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042301 ws/rm min. MINUTES WORK SESSION APRIL 23 20.01 City Commission, Sanford, Florida The City Commission of the City of Sanford, Florida met in Work Session on Monday, April 23, 2001, at 3:30 P.M., in the City Manager's Conference Room, Sanford City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Brady Lessard Commissioner Whitey Eckstein Commissioner Velma H. Williams Commissioner Art Woodruff Commissioner Randy Jones City Manager Tony VanDerworp City Clerk Janet R. Dougherty Absent: City Attorney William L. Colbert The Chairman called the meeting to order. Interview of nrosl}ective board annointees. Cemetery Advisory Committee. City Clerk Janet Dougherty reported that there is one vacancy on the Committee and that an application is on file from Mark Hoelter. Mr. Hoelter was present and reported that he currently works at Brisson Funeral Home in Sanford. Prior to that he worked at Woodlawn Cemetery, so he is familiar with all different types of memorlaliTation and cemetery roles in general, and he feels he has the knowledge to be very helprid on this committee. The Commission had no questions for Mr. Hoelter. Historic Preservation Board. City Clerk Janet Dougherty reported that them is one vacancy on the Board and that applications are on file from Marveen Kelly, James Ross Lee, Stephanie Powers, Mafia Shreve and Leslie Stevens. Stephanie Powers cotrid not be present today, however. Marveen Kelly reported that she is a resident of Sartford and owns two residences in the Historic District, has rehabilitated houses in the past, and is able to read blueprints. Ms. Kelly is concerned about conservation in Sanford, and has been active on other bear& towards the end of positive growth. She said that she doesn't feel that the City should be concemed only with the Historic District itself, and she feels that the City of Sanford needs to address historic areas outside of the District also. She mentioned the Georgetown and Mellonville areas, saying in addition that Sanford reflects various styles fom the 1800' s to present in several areas of town, and that each neighborhood is unique. Regarding properties that are dilapidated or failing down, Ms. Kelly reported she would prefer to save such houses if it is realistic to do; demolition by neglect is not something she would prefer to have happen, and she said she felt that a more proactive approach was needed by not only the Board, but also by Code Enforcement and Engineering and Planning, to prevent this fom happening. She did say, however, that she feeis each building needs to be considered on an individual basis, whether in the Historic District or not. Mr. Lee reported that he wished to remove his application for this Board due to the quality of the other applicants. Miss Shreve reported that she moved to Sanford less than a year ago from the Lake Como area of Orlando and is currently rehabilitating a house and would like to become more involved in the community. She mentioned that she was especially interested in restoration of the historic integrity of the community. Mrs. Stevens reported that she and her husband are restoring a home in Sanford and are also in the restoration business and that she loves to see buildings restored rather than torn down_ She reported that she did not see a conflict between restoring homes and being on the Historic Preservation Board, that she supports adherence to the codes and that potential home purchasers need to be well-informed about codes regarding restoration. Mayor Lessard mentioned that he, too, thinks that the City needs to be as aggressive as possible in this respect. Commissioner Jones asked how she felt about public money going into rehabilitating buildings and she responded that she felt it was important to do everything possible to help people try to preserve MINUTES i. City Commission, Sanford, Florida WORK SESSION APRIL 23 2001 their homes and buildings. Mayor Lessard mentioned that City Clerk Janet Dougherty will keep the applications on tile and that the candidates would not need to interview with the Commission more than one time. Planning and Zoning Commission. City Clerk Janet Dougherty report that there is one vacancy on the Commission and that applications are on file from Robert B. Cartaway and James Ross Lee; and Gary Lowell, Richard Huber and Steve Vaughan, who were previously interviewed on December 11, 2000. Mr. Carraway reported that he is a teacher and has lived in Sanford for two years. He teaches debate and civic activksm to his students at Lake Brantley High School and ks interested in volunteering himself. Mr. Cartaway reported that he would like to see movement and growth in the town center area and moving eastward and focus on keeping certain zones in a regional area and not mixing and matching. Also, construction of apartments was a very negative thing in his experience in terms of being a drain on schools and city services and he would rather see someone parchase a home and land. Regarding the City' s growth in the past four years, Mr. Carraway reported that he felt the growth had not been explosive and that with more platruing and development it could be kept in check and smart growth could occur. Mr. Lee reported that he moved f~om Altamonte Springs to Sanford two years ago and intends to have some businesses here. He mentioned that he supported keeping the historic area historic rather than commercial and that he valued the fact that when people come to Sanford they are not just passing through on their way to another destination. Mr. Lee reported that he felt it was necessary for the City to enforce its codes in all areas of the city and to attract and support small businesses into different areas in order to maintain and enhance its quality. Commissioner Woodruffasked the question of Mr. Gary Lowell, a previous applicant in attendance at the work session, where he thinks the city needs to go in terms of its planning and zoning. Mr. Lowell reported that he thought that planning and zoning needed to take a look at what ks already in place and do more with it. Sanford Housin~ Authority aDOointments and Sanford Housin~ Authority uOdate. City Clerk Janet Dougherty reported that there will be five vacancies May 1 (including one present vacancy). Mayor Lessard reported that he wanted the applicants for the Sanford Housing Authority Board of Commissioners to appear before the Commission to respond to the Commissinn's questions and recommended that a time be set aside later in the week when all applicants could be present. Mayor Lessard gave a verbal update on the Sanford Housing Authority before introducing Richard Moore, luterim Executive Director of the Sanford Housing Authority. Commissioner Eckstein mentioned that the Resident Council will be having an election and filling one vacancy on the Housing Authority Board of Directors, resulting in the Commission's need to fill only four vacancies. Mayor Lessard expressed his desire that the five potential Board members have the opportunity to meet each other and be ready to proceed by May 1. Mr. Moore reported that the computers are back and the files will be coming back next week. He reported that about 50 percent of the work requested on resident request forms had been completed by their teams and that they were slowly getting the problems in occupied units corrected. He reported that he has brought in a new maintenance supervisor to help get the maintenance department organized and a tenant representative to help one on one with tenant-rehted problems. He xeported that Orkin started on Wednesday and has a contract to continue on a weekly and daily basis until the rats and cockroaches are gone. He reported that residents have been notified of towing of illegal and junk cars, other thwart the cars of handicapped people, and that they were going to start this week preparing vacant units for occupancy. Commissioner Eckstein thanked Mr. Moore for the purchase of a barbecue for residents. Mayor Lessard asked if there was any question from the employees or residents of the Housing Authority as to who is in charge and Mr. Lee reported that he thinks that the situation is very clear to everyone. 3 8, M NUTES City Commission, Sanford, Florida WORK SESSION APRIL 23 2001 E00014148 (Commissioner Jones briefly left the meeting and returned.) (Commissioner Eckstein left the meeting.) Presentation by LYNX. Byron W. Brooks, Executive Director of LyNX, gave a presentation regarding services LYNX provides to the city. He highh'ghted as part of the new goals of LyNX to restore/increase the level of confidence of LYNX's government and business partners and to promote the design of a transportation system that supports and encourages smart growth principles. He explained that federal revenue in the operating budget was used to provide the capital, and local government, which makes up the largest single source of their funding, covered operating and maintenance costs. (Commissioner Eckstein rejoined the meeting.) (Mayor Lessard briefly leit the meeting and returned.) He mentioned that ridership in Sanford made up about 1 percent of the total ridership for LYNX. As to why the Sanford ridership wasn't increasing, Ivfr. Brooks responded that it may be due to the quality and level of service on the three routes that run in Sanford and that they have not added any new routes in recent years. Further, any time a convenience factor, such as new shelters, are added, it would attract more people to ride LYNX and they were looking into the private sector as a possible source of funding for additional shelters. Mr. Brooks mentioned that service needs and requirements under study are a new link for service that would serve Seminole Towne Center, Midway/Sanford Airport and Seminole County Public Health and a V01usia Express stop in Seminole County. As to who would decide where the express stop would be in Seminole County, Mr. Moore reported that the discussions have been with Seminole County and a developer in Seminole County who was willing to provide land for the stop on Lake Mary Boulevard. (Commissioner Jones briefly left the meeting.) Information was also provided on the Regional 'Intermodal Center being considered for downtown Orlando, NS Commuter Rail Project issues and Light Rail Alignment Study. City Manager Tony VanDerworp mentioned that the County Commission would be presenting information on LYNX issues within the next month. (Commissioner Jones rejoined the meeting.) (Commissioner Eckstein briefly left the meeting and returned.) Historic District Street Li~htin~ Proiect. Andrew Van Gaale requested that the Commission consider approving the Historic Lighting Plan Option "B' as recommended by the Historic Trust Lighting Committee wherein historic style electric lights would be installed mid-block on the tree-named streets and also mid-block on the avenues on alternating sides of the streets throughout the Historic DisUict. He also presented a proposal from Florida Power and Light to install the 139 lights and mentioned the prior approval by the City Coim~ission of a 51% approval rating after polling residents utiliTing a blot and letter form that would come back to the City Clerk. He explained the three options for assessment as assessing a fiat rate per parcel in the Historic District, breaking down the cost per square footage based upon parcel size, and assessing per linear front footage and recommended the option of assessing per square footage. Using the typical square footage of lots in the Historic District he reported that the average assessment would be ahont $13.73 per month ut~ a 10-year finance plan that Florida Power and Light has available. The city would only have to finance up-front engineering costs of approximately $13,749.00, which would be paid hack from the assessment revenue. City Clerk Janet Dougherty reported that a cut-off date for ballot return would need to be set and clarified that the ballot would be to assess preliminary interest, followed by completion of the engineering, setting up of the pubhe hearings and the ordinances to establish the district. She clarified that the engineering would have to be done prior to the hearings to determine the actual final cost information to be available for the public hearing. Regarding information to the public other than the letter and ballot, Mr. Van Gaale reported that he thought that would he organized through the Historic Trust Lighting Committee since they spearheaded the project and might include a MINUTES 13 9 City Commission, Sanford, Florida WORK SESSION APRIL 23 2901 newspaper article with a map of the project. City Clerk Janet Dougherty clarified that the balloting would consist of one vote per parcel City Manager Tony VanDerworp requested that any comments regarding ballot wording or format be forwarded to him for consideration. Historic oreservation items. City Manager Tony VanDerworp requested Commission concurrence to establish a Sanford Avenue Historic District and approval of first reading of the ordinance to designate the residence at 703 Sanford Avenue as a Historic Landmark This will allow the city to he eligible for grants and other oppommities to maintain and fix up the structure. The district is not a regulatory district. Pat WhatIcy, owner of the house, thanked the Commission for their support and vote of confidence for this project on behalf of the Merritt family Re~,ular Al!enda items, Add-on items. and other items. City Manager Tony VanDerworp re~i'ted one add-on item to approve the transfer of ~mds in escrow for the purchase of the Mill Creek Retention Ponds from AreSouth to First Union Bank and that any additional fees that may be incurred relative to this transfer be paid by Bishop and Buttrey Development, LLC. He also reminded the Commission that the contract for the Riverwalk is on the agenda tonight, that it is a large design scope, and that anyone with questions should speak with him prior to the regular meeting. City Manaaer's briefing. This item was not discussed. There being no further business, the meeting was adjourned. Mayor Attest: City Clerk st/re 71 4 0 MINUTES City Commission, Sanford, Florida REGULAR MEETING APRIL23 2001 E00014148 The City Commission of the City of Sanford, Florida met in Regular Meeting on Monday, April 23, 2001, at 7:00 P.M. in the City Commission Chambers, City Hall 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Brady Lessard Commissioner Whitey Eckstein Commissioner Velma H. Williams Commissioner Art Woodruff Commissioner Randy Jones City Manager Tony VanDerworp City Attorney William L. Colbert City Clerk Janet R. Dougherty The Chairman called the meeting to order. Citizen participation. Jay Jurie, Sanford resident, said that an article entitled "Meals on Wheels" in the April 22, 2001 edition of Seminole Herald quotes Director [sic] Rose as having said "it is unfortunate that only two cities in Seminole County lend financial support to Meals on Wheels (Altamonte Springs and Oviedo)" and she says '~nfortunately Sanford, which uses the largest part of our budget, has consistently refused to support our agency." Although Mr. Juric said he does not know Ms. Rose, nor does hc wish to advocate for her, he wanted to bring the article to the Commission's attention and get its comments. Deputy City Manager Roger Dixon said that Ms. Rose had contacted him earlier in the day to correct the purported misquote by the Seminole Herald. She said it was not the City of Sanford she was referring to when she spoke to the Herald. Mr. Jurie asked for clarification as to whether or not the City was a contributor to the program, and City Manager VanDerworp said that historically the City had made a small number of contributions to agencies because of the difficulty involved with selecting which cause was "better" than the next. The City Manager said that he did not specifically remember a budget request from Meals on Wheels last fiscal year. Mr. Jurie suggested that if the City was a disproportionate beneficiary of the program, the Commission should look into making more of a financial contribution. Mayor Lessard said Ms. Rose was welcome at any time to make a presentation before the Commission. Public hearinS and second reading, and adoption of Ordinance No. 3634 to annex 2.28 acres between SR 46 (W. 1st Street) and Northstar Court and between Creek Road and Upsala Road, 3941 W. 1st Street. Johnson Ventures, Inc., Owner. Recommended by the City Manager. Ad published April 11 and April 18, 2001. Mayor Lessard requested that the applicant come forward, and Ordinance No. 3634 was read by title. Don Moore, 204 North White Cedar, representing Craig Johnson of Johnson Ventures, Inc., appeared. Commissioner Eckstein moved to adopt Ordinance No. 3634, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORID& TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, 2.28+ ACRES OF PROPERTY LYING BETWEEN S.R. 46 AND NORTHSTAR COURT AND BETWEEN CREEK ROAD AND UPSALA ROAD; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye MINUTES ' 141 City Commission, Sanford, Florida REGULAR MEETING APRIL 23 20~1 Public Hearin~ and Second Readin~ and adoption of Ordinance No. 3635 to rezone 2.28 acres between SR 46 (W. 1st StreeO and Northstar Court between Creek Road and Upsala Road, From A-1 (A~riculture) to PD (Planned DeveloomenO and approve Development Order No. 01-0007; 3741 W. 1st Street. Johnson Ventures, Inc., Owner. Recommended by the City Manager. Ad published April 11, 2001. Ordinance No. 3635 was read by title. Commissioner Eckstein said that he had personally worked in the automobile sales industry for several years, and had had the opportunity to personally meet with the applicant. The Commissioner said that the use proposed was not that of a used car lot but that of a building which will hold pre-owned automobiles for sale. The owner assured Commissioner Eekstein that potential clients would be shown the automobiles by appointment only, thus solving any ingress/egress issues. Major repairs will be done at another location and not at 3941 West 1~ Street. Commissioner Eckstein said that th~s way of doing business could be a standard for selling pre-owned automobiles in the City of Sanford, despite his initial skepticism about the property use. Mayor Lessard reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3635. Tom Ball, 213 Shady Oak C~rcle, the broker for Johnson Ventures, Inc., thanked the Commission for their support of this project, and voiced his support of Mr. Johnson and the expansion of Johnson Ventures, Inc. Commissioner Eckstein moved to adopt Ordinance No. 3635, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING ORDINANCE NO. 3117 OF SAID CITY; SAID ORDINANCE BEING A ZONING PLAN; SAID AMENDMENT TO CHANGE THE ZONING OF 2.28+ ACRES OF PROPERTY LYING BETWEEN S.P,. 46 AND NORTHSTAR COURT AND BETWEEN CREEK ROAD AND UPSALA ROAD; FROM A-l, AGRICULTURAL, TO PD, PLANNED DEVELOPMENT; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. and to approve Development Order No. 01-0007. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodraft Aye Commissioner Jones Aye Public hearin~ and second readin~ and adoption of Ordinance No. 3636 to annex .40 acres between Satira Street and Briarcliffe Street and between Mohawk Avenue and Marshall Avenue (704 Briareliffe Street). James, Jr., and Veronica Postell, owners. Recommended by the City Manager. Ad published April 11 and April 18, 2001. ,... Ordinance No. 3636 was read by title. Mayor Lessard reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3636. No one appeared. Commissioner Jones moved to adopt Ordinance No. 3636, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORID& TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, 0.40 ACRES OF PROPERTY LYING BETWEEN SARITA STREET AND BRIARCLIFFE STREET AND BETWEEN MOHAWK AVENUE AND MARSHALL AVENUE; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eekstein Aye REGULAR MEETING APRIL 23 2001 City Cornmissionl Sanford, Florida E000m4s Commissioner Willtams Aye Commissioner Woodruff Aye Commissioner Jones Aye Public hearin~ and second readin~ and adol~tion of Ordinance No. 3637 to annex 126 acres between Seminole Boulevard extended easterly and Celery Avenue and between Brisson Avenue extended northerly and May River Court, 2250 Celery Avenue. Celery Farms Land Holding Company, owner. Recommended by the City Manager. Ad published April 11 and April 18, 2001. Ordinance No. 3637 was read by title. Mayor Lessard reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3637. Alex Ramirez, 401 Elliott, expressed concern about drivers using 4m Street and 8tn Street for access to this property and concern about the safety of the children living in this area due to automobile traffic. The City Manager explained that the property is merely being annexed tonight and must still go through an extensive rezoning public hearing process. After further study, recommendations from the Planning and Zoning Commission about the cut-through traffic issue will be made. Mayor Lessard reported that he is not in favor of any cut-through traffic on 2na, 4m and 8ea Streets because of the same issues, and that he has been told that staff is not in favor of those conditions either. Jay Jurie, Sanford resident, reminded the Commission of his concern about an eagle's nest located in proximity to this annexation that he feels needs to be taken into account. He also expressed concern about the creation of an enclave. He asked the City Attorney whether state law allowed the grandfathering of an enclave on top of a pre-existing .enclave. The City Attorney reported that an enclave has been judicially determined to be that which is substantially surrounded, and he does not feel that this creates an enclave in a legal sense. The City of Sanford has mitigated on several occasions with the County on wb. at an enclave is, and some of the definitions have come from the Courts here in Seminole County. The fact that roads may or may not be in the area have never been construed by the Court as creating or eliminating an enclave. Mr. Jarie reiterated his concern about the lack of potential benefits to Sanford accruing from this annexation and his desire to understand why the annexation is being done. The City Manager explained that by State law, the City has to have a comprehensive plan that addresses the needs of different types of land uses that can accommodate future growth. Communities have to plan for different types of projected growth that is going to happen. That's a benefit in terms of having a well-rounded growth management plan~ Having residential and multi-family units in close proximity to jobs is a common planning principle of benefit to any community because it helps people live closer to their work area and not clog up the arterial roads. Mr. Jurie fully agreed with the principle, but again asked why the annexation would precede the comprehensive plan amendment for the site. Mayor Lessard mentioned that annexation is often done prior to rezoning or comprehensive plan amendment. The City Manager mentioned that Sanford does have a land use plan for this entire joint planning area, which has been approved by the State of Florida, and that the City works with the County all the time regarding small area updates. Again, Mr. Jude asked how the anticipated increased traffic on Celery Avenue would be of benefit to the existing Mayfair neighborhood residents or to the City of Sanford. Mayor Lessard said that the benefit to the City at this MINUTES 14 3 City Commission, Sanford, Florida REGULAR MEETING APRIL Lt 2001 E00014148 point would be an additional 126 acres on the City's tax rolls, and as of tonight that was the only issue being addressed. The City Manager confirmed the Mayor's position, and added that all of the issues - capacity, land use compatibility, environmental concerns - Mr. Jude raised were looked at during the development order process. Commissioner Jones observed that there were seven annexations scheduled to be heard tonight, and wondered what was unique about this particular piece of property. Mr. Jude said that this was the largest piece of property being annexed this evening, that it was on the other side of Sanford, and that the property had an eagle's nest on it. Commissioner Jones observed that the eagle's nest issue had nothing to do with annexation, and was all part of the development order. Jay Marder, Director of Engineering and Planning, said that land use for any annexation proposed was taken into consideration before staff recommendations were made, and that Engineering and Planning has at its disposal data and analysis covering intensities around the City, anticipated water and sewer service area demand, and transportation modeling in cooperation with the County. Sam Kendall of Altamonte Springs, a member of the Seminole Chapter of the Audubon Society, expressed concern about the problem of the survival of young eagles, the lack of early documentation of the eagles' nests on maps, and the resultant violation of Fish and Wildlife Agency guidelines. Mr. Kendall requested that the longitude and latitude of the eagle' s nest on this property be mapped at this point so that it will be a part of the public record. The City Manager responded that normally at the time of the rezoning, if an eagle' s nest is known to be on the site, Planning will try to locate it so that necessary boundaries can be drawn. He said that the developer normally does that anyway, because as a part of their presentation they have to work around that conservation issue. Mayor Lessard said that the City did not have the exact longitude and latitude of the subject nest. Mr. Kendall stated that the longitude and latitude of every known eagle's nest in the State of Florida could be found on the Florida Fish and Wildlife Conservation Commission's web site. Mr. Kendall had only the general location of this particular nest and could not give its exact longitude and latitude to the Commission. Larry Dale, 3400 Celery Avenue, who is a partner in the planned development, reported that development has been limited to 2.6 units per acre and that the developer plans to be very responsible with the eagle's nest. The developer has the longitude and latitude of the nest and will meet all the requirements for the eagle' s protection and for the land development code. He reported that there will be no access to this property other th~an on Celery Avenue and that the homes will be priced tiom $130,000.00 to $180,000.00. Mr. Dale also said that an environmental consultant had been hired to work on the eagle's nest issue and other environmental issues. He said that a preliminary plan should be available next week and that he would be happy to meet with anyone who has concerns about these issues. Commissioner Eckstein remarked that part of the value of such a project is that it provides nice, single- family homes for people so that they not only work in Sanford but live in Sanford, too. Mr. Dale reported that he has been working with the Commission for some time to establish the Celery Avenue region as an upseaie residential community. The road will need to be realigned when S.1L 415 is four- laned over the bridge due to increased traffic on Celery Avenue tiom other sources such as multi-family residential housing; already the bridge leading to Celery Avenue has had a number of fatal accidents and near accidents on it. Mr. Dale reported that the hope of the residents in the Celery Avenue area was that the realignment would help establish it as an arterial residential street and eliminate it as the cut-through it functions as now. 'l 4 4 MINUTES REGULAR MEETING APRIL 23 2001 City Commission, Sanford, Florida E00014148 Monarcha Marcet, 801 South Park Avenue, commented that t~aditional neighborhood development incorporates aspects of cross streets and through streets which do not cause one single entry and exit point in an entire community to come into one mad. Originally, the City of Sanford was laid out to have through streets. Commissioner Jones echoed Commissioner Eckstein's opinion that the City was moving in the right direction by encouraging upscale residential development, and he supported Mr. Dale's development style and awareness of environmentai issues. Commissioner William said she was pleased to have such a development planned in Sanford. Commissioner Williams moved to adopt Ordinance No. 3637, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, 126.0 ACRES OF PROPERTY LYING BETWEEN SEMINOLE BOULEVARD EXTENDED EASTERLY AND CELERY AVENUE AND BETWEEN BRISSON AVENUE EXTENDED NORTHERLY AND MAY RIVER COURT; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodraft Aye Commissioner Jones Aye Board: appointments/reapnointments. Board of Adjustment. City Clerk Janet Dougherty reported that there is one vacancy on this board due to a resignation. Commissioner Jones moved to appoint Andrew Vaiente to the board. Seconded by Commissioner Williams -- and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Cemetery Advisory Committee. City Clerk Janet Dougherty reported that there is one vacancy on this board. Commissioner Eekstein moved to appoint Mark Hoelter to this committee. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Historic Preservation Board. City Clerk Janet Dougherty reported that there is one vacancy on this board. Commissioner Eckstein said that he appreciated seeing people so enthusiastic about serving on this board and wanted to make sure that the other candidates' applications were kept on file because he was impressed with all the candidates. Commissioner Williams said she was similarly impressed. Commissioner Woodruff moved to appoint Marveen Kelly to this board. Seconded by Commissioner Eekstein and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye MINUTES 14 5' City Commission, Sanford, Horida REGULAR MEETING APRIL 23 2001 Planning and Zoning Commission. City Clerk Janet Dougherty reported that there is one vacancy on this bard. Commissioner Woodruff moved to appoint Gary Lowell to tiffs board. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Jones moved to appoint Robert Carmway and Steve Vaughn as alternates to this board. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Mayor Lessard reported that there was one alternate position remaining vacant on tiffs board to be filled at ahter date. Sanford Housing Authority. With one current vacancy, and a total of five vacancies as of April 30 to be filled, Mayor Lessard announced his recommendation to continue the meeting to 5:00 p.m. on Thursday, April 26, 2001 in the Commission Chambers to consider this item. The Mayor said he wanted the extra time to coordinate a time when all applicants would be available to answer questions by the Commission, and also to review additional applications he has received. Mr. Colbert stated that any motion on this continuation should be made by the Commission following its announcement at the end oftoulght's meeting. Demolition of I}roOertv at 1324 Oleander Avenue. Condemnation Report No. 00-01, Stephanie Krawczynski and Lizzie Hill, owners. The title search was completed on November 29, 2000, and the interested parties were notified by certified mail. On December 11, 2000, the City Commission authorized an extension until March 31, 2001 for the owners to initiate and complete repairs. There have been no improvements to the property, no permits issued, and no further extensions requested. The Community Development Director and the City Manager recommend demolition. Stephanie Krawczynski, 1004 Oak Tree Lane, Deland, and Lizzie Hill, 112 South Portland Boulevard, Deltona, appeared to speak. Charles Rowe, Community Development Director, reported that to date there have been no permits issued on this property and Staff hasn't been able to see any improvements. Ms. Hill reported that the property was actually two structures, not one, and that the only thing that connects the two homes are garages and that they have several kitchens and several baths. She reported that she replaced all the windows in the first structure and that there was nothing wrong with it. The Community Development Director mentioned that because the property was condemned permits needed to be pulled when any work is done to bring it into com4oliance. He mentioned that there have been reports that the property has been occupied. Ms. Hill reported that although the power and water are now off; at one point they were turned on so that work could be done to the property. Mayor Lessard asked whether the property was listed as one structure or two structures on the tax roll and the Community Development Director responded that he would have to check. Ms. Hill reported that there was a 1324 and a 1324~ Oleander Avenue. She also reported that the only thing connecting the two properties was the wiring for the lights and that there is no electricity at this time. 14 6. MINUTES City Commission, Sanford, Florida REGULAR MEETING APRIL 23 2001 Ms. Krawczynski commented that the tli~s they were told they needed to do to the property to bring it up to code are extremely expensive - engineering and the like - and that she is aware of a Neighborhood Revitalization Project and a Front Porch Project. She asked that this property be taken on as one of these projects because the owners do not have the money to do the improvements themselves. The Community Development Director reported that the City of Sanford government did not receive the grant but that the Front Porch Coalition received the grant and that a governor' s council will spearhead and direct the Front Porch activities. He mentioned that the level of funding will be somewhere in the neighborhood of $50,000 to $100,000 and that money will be used primarily to create a plan and to hire a liaison. He stated that he did not think that the City Commission should target this particular project as a Front Porch project. Ms. Hill expressed the view that the City should try to come up with some kind of program for revitalizing the neighborhoods in its impoverished areas rather than tear them down. Ms. Krawczynski asked the Commission for the opportunity to apply for funds in any revitalization program should funds become available. Commissioner Williams stated that since she has been a Commissioner she has not been aware of any type of ~mds available in the City' s budget to revitalize but that the County does have access to funding. She also explained that the function of the Front Porch coordinator coming in will be to put a community panel together, which will then set priorities and get in touch with agencies that do have funding resources. Commissioner Williams also stated that the owners had received a prior extension of time, that they had not kept in touch with the Community Development Director as requested, and that she felt . the Commission had been more than considerate in working with citizens. The Commun~y Development Director stated that because the owners have made some improvements he would support an additional extension of time on the condition that the owners try to .fred funding for the needed repairs. Commissioner Williams restated the need for the owners to communicate with the Community Development Director regarding their progress. Commissioner Williams moved to authorize an additional extension of 60 days with the understanding that this will be the final extension and that there must be evidence of progress and the necessary permits obtained. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eekstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Authorize vehicle extension requests: Recommended by the Community Development Director and the City Manager. The Community Development Director reported a request for an extension for Josie Ingrain, 71 Castle Brewer Court, until May 31, 2001 and a request for an extension for Virginia Jordan, 1600 West 5th Street, #28H, until June 29, 2001. Staff recommends approval on both requests. Commission Eekstein moved to approve the requests. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodraft Aye Commissioner Jones Aye First readin~ of Ordinance No. 3632 to amend the Firefighters' Pension Plan as requested by the Pension Board. Recommended by the Finance Director and the City Manager. Tabled at meeting of March 26, 2001, for revisions. M NUTES i4 7 City Commission, Sanford, Florida REGULAR MEETING APRIL 23 2001 Ordinance 3632 was read by title. On the recommendation of the City Manager, Commissioner Eckstein moved on the first reading of Ordinance No. 3632, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORID& AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE XVI OF THE CITY CODE OF THE CITY OF SANFORD ENTITLED FIREFIGHTERS' RETIREMENT SYSTEM; AMENDING SECTION 2-281, DEFINITIONS, TO AMEND THE DEFINITION OF "AVERAGE FINAL COMPENSATION"; AMENDING SECTION 2-286, BENEFIT AMOUNTS AND ELIGIBILITY; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY OF PROVISIONS, REPEALING ALL ORDINANCES IN CONFLICT HEREV/ITH AND PROVIDING AN EFFECTIVE DATE. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye First reading of Ordinance No. 3633 to amend the Police Officers' Pension Plan as recluested by the Pension Board. Recommended by the Finance Director and the City Manager. Tabled at meeting of March 26, 2001, for revisions. Ordinance 3633 was read by title. On the recommendation of the City Manager, Commissioner Eckstein moved on the first reading of Ordinance No. 3633, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE XV, OF THE CITY CODE OF THE CITY OF SANFORD ENTITLED POLICE OFFICERS' RETIREMENT SYSTEM; AMENDING SECTION 2-261, DEFINITIONS, TO AMEND THE DEFINITION OF "AVERAGE FINAL COMPENSATION"; AMENDING SECTION 2-266, BENEFIT AMOUNTS AND ELIGIBILITY; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY OF PROVISIONS, REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye First reading of Ordinance No. 3638 to annex a portion of i~rol~ertV between We~t 281h Street and 281h Place extended westerly and between Park Avenue and Malnolla Avenue, 2805 Park Avenue. Barton B. Pileher, et al., owner. Recommended by the Plans Review Committee, the Director of Engineering and Planning, and the City Manager. Ordinance No. 3638 was read by title. Commissioner Eckstein moved on the first reading of Ordinance No. 3638, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, 0.15 ACRES OF PROPERTY LYING BETWEEN W. 28TH STREET AND 28TH PLACE EXTENDED WESTERLY AND BETWEEN MAGNOLIA AVENUE AND S. PARK AVENUE; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171,044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eekstein Aye Commissioner Williams Aye Commissioner Woodraft Aye Commissioner Jones Aye 14 8 M NUTES REGULAR MEETING APRIL 23 2001 City Commission, Sanford, Florida E00014148 First readinR of Ordinance No. 3639 to annex a portion of property between Oak Drive and Narcissus Avenue and between Palm Drive and Rache!le Avenue, 447 Palm Drive. Marcus Kondracki, owner. Recommended by the Plans Review Committee, the Director of Engineering and Planning, and the City Manager. Ordinance No. 3639 was read by title. Commissioner Eckstein moved on the first reading of Ordinance No. 3639, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, 0.24 ACRES OF PROPERTY LYING BETWEEN OAK DRIVE AND NARCISSUS AVENUE AND BETWEEN RACHELLE AVENUE AND PALM DRIVE; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Woodruff Aye Commissioner Jones Aye First reading of Ordinance No. 3640 to annex a portion of property between Sanford Avenue and Me!lonvi!le Avenue and between Rose Hill Trail and Pine Way, 4005 Sanford Avenue. Max7 Taylor, owner. Recommended by the Plans Review Committee, the Director of Engineering and Planning, and the City Manager. Ordinance No. 3640 was reed by title. Commissioner Jones moved on the first reading of Ordinance No. 3640, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, 1.73 ACRES OF PROPERTY LYING BETWEEN ROSE HILL TRAIL AND PINE WAY AND BETWEEN MELLONVILLE AVENUE SOUTH AND S. SANFORD AVENUE; 1N ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS A~'ID EFFECTIVE DATE. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Witliams Aye Commissioner Woodruff Aye Commissioner Jones Aye First Reading of Ordinance No. 3641 to annex two portions of property between Rose Hill Trail and Pine Way and between Sanford Avenue and Me!lonville Avenue, 4075 and 4085 Sanford Avenue. Christopher V. and Ladonna Frank, owners, and Richard T. and Kim C. Frank, owners. Recommended by the Plans Review Committee, the Director of Engineering and Planning and the City Manager. Ordinance No. 3641 was read by title. Commissioner Jones moved on the first reading of Ordinance No. 3641, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, LIPON ADOPTION OF SAID ORDINANCE, 3.46 ACRES OF PROPERTY LYING BETWEEN ROSE HILL TRAIL AND PINE WAY AND BETWEEN MELLON LLE AVENUE SOUTH AND S. SANFORD AVENUE; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. MINUTES 14 9 City Commission. Sanford. Florida REGULAR MEETING APRIL 23 2001 Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Willjams Aye ,._ Commissioner Woodruff Aye Commissioner Jones Aye First readin~ of Ordinance No. 3642 to annex two portions of proOertV between Poinsetta Drive and Rose Drive and between Palm Way and Sanford Avenue, 292 and 296 Rose Drive. Anthony Eaton and Harold Smola, owners, and George and Carol Mullins, owners. Recommended by the Plans Review Committee, the Director of Engineering and Planning and the City Manager. Ordinance No. 3642 was rend by title. Commissioner Jones asked if the property was contiguous with anything; the Mayor said that the property was in the process of being made contiguous, and the City Attorney observed that this annexation was recommended in order to reduce an existing ericlave. Commissioner Eckstein moved on the first reading of Ordinance No. 3642, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORID& TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, LIPON ADOPTION OF SAID ORDINANCE, 0.55 ACRES OF PROPERTY LYING BETWEEN POINSETTA DRIVE AND ROSE DRIVE AND BETWEEN SANFORD AVENUE AND PALM WAY; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Jones and carried by vote of the Commission as follows: ' Mayor-Commissioner Lessard Aye Commissioner Eekstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye First readin~ of Ordinance 3643 to desil~nate the residence at 703 Sanford Avenue as a Historic Landmark. Recommended by the Historic Preservation Board, the Director of Engineering and Planning, and the City Manager. Ordinance No. 3643 was read by title. Commissioner Williams moved on the first reading of Ordinance No. 3643, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA DESIGNATING 703 SANFORD AVENUE, LEGALLY DESCRIBED AS LOT 7 AND THE EASTERN ELEVEN FEET OF VACATED STREET ON THE WEST, BLOCK 9, TRACT A, TOWN OF SANFORD, AS AN HISTORIC LANDMARK WITHIN THE CITY OF SANFORD, FLORIDA; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. .. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Willimas Aye Commissioner Woodruff Aye Commissioner Jones Aye ,.. Establishment of a Sanford Avenue Historic District. The City Manager reported that besides designating 703 Sanford Avenue as a Historic Landmark, staff also recommended that a Sanford Avenue Historic District be created, including Sanford Avenue between 1s~ and 13th Streets. The Director of Engineering and Planning explained that the intent is not to establish a regulatoty area but to define a general area of Sanford Avenue that would be designated as a historic area, from beth a cultural and a black heritage standpoint, for the City. MINUTES City Commission, Sanford, Florida REGULAR MEETING APRIL 23 2001 Commissioner Woodruff asked whether the intent of the designation was to carry this further into Georgetown. The Director of Engineering and Planning stated that a historic evaluation of the Georgetown area had been done and no concentration of historically significant housing or structures with a designated historic area was found. Mayor Lessard commented that Georgetown is actually on the Florida Black Heritage Trail, so there should be more than enough structures in the Georgetown region to constitute historical significance. The City Attorney said that there are two ways to approach this issue. Originally, the City established a historic district that complied with federal and state guidelines for establishing a historic district which is on the books and is a regulatury district. He explained that there are other areas of the City that would have some historical significance such as structures on Sanford Avenue, places in Georgetown, and other areas. Although they may not qualify under federal and state regulations as reguhtory historic districts and come under the regulations of the City, they can take on characteristics of a heritage that the City is preserving with proper identification and proper designation by the City in the future. The City Attorney explained that other cities have approached the issue in a similar fashion and that staff was seeking consensus from the Commission to move forward with further identification of historical areas worth preserving without attempting to bring them into the envelope ofa regulatory district. Commissioner Woodraft recognized that this was the effort Marveen Kelly had endorsed, and Commissioner Willtams said that she had had conversations with Charles Rowe regarding preservation of historic areas over the last few months as well. Commissioner Willtams moved that staff proceed in the creation of the Sanford Avenue Historic District. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Willtams Aye Commissioner Woodraft Aye Commissioner Jones Aye Authorize staff to nroceod with the Historic District Street Lil!htinll Protect usinl! Light Plan Oution B, ballot lam!uale, nroeed.u.~l~$fi% am}roval rate; and, subject to maiori.ty aOnroval, creation of the Svecial Assessment District with yearly assessment on oroOertV tax bill, and aOOrove $13,749 from Reserves for nO-front en~ineerinl_, costs. Recommended by the Public Works Director and the City Manager. Andrew Van Gaalc presented a map showing lighting locations for projection on the overhead screen. Mr. Van Gaale stated that cast-west boundaries will be moved inwards to the alley to avoid some properties being unfairly assessed for lighting they may or may not receive, essentially eliminating up to 18 lights on the east-west sections as there may be some future plans to develop Sanford Avenue with another lighting project and other grant funds. This does reduce the cost significantly from the previous average cost of about $13 per month per parcel owner. With this new scenario, the costs can be brought to somewhere between $8 and $10, keeping the yearly costs from $100 to $120, which might help in the sale of this project. The contributor group does decrease by about 900,000 total square feet, but the cost of the lights is going down more than the actual contributor group. Commissioner Woodruffmoved to authorize staff to proceed as recommended using Light Plan Option B as amended, moving the east-west borders in and removing the lights, and to authorize a $13,749 transfer from Reserves for up-front engineering costs as recommended. Seconded by Commissioner Willtams and carried by vote of the Commission as follows: MINUTES I 5 i City Commission, Sanford, Florida I~GULtR MEETING tPRIL 13 20~1 Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Mayor Lessard commented that he wished Sanford Avenue was in this first phase and hoped that it isn't setting the stage for Sanford Avenue to be left out of it. City Clerk Janet Dougherty said that the letter and ballot were in the process of being reviewed and finalized to go out to the owners with a 30-day timeframe for responses. With a 51% favorable response, the City would proceed with preliminary engineering, and a public hearing would be set for establishment of the special assessment district and notification to the owners. The Commission would then establish the district and make the necessary agreements with the County to assess costs on individual tax bills. The Mayor asked for an ongoing update to be given at upcoming Commission meetings, which the City Clerk said she would be happy to provide. Annrove contract with Glattinl! Jackson Kereher Anl!lin Lonez Rinehart, Inc. for architectural and enl~ineerinl services for Riverwalk and Revitalization Project and annrove three work orders in total amount of $760,000. Recommended by the Mayor and the City Manager. Commissioner Williams moved to authorize the contract with Glatting Jackson Kercher Anglin Lopez Rinehart, Inc. and to approve the three work orders in the total amount of $760,000. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye "' Commissioner Eckstein Aye Commissioner Witliams Aye Commissioner Woodraft Aye Commissioner Jones Aye Commissioner Woodruff said that although he was in favor of the Riverwall project, he kept seeing the other proposal for Fort Mellon Park being raised and was concerned that the City was doing two things at one time. He stated that he would like further reassurance that Fort Mellon was the best location for a conference center. City Manager VanDerworp said that he had personally completed the analysis of individual sites and that he would be happy to share his findings with Commissioner Woodruff. Annrove settlement offer from Gas Pronetries, Inc. rellardinl! 217 S. Park Avenue, Code Enforcement Case No. 95- 44~ Recommended by the Mayor and the City Manager. City Manager VanDerworp directed the Commission's attention to a November 13th letter tirom Charles ,.., Rowe, Director of Community Development, to Alex Ford, the attorney for Mr. DeLuca, and summarized the letter. The City Manager then directed the Commission's attention to a reply from Mr. DeLuca and summarized its contents, noting tb~at there was a discrepancy between legal fees assessed to the City as of March 31, 2001 ($15,362.87) and Mr. DeLuca's offer of $12,139.90. The City Attorney confirmed the figure was current through March 3 1st and said to his knowledge no ._ further work had been performed in the past two to three weeks. Commissioner Eckstein moved to authorize the settlement offer with Gas Properties, Inc. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Woodruff Aye Commissioner Jones Aye 15 2 M Nt TF, S REGULAR MEETING APRIL :~3 2001 City Commission, Sanford. Florida Consent Allenda. Mayor Lessard asked to remove consent item no. 14. On recommendation of the City Manager, Commissioner Eckstein moved as follows: Approve submission of renewal application for DUI Enforcement Unit Project 2002 FL DOT grant funds. Approve submission of application for Stop Aggressive Driving Practices FL DOT grant funds. Approve payments made during March, 2001. Approve and authorize City Manager to execute amendment increasing the Sanford Gasification Plant Site Group's agreement with GEl Consultants, Inc., Atlantic Environmental Division, by $39,000 (city's share is $4,875). Accept bid from Sonthem Park and Play Systems, Inc. in amount of $6,810 for shade covers for Zirm Beck Field, IFB00/01-21. Approve street closures and waive all fees in conjunction with Memorial Day Parade Special Event: 1st Street from Sanford Avenue to Park Avenue and Park Avenue from 1st Street to Seminole Boulevard from 9:30 AM to 12:30 PM, Monday, May 28, 2001. Approve use of city property across from Sanford Middle School for First Shiloh Spring Bazaar and Yard Sale Special Event from 9:00 AM to 4:00 PM on April 28, 2001. Award contract to ERC General Contracting Services, Inc,. for IFB 00/01-19 for lump sum total, as adjusted by alternate #2, of $390,771.62 for Art Lane Landfill Closure. Approve Amendment 50 to CPH Contract for Engineering Services during construction of St. Johns Parkway Phase I; amendment amount is $63,5 10. with funding from 1 Cent Sales Tax and from Utility Department. Approve use of northeast end of Marina parking lot for Yamaha Liquid World Tour Special Event from 5:00 AM to 7:00 PM on May 12 & 13, 2001. Approve street closures and use of City Hall employee parking lot in conjunction with State Criterium Championships Special Event from 6:00 AM to 6:00 PM, Sunday, May 20, 2001: portions of 6 streets between Seminole Boulevard and 1st Street and between Palmetto Avenue and Myrtle Avenue. Approve Amendment 54 to CPH Contract for Engineering Services for renewal of the city's Consumptive Use Permit from SJRWMD; cost not to exceed $19,136. Approve sale and consumption of alcoholic beverages in the Don Pablo's Restaurant parking lot (100 Towne Center Boulevard) from 11:00 AM to 10:00 PM Saturday, May 5, 2001 in conjunction with Cinco De Mayo Celebration Special Event. Approve street closure and waiver of all fees in conjunction with Ca'and Opening/Ribbon Cutting Ceremony of Paw Park Special Event from 8:00 AM to 3:00 PM Saturday, May 5, 2001: close 4th Street from Laurel Avenue to French Avenue. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodraft Aye MINUTES City Commission, Sanford, Florida REGULAR MEETING APRIL .7.3 2~1 Commissioner Jones Aye Consent Item No. 14: AI}Orove use of Ft. Me!Ion Park from 3:00 O.m. to 5:00 O.m. Sunday, May 20, 2001 and anl}rove waiver of all fees in eoniunetiou with Great to Wait Youth Rally Special Event. Recommended by the City Manager. (Tins item was removed t~om the consent agenda at the request of Mayor Lessard.) Mayor Lessard cortfirmed with the City Manager that the City had set a policy not to waive any clean-up fees for special events. The Mayor said that winle he endorsed the event, all special events would require clean-up fees. Mike Kirby, Director of Recreation and Parks, said that tins was correct. Commissioner Eckstein moved to authorize the special event without waiver of fees. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodraft Aye Commissioner Jones Aye Add-on items. Mill Creek Retention Ponds - Eserowed Funds Transfer. On the recommendation of the City Manager, Commissioner Eckstein moved to transfer funds escrowed for the purchase of the Mill Creek Retention Ponds from AmSouth to First Union National Bank by Stenstrom, Mclntosh, Colbert, Whigham & Simmons, P.A. Seconded by Commissioner Williams and carried by a vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodraft Aye Commissioner Jones Aye City AttoraeV's ReDoft. The City Attorney reported that he had no additional items. City Cierk's ReOort. The City Clerk reported that she had no additional items. City Mana~er's Report. City Manager VanDerworp said that Jay Marder would be attending a meetin~ at Seminole County tomorrow dealing with the Celery Avenue/State Road 415 special area study. There are a few options for the City to review; Mr. Marder will be looking them over and making recommendations. Mr. Marder will brief the Commission at its next meeting. The City Manager also distributed copies of the six hotel/conference center responders, which he is currently reviewing with Don Hunter. A report will be provided at the next Commission meeting with respect to moving to the next level, which is going to an RFP request with one or more of the companies. City Commissioners' Renorts. Commissioner Eckstein - Asked about the Fort Mellon Park ball fields and the equipment that was being used there; can the fences be replaced and can the perk be opened up on Sundays for the children to enjoy? Mr. Kirby said that when the Chase Park project was built, it was built with the understanding that as soon as it was completed, Recreation and Parks would begin the breakdown of Fort Mellon Park and use Fort Mellon' s fences in other parts of town where there was fence needed. This has been accornplished, and the fence is in the process ofheing put MINUTES IFJ'b City Commission, Sanford, Florida ~,EGULAR MEETING APRIL 23 20.01 up right now. As a result, Mr. Kirby said that Fort Mellon Park was not secured by fences and should not need to be opened for either organized or unorganized ball playing. At this time, the park was not planned for use as a sof~ball field, but Mr. Kirby said he would certainly entertain replacing fences and maintaining a field if that was the wish of the Commission. The Mayor said the Commission could revisit this issue at the next Commission meeting. Commissioner Williams - No additional report. Commissioner Jones - Asked if some of the fence had gone to McKibbin Park to line the drainage ditch. Mr. Kirby Said that it had. : Commissioner Woodruff- Thanked Lisa Jones, Recreation Supervisor, for the Easter Egg Hunt he had enjoyed with his son. Mayor Lessard - No additional report. Commissioner Williams moved to continue today's meeting to Thursday, April 26, 2001, at 5:00 p.m. in order to consider appointments to the Sanford Housing Authority and determine whether or not the Commission concurs in those appointments. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodraft Aye Commissioner Jones Aye The City Clerk introduced the new Deputy City Clerk, Susie Turner. There being no further business, the meeting was recessed and continued to April 26, 2001, at 5:00 p.m. __ Mayor Attest: City Clerk st::rc