051407 ws agenda & min.
CITY OF SANFORD
CITY COMMISSION WORK SESSION
MONDAY, MAY 14, 2007
4:00 PM
Railroad Depot Room
2nd Floor
Sanford City Hall
300 North Park Avenue
Sanford, Florida
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PERSONS WITH A DISABILITY, SUCH AS A VISION, HEARING OR SPEECH IMPAIRMENT, OR PERSONS NEEDING OTHER TYPES OF ASSISTANCE, AND WHO WISH TO ATTEND
CITY COIIIIIISSION IIIIEETItGS OR AMY OTHER BOARD OR 001_111:1: EET1NG MAY CONTACT THE CITY ClERK IN WRITING, OR MAY CALL407 .330.5603 FOR INFORMATION
REGARDING AVAIlABLE AIDS AND SERVICES.
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PURSUANT TO SECTION 286.0105, FLORIDA STATUTES, F AMY PERSON DECIDES TO APPEAL AMY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO AMY
MATTER CONSIDERED AT THIS PUBLIC MEETING, SUCH PERSON WI..L NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH PURPOSE. SUCH PERSON MAY NEED TO
ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE. INCLUDING THE TES"IWONY AND EVIlENCE UPON WHICH THE APPEAL IS TO BE BASED. ThIs record
Is not provided by the City 01 Sanford.
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AGENDA
1) Interview applicants for appointment to the Historic Preservation Board. (R-9.G) [Commission Memo 07-137]
2) Fort Mellon Park Master Plan - presentation of 60% Design Development Documents. [Commission Memo 07-124]
3) Mayfair Golf Course - update.
4) Reorganization of several City operations; designation of Acting City Manager. (R-9.D) [Commission Memo 07-142]
5) City Welcome Signs. (R-9.E) [Commission Memo 07-125]
6) City Commission Rules. [Commission Memo 07-143]
7) City Financial Report for the 2nd Quarter Ended March 31, 2007 - presentation. [Commission Memo 07-126]
8) Boards and Committees - process for appointments and re-appointments. [Commission Memo 07-145]
9) Design of 1st Street Streetscape from Oak Avenue to 17-92 - Progress Report. [Commission Memo 07-127]
10) Presentation by Tajiri Arts Council.
11) Budget Calendar. [Commission Memo 07-144]
12) Agenda Items - additional information and/or questions.
13) End the Meeting.
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The City Commission of the City of Sanford, Florida, met in Work Session on Monday, May 14,2007, at 4 PM,
in the Railroad Depot Room, 2nd Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present:
Mayor Linda Kuhn
Vice Mayor Velma Williams
Commissioner Art Woodruff
Commissioner Jack T. Bridges
City Manager Robert (Sherman) Yehl
Assistant City Attorney Kenneth W. McIntosh (present at 4:41 PM)
City Clerk Janet R. Dougherty
Deputy City Clerk Cynthia Porter
Absent:
Commissioner Randy Jones
Mayor Kuhn called the Work Session to order at 4:05 PM.
1) Interview applicants for appointment to the Historic Preservation Board. (R-9.G) [Commission Memo 07-137]
The Commission interviewed Delton Chen.
2) Fort Menon Park Master Plan - presentation of 60% Design Development Documents. [Commission Memo 07-124]
Frank Bellomo, Bellomo 0 Herbert Landscape Architects, distributed and reviewed the Fort Mellon Park Phase 1
Site Plan dated May 14,2007.
3) Mayfair Golf Course - update.
Assistant City Attorney Ken McIntosh distributed a copy of a letter from Attorney Matthew Gibbons dated April
25, 2007, regarding Seminole Club's lease with the City of Sanford. He also distributed a copy of his letter of response dated
May 8, 2007, and noted that he has received no response. He reported that the appraiser is updating his appraisal information
from today's date to the end of the lease. Pursuant to Commission instruction, he is proceeding with issuance of a notice of
termination, preparing a breach complaint and eviction complaint, and furthering responsibilities with termination of the
appointment of a receiver.
3.5) Mr. McIntosh distributed a copy of an email regarding the Ice House condemnation motion and vote of the City
Commission on Apri123, 2007. He also distributed a copy of the Sanford Fire Department Comprehensive Occupancy HistoIy
and Violation Notice for 700 W. 13th Street dated Wednesday, May 2, 2007.
Mr. McIntosh distributed a copy of the right to a fair and orderly hearing process potential sequence for the
appeal hearing tonight regarding 110 West 24th Street.
Mr. McIntosh reviewed other matters relative to Alive After 5, the Charter Review Committee, the Lanza public
records request, and the Gateway at Riverwalk. [Mr. McIntosh left the meeting.]
4) Reorgani7.ation of several City operations; designation of Acting City Manager. (R-9.D) [Commission Memo 07-
142]
City Manager Yehl reviewed his proposed reorgani7ation plan and the designation of the Deputy City Manager
and Finance Director as the qualified administrative officers to act in his absence.
5) City Welcome Signs. (R-9.E) [Commission Memo 07-125]
The Commission concurred on the preference for the vertical sign and to place a double faced sign on Hwy. 46 at
the City's entry way.
6) City Commission Rules. [Commission Memo 07-143]
The Commission agreed on the following: that impertinent should be removed from Rule 31 and that the rule
should include shall be barred after warning; Rule 37 - remove the requirement to fill out a form; Rule 30 - increase citizen~ s
time limit to speak to five minutes; and Rule 15 - clarify that the City Manager may withdraw a Staff's item prior to the
Commission meeting.
7) City Financial Report for the 2nd Quarter Ended March 31, 2007 - presentation. [Commission Memo 07-126]
Finance Director Jim Poulalion distributed a revised Quarterly Financial Report for the Six Months Ended
March 31, 2007.
The Commission agreed that it liked the new format but requested that the graphs include an actual year to date
for the previous year for comparison purpose.
8) Boards and Committees - process for appointments and re-appointments. [Commission Memo 07-145]
There was a consensus of the Commission to recalculate the term expirations so that some expire each year
instead of in odd numbered years only, and to note who is holding dual office.
9) Design of 1st Street Streetseape from Oak Avenue to 17-92 - Progress Report. [Commission Memo 07-127]
CPH President David Gierach and Jim Winter, Vice President and Director of Landscape Architecture,
distributed conceptual drawings of the proposed design of the First Street streetscape ftom Oak Avenue to Hwy. 17-92 and gave
a powerpoint presentation of the same.
10) Presentation by Tajiri Arts Council
This item was not presented.
11) Budget Calendar. [Commission Memo 07-144]
City Manager Yehl briefly reviewed the 2007/2008 proposed budget schedule and said that he will try to
schedule a workshop for the first week of June.
12) Agenda Items - additional information and/or questions.
City Manager Yehl said that last Friday he met with Midway Canaan's general manager and some issues were
resolved, they are up to date on the monthly payments, and the Board has made significant improvements. He will provide a
report later this week.
Human Resources Director Sheryl Chapman said that there is a correction to Resolution No. 2080 regarding
the pay grade for the Fire Protection Inspector position; it should be A127 rather than A125.
Fire Chief Jerry Ransom said that an agreement with the Cameron Heights east development provided that
land be given to the City for public use (fire station), however, a parcel has not been identified for that use. He suggested
that the City could accept an offer of cash rather than a parcel. The funds could be placed in a dedicated fund for the
purpose of the proposed public safety building or long term fire public safety (not operating expense). City Manager Yehl
said that he will come back with this item.
13) End the Meeting.
Mayor Kuhn adjourned the Work Session at 6:09 PM.
Mayor Linda Kuhn
Attest:
City Clerk
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MINUTES
73
City Commission, Sanford, Florida
Work Session
May 14,2007
E00514441DW
should include shall be barred after warning; Rule 37 - remove the requirement to fill out a form: Rule 30 - increase citizen's
time limit to speak to five minutes; and Rule 15 - clarify that the City Manager may withdraw a Staff's item prior to the
Commission meeting.
7) City Financial Report for the 2nd Quarter Ended March 31, 2007 - presentation. [Commission Memo 07-126]
Finance Director Jim Poulalion distributed a revised Quarterly Financial Report for the Six Months Ended
March 31, 2007.
The Commission agreed that it liked the new format but requested that the graphs include an actual year to date
for the previous year for comparison purpose.
8) Boards and Committees -process for appointments and re-appointments. [Commission Memo 07-145]
There was a consensus of the Commission to recalculate the term expirations so that some expire each year
instead of in odd numbered years only, and to note who is holding dual office.
9) Design of 1 st Street Streetscape from Oak Avenue to 17-92 - Progress Report. [Commission Memo 07-127]
CPH President David Gierach and Jim Winter, Vice President and Director of Landscape Architecture,
distributed conceptual drawings of the proposed design of the First Street streetscape from Oak Avenue to Hwy. 17-92 and gave
a powerpoint presentation of the same.
10) Presentation by Tajiri Arts Council.
This item was not presented.
11) Budget Calendar. [Commission Memo 07-144]
City Manager Yehl briefly reviewed the 2007/2008 proposed budget schedule and said that he will try to
schedule a workshop for the first week of June.
12) Agenda Items - additional information and/or questions.
City Manager Yehl said that last Friday he met with Midway Canaan's general manager and some issues were
resolved, they are up to date on the monthly payments, and the Board has made significant improvements. He will provide a
report later this week.
Human Resources Director Sheryl Chapman said that there is a correction to Resolution No. 2080 regarding
the pay grade for the Fire Protection Inspector position; it should be A127 rather than A125.
Fire Chief Jerry Ransom said that an agreement with the Cameron Heights east development provided that
land be given to the City for public use (fire station), however, a parcel has not been identified for that use. He suggested
that the City could accept an offer of cash rather than a parcel. The funds could be placed in a dedicated fund for the
purpose of the proposed public safety building or long term fire public safety (not operating expense). City Manager Yehl
said that he will come back with this item.
13) End the Meeting.
Mayor Kuhn adjourned the Work Session at 6:09 PM.
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Attest:
~I\. ik;caJ4
ity Clerk U
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