112204 ws/rm min. MINUTES
City Commission, Sanford, Florida
WORK SESSION
NOVEMBER 22
2i 004
The City Co~fission of the City of Sanford, Florida, met in Work Session on Monday, November 22, 2004, at
4:00 P.M., in the City Manager's Conference Room, 2nd Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Brady Lessard
Vice Mayor Dr. Velma Williams
Commissioner Art Woodruff
Commissioner Kevin Hipes [present at 5:23 PM]
City Manager Al Grieshaber Jr.
City Clerk Janet R. Dougherty
Absent: Commissioner Randy Jones
City Attorney William L. Colbert
Mayor Lessard called the meeting to order at 4:13 P. M.
March 2005 Regular Election: Calendar of Election and Reporting Dates. (City Manager Al Grieshaber, Jr.)
City Manager Grieshaber reviewed information fi.om the Seminole County Supervisor of Elections' Office
regarding early voting, absentee voting, and the city's contract with the Supervisor of Elections to provide absentee voting. Also
reported were planned election advertising including notices to voter households, and availability of election information and
forms. The Commission requested that information be obtained regarding havin4g early voting at City Hall in addition to at the
Supervisor of Elections Office.
Nuisance (exeesslve ealls~ Ordinance. (Police Chief Brian Tooley)
Police Chief Tooley discussed the proposed ordinance prepared by the City Attorney and the proposed ordinance
prepared by Sergeant Mike Taylor. After discussion, the Commission concurred that the desired portions of both ordinances
be merged into one proposed dral~ ordinance for further City Commission review and that the City Attorney be consulted
regarding inclusion of maintenance as finable.
City_ wide (hurricane debris) clean up. (City Manager Grieshaber) [Mayor Lessard turned the Chair over to Vice Mayor Dr.
Williams and left the meeting.]
City Manager Grieshaber reviewed a proposed contract with Grubbs Emergency Services, LLC in amount not
to exceed $125,000.00, FEMA reimbursable, with the city respons~le for 5%, and stated that this will be an Add-on Item at
tonight's Regular Meeting. [Mayor Lessard returned to the meeting and reclaimed the Chair]
~ public art project presentation. (Ms. Mindy Matthews)
Ms. Matthews reviewed the project including city participation~ The Commission concurred to work in
partnership with the project and to provide a letter to that effect, and to provide in-kind services up to $25,000.00.
[Commissioner Hipes joined the meeting during discussion.]
Other business.
There being no further business, the meeting was adjourned at 6:38 P.M.
Attest:
~ity Clerk
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EPNIII0?2
MINUTES
REGULAR MEETING
City Commission, Sanford, Florida
NOVEMBER 22 2004
The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, November 22, 2004,
at 7:00 P.M., in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Brady Lessard
Vice Mayor Dr. Velma Williams
Commissioner Art Woodruff
Commissioner Randy Jones
Commissioner Kevin Hipes
City Manager Al Grieshaber Jr.
Assistant City Attorney Lonnie N. Groot
City Clerk Janet R. Dougherty
Absent: City Attorney William L. Colbert
~ by Mayor Lessard at 7:02 P.M.
I]5[Y_Q_C.A!!_Q_~ by Mr. Vernon McQueen.
pI~E1)GE OF ALLEGIANCE
PRES NTAFa.~..T.&TLQ~ of Certificate of Recognition to Sanford Police Department from Safe Kids Seminole County Coalition.
Mayor Lessard read the Certificate and presented it to Chief Tooley.
APPROVAL OF MINUTES
Minutes of November 8, 2004, Work Session and Regular Meetings. R~eommended by the City Clerk and the City
Manager.
Commissioner Hipes moved to approve the Minutes of the November 8, 2004, Work Session and Regular
Meetings. Seconded by Vice Mayor Dr. Williams and carded by vote of the Commission as follows:
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
(1) Approve City_ Attorney's October. 2004. Statement.
(2) Approve payments made during_ October 2004.
(3) Approve FY 2004/2005 Service Funding Agreement with LYNX in amount ors 182,312.00.
(4) Landscape Maintenance Bids for Selected Parks and sites and Municipal Cemetery: accept bids in amount of
$184,963.68 and $69,885.96 from lowest responsive bidder, The Bon Terre Group, Inc.
(5) Continue groundwater monitoring services provided by Ardaman & Associates for total cost of $23,798.00.
(6) "Lil' Fort MeLlon Play Fort: approve "Cost-Plus" Contract in amount not to exceed $100,000.00 with CPH
Constructors for Engineering and Construction Services; authorize the City Manager to execute amendment to FRDAP
Grant for possible project funding.
(7) Approve ARTYgator FUSION Community Art Project taking place in the City of Sanford.
(8) Capnograph_v for EKGs: approve upgrade of four (4) electrocardiogram monitors to capnogmphy capability at total cost
of $30,000.00 per soles source to maintain compatibility with existing cardiac monitors.
(9) Declare prnperty surplus for donation to a public interest or charity of the Commission's discretion, for public auction,
or for direct disposal.
(l 0) Christmaa in the Square Special Event: approve closure of Magnolia Avenue from Magnolia Square to 2nd Street on
Saturday, December 4, 2004, from 2:00 PM to 9:00 PM; approve waiver of fees.
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City Commission, Sanford, Florida
REGULAR MEETING
NOVEMBER 22 2004
20
(11) _A~9_ rove conlraet mm, wal for Anthony Aekerson, Aquatics Supervisor, including 3% COLA increase for FY2004/2005.
(12) Approve Agreement with CPH En_oln~erS. ln~, for a not to exceed amount of $495,253.00 for engineering services
associated with the final design and permitting for stormwater improvem~n~ identified and approved by the City
Commission.
(13) Approve Fraternal OInier of Polite 10/1/04 ContraS, ~ by the City Manager.
Vice Mayor Dr. Williams moved to approve Consent Agenda Items (1), (2), (4), (5), and (7) through (I 3) with (7)
to include in-kind services in amount not to exceed $25,000.00. Seconded by Commissioner Hipes and carried by vote of the
Commission as follows:
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
Commissioner Hipes moved to approve Consent Agenda Item (6) with the stipulation the contract not be acted
upon until a public Work Session is held to discuss and determine the location, size, etc. Seconded by Vice Mayor Dr. Williams
and carried by vote of the Commission as follows:
Mayor Lcssard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
(1) Second readi~ and adoption of Ordinante No. 3879. approviag~ the 2nd ~,,,,--! Com_nre__h_--t~ive Plan
of 2004. Ad published November 17, 2004. R~mmend~ by the Director of Planning and Development Services and
the City Manager.
Vice Mayor Dr. Williams moved to adopt Ordinance No. 3879. Seconded by Commissioner Woodruffand carried
by vote of the Commission as follows:
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipcs Aye
(2) Second read~_ and adoption of Ordlnanee No. 390~- amending Chapter 2 of the City Code, Firefighters' Retirement
System. Ad published November 10, 2004. ~ by the City Clerk and the City Manager.
Commissioner Woodruffmoved to adopt Ordinance No. 3902. Seconded by Commissioner Jones and carried
by vote of the Commission as follows:
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
(3) Second readiag and adoption of Ordinance No. 390;~, amending Chapter 2 of the City Code, Police Officers'
Retirement System. Ad published November 10, 2004. ~ by the City Clerk and the City Manager.
Commissioner Woodruffmoved to adopt Ordinance No. 3903. Seconded by Commissioner Jones and carded
by vote of the Commission as follows:
MINUTES
REGULAR MEETING
City Commission, Sanford, Florida
NOVEMBER 22 2004
20.__
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
(4) Second reading and adoption of Ordinance No. 3904, annexing 0.18 acre between West 18th Street and West 20th
Street extended easterly and between Merthie Drive and Roosevelt Avenue (2171 W. 18th Street), Ronald J. Pmitt and
Nancy C. Harrington, owners. Ad published November 10 and 17, 2004. Recommended by the City Clerk and the City
Manager.
Commissioner Woodmffmoved to adopt Ordinance No. 3904. Seconded by Vice Mayor Dr. Williams and carried
by vote of the Commission as follows:
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
(1) i n ·
(A) (~ommunity Redevelopment Agency: Reappoint Bob Parsell. Recommended by the City Manager.
Vice Mayor Dr. Williams moved to reappoint Bob Parsell. Seconded by Commissioner Hipes and carded by vote
of the Commission as follows:
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
(B) Sanford Aim_on Authori .ty: Reappoint Lon Howell and Sandra Glenn. Recommended by the President and CEO
of the Orlando Sanford International Airport.
Commissioner Jones moved to reappoint Lon Howell and Sandra Glenn. Seconded by Vice Mayor Dr. Williams
and carded by vote of the Commission as follows:
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
(2) Adopt Resolution No. 1983. authorizing execution and delivery of Local Agency Participation Agreement to Florida
Department of Transportation for funds for construction of sidewalks on Park Drive between East SR 46 and U.S 17-92.
Recommended by the Public Works Director and the City Manager.
Commissioner Jones moved to adopt Resolution No. 1983. Seconded by Vice Mayor Dr. Williams and carried
by vote of the Commission as follows:
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
ADD-ON ITEMS
(1) Agreement with Grubbs Emergency Services. LLC for Disaster Recovery Services.
EPNIII072
MINUTES
City Commission, Sanford, Florida
REGULAR MEETING
NOVEMBER 22 2004
20__
Commissioner Hipes moved to approve the Agreement with Grubbs Emergency Services, LLC, in amount not
to exceed $125,000.00 for removal and processing of hurricane debris. Seconded by Commissioner Woodruffand carried by vote
of the Commission as follows:
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
(2) ~ Special Event.
Commissioner Jones moved to approve street closures of a portion of Chapman Avenue, 1st Street, Mellonvilte
Avenue, RiverWalk, Sanford Avenue, Commercial Street, Oak Avenue, Fulton Street and Park Avenue as described on the
Agenda Cover Memo on Saturday, December 4, 2004, from 6:00 AM to 1:30 PM, and to waive fees for this city sponsored event.
Seconded by Commissioner Woodruffand carried by vote of the Commission as follows:
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
(3) Re~_uest for r~luced _uay-off amount to satisfy Code Enfore~mea~ Board L~eo 01_2390. 110 W. 13th Street. Andrew
The Commission took no action, and directed the request to the Code Enfomement Board.
CITY ATTORNEY'S REPORT
CITY CLERK'S REPORT
CITY MANAGER'S REPORT
CITIZEN PARTICIPATION
(1) Req_uest bv Ricky Parks for time e~t~,sion for the Christian Deliverance Restoration Center to vacate the premia~:-
~ On October 25, 2004, the City Commission required the Christian Deliverance Restoration
Center to vacate the premises within 30 days.
Vice Mayor Dr. Williams moved to extend the time for vacation of the premises to January 3, 2005.
Seconded by Commissioner Hipes and carried by vote of the Commission as follows:
Mayor Lessard Nay
Vice Mayor Dr. Williams Aye
Cormnissioner Woodruff Aye
Commissioner Jones Nay
Commissioner Hipes Aye
CITY COMMISSIONERS' REPORTS
Attest:
~ty Clerk
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