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051401 ws/rm min. M NUTES 155 City Commission, Sanford, Hotida WORK SESSIONMAY 14 2001 The City Commission of the City of Sanford, Florida met in Work Session on Monday, May 14, 2001, at 3:30 P.M. in the City Manager's Conference Room, Sanford City Hail, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Brady Lessard Commissioner Whitey Eckstein Commissioner Art Woodruff City Manager Anthony VanDerworp Deputy City Manager Roger Dixon City Clerk Janet R. Dougherty Absent: Commissioner Velma Williams Commissioner Randy Jones City Attorney William L. Colbert The Chairman cailed the meeting to order. Employee of the Month Award for May 2001. Mayor Lessard presented Arnold Cotton with the Employee of the Month Award for May 2001. Hotel Conference Center RFO. City Manager VanDerworp reported that six responses were received to the Hotel/Conference Center RFQ and were reviewed and ranked by himself, Hunter Interests, Inc. and Jack Wert, Seminole County. The three top ranked firms are Benchmark Hospitality, Stormont Hospitality Group, and Miserow-Stein Real Estate, he. Staff recommends approval of these firms and authorization to proceed with soliciting detailed proposals from each firm. The next level will be site visits, interviews, and detailed responses regarding financing, ownership, and management, all of which are part of the proposal process. The County will have to approve the RFP. The process should take approximately forty-five days. The Con,uission will take action on this item at tonight's meeting. Yonth Commission request for funds. Mayor Lessard reported that Dr. Hortense Evans, Execmive Director, Seminole County Youth Commission, Inc., had previously made a presentation to the City Commission regarding the Seminole County Youth Commission and requested funding assistance in the amount of $5,000. Deputy City Manager Roger Dixon reported the Youth Commission is derived from the Seminole Vision~ If funding is approved, the City will receive a resource directory of current service providers that can be used by the Police Department and other departments in performing their activities. Other agencies and municipalities are providing assistance beth cash and in-kind service of data hse, web site, office space, utilities, and review and evaluation ofthe needs assessment. This is a one time request; Staff is not recommending recurring funding support. Commissioner Eckstein said he doesn't know what information the Youth Commission could provide that the Sheriffs office doesn't already have. City Manager VanDerworp said the Youth Commission will provide a network of service providers for youth services, a product that doesn't presently exist. Mayor Lessard suggested that the Commission continue this discussion when Commissioner Williams is present at tonight's meeting. [Commissioner Jones present.] Pronosed nroiect on the Court House Parking Lot. ]erry Mills, Principal, Burke, Bales & Mills Associates, Inc., representing Rami Yose~an, Chairman, Sanford Properties, Inc., reported the project is going to be a design/bt~ld project where the architect, engineers, and builders work together with the developer and the City of Sanford. He introduced individuals who will work on the project: Bob Burke, Architect; Bill Finflock, Instructional Engineer, Finfrock Design, Inc.; Richard Jenkins, Conceptual Designer; John Briga, MINUTES City Commission. Sanford, Florida WORK SESSION MAY 14 20.01 Project Executive; Ben Kinnerly, Division Manager, Foley end Associates Construction Company, Inc.; and Wes Walker, Vice President, Foley Construction. Mr. Mills said the project will be the first and largest project downtown that will fired the Community Redevelopmerit Agency. There will be a major influx of people in a twenty-four hour living situation who are going to live, work, play, and shop in downtown Sanford. It will help Main Street and the historic structures downtown and will provide a major pedestrian element in the Riverwalk design between the lakef~ont and First Street. Mr. Mills gave an overview of the project, making reference to drawings and the Design Proposal provided with today's Agenda. The project is a proposed mixed use project that has street-side retail, private and public parking, and all residential units have lake views. There will be between 170 and 180 residential units ranging in size from 900 square feet to 1,450 square feet that will cost between $139,000 and $189,000. The street-front retail area is approximately 40,000 square feet and fronts along Hood Avenue, Seminole Boulevard, and Palmetto Avenue. It will reinforce pedestrian activity and enrich the existing historic urban environment. Amenities include outdoor landscaped public gardens, pool, fully equipped illness room, and meeting rooms with ldtchens on the second floor. There is elevator access and five egresses. Five-hundred parking spaces will be used for public, retail, and residential Residential units have parking access to one space per unit and retail space equals one per 200 square feet. The ground floor is a mix of street-front retail and public parking. The second and third floors of the parking deck are for residential use and the fourth floor is a mix of residential, public and private parking. The footprint is on approximately 2.6 acres. The ground floor retail is built to the property line and is approximately 80,000 square feet. The building abuts pedestrian walk ways to revitalize the traditional open experiences. The patron has easy access from the walkways ' to the retail, parking structure, and residential lobbies. A covered walkway nuts north and south and into retail shops on the street. Mr. Mills reviewed Staff recommendations included in today's Agenda. Mr. Yose~an said that as a developer, the project has to be economically possible. The project will break even flunits are sold at $129,000; it is a risk. In order to take the risk, all possible ways are needed to help with the cost, including waiver of impact fees, license fees, permit fees, and variances as needed, and sharing the cost with the City to demolish the County's old Florida Power and Light buffcling site and converting it to a 104 space surface parking site. The Commission discussed at length the need for parking spaces for the condomininm residents and the public, including charging for parking. [Commissioner Williaras present.] City Manager VanDerworp said the public investment in the project is more than $1 million: $750,000 to $950,000 in land and the cost to demolish the FP &L site for surface parking. Impact fees and building pennits are approximately $1 million. Return on the investment is approximately $167,000 in ad valorem taxes annually, more than $200,000 in parldng, and spin off from retail sales ta:c After discussion, there was consensus of the Commission that discussion of the project proceed between Mr. Yose~an and his team and the City Manager, as well as individual meetings with the Commissioners who choose to meet. __ A Work Session will be scheduled to discuss the project as well. [Commissioner Eckstein left the meeting.] Press box options at the Historic Sanford Memorial Stadium. City Manager VanDerworp reported that building a press box centered over home plate was included in the original design but not included in the contract because of budget needs. Contingency reserve ~mds for the renovation project were spent on locker rooms. Since the stadium renovation is on a short time for completion, he recommended that an additional MINUTES 15 7 ~0ux~s ' !''''City Commission, Sanford, FloridaWORK SESSION MAY 14 20)1 $50,000 be placed in contingency and $109,000 from General Fund Reserves be spent to finish the project. Commissioner Jones expressed concern as to why several important items for the renovation were left out of the original contract. Mayor Lessard echoed those concerns and said original designs included the items but due to budget constraints were not included in the contract. Chris Smith, Project Manager, reported the project is progressing extremely well; CPH is ahead of schedule. The lead and asbestos base bid was completed with no change orders and the stadium has a dean bill of bealth. [Commissioner Eckstein returned to the meeting.] Other than the dugout expansion there have been no change orders. The project was estimated at $1.8 million, however, there have been unforseen items that have arisen. It is necessary that a list class facility be constructed to attract and retain various venues to the stadiun~ The press box facility originally proposed is not the adequate size. The proposed press box can accommodate eighteen press agents, and an HVAC system can be included at minimal cost. The Commission briefly discussed the request to place $50,000 in the contingency tim& City Manager Vanrkrworp said he will report at tonight's meeting what the cost will be for the HVAC system, and what he understands the Commission desire is regarding the contingency. Law Enforcement Center renovations. Mayor Lessard said he is reluctant to do renovations at the Law Enforcement Center beeanse in the near future there will be a need for a new public safety facility. City Manager VanDerworp said the City is about eighteen months to two y ears away fro m a facility and reeo ramended investing $164,000 to renovate the facility because o f present irapro vement needs as well as adding value to the facility for sate or lease in the future. The Commission will take action on this item at tonight's meeting. Street !itlhtinl! S~cial Assessment District uodate. Mayor Lessard said there is ballot language for the street lighting special assessment district. The cost to finance it over a ten year period is $13.45 per month, after which it will be $4.28 for maintenance and power comumptiom The cost for a twenty year period is $10.53 per momh, after which it will be $4.28 for maintenance and power consumption, a cost which is guaranteed for at least fifty years. Linda Kuhn, Sanford Historic Trust Member, reported the Committee recommends the ten year amortization. There was a consensus of the Commission for the ten year amortization period. Mayor Lessard said a letter explaining the ballot and the creation of the special taxing district will accompany the ballot. City Manager VanDerworp said a copy of the ten year version will be provided to the Commission tonight for action. Other business. Mayor Lessard reported that he and the City Manager were present at the CHARMA grand opening today at their facility located on Jewett Lane. It is the largest foreign based company expansion ever in the Metro O~ando area. Commissioner Willjams reported that Governor Jeb Bush and Speaker of the House Feeney will come to Sanford on Friday at 4:00 to officially announce the City of Sanford's designation as a Front Porch Community. The Front Porch Program is one of the Governors initiatives, the main mission which is to decrease crime, improve quality education, provide economic opportunities, and affordable housing. The program empowers the citizens to come together with other agencies to increase the M NU ES WORK SESSION MAY 14 20 01 City Commission, Sanford, Florida quality of life. The program will be at the comer of Olive Avenue and 13th Street in front of the Wilson residence. A Keep America Beautiful Grant in the amount of $30,000 will be awarded for the area designated as the Front Porch Community. Community Development Director Charles Rowe reported that a team has been assembled to deal with the event and it will be done first class. Mayor Lessard briefed the Commission on 2001 Legislative appropriations. Although the Governor can still veto, at present Sanford has $350,000 in the budget of the Depa~:hnent of Agriculture; an FDOT Grant of $3 million for the Lake Monroe Seawail; $1 million for parking lot improvements; FDOT aviation fixed capital outlay in the amount of $750,000 for the commerce park and aviation complex infrastructure; and $150,000 for the Sanford Airport Navai Memorial that falls into the special categories line item of the budget. Mayor Lessard passed around for review an artist's rendering of an RASC Vigilante that was received today from the Navai Airport Memorial Committee. Commissioner Eckstein reported that he will address his concerns regarding the Sanford Airport Authority and treatment of the City Commission and the Commission liaison to the Airport under his report at tonight's meeting. City Clerk Janet Dougherty distributed revised Ordinance No. 3632 regarding the Firefighters' Pension Plan reflecting the retroactive date of March 1. There being no further business, the meeting was adjourned. -- Mayor Attest: City Clerk cp MINUTES 15 9 City Commission, Sanford, Florida REGULAR ME~,,TING MAY 14 2001 The City Commission of the City of Sanford, Florida met in Regular Meeting on Monday, May 14, 2001, at 7:00 P.M. in the City Commission Room, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Brady Lessard Commissioner Whitey Eckstein Commissioner Velma H. Williams Commissioner Randy Jones Commissioner Art Woodruff City Attorney William L. Colbert City Manager Anthony VanDerworp City Clerk Janet R. Dougherty The Chairman called the meeting to order. Presentations. Resolution No. 1877 was read in its entirety, as follows: A RESOLUTION OF THE CITY OF SANFORD, FLORID& ACKNOWLEDGING AND COMMENDING MAUREEN MAGUIRE AND THE SEMINOLE HIGH SCHOOL DAZZLER DANCE TEAM FOR THEIR OUTSTANDING PERFORMANCE IN THE 2001 MARCHING AUXILIARY NATIONAL COMPETITION IN SAN ANTONIO, TEXAS. WHEREAS, the DAZZLER DANCE TEAM, under the superb leadership and direction of Maureen Maguire, has performed in numerous competitions and have consistently received top honors at state and national levels for their talent and technique; and WHEREAS, on March 30 - April 1, the Seminole HIgh School DAZZLER DANCE TEAM participated in the -- 2001 NATIONAL MARCHING AUXILIARY NATIONAL COMPETITION in San Antonio, Texas; and WHEREAS, the DAZZLEKS exhibited exceptional ability during this competition, ultimately emerging victorious as the highest scoring team and deserving recipient of the National Championship Award; WHEREAS, the DAZZLER DANCE TEAM has continuously been a source of pride and a symbol of accomplishment for not only Seminole High School, but the entire community. NOW THEREFORE, BE IT RESOLVED BY THE PEOPLE OF THE CITY OF SANFORD, FLORIDA: SECTION 1: That the City of Sanford, Florida, acknowledges the tremendous effort, accomplishment and commitment of both the Seminole HIgh School DAZZLEKS and their director, MAUREEN MAGUIRE. SECTION 2: That this Resolution he recorded in the official minutes of the City of Sanford, Florida, and that a copy be presented to MAUREEN MAGI fiRE and the Seminole High School DAZZLER DANCE TEAM. PASSED AND ADOPTED this 14th day of May 2001. Mayor Attest: City Clerk As the City Commission of the City of Sanford, Florida Commissioner Eckstein moved to adopt Reselntion No. 1877. Seconded by Commissioner Williams and carded by vote of the Commission as follows: 1, 6 0i MINUTES REGULAR MEETING MAY 14 20 01 City Commission, Sanford, Florida Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Mayor Lessard presented Resolution No. 1877 to Maureen Magulre and the Seminole High School Dazzler Dance Team. Declare weapon surplus and retire badlle and ID and present to Captain Miteh Tindcl as retirement tokens. Commissioner Eckstein moved to declare Sig Sauer, Model P226, 9mm handgun, serial #U-501-690, City inventory ~4866, badge, and ID surplus and retired. Seconded by Commissioner Williams and carded by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Mayor Lessard presented Captain Tindel with the handgun, badge, and ID as retirement tokens. Announcement. City Manager VanDerworp announced tbat the rezone of the Celery Farms property is not on the agenda tonight but will be heard at the next Commission meeting. Citizen participation. Joe Young, 1321 Shepherd Avenue, reported that his recycling has not been picked up for three weeks. Public Works Director Jerry Herman said he would have the recycling picked up. Doreen Freeman, 705 Mellonville Avenue, implored the Commission to consider moving the Work Sessions to the Chambers because there were people who had to remain outside during today's Work Session. Ms. Freeman asked for an update on the Palmetto Avenue address with the tow away zone. Mayor Lessard said the property owner will be contacted and a report should he available at the next Commission meeting if the background and situation can he determined. Ms. Freeman said that regarding the project proposed by Rami Yose~an, she thinks it is a good idea, but agrees with Commissioner Woodruff that the whole development plan needs to be in order and to make sure the project coincides with the downtown area. She doesn't agree with the idea of the City giving the property away for the project. If the Commission proceeds with a loan of almost $2 million toward the project, it will take twelve years to break even. She asked if the $167,000 in taxes will go into CRA funds or City tax funds. Mayor Lessard said that at this time the project is conceptual and that over the next few weeks he, Commissioner Wood~, and any other Commissioner who would like to will discuss the project with Mr. Yose~an. The taxes received will go to the CRA. Ms. Freeman said the fees Mr. Yoselian is requesting to be waived and the money paid would come from the General Fund and that she is totally against that; it is not good business for the City. Mayor Lessard said that funds held in escrow by the CRA are also owned by the tax payers of Sanford. She said the money won't go back into the General Ftmd to be used for road repair, street lighting, etc. Mayor Lessard said that CRA funds are used specifically for downtowr~ She said that is her point and she has a big problem with that. Ms. Freeman asked what purpose was served in removing the fencing around the ball fields at Fort Mellon Park. She said that Fort Mellon Park is a family park and the ball fields can't be utilized because there is no fencing around theftS,, i MINUTES 16,1 '. City Commission, Sanford, Florida REGULAR MEETING MAY 14 2001 protect pedestrians end cars. It will be at least two years before there is any development in the park. Mayor Lessard said the purpose was to stick with the original plan which was that once the four field clover complex was completed at Chase Park that the fence would be removed. Regardless of whether or not there is a conference center, the park will he a green, well landscaped open space, in a short term of two to five years or whenever. Ms. Freeman asked why the ball fields cen't he utilized until they will be utilized for something else. City lvlanager V anDerworp said he will provide Ms. Freeman with a copy of a memorandum from the Director of Parks end Recreation regarding that topic. Commissioner Woodruff said he thought the possibility of replacing the fencing was going to be addressed. Parks end Recreation Director Mike Kirby said that part of the tnce is being used at McKibbin Park to border the ditch running alongside the park. Commissioner Eckstein said the four field complex at Chase Park cen't he utilized by the public. He has received requests from the public to use the ball fields end suggested the fences he replaced. Mayor Lessard said that at the end of tonight' s meeting he will entenah a motion regarding replacing the fences. Jay Jude, Sanford resident, reported he read en article in the Seminole Herald regarding the Sanford Housing Authority entitled, Zessard Flips on Taking Liaison Position. According to the article end a letter to the editor, he understood that Mayor Lessard was going to serve as the interim liaison between the City Commission end the Sanford Housing Authority. Not long ago the FBI seized records from the Housing Authority end although no one has been found guilty of a crime, it indicates a warning flag. He said that Commissioner Eckstein had expressed significent concern regarding the situation at the Housing Authority end asked why Commissioner Eckstein wasn't appointed as interim liaison. Commissioner Eckstein said that liaison positions are appointed by the Mayor with the Commission's approval. Originally, Mayor Lessard assurned responsibility for the Housing Authority end kept Commissioner Willlares as the liaison tO the Housing Authority. The Housing Authority is in District 2 end Commissioner Willisms has a lot of knowledge about the Authority. Commissioner William% as Commission liaison, was not given metion as to how to conduct business at the Housing Authority; she wasn't allowed to speak end doesn't become actively involved, but acts as a conduit between the Housing Authority and the City Commission. Commissioner Willjams has been falsely accused of going along with what was going on at the Housing Authority. She deserves to continue to serve as the liaison. Commissioner Williams said that she has been somewhat silent regarding the Sanford Housing Authority as it rehtes to her role end the accusations and the criticism. She understends that a liai~on's role is to provide information between two agencies or groups, unless specific instruction is given or stipulated. She is as qualified as anyone on the Commission to serve as liaison. Mr. Jude said he was commenting on public perception, end when the FBI comes to your community, it states some things that are rather negative. He was not denigrating Commissioner Willjams or enyone else but it is important to present a perception that things are going to be done differently, even flit requires a change in personnel. Mayor Lessard said that sometimes perception isn't reality. He has gone door to door at the Housing Authority and asked the residents which person on the Commission best suits them end who they went as their representative to the Sanford Housing Authority. Reality is that Commissioner Williams is the most suited, most qualified, end the most caring person to serve as the liaison. Les Owen reported that he end others present tonight thought that the rezone of the Celery Farms property was on the Agenda. He said he wouldn't be present in two weeks to hear the item end was present to speak on behalf of Mr. Dale who has been in the construction industry end builds a quality product, end he can't do enything better to enhance the east side of Sanford, with the exception of two roads that might be proposed. 16'2 MINUTES City Commission, Sanford, Florida REGULAR MEETING MAy 14 20.01 Approval of Minutes. Commissioner Eckstein moved to approve the Minutes of Special Meetings of February 19, March 20, March 21, and April 3, 2001, Work Session of March 26, and Regular Meetings of March 26 and 29 and April 26, 2001. Seconded by Commissioner Willisins and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Jones Aye Commissioner Woodruff Aye Public hearing and second readin~ and adoption of Ordinance No. 3632 to amend the Firefi~hters' Pension Plan as requested by the Pension Board. effective March 1, 2001. Recommended by the City Manager. Ad published April 25, 2001. Ordinance No, 3632 was read by title. Commissioner Eekstein moved to adopt Ordinance No. 3632, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORID& AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE XVI OF THE CITY CODE OF THE CITY OF SANFORD ENTITLED FIREFIGHTERS' RETIREMENT SYSTEM; AMENDING SECTION 2-281, DEFINITIONS, TO AMEND THE DEFINITION OF "AVERAGE FINAL COMPENSATION"; AMENDING SECTION 2-286, BENEFIT AMOUNTS AND ELIGIBILITY; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY OF PROVISIONS REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. Seconded by Commissioner Willjams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Public hearin~ and second readin~ and adoption of Ordinance No. 3633 to amend the Police Officers' Pension Plan as requested by the Pension Board. Recommended by the City Manager. Ad published April 25, 2001. Ordinance No. 3633 was read by title. Commissioner Eckstein moved to adopt Ordinance No. 3633, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORID& AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE XV, OF THE CITY CODE OF THE CITY OF SANFORD ENTITLED POLICE OFFICERS' RETIREMENT SYSTEM; AMENDING SECTION 2-261, DEFINITIONS, TO AMEND THE DEFINITION OF "AVERAGE FINAL COMPENSATION"; AMENDING SECTION 2-266, BENEFIT AMOUNTS AND ELIGIBILITY; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY OF PROVISIONS, REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Public hearin~ and second readinl and adoption of Ordinance No. 3638 to annex .15 acres of property between West 281h Street and 281h Place extended westerly and between Park Avenue and Magnolia Avenue; 2805 Park Avenue, Barton B, Pileher, et at, owner. Recommended by the City Manager. Ad published April 25 and May 2, 2001. Ordinance No. 3638 was read by title. Commissioner WHliams moved to adopt Ordinance No. 3638, entitled: AN ORDINANCEOFTHE CITY OF SANFORD, FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, 0.15 ACRES OF PROPERTY LYING BETWEEN W. 28TH STREET AND MINUTES 16 3 City Commission, Sanford, Florida REGULAR MEETING MAY 14 2001 28TH PLACE EXTENDED WESTERLY AND BETWEEN MAGNOLIA AVENUE AND S. PARK AVENUE; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Eckstein and earfled by vote of the Commission as follows: Mayor-Commissioner Lessard Aye ,. Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Public hearing and second reading and adoption of Ordinance No. 3639 to annex .24 acres of property between Oak Drive and Narcissus Avenue and between Palm Drive and Rache!ie Avenue; 447 Palm Drive, Marcus Kondracki, owner. Recommended by the City Manager. Ad published April 25 and May 2, 2001. Ordinance No. 3639 was mad by title. Commissioner Eckstein moved to adopt Ordinance No. 3639, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, 0.24 ACRES OF PROPERTY LYLNG BETWEEN OAK DRIVE AND NARCISSUS AVENUE AND BETWEEN RACHELLE AVENUE AND PALM DRIVE; IN ACCORDANCE WITH THE VOLUNTARY ANNF, XATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Writjams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Public hearing and second reading and adoption of Ordinance No. 3640 to annex 1.73 acres of property between Sanford Avenue and Mellonvilie Avenue and between Rose Hill Trail and Pine Way; 4005 Sanford Avenue, Mary Taylor, owner. Recommended by the City Manager. Ad published April 25 and May 2, 2001. Ordinance No. 3640 was read by title. Commissioner Wittiaras moved to adopt Ordinance No. 3640, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, 1.73 ACES OF PROPERTY LYING BETWEEN ROSE HILL TRAIL AND PINE WAY AND BETWEEN MELLONVILLE AVENUE SOUTH AND S. SANFORD AVENUE; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Public hearing and second reading and adoption of Ordinance No. 3641 to annex 3.46 acres of property between Rose Hill Trail and Pine Way and between Sanford Avenue and MeilonviHe Avenue, 4075 and 4085 Sanford Avenue; Christopher and LaDonna Frank, and Richard T. and Kim Frank, owners. Recommended by the City Manager. Ad published April 25 and May2, 2001. Ordinance No. 3641 was read by title. Comnissioner W'~llams moved to adopt Ordinance No. 3641, entitled: 16 4 M NUTES REGULAR MEETING MAY 14 2001 City Commission, Sanford, Florida AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, 3.46 ACRES OF PROPERTY LYING BETWEEN ROSE HILL TRAIL AND PINE WAY AND BETWEEN MELLONVILLE AVENUE SOUTH AND S. SANFORD AVENUE; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF THE SECTION 171.044, FLORE)A STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Public hearinl~ and second readin~ and adoption of Ordinance No. 3642 to annex .55 acres of property between Poinsetta Drive and Rose Drive and between Palm Way and Sanford Avenue, 292 and 296 Rose Drive; Anthony Eaton and Harold Smola, owners, and George and Carol Mullins, owners. Recommended by the City Manager. Ad published April 25 and May 2, 2001. Ordinance No. 3642 was read by title. Commissioner Willjams moved to adopt Ordinance No. 3642, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORID& TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, tIPON ADOPTION OF SAID ORDINANCE, 0.55 ACRES OF PROPERTY LYING BETWEEN POINSETTA DR/VE AND ROSE DRIVE AND BETWEEN SANFORD AVENUE AND PALM WAY; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Eckstein and carded by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Public hearinl and second readinl and adoption of Ordinance No. 3643 to desianate the residence at 703 Sanford Avenue as a Historic Landmark. Recommended by the City Manager. Ad published April 25, 2001. Ordinance No. 3643 was read by title. Commissioner Eckstein moved to adopt Ordinance No. 3643, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA DESIGNATING 703 SANFORD AVENUE, LEGALLY DESCRIBED AS LOT 7 AND THE EASTERN ELEVEN FEET OF VACATED STREET ON THE WEST, BLOCK 9, TRACT A, TOWN OF SANFORD, AS AN HISTORIC LANDMARK WITHIN THE CITY OF SANFORD, FLORIDA; PROVIDING FOR SEVERABILITY, CONFLICTS AND AN EFFECTIVE DATE. Seconded by Commissioner Williarns and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Boards: appointments/reappointments. St. Johns River American Heritale River Program. City Clerk Janet Dougherty reported that Jerry Mills bask resigned as the City's representative. The Water~ont Master Plan Steering Committee recommends Bob Hopkins be appoint~ to replace Mr. Mills, Commissioner Willlares moved to appoint Bob Hopkins to replace Mr. Mills as the City's representative on the St. Johns River American Heritage River Program. Seconded by Comnlissioner Eckstein and carried by vote of the ""' MINUTES 16 5 " City Commission, Sanford, Florida REGULAR MEETING MAY 14 2001 Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye ,.. Commissioner Jones Aye Commissioner Woodruff Aye Discontinue non-conformin~ use (2 aVartments in a single building) at 911 South Park Avenue. Federal National Mortgage Association, owner, was notified April 30, 2001. Recommended by the Director of Engineering and Planning and the City Manager. -'- Jay Marder, Director of Engineering &Planning, reported this is a process to officially discontinue a multiple family use in an area that was rezoned in 1983 as single family use. Mr. Engle reported he has lived in that neighborhood for twenty-five years. In 1985 an orditmnce was adopted that provided that any house in the historic district that remained vacant for six months or longer had to be turned hack into single family dwelling. There are three others in the neighborhood that need to be turned hack. Commissioner Eckstein moved to discontinue the non-conforming use for two apartments in a single building located at 911 South Park Avenue. Seconded by Commissioner Willisms. City Attorney Colbert said the facts included in the Ageads Cover Memorandum for this item state the evidence concluding that the non-conforming use of two apartments has been discontinued for a period of more than six months is based on the City of Sanford utility account being closed on May 8, 2000 and there has been no water or garbage pickup. Commissioner Eckstein amended his motion to include the facts. Seconded by Commissioner Willjams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Condemnation Status Renort. Community Development Director Charles Rowe reported that the Condemnation Status Report is for information only and that no action is necessary. In response to Commissioner Jones' question whether any permits were pulled by Sungold Holdings for the property on Hwy. 17-92, Mr. Rowe replied, "no, and the property is scheduled to come before the Commission at the next meeting." Commissioner Jones said that the ninety days were up on Saturday, and on Saturday the building was re-roofed and painted. [Commissioner W'dliams leR the meeting.] First reading of Ordinance No. 3644 to annex .44 acres of nronertv between West 26th Street and West 27th Street and -'-- between Myrtle Avenue and Oak Avenue; 200 W. 271h Street; Rosell T & Oia B. Walker, owners. Recommended by the Plans Review Committee, the Director of Engineering and Planning, and the City Manager. On recommendation of the City Manager, Commissioner Eckstein moved on the first reading of Ordinance No. 3644, entitled: "" AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, 0.44 ACRES OF PROPERTY LYING BETWEEN W. 26TH STREET AND W. 27TH STREET AND BETWEEN OAK AVENUE AND MYRTLE AVENUE; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Jones and carried by vote of the Commission as follows: MINUTES REGULAR MEETING MAY 14 2001 City Commission, Sanford, Florida Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Jones Aye Commissioner Woodruff Aye First readin~ of Ordinance No. 3645 to annex 2.08 acres of property between Marcluette Avenue and East Lake Mary Boulevard and between Ohio Avenue and SiDes Avenue; 3545 and 3585 Ohio Avenue; Aldo and MarD~l Acosta and Kraig A. Hudson, owners. Recommended by the Plans Review Committee, the Director of Engineering and Planning, and the City Manager. On recommendation of the City Manager, Commissioner Eckstein moved on the first reading of Ordinance No. 3645, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, 2.08 ACRES OF PROPERTY LYING BETWEEN MARQUETFE AVENUE AND EAST LAKE MARY BOULEVARD AND BETWEEN SIPES AVENUE AND OHIO AVENUE; IN ACCORDANCE WITH THE VOLUNTARY ANNEXAT/ON PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Jones Aye Commissioner Woodruff Aye First readin~ of Ordinance No. 3646 to annex .88 acres of property between East 26th Street and WVilV Avenue and between Sanford Avenue and Poinsetta Avenue; 2605, 2655 and 2656 Grandview Avenue; Morris L & Janette L. Hunt, Anne G. Hunter, and George C. and Gypsic Sco~t Life Estate, owners. Recommended by the Plans Review Committee, the Director of Engineering and Planning and the City Manager. On recon-anendation of the City Manager, Commissioner Eckstein moved on the first reading of Ordinance No. 3646, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, 0.88 ACRES OF PROPERTY LYING BETWEEN EAST 26TH STREET AND WYLLY AVENUE AND BETWEEN POINSETTA AVENUE AND SANFORD AVENUE; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECT/ON 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. [Commissioner Williams returned to the meeting.] Seconded by Commissioner Jones. Mr. Hunt reported he owns the property at 2605 Grandview Avenue. He saw his name in the paper and asked if his propexty was being annexed. Mr. Marder said that Mr. Hunt previously filed an annexation petition and was given water service. The petition was recorded in the official records of Seminole County. His property is now contiguous to City boundaries and is annexable. Mr. Scott's name is also in the paper. City Attomey Colbert said the ordinance is on first reading tonight and there will he a public heating and second reading of the ordinance, and reconcanended that Staff have a conversation with Mr. Hunt to clarify why his property is being annexed. Mayor Lessard requested that Mr. Marder provide Mr. Hunt with a copy of the annexation petition bearing his signature. The motion was carded by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye MINUTES 16 7 City Commission, Sanford, Florida REGULAR MEETING MAY 14 2001 Commissioner Jones Aye Commissioner Woodruff Aye Approve press box option 1, 2, or 3 as discussed at Work Session, for the Historic Sanford Memorial Stadium, with funding from General Fund Reserves. On recommendation of City Manager VanDerworp, Commissioner Eckstein moved to approve Change Order ,-- No. 2 in the amount of $59,916 to be paid from General Fund Reserves, and delete the request to place $50,000 in reserves for future change orders, and add $3,500 for the two small HVAC units, for a total of $63,416. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Willtams Aye Commissioner Jones Aye Commissioner Woodruff Aye Approve and authorize execution of Property Use Agreement for a corner of I)erbv Park with Indian Trace Apartments LC. Recommended by the Director of Engineering and Planning and by the City Manager. City Engineer Bob Waiter reported that the property use agreement will ailow Seminole Trace Apartments to instail and utilize their Phase I entrance drive on the southwest comer of Derby Park (potable water public well field) as indicated on the Site Plan that was approved by the Planning & Zoning Commission and the City Commission. The driveway will safely aiign the east and west lanes at the intersection and will not interfere with Derby Park improvements, and is outside the 200 foot primary well field protection zone. The driveway is in accordance with the approved plans and is subject to Development Order 01-0016 which requires City Commission approvai of the Property Use Agreement. Upon acceptance of the Agreement, the contractor for Seminole Trace apm hnents will install all required improvements including relocating or replacing the existing fence, and the owner of the complex will maintain all improvements including landscaping. The owner of the apartments has conveyed approximately 0.9 acres for Oregon Avenue right-of-way. [Mayor Lessard passed the gavel to Vice Mayor- Commissioner Eckstein and briefly left the meeting and returned.] Commissioner Jones moved to approve the Property Use Agreement with Indian Trace --- Apartments LC (Seminole Trace Apafh,ients) for the southwest comer of Derby Park. Seconded by Commissioner Willtams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Willtams Aye Commissioner Jones Aye "' Commissioner Woodruff Aye Commissioner Eckstein passed the gavel back to Mayor Lessard. Youth Commission re~lnest for funds. City Manager VartDerworp reported that as discussed at today's Work Session, if funding is approved the City wilt receive a resource directory of current service providers that can be used by the Police Department and other departments 16 8 M NUTES REGULAR MEETING MAY 14 200l City Commission, Sanford, Florida E00~14148 in performing their activities. This is a one time request; Staff is not recommending recurring funding support. Commissioner W'flliams said she serves on the Youth Commission; it is valuable, shotrid be embraced and support provided. The Youth Commission focuses on pulling together agencies to partner in providin~ activities and services to increase the quality of life of children. The $5,000 requested will be not be used for Staff. She distr~uted a proposed Youth Cornmission budget to the Commission which reflects that various agencies and municipalities have committed to contn'bute $20,000 to assist in serving initiatives, and a Conference on Youth Sunmaary Report. Dr. Evans serves as Director of the Youth Commission and has been on loan from the school system for six months. A grant has been written for funds for Staff. At~er discussion, Mayor Lessard said he will place this item on the next Agenda and Dr. Evans will be requested to be present to answer questions of the Commission. Select top three firms and authorize Staff to proceed with solicitin~ detailed nrooosals from each firm for the Conference Center/Hotel liFO. Recommended by the City Manager. City Manager VanDerworp reported that Staff has reviewed the six responses received to the Hotel/Conference Center RFQ; they were ranked by himself, Hunter Interest, Inc. and Jack Wert, Seminole County. The three top ranked firms are Benchmark Hospitality, Stormont Hospitality Group, and Miserow-Stein Real Estate, Inc. Staff recommends approval of these finns and authorization to proceed with soliciting detailed proposals from each finn. Commissioner Eckstein moved on the City Manager's recommendatiork Seconded by Commissioner Williams. Commissioner Jones said that Seminole County should have handled the RFQ process and asked if Mr. Hunter would be requesting funds in addition to the $25,000 used for the RFQ process handled by the City. The City Manager said that Mr. Hunter has a not to exceed budget of $25,000 that includes assisting with the RFQ process, absent any inordinate amount of travel or meetings. Commissioner Woodruff reiterated his concern that there are projects that are somewhat competing and there are several plans for downtown, and he would like a plan chosen and followed that is the very best for the City. Commissioner Jones echoed Commissioner Woodrafts concern and said the project needs to be an A Class facility or not at all. Commissioner Woodraft said that the proposal should include giving the proposers the latitude to look at other locations. City Manager VanDerworp said the hotel/conference center site is specific and was decided by the voters. Mayor Lessard said the Commission is bound by the referendum to complete the process. The motion was carded by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Nay Consent A~enda. On recommendation of the City Manager, Commissioner Eckstein moved on the Consent Agenda as follows: Approve water service to 9.48 acres of property between Washington Street and East SR 46 and between S. Cameron Avenue and Beardall Avenue; Anthony & Barbara Carione, owners, with owners to pay all fees; and authorize City Clerk to record Annexation Petition and consider annexation of property when it becomes annexable. Approve water service to .24 acres of property between Oak Drive and Narcissus Avenue and between Racbelle Avenue and Riverview Avenue; Craig & Marsena Wallace, owners, with owners to pay all fees; and authorize City Clerk to record Annexation Petition and consider annexation of property when it becomes annexable. MINUTES 16 9 City Commission, Sanford, Florida REGULAR MEETING MAY 14 2001 Approve end authorize execution of Design/Build contract with Jenus Building Corporation for the Sanford Law Enforcement Center space planning end interior renovations in amount of $164,000.00 end issue Notice to Proceed. Accept bid from Absolute Fitness & Health in amount of $12, 011.70 for Body Solid Training end Fitness Equipment. Approve end authorize execution of Amendment #63 to CPH Engineers contract for design of new sewage lffi station at Ft. Mellon Park at cost not to exceed $59,650.00; design will be coordinated with the Engineering end Planning Department and the Riverwalk consultents. Approve end authorize execution of Amendment #53 to CPH Engineers contract for engineering services on the Mulberry Avenue Street Paving end the Oleender Avenue Extension projects in amount of $84,585.00. Approve Statewide Mutual Aid Agreement for disaster assistence/response. Seconded by Commissioner Willjams end carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Add-on item. Commissioner Eckstein said that children are precluded from using the four field complex at Chase Park end -" there have been several requests to use the ball fields at Fort Mellon Park, end moved that until the hotel/conference center project moves forward that the fencos be temporarily put back up for en indefinite period of time. Seconded by Commissioner Woodraft. Commissioner Jones said there should still be fencing placed along the ditch at McKibbin Park. Mayor Lessard said there is going to be public reaction to the Conhnission replacin~ the fencing. The Commission adopted a plan that should have been executed. After discussion, the motion was carried by vote of the Commission as follows: Mayor-Commissioner Lessard Nay Commissioner Eckstein Aye Commissioner Williams Nay Commissioner Jones Aye Commissioner Woodruff Aye Information only. 1. Update on Improvements to US 17/92. 2. Parks end Recreation Activity Update. 3. First Shiloh Spring Bazaar & Yard Sale Special Event change of date. 4. Reinstatement of Main Street Cruise Special Events. 5. Calendar of scheduled Special Events end street closures. 6. Sidewalk update. 7. Citizens Planning Group May 7, 2001, meeting report. 8. CALNO May 2, 2001, meeting report. 9. Police 12~partment Status Report on police activities April 1, 2001 through April 15, 2001. 10. Midge Update: 11. Front Porch Updg~. I 7, 0 MINUTES City Commission, Sanford, Florida REGULARMEET~IN~ MAY 14 2091 The Commission made no comment. City Attornev's Report. No report. City Clerk's Report. No report. City Manager's Report. City Manager VanDerworp said that in today's Work Session the Commission reviewed the Street Lighting Special Assessment District and the cost to finance it over a ten year or twenty year period. He has discussed the ballot language with the City Clerk and a notary is not needed to sign the ballot. The City Clerk recommends that property owner names be preptinted on the ballot. Mayor Lessard said that he, the City Manager, and the City Clerk will discuss specific information regarding the ballot and cover letter that will accompany the ballot. In response to Mayor Lessard' s question regarding the time frame involved in the process once the Commission approves the icing period, the City Clerk said that once ballots are returned, time has to be allowed to count them, after which results will be available at the next available Commission meeting. Commissioner Eckstein moved to approve the ten year amortization schedule. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Commissioner Woodruff said the cover letter should clarify that the amount assessed is per square footage. Public Works Director Jerry Herman said the amount is being calculated for each parcel identified and will be included in the letter. Mayor Lessard there should be a code on the ballot to verify that the ballots are being properly cast. Commissioner Jones said that each voter should be required to provide the last four digits of their social security nurnber. The Mayor concurred. City Manger VanDerworp said the County was recently approached regarding using the Old Post Office for a Law Enforcement Center. He requested the Commission authorize him to send a memorandum to the County proposing an interlocal agreement for joint use of the building, with Seminole County using 1,300 square feet for book storage until they have replacement storage, estimated to be 2004, and the City using approximately 2/3 of the space. A deed amendment will be prepared. The County will be responsible for repairing the windows and the City will be respous~le for the interior renovation needed to secure the book storage area at an estimated cost of $15,000 to be paid from General Fund Reserves. The City will be responsible for utilities and custodial cost except any associated with the book storage maintenance area. Each agency will provide necessary insurance. The buildi~ will be shared until replacement storage is secured, after which the building will revert to the City. The City's current budget includes ~mds to be used for telephones, electric, utilities, squlpment, etc., in the amount of $13,000. The Commission had no objection. City Mmmger VanDerworp reminded the Commission of the Mayor's press conference scheduled for Wednesday at 4:00. CiW Commissioners' Renorts. MLNUTES 17 I City Commission, Sanford, Florida REGULAR MEETING MAY 14 2001 E00014148 Commissioner Eckstein - 75% of Seminole High School's thculty doesn't know that he is a City Commissioner, however, 100% of his students know. In the interest of kids, he made sure that a sidewalk was repaired in Washington Oaks and a water fountain was repaired in Coastline Park. A few weeks ago there were two families that didn't have anything and the home they had been renting was going to be demolished; a lot of time was spent by himself and others taking care of the situation. Regarding the ball fields at Fort Mellon Park, he isn't trying to change plans but is willing to help kids. The kids in Washington Oaks would like a light for the basketball court. The Commissioners take care of constituents; there is no glory. There are times he goes back on some things but it is for the kids. Commissioner Eckstein said the Commission wants to identify the role of liaison. He is taken aback by the Airport Authority giving a memo to the press and not to the CommissiorL The Mayor is the lialsnn to the Airport Authority and if there is going to be a reorganization, the Mayor needs to be informed. If the Board doesn't realize they are chosen by the City Commission to represent the City's interest, then he will get rid of them one by one and he will tell them so, unless he gets a commitment from each of them that information will be shared with the City about major reorganizations. He doesn't support the reorganization. The Mayor deserves respect. Mayor Lessard said he was also upset about the situation and flit requires recourse then it will be taken. Comaissioner W'~liams said the Commission's position should be articulated in writing. Mayor Lessard said be will draft a letter to the Airport Authority Board to be signed by all Commissioners stating what the Commission expects. The Commission concurred. Mayor Lessard said the role of Commission liaison will be discussed at future Work Sessions. Commissioner Williams - informed the Commission that the Annual Freedom Fund banquet for the NAACP be held Saturday, June 2, and requested the City be a corporate sponsor for $500 which provides a special table with eight seats and an ad. Commissioner Wdliams moved to sponsor a table at the NAACP banquet on Saturday, June 2. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Wffiianas Aye Commissioner Jones Aye Commissioner Woodruff Aye Commissioner Willjams said she supports Lany Dale being at the airport. Commissioner Jones - no report. Commissioner Woodruff- said there was discussion at CALNO regarding educating board members, specifically regarding the Sunshine Law. Also discussed was a vested ownership in the boards and that members be committed to Sanford. City Clerk Janet Dougherty said that education regarding the Sunshine Law is done periodically at the request of the board. Mayor Lessard said a memo needs to be sent to the boards to make their members aware that the City Attomey's office is available to educate the members. City Manager - said Comrnissioner Woodruffs memo regarding CA/NO mentioned that Gary Brender, Lake Mary's representative, sent a letter to Congressman Mica regarding redesigning the interchange of 417 to provide an off ramp onto the west bound movement on 251h Street. He received a request from Dick Harkey requesting a letter be sent from the City of Sanford supporting the redesign. If Congressman Mica can fmd additional funds without moving the project back, then that is the idea. Mayor Lessard said he didn't have a problem doing that as long as it doesn't prolong the projects MINUTES City Commission, Sanford, Florida REGULAR MEETING MAY 14 2001 already funded and designed. City Manager VanDerworp said the Citizen Friendly Plan will be provided in the near future. Mayor Lessard - requested an update on Lexington Park. The City Manager said the final plat is being reviewed this week by the Plans Review Committee. Mayor Lessard asked if there is a policy on smoking in parks. He wants the Commission to discuss at a Work Session the need to purchase gift certificates from a local business to be handed to visitors to the City and to kids that do great things. Commissioner Williams announced that Governor Bush will come to Sanford on Friday at 4:00 P.M. to officially announce the City of Sanford's designation as a Front Porch Community. There will be a gathering on the corner of 13th Street and Oleander. Commissioner Williams said that last year the Recreation Department promised to relocate lights from Fort Mellon Park to Coastline Park. Mr. Kirby said that a decision is being made where all the lights will be located and they will be handled at one time; the process is expensive. He will notify Commissioner Williams by the end of the week regarding this item. In response to Mayor Lessard's question whether the intersection of 1st Street and Hwy. 17- 92 will be funded or completed by October 2001, Mr. Marder answered, "completed." There being no further business, the meeting was adjourned. Mayor Attest: City Clerk cp