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061200 ws/rm min.E718672 City MINUTES Commission, Sanford, Florida 3:30 P.M. Work Session June 12 397 The City Commission of the City of Sanford, Florida met in Work Session on Monday, June 12, 2000, at 3:30 P.M. in the City Manager's Conference Room, Sanford City Hall, 300 North Park Avenue, Sar~ord, Florida. Present: Mayor-Commissioner Larry A. Dale Commissioner Whitey Eckstein Commissioner Brady Lessard City Manager Anthony VanDerworp Acting City Clerk Cynthia Porter Absent: Commissioner Velma H. Williams City Clerk Janet R. Dougherty City Attorney William L. Colbert The Chairman called the meeting to order. Employee of the Month Award. Mayor Dale presented Joyce Riggins with the Employee of the Month Award for June 2000. Sidewalk Rehabilitation Program. Jerry Herman, Public Works Director, reported the Sidewalk Rehabilitation Program - Five Year Work Plan prio'ntization included in today' s Agenda is based on an evaluation by Infrastructure Management Services, Incorporated (IMS). The overall rank is a one-hundred point system; sidewalks with no defects rank 100. The survey examined sidewalks for six defects which were weighted based on hazard potential as follows: major trip hazards = 8, minor trip hazards = 2, heaves = 6, depressions = 4, cracks = 2 and surface = 1. Multiplier factors of 0 > 5 for quantity and 1 > 3 for severity were used. Overall rank is calculated by multiplying quantity factor times severity factor times defect weight. The two lists, one listing sidewalks sorted by street name and the other listing sidewalks in condition rank order, are prioritized by overall condition ranking with the worst ones first. Mr. Herman said the program's first year includes all sidewalks ranked below 47, the second 46-57, the third 56- 65, the fourth 64-72, and the fifth 7I~76. A sidewalk ranked higher than 76 requires isolated repairs, while those ranked below 76 represent general failures. [Commissioner V(dliams present.] He referenced a map that reflected, in various colors, each year' s proposed sidewalk repairs. Mr. Herman said the cost estimates are based on current Seminole County contract prices of $31.00 per square yard. Staff is preparing a bid to secure lower pricing. Some sidewalks will only require replacement of a portion of sidewalk. Each plan year has a $350,000+ cost estimate with actual expense expected to be $300,000+. The estimate for the first year is $400,000, because it includes work done with this year's budget of $75,000. To complete the program, budget requests will increase from $75,000 to $300,000, and funding will be split between LOGT and General Fund. All work will be performed within the fiscal year' s approved budget. Commissioner Williams said that citizens shouldn't have to bring to the Commission's attention those things which should be handled on a routine maintenance schedule. She receives calls from citizens regarding sidewalks, ditches that need to be cleaned, etc. and reports them to the City, however, she recommended that a preventive maintenance schedule be established. City Manager VanDerworp said that Mr. Herman meets regularly with his Staff to discuss items which require maintenance, and a proactive stance in being taken regarding reporting work orders. City Manager VanDerworp said the information provided today reflects a five-year plan and he will address the exact dollars required for sidewalk repair during the budget process, and funds will be split between LOGT and General Fund. 398 E718~72 MINUTES City Commission, Sanford, Florida 3:30 P.M. Work Session June 12 Mayor Dale said it may take longer than five years, possibly ten years, to complete the program because of the money involved as well as ass6~iated problems such as big trees and possible rerouting of sidewalks. Mr. Herman said he anticipates building sidewalks around trees where possible, however, there is not much parkway to work with in the older historic district. Commissioner Williams said that at the May 8th City Commission Meeting there were two citizens that expressed concern regarding sidewalks and asked where in the survey those sidewalks rank. Mr. Herman said the sidewalks are among those that are in the worst condition and will be addressed in the program's first year. Mayor Dale said the City' s present Land Development Regulation does not allow trees to be planted in the right- of-way and cannot be planted within ten feet of a sidewalk. City Manager VanDerworp said Mr. Herman will contact him personally when a tree issue arises so an assessment can be made and possible alternatives considered, after which a report will be given to the Commission. Mayor Dale suggested reviewing the sidewalks ranked 47-55 for potential tree problems. He suggested fixing those sidewalks that don't have tree issues until it can be determined how to deal with the tree issue. Mr. Herman said the first two years include many sidewalks that have tree issues and the plan is set up to allow latitude to move to the next year's list, making repairs within the allocated budget. Commissioner Williams and Mayor Dale said an assessment of the tree issue should be done prior to moving forward with the first year's plan. Commissioner Lessard said the problem has to be solved, that a decision has to be made, and that we shouldn't jump from year one to year three to avoid dealing with the biggest problems. He said he would rather see trees in the right-of-way rather than grind any more roots. Mayor Dale said there may be property owners who would be willing to grant the City an easement to allow the sidewalk to go around the tree, and that those individuals should receive priority. Commissioner Lessard said there may be property owners who say to replace the sidewalk with sod and save the tree. City Manager VanDerworp said the plan provides information regarding where the major problems are and the cost to get through a five-year program. An evaluation will be done of one or two of the worst segments where there are several areas of conflict, and a report will be given to the Commission. In response to Mr. Herman's question whether to poll the residents while evaluating the worst segments, Mayor Dale said to poll the residents for those who are willing to grant an easement to back the sidewalk off, because that would solve the problem. Mayor Dale said the Commission may not have $350,000 per year to allocate for sidewalk repair, but it will be reviewed during the budget process; the plan may have to be a seven to ten-year plan. [Commissioner Lessard lefl~ the meeting.] In response to Commissioner William's question whether there are State or Federal funds available to augment the budget, City Manager VanDerworp said the City has received ISTEA funds for projects, but he is not aware of funds available for sidewalk rehabilitation. City Manager VanDerworp said that Consent Agenda Item #4 is for approval of the Sidewalk Rehabilitation Program - Five Year Work Plan prioritization, but not the funding. The funding will be addressed in next year's budget work shop. Mayor Dale said he would be willing to approve the prioritization, but wants to see solutions to problems before a policy is approved. 200019- E718672 I MINUTES City Commission, Sanford, Horida 3:30 P.M. Work Session June 12 Neighborhood Drainage Project List. Jerry Herman, Public Works Director, reported the neighborhood drainage project list does not list all areas which have drainage problems, but lists those that require a substantial budget. and/or have inadequate or deteriorating stormwater infrastructure. The list includes areas that flood during severe storms Projects are categorized as type A, B, C, or D which indicates the severity of the flooding and/or the integrity of the conveyance systems as follows: A) potential property damage from flooding, which includes areas that flood during severe storm events to a level that may cause damage to buildings and contents and requires road closures; B) major street flooding - no property damage, which includes areas that flood during severe storms over the curbs and yards and requires road closure. Typically water does not threaten buildings and flooding usually subsides within two hours after the storm.; C) minor street flooding - no property damage, includes areas that flood during severe storm events, but flooding is minimal and subsides within one-half hour of the storm event and does not usually require road closure.; D) no street flooding includes failed or insufficient stormwater infrastructure and typically there are leaking pipes which cause settlement damage to sidewalks, driveways, and/or roads, as well as failed swale areas which cause standing/stagnant water (potential health hazard). Mr. Herman said Cloud Branch Creek - Major Trunk ranks #1 on the list because of inadequate pipes and no retention. The Project Scope is to construct a main trunk line from 14th Street to Coastline Park and to add three retention ponds. Preliminary engineering is complete, but before the project can be completed an OK is needed from the Sanford Gas Group and EPA, because it goes through the Sanford Gasi~cation site. The estimated cost is approximately $4,000,000. First Street - Park Avenue to Sanford Avenue ranks #2 because of local street flooding, and will require an overhaul/up-size conveyance system which will cost approximately $350,000. The Mellonville Avenue System ranks #3 because of inadequate pipes/inlets with little retention and will require a major trunk to connect upgraded local collector systems. [Commissioner Lessard returned.] An engineering study has begun and Staff is negotiating drainage easement rights for retention in a borrow pit being built by Bishop & Buttrey, east of Summerlin Avenue. The planned rome is to run pipe down North Street. The cost is approximately $2,000,000. Also included in the Mellonville Avenue System is Washington Avenue and East 20th Street, Mellonville Avenue and Crescent Street, Summerlin Avenue and Crescent Street, Mellonville Avenue and East 8th Street, East 7th Street and Bay Avenue, East First Street from San Carlos to Mellonville, which will require replacing/up-sizing the pipe system, adding inlets, connecting to the new trunk for retention, and replacing/up-sizing the collector system on Mellonville Avenue; the cost is approximately $1,450,000. East Cloud Branch Collector System ranks #4 because of failed collector, pipes, and inlets with no retention. It will be necessary to construct retention ponds and a trunk collector for Cloud Branch Creek. Pre'lmimry engineering is complete and the final has been started. An OK is needed from Sanford Gas Group and EPA. The total cost estimate for East Cloud Branch Collector System is $3,600,000. Mr. Herman said funds will need to be bonded, debt service, or a line of credit. State Revolving Fund Loans have been opened up for stormwater projects and are available at 3.7% interest. City Manager VanDerworp said there are other areas that have localized flooding due to inadequate pipes and inlets. There has been discussion regarding the flooding of the 18th Street property because of water flowing off the field. Mr. Herman will look at interceptor systems and swale drainage toward the end of the street. City Manager VanDerworp said the Neighborhood Drainage Project List is being tracked on the five-year work program and five-year budgets. Funding for the projects will be addressed during the budget process. 399 19-- 2000 400 E718672 City MINUTES Commission, Sanford, ~Florida 3:30 P.M. Work Session June 12 Political campaign signs. Charles Rowe, Community Development Director, reported the City currently requires a $100 deposit for political campaign signs prior to erecting any signs. The deposit is refunded to the candidate if all signs are removed within seven days after the candidate is either elected or defeated. If the signs are not removed within seven days after the election, the deposit is forfeited. The deposit is also forfeited if, at any time, the candidate's signs are found in the street right-of-way. The Community Development Department is olden faced with candidates claiming they did not place any signs in the right-of-way, that someone else placed the sign(s) inappropriately. Regardless, City Staff must expend time and effort to monitor and, if necessary, remove and dispose of the signs. Mr. Rowe recommended amending LDR Schedule K, Section 3.4.C., Political Campaign Signs, to eliminate the ideology of a deposit and replace it with a non-refundable fee in the amount of $100 paid prior to erecting, placing, or otherwise locating any political campaign sign. Mayor Dale suggested that when a candidate pays the fee and qualifies, he/she should be allowed to begin campaigning, including placing campaign signs. The seven day dean up of political signs should remain. He didn't agree with the non-refundable $100 fee. Commissioner Eckstein said a candidate should be allowed to appeal to the Commission regarding the refund of the political campaign sign deposit. The Commission concurred that an ordinance be prepared to amend LDR Schedule K, Section 3.4.C., Political Campaign Signs, to allow a candidate to place campaign signs upon qualifying, and to allow a candidate to appeal to the Commission regarding the refund of the $100 political campaign sign deposit. Grant of Easement on Rantoul Lane to Sterling Devdopment. Mayor Dale reported that Sterling Development is requesting that the City grant a small portion of easement on Rantoul Lane in order to modify the plan for '~The Reserve at Lake Mary." The sliver of land is part of Mayfair Golf Course property and is situated outside the oak trees on Rantoul Lane. When completed, Rantoul Lane will be paved beginning from the Lake Mary side and contained as a cul-de-sac within the subdivision; it will not open to SR 46A. The City of Lake Mary is requiting the easement to build the road so there will be a fifty-foot right-of-way. Commissioner Eckstein said he wanted to look at the property before making a decision. The Commission concurred to consider the request at the Commission meeting of June 26, 2000. June 28 Special Meeting Notice. Acting City Clerk Cynthia Porter, prior to today' s Work Session, distributed to the Commission the Agenda for the Sanford City Commission Special Meeting for Wednesday, June 28, 2000 at 11:45 A.M. She reported the purpose of the meeting is to review/accept/ratify the returns of the June 27, 2000 Special Election as submitted by the Canvassing Board, and to declare the winner in District 3, or the individuals to be in the Run-OffElection. After discussion, the Commission concurred to establish the meeting time of 11:45 A.M. on June 28, 2000, to review and certify the election restfits, and if a winner is declared, the City Clerk will administer the Oath of Office to the District 3 Commissioner-Elect. The Commission discussed Regular Item #4, the June 27, 2000 Special Election, regarding delegating canvassing board duties, and concurred that Commissioner Williams and Commissioner Lessard will serve, along with the City Clerk and a DegBty City Clerk, and that action will be taken at tonight's Regular Meeting. 200019~ E718672 MINUTES City Commission, Sanford, Florida 3:30 P.M. Work Session June 12 Regular Agenda items, Add-on items, and other items. City Manager VanDerworp reported there is an Add-on Item regarding approving the Sanford Airport Authority Grant Application Note Series 2000 not to exceed $5,940,000, for the purpose of financing a part of the cost of the acquisition, construction and installation of certain capital projects, as listed in Resolution No. 1846. Mayor Dale said the Resolution was approved by the Airport Authority Board on June 6. City Commission approval is required because it is a budget item. The Note will be repaid through funds received from the State. Mayor Dale reported that the Seminole County Library has requested a stop sign be placed at the alley at Palmetto Avenue, between Commercial Street and First Street, and recommended its placement. The Commission concurred. Commissioner Lessard reported a gentleman requested a stop sign at 20th Street and Washington Avenue and requested the City Manager determine its status. Mayor Dale reported he spoke with the County regarding consolidation issues, some which specifically regard Fire Department issues, and recommended that Staff be authorized to begin talking with County Staff and report to the Commission some findings on any inefficiencies relating to the Fire Department. The Commission concurred. City Manal~er's briefing. I-4 ramp closure. Jay Marder, Director of Engineering & Planning, reported the Florida Department of Transportation will be closing the Interstate 4 eastbound on-ramp at the U.S. 17-92 interchange for eight hours on Wednesday, June 14th, from noon until 8:00 P.M., while officials measure the impact of the closure on U.S. 17-92, the main line of Interstate 4, and other Seminole County eastbound on-ramps at Interstate 4 and interchanges at Lake Mary Boulevard, County Road 46A, and State Road 46. Organizational matters. Mayor Dale confirmed that the Commission received his appointments to boards and committees for 2000 which was distributed prior to today's Work Session. Firefighters Union activity. City Manager reported a memo received from Joe Denaro, Human Resources Director, is included in today's Agenda and outlines the Firefighters Union activity and the dates involved. He must respond by June 20 to the Recognition-Acknowledgment Petition. It could take up to sixty days before an election is held. Mayor Dale said if the City recognizes the employee organization as the collective bargaining agent, an election will not be necessary. If the City objects to the approval of the petition, an election will be held and the City will accept it. In response to Mayor Dale's question whether there would be any objection to having an election and bringing the results to the Commission, David Frost, President of the Firefighters Union, said there would be no objection, that PERC will need to sign the appropriate forms, and that it will take three days instead of sixty days for an election to be held. The employee organization has to be selected by a majority of the employees voting in the election, and 63% filled out cards which were photo copied and submitted with the first part of paper work filed with PERC. Forty-two firefighters, Emergency Medical Technicians, and firefighter paramedics will be represented. After discussion, the Commission concurred that the City Manager reject the approval of the Petition, that an election be held, and that the results be reported to the Commission. Health insunmce RFP. City Manager VartDerworp reported that Prudential had determined the premium rates beginning October 1, 2000 will increase by 26% to the HMO Plan and 11.6% increase to the POS and OOA Plans. The increase can be reduced to approximately 16% percent if the City redesigns the plan by increasing the co-pay. Staff has determined that E718672 MINUTES City Commission, Sanford, Florida 3:30 P.M. Work Session June 12 200019~ going out to bid at this time is not likely to produce savings because of numerous reasons, but primarily because the HMO plan is running at 100%. When health insurance was bid last year, Prudential was the lowest bidder and several insurance companies didn't respond because of Prudential's bid. Joe Denaro, Human Resources Director, said that an offer is expected from Aetna within a few days. The City Manager recommended not going out for bid and redesigning the plan to increase the co-pay. Mayor Dale expressed concern that Prudential is proposing a 26% increase. Commissioner Lessard said the Commission and Staff will need to look at a much higher co-pay or a much smaller group. Mayor Dale recommended proactively soliciting respondents to an RFP. City Manager VanD erworp said that past experience and loss ratio were reviewed, and given the fact that last year other providers bid higher percentage increases and that numerous providers didn't even bid, he recommended amending the plan because savings produced would not be likely. Mr. Denaro said that regarding last year's bid, Gene Gizzi, the City's health insurance broker, aggressively solicited the carriers, many which had very good, established programs, but refused to quote because Prudential's rates were very competitive. Commissioner Eckstein said he met with the City Manager and Mr. Denaro and suggested revising the co-pay to 16% and to do an RFP next year. Mr. Denaro said that last year some of the companies quoted a 30% and higher increase. Redesigning the Prudential plan to reflect a 16% increase will cause other companies to become very aggressive and drastically reduce their cost in order to take the business from Prudential. Mayor Dale said last year's RFP was not innovative nor proactive and there were few responders. After discussion, the Commission concurred that an RFP for health insurance be done, and that quotes include coverage for a few years rather than one year. Firefighters Union activity continued. Mayor Dale distributed to representatives of the Firefighters Union a list of Sanford Fire Department statistics. He said he did not' have prior knowledge of the Firefighters Union press release published in the paper and was perplexed by some of the information contained in the press release. Since he has been Mayor, the Commission has funded six new firefighter/paramedic positions, one office assistant position, and one training officer position. The Fire Department is the only fully staffed department in the City. The Commission has honored every request including a new fire station, new equipment and vehicles, pay raises, an incentive bonus, nine extra vacation days per year for shif~ work on holidays, special overtime waiver to grant guarantee of Garcia overtime, $3,500 per year paramedic incentive, EMT incentive, State mandated education incentive, tuition reimbursement, Pension Board business conducted on City time, paid time off for Pension Board conferences, twenty-four hours of annual personal time, and fumished uniforms. David Frost, president of the Firefighters Union, said in mid April the chain of command was informed that the firefighters were considering a union. In mid May Commissioner Lessard, City Manager VanDerworp, and Deputy City Manager Dixon met with the firefighters on three separate occasions to discuss concerns. Mr. Frost said that based on the services provided, there is a big difference in salary compared to Orange County. The training officer has been on staff for a month and has been approached with training ideas, however, a major concem regards proper trig. There is also a communication issue. Mike Turner said that when he was hired by the City in 1987, there was longevity pay, competitive pay, cost of living allowance, merit raise salary adjustment, and low insurance cost. Forming the Firefighters Union is not an aggressive act. There have been administrative changes within the Fire Department as well as the Commission, and with those come change. E718672 City MINUTES Commission, Sanford, Florida 3:30 P.M. Work Session Junc 12 The main reasoning for the union is to have a collective bargaining unit which has a contract that administration can't change. Mayor Dale said he thought there was an open line of communication and that the Commission had addressed the concerns of the Fire Department. Mr. Frost said the collective bargaining unit will provide for a direct line of communication. Emergency fire prevention regulations. City Manager VanDerworp reported that due to the existing drought conditions and high fire danger, a State of Local Emergency has been declared in Seminole County and exists for a period of seven days unless it is rescinded or extended by further executive order. It concerns the sale and/or use of fireworks and sparklers, as well as campfires, bonfires, and trash fires. The only exceptions are professional, licensed fireworks displayed over water which have been authorized and permitted by all appropriate authorities, including local fire authorities. There being no further business, the meeting was adjourned. 2~)0 Attest: cp MINUTES City Commission, Sanford, Florida 7'00 P M Regular 1Vicering hlne 12 9.000 The City Commission of the City of Sanford, Florida met in Regular Meeting on Monday, June 12, 2000, at 7:00 o'dock P.M. in the City Commission Room, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Larry A. Dale Commissioner Whitey Eckstein Commissioner Velma H. Williams Commissioner Brady Lessard City Attorney William L. Colben City Manager Anthony VanDerworp Acting City Clerk Cynthia Porter Absent: City Clerk Janet R. Dougherty The Chairman called the meeting to order. Presentation to Chaplain Ed Manning by Chaplain Larry Edwards, Daytona Beach Police Department. Chaplain Larry Edwards, representing Police Chief Kenneth Small, Daytona Beach Police Department, presented a certificate to Chaplain Ed Manning, recognizing him for his assistance that last two years during Black College Reunion. Announcement. Mayor Dale announced that the Central Florida Bass Fishing Club will host their first Sanford Bass Tournament at Coastline Park on Saturday, June 17, 2000, from 11:00 A.M. to 5:00 P.M. Citizen participation. Doreen Freeman, 705 Mellonville Avenue, requested clarification regarding setbacks for trees in relationship to sidewalks, and asked why the City planted trees along the Mayfair section. Mayor Dale said the Land Development Regulation requires a 10' setback for planting trees in new developments, but does not address existing development. She recommended the Commission address the issue, because the trees will grow big and will present a problem for the sidewalks. Roger Dowdy, 508 N. Grandview Avenue, reported that since 1984 there have been several vehicles stolen from his driveway. Several of his neighbors have had thefts including vehicles, a vehicle radio, plants, and there have been attempted thetis. Druggies roam the neighborhood and knock on doors begging for money. He said the City is overrun by juvenile gangsters, and asked how Sanford can be taken back from the criminals. His property taxes have tripled since 1984 and his property value has decreased because of crime. Mayor Dale said that progress is being made in reorganizing the Police Department so crime can be reduced, prevented, and solved. Mrs. Dowdy, 508 N. Grandview Avenue, reported she had a restored classic car stolen. Her van that was stolen was totaled. She and her husband have been told that their insurance will not be renewed, therefore they will have to pay higher rates elsewhere. They have been greatly inconvenienced and asked who will repay her. Today, the car alarm of her neighbor, Steve Harriett, sounded and several Seminole County Sheriffs promptly responded. When her car was stolen March 31, Sanford Police did not respond and Mrs. Harriett phoned her husband to have a Sheriff respond. Commissioner Eckstein said he wanted to check the tape to determine why no one responded. The same communications Staff works for Seminole County and Sanford. Mrs. Dowdy said her street is two blocks long and every house has been burglarized. Mayor Dale said ways need to be found to be more proactive. There is not a lack of money because over $10,000,000 is spent every year on public safety. Mrs. Dowdy Said she is tired of lip service and expects that when offricers come to her home to discuss a burglary E718672 MINUTES City Commission, Sanford, Florida 7:00 P.M. Regular Meeting June 12 405 19 2000 that they have a police report stating what happened. Mr. Dowdy said he was told by a police officer that violent crimes take precedence over the things that were happening to them, and said that it may not be long before one of the non-violent crimes becomes a violent crime. Mayor Dale apologized for the problems that Mr. and Mrs. Dowdy have had and promised that the City will continue to find ways to combat the problem. Mary Greenwell, 2109 Magnolia Avenue, reported concerns that the City is not doing enough to keep the youth busy and recommended an in depth recreation program. The old school house between Magnolia and Palmetto is a great choice for a community center and suggested recycling the Velma Mitchell Annex. Commissioner Lessard said he planned to discuss the City obtaining the Velma Mitchell Annex from the School Board at the end of the meeting during Commissioner's reports. Ms. Greenwell said she would be willing to serve on a task force to discuss uses of the building. Monareha Maroct, 801 S. Park Avenue, Sanford, reported she has had a couple of thefts, both which were She read in the Sanford Herald that the Police Department was going to set up sting operations and asked if that had reported. been done. Sanford has an inordinate amount of vehicle thefts. There are twelve habitual juvenile offenders who live in Sanford. sentencing process is being reviewed to determine how to enhance sentencing; many offenders get out of jail quickly. Captain Mike McCoy reported two vehicle stakeouts were done at Brain Towers but did not have positive results. The In response to Ms. Marcet's question as to whether a sting operation could be considered entrapment, Captain McCoy said that it is not entrapment unless keys are left hanging on the outside of the cars. She requested a sting operation be set up on Grandview Avenue. Ms. Maroct said each time an offender violates probation they should be put back in jail. Ms. Maroct said she moved to Sanford from College Park and would like to invest in Sanford, but crime is a big issue. Mayor Dale said Sanford has a lot to offer even though there is a crime problem. Approval of minutes. Commissioner Lessard moved to approve the Minutes of May 22, 2000 Work Session and Regular Meeting, and amended Minutes of May 8, 2000 Regular Meeting. Commission as follows: Seconded by Commissioner Williams and carded by vote of the Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Public hearing and second readin~ of Ordinance No. 3564 to re-zone a .77 acre portion of property lying between W. State Road 46 and Smith Canal Road and between Sewell Road and S. EIder Road (4301 W. SR 46) from AG, Agriculture, to PD. Planned Development; and approve Development Order No. 00-0017: Helen L. Stapler, owner. Ad published May 25, 2000. Ordinance No. 3564 was read by title. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3564. No one appeared. Commissioner Lessard moved to adopt Ordinance No. 3564, entitled: 406 E718672 MINUTES City Commission, Sanford, Florida 7:00 P.M. Regular Meeting June 12 2000 AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING ORDINANCE NO. 3117 OF SAID CITY; SAID ORDINANCE BEING A ZONING PLAN; SAID AMENDMENT TO CHANGE THE ZONING OF A .77 ACRE PORTION OF THAT CERTAIN PROPERTY LYING BETWEEN S .R. 46 W. AND SMITH CANAL ROAD AND BETWEEN SEWELL ROAD AND ELDER ROAD SOUTH FROM AG, AGRICULTURAL, TO PD, PLANNED DEVELOPMENT; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. with the following conditions in Development Order 00-0017: (a) All development shall be consistent with the Tuffy Auto Service Centers Master Plan. (b) Criteria in Schedule E, Additional Requirements and Provisions for Spedfie uses shall be met including but not limited to screening and buffering of vehicles that are being serviced, maintained, and\or repaired. ( e ) No repairs, maintenance or servicing of vehicles of any kind shall occur outside. (d) Applicant shall adhere to Schedule U, Gateway Corridor Development Districts landscaping and buffer requirements. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Condemnation Status Report. Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Wilfiams Aye Commissioner Lessard Aye Charles Rowe, Director of Community Development, reported that the Ridgewood Villas demolition is complete. A foreclosure status report will be given at the next Work Session. Interlocal Aereement with Seminole County for fundinE assistance for the Bistoric Sanford Memorial Stadium renovation project. Doreen Freeman, 705 Mellonville Avenue, distributed to the Commission a handout. She recapped events beginning with the citizens' participation portion of the City Commission Meeting of May 22, 2000, when she expressed her concems regarding the Historic Sanford Memorial Stadium and the noise from the public address system and field lighting which illuminates the whole neighborhood. At that meeting she requested a cost sheet for operating the stadium lights and field lights. She said the purpose of the lights is to illuminate the field and is concerned about wasted energy. The lights shine into her kitchen and is bothersome. While it is not her major concern, if there is a way to change them, she requested it be done. lYEflee Kirby, Director of Recreation & Parks, reported he looked at the lights to determine if there was a problem and also spoke with the company that supplied the lights, and was told the lights are non-bleed lights that are designed to shine onto the field. Also, the cost to operate the stadium lights is approximately $35 an hour. She requested a written statement regarding the operation of the stadium lights. Ms. Freeman said she also addressed the status of parking for the stadium and was reassured by Mayor Dale that negotiations were proceeding with the School Board. On Tuesday morning, May 23, the Board of County Commission approved an Inte~ocal Agreement to provide $400,000 in funding to assist in renovation of the Historic Sanford Memorial Stadium which will be provided in installments of $40,000 over a ten year period. During that meeting, in response to one of the County Commissioners, Mayor Dale restated that the City was working on concerns of citizens and problems were being addressed, and that the City was actively, diligently, participating with the School Board for an agreement for the School Board facility next to the stadium to be used for parking. Because she is concerned about being a block and a half away from the E718672 MINUTES City Commission, Sanford, Florida 7:00 P.M. Regular Meeting June 12 407 19~ 2000 stadium and will be impacted greatly if the parking issue is not taken care of properly, she called the Seminole County School Board to speak with Diane Kramer, Executive Director of Facility Planning, and was told by her aide that she was out of town for the rest of the week. She then spoke with Scott Stegall, Director of Capital Outlay, and was informed that the School Board has not spoken with the City of Sanford since before they moved into their new annex on Airport Boulevard which was four years ago. He stated that he and former City Manager Simmons had spoken about negotiations for the property but nothing was decided at that time. On June 3, she met with Diane Kramer and was informed that Ms. Kramer met with City Manager VanDerworp that morning to discuss the Mellonville Avenue property, and that it was the first time she heard from the City, and that City Manager VanDerworp requested the property be donated to the City, which she declined and would be receptive to bids for sale. City Manager VanDerworp declined to make an offer at that time. On June 7, she met with Ms. Kramer to ask if the City had made further contact, and she said there was none, and that she was the only person privileged to negotiations Today she called Ms. Kramer's office and was told there had been no further discussion with the City regarding the property. with the City. Ms. Freeman said her concern is that the City is moving forward with stadium renovations without securing adequate parking for the facility. According to the City' s Land Development Regulations, Schedule H, Section 2.6, the minimum number of required parking spaces per seating area for a stadium is .3, or 30%. The stadium will seat 1472 with additional seating along the foul lines, and at present there are 133 on site parking places; the ratio of seating to parking is eleven people per car. Using Schedule H, multiplying the number of seats times .3, there should be 441 parking spaces. Mayor Dale said that Diane Kramer does not make the decisions for the School Board, that he has spoken with her more than once, and that he has worked diligently with the School Board members on the issue, and that there is no agreement yet. Commissioner Eckstein said he confirmed with City Attorney Colbert that the stadium parking has been grandfathered. Mayor Dale said the City wants to provide adequate parking. Mayor Dale said the School Board members set policy and make decisions and he will continue to work with School Board members and their Staff Ms. Freeman said she was following protocol by dealing with Ms. Kramer. Mayor Dale said his protocol is to deal with elected officials who are his peers. Ms. Freeman said that before the Interlocal Agreement is signed there should be adequate parking, because her street will be impacted. In effect, the City is putting the cart before the horse. The City Commission would never approve any developer or business the opportunity to open or build without having adequate parking facilities. According to City Code, if an existing facility is modified, new codes are followed and are not grandfathered. Mayor Dale said that particular Code applies to the change of use of an existing facility. Commissioner Lessard said the stadium has been there a long time and is predominantly for the youth. It may be possible to adjust the level of the sound system and possibly redirect the lights, but when you live across the street from a baseball stadium you will be impacted. The City will try to mitigate the issues. The parking will be handled. Ms. Freeman said she is trying to make sure that things are in place according to the way they are supposed to be before the City proceeds with the stadium renovation. Commissioner Lessard said the stadium has been an eyesore, and once renovated, will be a beautiful stadium 408 E71t172 MINUTES City Commission, Sanford, Florida 7:00 P.M. Regular Meeting June 19 9000 which can be enjoyed by children and visitors. Ms. Freeman said she has no problem with the stadium renovation, but asks that a proper parking facility be set in place for the facility, and asked what the City will do if the School Board isn't obliged to allow the City to use/lease/buy their property. Commissioner Eckstein said the soup kitchen had no parking and Ms. Freeman supported him and two other Commissioners. Ms. Freeman said she didn't say there was no parking available for the soup kitchen, and that she counted thirty places to park including on street parking and Jaycee Park. Parking on Mellonville Avenue would be hazardous. Parking is the only thing she is addressing and it should be in place before the Commission approves the Inte~ocal Agreement, otherwise the cart is being put before the horse. Dave Freeman reported the lights are not really that big of a deal, but the north field has lighting where thirty years ago there was no lighting, and the light is quite bright; it is not necessary to turn on the house lights. The real issue is parking. The soup kitchen was geared for people who are not overly wealthy and do not go there in cars, whereas people who come to the stadium will drive cars. Ms. Freeman said she welcomes the stadium, other than the public address system being a little loud and the lights being a little bright, but the parking issue should be addressed by the Commission before the Intedocal Agreement is signed. Mayor Dale said when people work hard to try to bring it about, a pat on the back might be a little more appropriate in getting what you want rather than attacking someone, saying they haven't been talking to people. He said he cares about people who live here and he will continue to work diligently with School Board members. The purpose of the Interlocal Agreement is to line up the financing. Commissioner Eckstein said the urgency of the Inte~ocal Agreement is to secure financing, and that several months ago he asked the Finance Director, City Commissioners and the City Manager to lock in at the lowest interest rate available because a hundred basis point on a note is a lot of money to the City over a twenty to twenty-five year period, which in the long run saves tax payers money. Jay Jurie, 408 Virginia Avenue, asked for clarification regarding getting additional parking and grandfathering the parking; are they two in the same. Mayor Dale said they weren't two in the same. The stadium is a grandfathered use. From a legal standpoint, the City doesn't have to acquire additional parking, but wants to. In response to Mr. Jurie's question regarding on what basis the stadium is grandfathered, Mayor Dale said the stadium has been a stadium for ~fizy years. determination, is, and can be, grandfathered. Mr. Jurie asked if virtually anything that is pre-existing, in Mayor Dale's Mayor Dale said if the same use has been done for fifty years, the court of law would say that it is a grandfathered use. The parking issue is not based on his determination. The City Attorney said the parking was a grandfathered issue. On recommendation of the City Manager, Commissioner Eckstein moved to approve the Interlocal Agreement with Seminole County for funding assistance for the Historic Sanford Memorial Stadium renovation project. Seconded by Commissioner Williams and carried by vote of the Commisison as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye E718672 City MINUTES Commission, Sanford, Florida 7:00 P.M. Regular Meeting June 12 2000 19¸-- Commissioner Lessard Aye Grant of Easement on Rantoul Lane to Sterline Development to modify the plan for "The Reserve at Lake Mary." Commissioner Eckstein said he would like to see the relationship between City property, Lake Mary, and Rantoul Lane. Commissioner Lessard moved to table this item to the meeting of June 26, 2000. Seconded by Commissioner Williams and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williarns Aye Commissioner Lessard Aye June 27, 2000 Special Election: On recommendation of the City Clerk, Commissioner Eckstein moved to appoint Margaret Fontaine as Clerk, Phyllis Wallace, Calvin Clemems, and June Siefputowski as Inspectors, and Robert Russell as Deputy, and to authorize Mayor Dale to issue the Election Proclamation. Seconded by Commissioner Williams and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eekstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Eckstein moved to delegate canvassing board duties to Commissioner Williams and Commissioner Lessard, Alternate, the City Clerk, and a Deputy City Clerk. Commisison as follows: Seconded by Commissioner Lessard and carded by vote of the Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Acting City Clerk Cynthia Porter reported the Logic and Accuracy Test is at 10:00 A.M. on June 26, 2000, and canvassing the absentee electors' ballots is on election day, June 27, 2000. As discussed in today's Work Session, Commissioner Lessard moved to establish the meeting time of 11:45 A.M. on June 28, 2000, to accept and certify the election results, and if a winner is declared, the City Clerk will administer the Oath of Office to the District 3 Commissioner-Elect, so he/she can participate in the upcoming budget Work Session. Seconded by Commissioner Williams and carded by vote of the Commission as follows: Consent Agenda. Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye City Manager VanDerworp dadfled that Consent Agenda Item #4 is for approval of the Sidewalk Rehabilitation Program - Five Year Work Plan prioritization, with funds to be budgeted each fiscal year from a combination of General Fund and LOGT; no dollar amounts are attached. This year's budget has $75,000. As discussed in today's Work Session, the exact amount will be addressed in next year's budget. Mayor Dale said he did not have a problem with approving the list, with the understanding that the Commission can change the priority list as deemed necessary and can budget appropriate funds. Commissioner Lessard said, as discussed in today's Work Session, a plan should be developed to deal with trees. Commissioner Lessard moved to approve Consent Agenda Items 1-5, as follows: E718672 MINUTES City Commission, Sanford, Florida 7'00 P M ReLmlnr Meeting .hme 12 2000 19-- Club Park Preliminary Seconded by Commissioner Williarns Approve street closure of pine Avenue and Hickory Avenue, from Celery Avenue to Eleventh Street, from 7:00 A.M. on June 17, 2000 to Noon on June 18, 2000, in conjunction with the Juneteenth Festival sponsored by the Martin Luther King, Jr. Steering Committee. Accept bid for CR 46A utility relocations, from Ryan Incorporated Eastern, second lowest bidder for Bid #IFB99/00-15, in the mount of $992,326.25, pending receipt of all appropriate contract documentation; to be funded from the State Low Interest Loan Program (SRF). Accept bid for 5th Street Sanitary Sewer Construction, from Prime Construction Group, second lowest bidder for Bid #IFB99/00-16, in the amount of $334,446.00, pending receipt of all appropriate contract document ation; to be funded from the State Low Interest Loan Program (SRF). Approve Sidewalk Rehabilitation Program - Five Year Work Han prioritization with funds to be budgeted each fiscal year from 0014047-541-63-02 and 13 1-5410-000-63-23, with the understanding that the Commission can change the priority list as deemed necessary and can budget appropriate funds, and that a plan be developed to deal with trees. Approve final plat of Country Club Park, Phase HI, a replat of property located at 500 Upsala Road for a proposed forty-four (44) lot single family residential subdivision, based on consistency with the approved Country Subdivision Plan, with certain requirements prior to recording. and carried by vote of the Commission as follows: Add=on items. Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye City Manager VanDerworp reported there is one Add-on Item, Adopt Resolution No. 1846 approving the issuance by the Sanford Airport Authority of Grant Anticipation Notes not to exceed $5,940,000. Mayor Dale said the Airport Authority Board has approved the financing of the project and the Note will be paid through funds received from the State. Resolution No. 1846 was read by title. Commissioner Eckstein moved to adopt Resolution No. 1846, entitled: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SANFORD, FLORID& APPROVING THE ISSUANCE BY THE SANFORD AIRPORT AUTHORITY OF NOT TO EXCEED $5,940,000 IN AGGREGATE PRINCIPAL AMOUNT OF SANFORD AIRPORT AUTHORITY GRANT ANTICIPATION NOTES, SERIES 2000, FOR THE PURPOSE OF FINANCING A PART OF THE COST OF THE ACQUISITION, CONSTRUCTION AND INSTALLATION OF CERTAIN CAPITAL PROJECTS FOR THE ORLANDO SANFORD AIRPORT, INCLUDING, WITHOUT LIMITATION, A NEW CONCOURSE AREA WITH LOADING GATES, A NEW DOMESTIC TICKETING LOBBY AND A NEW BAGGAGE CLAIM AREA; AND PROVIDING AN EFFECTIVE DATE. Seconded by Commissioner Lessard and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Information only. City Manager VanDerworp reported the June utility bill backer contains information regarding Mayfair Country Club Summer golfspedals. He has been working with Mayfair regarding having another special session for Sanford residents and will provide the information to the Commission. This item was acknowledged. E718672 MINUTES City Commission, Sanford, Florida 411 7:00 P.M. Regular Meeting Junc 12 2000 19-- City Manager VanDerworp reported that letters of commendation from residents and businesses are included in today's Agenda and are for the current fiscal year, and that he intends to provide them on a quarterly basis. This item was acknowledged. City Attorney's Report. No report was given. City Clerk's Report. No report was given. City Manal~er's Report. City Manger VanDerworp recognized Markae Rupp, Deputy City Clerk, for receiving CMC (Certified Municipal Clerk) status. The City Manager reported he provided to the Commission an update on the Desantis case; there are two hearings this Thursday. City Commissioners' Reports. Commissioner Eckstein - Today's youth have no fear of anyone, including persons of authority. He has been teaching in Sanford for 32 years and once young people are arrested, he has to sign them into his class and he teaches them. While the people who burglarize homes and automobiles can't be controlled, the way Staff responds to citizens can be controlled. He said that all Department Heads who receive a citizens' call should respond immediately and that there is no excuse to not respond properly. Ninety-nine percent of the time Staff does their job, but he doesn't like citizens stating that Staff is not responsive and that favoritism is shown; other than that, he is very happy with the job Staff is doing. Commissioner Williams - Complimented all Staff and said it should be remembered that the citizens are our most important people. She is concerned about recreation activities for the youth in Sanford and anticipates bringing up the issue during budget Work Session. Commissioner Lessard - He and the City Manager inspected the Velma Mitchell Annex about a month ago and requested that the Commission consider if it is a worthy expenditure. The property is adjacent to Red Barber Park and there is an opportunity to use the facility, possibly for a community center. The property is in good shape, has a solid metal roof, the wiring has been upgraded, and the air conditioning is not a central unit but has a number of units. Commissioner Eckstein said he is willing to keep an open mind but there has to be a purpose for the building, because it is going to be expensive to operate. Commissioner Lessard commended Mike Kirby, Recreation Director, for an outstanding baseball season and said the program has greatly improved over the last year. Mayor Dale - Recommended that action be taken regarding the Firefighters Union. Commissioner Eckstein moved to authorize the City Manager to reject the approval of the Recognition - Acknowledgment Petition. Seconded by Commisioner Williams and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Mayor Dale said the Firefighters Union can proceed with their election. 412 E718672 MINUTES City Commission, Sanford, Florida 7:00 P.M. Regular Meeting June 12 2000 19-- There being no further business, the meeting was adjourned. Attest: cp