Density Residential, to GC, General Commercial; Ron Howse, P.A., applicam. Recommended by the Planning & Zoning Commission, and the Director of Engineering & Planning. Ordinance No. 3556 was read by title. Commissioner Eckstein moved on the first reading of Ordinance No. 3556, emitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA; AMENDING ORDINANCE NO. 3079 OF SAID CITY; SAID ORDINANCE BEING THE COMPREHENSIVE PLAN; AMENDING THE FUTURE LAND USE MAP DESIGNATION OF APPROXIMATELY 10+ ACRES OF PROPERTY LYING BETWEEN AMERICANA BOULEVARD AND LAKE MARY BOULEVARD AND BETWEEN U.S. HWY. 17-92 AND ROLLING HII,LS DR. FROM HIGH DENSITY RESIDENTIAL TO GENERAL COMMERCIAL; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Williams and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye ~718672 MINUTES City Commission, Sanford, Hotida 341 7:00 P.M. Regular Meeting April 10 2000 Adopt Resolution No. 1841 re: implementation of potable and reclaimed water restrictions. Resolution No. 1841 was read by title. On recommendation of the City Manager, Commissioner Williams moved to adopt Resolution No. 1841, entitled: A RESOLUTION OF THE CITY OF SANFORD, FLORIDA PROVIDING FOR ADOPTION OF POLICIES AND PROCEDURES FOR THE IMPLEMENTATION OF POTABLE AND RECLAIMED WATER RESTRICTIONS FOR THE CITY OF SANFORD UTILITY DEPARTMENT CUSTOMERS AND USERS. Seconded by Commissioner Lessard and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williarns Aye Commissioner Lessard Aye Authorize execution of Agreement with the State of Florida Office of Tourism, Trade, and Economic Development for the Economic Development Transportation Fund Road Grant for the American LaFrance expansion project. On recommendarion of the City Manager, Commissioner Williams moved to authorize execution of the Agreement for construction of an extension of Jewett Lane to Coastline Court for a distance of approximately 400 feet. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Adopt Resolution No. 1842 re: maintenance of 400' of Jewett Lane west of the intersection of Aero Lane and Jewett Lane. Resolution No. 1842 was read by rifle. to adopt Resolution No. 1842, entitled: On recommendation of the City Manager, Commissioner Lessard moved A RESOLUTION OF THE CITY MAINTENANCE AND OTHER COMPLETION OF THE INSTALLATION OF APPROXIMATELY FOUR HUNDRED (400) LINEAL FEET OF JEWETT LANE ROAD WAY WEST OF THE INTERSECTION OF JEWETT LANE AND AERO LANE. OF SANFORD, FLORIDA TO ACCEPT FUTURE ATTENDANT COSTS OCCURRING AFTER Consideration of Seminole Volunteer Enterprises Mediated Settlement Agreement. City Manager VanDerworp reported that on March 30, 2000, a mediation was held between the affected parties and a Settlement Agreement was executed which states that meals shall be limited to 50 per day and shall be served Monday, Tuesday and Friday only, from 4:30 P.M. to 6:30 P.M.; the Agreement shall be enforceable as a contract and shall be deemed an Amended Development Order only for purposes of enforcement by the Code Enforcement Board of the City of Sanford. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, the Mediated Settlement Agreement. Attorney Howard Marks, representing Seminole Volunteer Enterprises, Inc., reported he had no further input but was present to answer questions. The Commission has no comments or questions. Commissioner Eckstein moved to approve the Mediated Settlement Agreement. The motion died for lack of a Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Seconded by Commissioner Williams and carded by vote of the Commission as follows: 342 E718672 MINUTES City Commission, Sanford, Florida 7:00 P.M. Rcgular Mccting April 10 second. Sally Gary, operator of the Wesleyan pantry at the Methodist Church, reported that Seminole Volunteer Enterprises is not operating a soup kitchen but supplies very good hot meals to those who are in dire need. Approve request for waiver of Land Development Regulations Schedule K - Sign Reeulations - to allow two additional free standine signs at 200 W. 1st Street, subject to a set back requirement. Jay Marder, Director of Engineering & Planning, reported the City's Land Development Regulations does not allow more than two flee-standing signs on any given property. There are provisions that allow for a second sign to be established on some properties by way of a conditional use permit approval. The applicant for 200 W. 1 st Street is requesting a waiver to those regulations to allow for two additional flee-standing signs to be located on the property. Mr. Marder said the property is located within the Historic District of Sanford and was required to go before the Historic Preservation Board for approval of the requested signs. The signs were approved by the Historic Preservation Board on March 9, 2000. Commissioner Eckstein moved to approve the request for waiver of Land Development Regulations Schedule K - Sign Regulations - to allow two additional flee standing signs at 200 W. 1 st Street, subject to a set back requirement. Seconded by Commissioner Lessard and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Boards. Code Enforcement Board. Janet Dougherty, City Clerk, reported the Code Enforcement Board has one vacancy due to the resignation of David Kelly. The Commission took no action on this Board. Nuisance Abatement Board. Janet Dougherty, City Clerk, reported the terms of Dean Ray and Joe Young expire May 13, 2000. Commissioner Lessard moved to reappoint Dean Ray and Joe Young to the Board. Seconded by Commissioner Williarns and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Sanford Housing Authority. Janet Dougherty, City Clerk, reported that on May 20, 2000, the term of Ida Stephens will expire. On recommendation of Mayor Dale, Commissioner Lessard moved to reappoint Ida Stephens to a 4-year term to expire May 20, 2004. Seconded by Commissioner Williams and carded by of the Commission as follows: Organizational Matters. Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye The Commission deferred this item to their next Regular Meeting. Consent Aeenda. On recommendation of the City Manager, Commissioner Lessard moved as follows: Approve street closure of Seminole Boulevard from Mellonville Avenue to Sanford Avenue from 7:00 A.M. until 2000 .... ' E718672 MINUTES City Commission, Sanford, Florida 343 7:00 P.M. Regular Meeting April 10 2000 4:00 P.M. May 13, 2000 for "Day of Hope" special event. Approve street closure of Seventh Street in front of the Student Museum, between Elm Avenue and Myrtle Avenue from 7:00 A. M. until 5:00 P.M. April 29, 2000 for Spring Festival & Garden Tour special event; Touhy Park will also be used. Approve request from Sanford Main Street, for the July 4th Celebration, as follows: to close Seminole Boulevard from Palmetto Avenue to Mellonville Avenue and First Street from Sanford Avenue to Mellonville Avenue on July 3, 2000 from 2:00 P.M. through 2:00 P.M. on July 5, 2000; to sell beer during the event, with the proper Police staffing; for the City to cover the costs related to Police and Fire staffing in the approximate amount of $6,450.00 (based on last year's recommendation). Authorization to retain the following four (4) firms for a variety of professional appraisal services as needed: Florida Realty Analysts, Inc.; Clayton, Roper & Marshall, Inc.; American Acquisition Group, Inc.; and The Babcock Group, Inc. Approve preparation and execution of a contract for sale and purchase of Fire Station #2 property located at 3770 S. Orlando Drive to Sandefur Holding Co., Inc., only bidder, in the amount of $200,000, including certain conditions. Authorize agreement with the Sanford/Seminole County Chamber of Commerce for FY 2000. Authorize retaining Larry Smith to monitor monthly maintenance of Mayfair Golf Course, in the amount of $400 a month, to be paid from account #001-0103-514-31-02. Seconded by Commissioner Williams and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Add-on items. There were no Add-on items. City Attorney's Report. City Attomey Bill Colbert requested an Attorney-Client Session to discuss the Mayfair Golf Course lawsuit and an Attorney-Client Session to discuss the DeSantis lawsuit. Mayor Dale reported that April 27, 2000 is available for the Mayfair Golf Course Attomey-Client Session. Mayor Dale said a date will be determined for the Attorney-Client Session to discuss the DeSantis lawsuit. City Clerk's Report. Janet Dougherty, City Clerk, distributed to the Commission the Notice for an Attorney-Client Session to discuss the Mayfair Golf Course lawsuit which will be held Thursday, April 27, 2000, at 3:00 P.M. City ManaSer's Report. 1. City Manager VanDerworp distributed and briefly reviewed a Memo from the Finance Director regarding phones, Internet and e-mail and said that operational impact will be discussed further at a later date. 2. The City Manager distributed a letter of request from Leadership Seminole for the City to invest $1,000 344 E718672 , MINUTES City Commission, Sanford, Florida 7:00 P.M. Regalar Meeting April 10 to co-sponsor the Leadership Seminole Class of 2000 graduation luncheon. He reported the City funded $3,500100 for the Sanford Chamber of Commerce's Visioning program this year and recommended this request be considered at budget work session; the Commission concurred. Further, he recommended that key staff members go through this p~ogram; the Commission concurred. The City Manager reiterated that Staff is working on the Academy Manor Park issue and will bring back some design options for security and aesthetics. The City Manager distributed a letter from Paul Moore to FDEP and reported regarding the utility plant flow into Lake Monroe last week, that test results revealed the City was within permitted limitations, and that the City followed established protocol. However, there is a need for better coordination and the City is taking the lead to meet with DEP and the Health Department to establish protocol in addition to that already established by DEP. Mayor Dale reported the City Manager has already established protocol for internal notification in future similar situations. City Manager VanDerworp reported the City originally applied for two CDBG grants for 13th Street improvements (facade improvements and signage) and has since combined them into one project after discussion with Seminole County; it looks like it will be funded in the near future. Additionally, Staff is preparing landscaping improvement plans to go in the (limited) right-of-way, and recommends the City clean up the right-of-way including edging, using Sheriff's Office Community Service workers on the weekend. City Manager recommended a full day be spent to clean up the right-of-way, contingent upon using the Community Service workers. Commissioner Lessard moved on the City Manager's Seconded by Commissioner Williams and carded by vote of the Commission as recommendation. follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye The City Manager distributed and discussed information from the Parks Coordinator regarding removal of old, declining, dangerous trees from the right-of-ways and reported the information will be given to the news media. The City Manager distributed an Earth Day brochure and reported the Earth Day Celebration is April 22, 2000, and the City will be giving away tree seedlings at Touhy Park, and there will be a Spring Festival Garden Tour. City Manager VanDerworp distributed and briefly reviewed the March 2000 Work Program Quarterly Report. The City Manager distributed and briefly discussed EPA's public information piece about a meeting at 7:00 P.M. on April 18, 2000 regarding the gasi~cation plant and reported he will attend the meeting; Commissioners are welcome to attend. The preliminary recommendations of EPA, prior to having public comment, are Alternative 2(a): remove surface soil and subsurface soil to risk-based levels, remove hot spots, groundwater monitoring (off-site permitted solid waste thermal treatment of removed soil), or 2000--- E718672 MINUTES City Commission, Sanford, Florida 7: O0 P.M. REGULAR MEETING April 10 19~000 2 (c): remove surface soil and subsurface soil to dean-up goals, remove hot spots, groundwater monitoring (off-site RCRA-permitted subtitled Class C landfill soil disposal). Mayor Dale reported the associated estimated costs are $5,593,000 for this first of three phases, with the City's 12% share being about $700,000. 10. The City Manager reported the Volunteer Appreciation Dinner is scheduled for May 23, 2000. City Commissioners' Reports. Commissioner Eckstein - no report. Commissioner Williams - no report. Commissioner Lessard - no report. Mayor Dale - no report. There being no further business, the meeting was adjourned. Attest: cp