061101 ws/rm min.2 0 82 MINUTES
City Commission, Sanford, Florida WORK SESSION I1JNE 11 2001
The City Commission of the City of Sanford, Florida met in Work Session on Monday, June 1 I, 2001, at 3:30
P.M. in the City Manager's Conference Room, Sanford City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor-Commissioner Brady Lessard
Commissioner Whitey Eekstein
Commissioner Williams
Commissioner Art Woodruff
City Manager Anthony VanDerworp
City Clerk Janet R. Dougherty
Absent: Commissioner Randy Jones
City Attorney William L. Colbert
The Cb2,innan called the meeting to order.
Emolovee of the Month Award for June 2001.
Mayor Lessard presented Julie Ellenburg with the Employee of the Month Award for June 2001.
Interview of orosnective board a!~nointee.
Planning and Zoning Commission. City Clerk Janet Dougherty reported there is one vacancy on the Board
for an alternate member and the term ofRami Yosetkn will expire on June 30. Brian Volk was present to be interviewed for
the Board. [Commissioner Jones present.]
Mr. Volk reported he b~as been in Sanford for nineteen years and with the Marina for twenty-three years. The
growth Sanford is presently experiencing is a plus and he wants to make sure the quality of life is maintained. He doesn't have
any construction influences and is not a land developer, but feels he would be a good member on the Board. He wants to make
sure the required zoning and City rules and regulations are being followed.
Commissioner Woodruff questioned the procedure of beard appointments because it seems that appointments
are never really discussed and it comes down to whoever makes the motion first as to who gets appointed. He asked if a closer
look should be taken at board appointments. City Manager VanDerworp said that hard copy of applications received are
provided to the Commission and potential board members are interviewed. Commissioner Woodruff said it would be helprid
to have feedhack from the Commission~ Commissioner Eekstein said he didn't ask questions of Mr. Volk because he knows him
and knows that he will be a good board member. Mayor Lessard said the interview format gives the oppommity for
Commissioners to ask questions of potential appointees. Commissioner Williams suggested there be a checklist of questions
asked of every applicant. City Manager V anDerworp said the Conmission set a policy that if someone's term is ready to expire
and they wish to continue to serve, that additional people would not be interviewed. Attendance is also taken into account when
consideration is being given to reappoint. The Commission concurred that all current applications on file for a board be listed
on the Agenda for the appropriate Board whenever there is a vacancy or a term expiration, regardless of whether or not an
incumbent desires re-appointment.
Public Works Dei~artment Performance Obieetives.
Public Works Director Jerry Herman and Public Works Project Manager Tom George were present to discuss
perfonnance objectives of the Public Works Department. Mr. George stated that during the month of May a group of fourteen
employees representing all divisions within the Public Works Department began formulating a road map for the future of the
Department. A purpose statement, core values, and customer service operating statement were developed. Specific items to
be accomplished during the next year were identified to be used as measures of progress and success. Additionally, six goals
and action plans have been identified as crucial to the success of the plan and for continual improvement of the Public Works
MINUTES
City Commission, Sanford, Florida WORK SESSION JUNE 11 281
E00014148
Department.
Commissioner Willi~ms said she is pleased that Public Works has developed a strategic plan that includes focus
on customer service and empowern~nt of the employees as well as measurable goals, and hopes that other departments can see
the value of it. Mayor Lessard suggested that the City Manager tally and track the measurable goals to be used as a gauge for
issuing bonuses to Public Works Department employees at fiscal year end. City Manager VanDerworp said the plan will be
refined and he will track the performance and report to the Commission at the end of the fiscal year.
AsVhalt Rehabilitation Plan and sidewalk uVdate.
Tom George, Public Works Department Project Manager, gave a power point presentation of the Inlhstmcture
Management Services (IMS) program. He reported that IMS was contracted to perform a laser surface survey and
nondestructive structural testing on all City streets. IMS also provided a computefized Pavement Management Program (PMS)
to allow for analysis and selection of roadways for rehabilitation based on various scenarios. He gave an overview of a list of
streets reconm~nded for asphalt overlay and/or milling, micro surfacing and in-place recycling for the first year of a five-year
plan being developed by Public Works. The intent is to maintain an overall average Pavement Condition Index (PCI) of 80 (on
a scale of 1 - 100) or above, for the City's entire roadway system. Current average condition of all City streets is 85. To
maintain an index of 82, first year expenditures of $870,000 and subsequent year expenditures of $600,000 is needed, however,
$500,000 has been budgeted this year.
Mr. George said the concept of the program is preventive maintenance. It is not always a good practice to repair
,'- the worst roads first, because they require expenditure of much of the funds budgeted and a few roads will be repaired rather
than many repaired under preventive maintenance. Commissioner Eckstein said it wilt be necessary to clearly identify what will
be done with the worst roads in order for it to be accepted by the residents who live on those roads. Mr. George said there is
a five-year plan that will be adjusted every year as evaluations are made; consideration will be given to calls and complaints.
City Manager VanDerworp said today's Agenda includes a request for approval of the first year pavement
rehabilitation plan and associated work using this year' s budgeted amount of $500,000, and to prioritize pavement and sidewalk
rehabilitation programs and level load the improvements to match LOGT cash flow as part of the fiscal year 01/02 budget
process. Once a realistic five year plan is prepared, a package outlining the plan can be provided to the public.
Police DeOartment Quarterly report.
Police Captain Mike McCoy introduced Lieutenant Jerry Hargrett, a new professional in the Police Depaan~nt
who began work on June 4. Lieutenant Hargrett has twenty years of experience in law enforcement and a Masters Degree in
criminal justice. The Commission welcomed Lientenant Hargrett. [Commissioner Eckstein leR the meeting.]
Captain McCoy presented an overview of the Police Department Quarterly report, highlighting crime statistics,
work load, future projects, building renovation, and new Public Safety building.
Commissioner Williarrls conended Captain McCoy and the Police Department for progress made, the direction
in which the Department is going, and the focus on customer sendee. Attitudes in the community in which she lives have
changed and the Police Department has done an excellent job in reaching out; it has made a difference.
Regular Agenda items, Add-on items, and other items.
Amendment to Participation Agreement for Reclaimed Water. Utility Director Paul Moore said the
amendment to the Joint Participation Agreement between the City of Sanford, the City of Lake Mary and Seminole County
2 O, Mr UTES
C~W Commission, San~ord, Florida
provides for reduction of groundwater withdrawal from the Floridan Aquifer in Seminole Coumy by expanding redalngd water
use for irrigation in lieu of potable water. The parties propose to increase the capacity of the Sanford Water Rechmation
Facilities in order to reduce groundwater withdrawal, meet the high demand for water, and conselwe limited high quality
groundwater supplies for the future. Sanford has received a St. Johns River Water Management District Consumptive Use
Permit to withdraw water from Lake Monroe to supplement the reclaimed water supply, provide additional water supply,
augment the reclaimed water system, and meet peak irrigation demands. The main reason for the A~reement is to save drinking
water supplies; reclaimed water helps save those supplies. In the past the City gave away reclaimed water or paid for it to be
taken~ The amended Agreement provides for the sale of reclaimed water and that the City of Lake Mary and SeminOle County
help pay for capital improvements to get the water.
Mr. Moore said the City has retrofitted some small reclaimed water extensions within the City and will continue
to do so but they are expensive. Funds have been expended in the past to extend reclaimed water lines to neighborhoods and
some property owners chose to not connect. There are about two thousand cormections available for reclaimed water, only half
of which have connected. [ Mayor Lessard tefi the meeting.] [Commissioner Eckstein retumed to the meeting.] Cxmnts have been
received from the District for a few small comaections. The City has a policy that it will share the cost ira neighborhood wants
reclaimed water.
City Manager VanDerworp said the mended Agreement will allow capacity for reclaimed water to he doubled.
Lines will be run to service new growth and development and when capital projects are completed and cash flow is increased,
the City may he in a capacity to provide reclaimed lines to existing neighborhoods, however, at present it is very cost prohibitive.
[Mayor Lessard returned to the meeting. ]
Mr. Moore said that Sanford plans to utilize United States Environmental Protection Agency CLISEPA) Phase
I grant fimds to add filters and a pump station at Sanford' s water reclamation facility to withdraw water from Lake Monroe to
supplement the reclaimed water supply. Phase II grant funds will he used to further expand withdrawal capacity from Lake
Monroe.
Mayor Lessard said that eventually water taken from Lake Monroe will he potable water. He wants the City to
he able to charge higher rates and make a profit from outside City users. City Manager VanDerworp said the amended
Agreement provides that rates can be adjusted according to other rate schedules, but was predicated and negotiated that the
rate will be the same as for everyone else. Mr. Moore said that reclaimed water users are charged $.25 per thousand gallons
whether inside or outside of the City limits. The rate per thousand gallons of potable water is $1.45 for inside the City users
and 25% more for outside of the City users. City Ivlanager VanDerworp said if the Commission wants to charge an out of City
rate, the parties will probably renegotiate their capital commitment to Phase II of the project. Mr. Moore said the rates cover
production and ownership and maintenance of the system. By providing a master meter and selling the parties water at the same
rates as City customers, they have to maintain their own systems. They won't be able to buy water for $.25 per thottsand gallons
and sea it to their customers for $.25. They have to sea it for a little more so they can maintain their system. Ifthe City raises
its rates then the parties will have to raise the rates to their customers or eat the cost.
Commissioner Williams said she has mentioned on several occasions concerns that citizens have expressed
regarding getting rechimed water and asked fitheir concerns can he seriously considered. City Manager VanDerworp said he
and Mr. Moore will review options to provide reclaimed water.
MINUTES
City Commission, Sanford, Florida WORK SESSION JUNE 11
261
Mayor Lessard said that with the additional flow, he wants the City to preserve the ability to charge a rate
determined. Mr. Moore said the Agreement would have to be amended. The Commission discussed renegotjating the amended
Agreement. The Commission will take action on this item at tonight's meeting.
SJRWMD Surface Water Pilot Study. This item was not discussed.
Historic District Street Lighting District ballots for City-owned properties. City Manager VartDerworp
said the City, as property owner, will need to vote whether to sign affirmatively for the Historic District Street Lighting District.
The Citfs cost is $7,385.26 per year. [Commissioner Jones leR the meeting.][Commissioner Eekstein left the meeting.] Mayor
Lessard said that several City owned parcels were overlooked in the ballot process. CSX properties were not mailed ballots
because there are no street addresses. The City Clerk will send ballots and allow fifteen additional days for those ballots to be
cast. The Commission had no objection.
Add-on item - Change Order #5 - Reclaimed Water Augmentation Project - City Manager VanDerworp
said that Wharton-Smith Construction was awarded a contract to construct the reclaimed water augmentation project that will
utilize water from Lake Monroe to supplement the City's reclaimed water supplies. The project is using the old discharge line
that in the past was used by the wastewater treatment plant for discharged flow to Lake Monroe. The pipeline is silted closed
and attempts to remove the debris have been unsuccessful. Since the pipeline will supply water to the augmentation project, it
is critical that the line is cleaned. The cost is $72,517 to clean the pipeline and install an intake riser. Funding for the work will
come liom an EPA grant (55%) and the remainder liom the tri-party agreement participants.
"' Add-on item - Change Order #1 - Art Lane Class III Landfill Closure Construction - City Manager
VanDerworp said that soil borings taken throughout the site didn't correspond or the locations did not pick up some debris nor
the amount of clay that was needed. Under the original scope of work, it was anticipated that enough usable top soil would
be recovered during construction of the site. As site work progressed, it was discovered that most on site soil was contaminated
with foreign objects and subsequently deemed unusable. Due to an adjttstment for top soil, hauling of sand, and unforseen items
necessary to complete the project, Staff requests an increase to the contract in the mount of $125,086.20, to be Uansferred from
General Fund Reserves.
Information only item - Police Department Status Report covering the period of May 1 - May 15, 2001. The
City Clerk distributed the Report to the Commission.
Mayor' briefing,.
Commission Liaison roles. Mayor Lessard said there has been discussion by the Commission and the public
, regarding Commission Liaison roles. He reviewed his duties as liaison to the Airport Authority Board, American Heritage River
Committee, MetroPlan Orlando, and the Sanford Police Department. Each Commissioner will discuss their liaison role at future
Work Sessions, numerically by District, beginning with District 1 Commissioner Woodruff.. When Commission liaisons
determine an issue warrants discussion, a briefoverview can be provided at a Work Session.
Work Session meeting location - City Manager VanDerworp said that Work Sessions need to be informal and
recommended they continue ,t0 be held in the City Manager's ConferenCe Room and to hold larger Work Sessions in the
Commission Chambers as needed. Plans to renovate City Hall include a large Work Session area downstairs.
City Manaler's briefing.,
,, There were no briefing items discussed.
2 12 MINUTES
WORK SESSION JUNE 11 2001
City Commission. Sanford, Florida
E00014148
There being no further business, the meeting was adjourned.
Mayor __
Attest:
City Clerk
cp
MINUTES 2 13
City Commission, Sanford, Florida I~GULtRI~ff3~T1NGJtrNE 11 2~1
The City Commission of the City of Sanford, Florida met in Regular Meeting on Monday, June 11,2001, at 7:00
P.M. in the City Commission Room, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor-Commissioner Brady Lessard
._ Commissioner Whitey Eckstein
Commissioner Velma H. Williams
Commissioner Randy Jones
Commissioner Art Woodruff
City Attorney William L. Colbert
City Manager Anthony VanDerworp
City Clerk Janet R. Dougherty
,-- The Chairman called the meeting to order.
Aoproval of Minutes.
Commissioner Jones moved to approve the Minutes of the Special Meeting of April 11, 2001 and the Work
Session of May 29, 2001. Seconded by Commissioner Woodruff and carded by vote of the Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Eekstein Aye
Commissioner Williams Aye
Commissioner Jones Aye
Commissioner Woodruff Aye
Public heating to consider condemnation of five properties: Report #4)1-02, 212 McVav Drive, David and Mary Schenck
owners; Report ~01-03, 412 East 5m Street, Earnest Grant, owner; Report ~4)1-04, 416 East 5th Street, Ollie M.
Woodside Heirs, owners; Report ~01-06, 1017 West 5m Street, Martha and Weldon Franklin, owners; and Report #01-
07, 701 South Locust Avenue, Viola Andrews, Marie Dixon and ZonnVe Dixon, owners. The Director of Commun~y
Development and the City Manager recommend that the structures be found to be unsafe, dilapidated, unsanitary or
uninhabitable, to condemn said structures, and give the owners thirty (30) days to repair or demolish; if the property owners fail
to effect such demolition and removal or repair within said thirty (30) day period, the City shall demolish and remove the
buildings and/or structures, and the actual cost of said removal and disposal, including administrative costs, will be assessed as
a lien against the properties.
Community Development Director Charles Rowe reported that regarding 212 McVay Drive, recommendation
had been made to condemn the property, however, in the past few weeks permits have been acquired, the roof has been removed
and trusses have been dropped. He recommended that 212 McVay Drive not be considered for condemnation at this time.
Mayor Lessard reported the Commission would hear from those persons present to speak for, or in opposition
to, Condemn~ation Report #01-02, 212 McVay Drive, David and Mary Schenck, owners.
" Robert Wadeck, lurecon employee restoring the property, reported the project should be finished within 90 to
120 days.
Commissioner Eckstein moved to remove 212 McVay Drive, Condenmmion Report i~O 1-02, from condemnation
and to authorize a 120-day extension. Seconded by Commissioner Willjams and carried by vote of the Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Eckstein Aye
Commissioner Williams Aye
Commissioner Jones Aye
Commissioner Woodraft Aye
Mayor Lessard reported the Commission would hear from those persons present to speak for, or in opposition
to, Condemnation Report #01-03, 412 East 5th Street, Earnest Grant, owner.
MINUTES
City Commission, Sanford, Florida REGULAR MEETING JtrNE 11 2001
Earnest Grant, 2080 W. Airport Boulevard, Sanford, reported he owns the property located at 412 East 5th
Street, and that he had previously spoken with someone upstairs and was told to wait and they would get back to him to let him
know what they want to do. That is why he hadn't come forward before now, however, he decided to come forward when he
received the notice in the mail about tonight's meeting. If given the chance, he could fix the house.
Mr. Rowe reported he spoke with Mr. Grant prior to tonight' s meeting and told him that fixing the house would
require a general contractor and engineered plans. Mr. Rowe recommended to condemn the property and continue to work
with Mr. Grant regarding acquiring permits and plans, etc. There may be a request for an extension at the next meeting.
Commissioner Williams moved to authorize a sixty (60) day extension for 412 East 5th Street, Condemnation
Report #01-03, with the understanding that an update be given each month by Mr. Grant, at~er which an extension may be
requested prior to a request for demolition. Seconded by Commissioner Eckstein. After discussion, Commissioner Williams
amended her motion and moved to find the structure at 412 East 5th Street unsafe, dilapidated, unsanitary or uninhabitable, to
condemn said structure, and give the owners sixty (60) days to repair or demolish, and to provide a monthly update. If the
property owners fail to effect such demolition and removal or repair within said sixty (60) day period, the City shall demolish
and remove the building and/or structure, and the actual cost of said removal and disposal, including administrative costs, will
be assessed as a lien against the property. Seconded by Commissioner Eckstein and carried by vote of the Commission as
follows:
Mayor-Commissioner Lessard Aye
Commissioner Eckstein Aye
Commissioner Williams Aye --
Commissioner Jones Aye
Commissioner Woodraft Aye
Mayor Lessard reported the Commission would hear from those persons present to speak for, or in opposition
to, Condemnation Report #01-04, 416 East 5tn Street, Ollie M. Woodside Heirs, owners.
Earl Williams, 416 East 5th Street, representing the heirs, reported the property is beyond repair, however, he
has been in contact with agencies which provide assistance for property rehabilitation. He was informed that in order to get
assistance, one person's name would have to appear on the deed. At present the house is in probate. An attorney has been
retained to handle legal issues regarding the property, after which the County agency will consider providing assistance toward
rehabilitating the property. The artomey advised him it will take sixty days to complete the paperwork.
On recommendation of the Director of Community Development and the City Manager, Commissioner Eckstein
moved to find the structure at 416 East 5th Street unsafe, dilapidated, unsanitary or uninhabitable, to condemn said structure,
and give the owners thirty (30) days to repair or demolish, and to effect legal paperwork, with progress to be made, and contact
with Mr. Rowe to be maintained; if the property owners fail to effect such demolition and removal or repair within said thirty
(30) day period, the City shall demolish and remove the building and/or structure, and the actthai cost of said removal and
disposal including administrative costs, will be assessed as a lien against the proparty. Seconded by Commissioner Williams
and carded by vote of the Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Eckstein Aye
Commissioner Willtams Aye
Commissioner Jones Aye
Commissioner Woodruff Aye
Mayor Lessard reported the Comn-dssion would hear from those persons present to speak for, or in opposition
MINUTES 2 15
City Commission, Sanford, Florida REGULAR MEETING JUNE 11 281 ~
d
to, Condemnation Report #01-06, 1017 W. 5th Street, Martha an Weldon Franklin, owners. No one appeared.
On recommendation of the Community Development Director and the City Manager, Commissioner Eckstein
moved to find the structure at 1017 W. 5th Shreet unsafe, dilapidated, unsanitary or uninhabitable, and condemn said structure;
and to give the owners thirty (30) days to repair or demolish; if property owners fail to effect such demolition and removal or
repair within said thirty (30) day period, the City shall demolish and remove the buildings and/or structure, and the actual cost
of said removal and disposal, including administrative costs, will be assessed as a lien against the property. Seconded by
Commissioner Jones and carded by vote of the Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Eckstein Aye
Commissioner Williams Aye
Commissioner Jones Aye
Commissioner Woodruff Aye
Mayor Lessard reported the Commission would hear from those persons present to speak for, or in opposition
to, Condenmation Report #01-07, 701 S. Locust Avenue, Viola Andrews, Made Dixon, and Zonnye Dixon, owners. No one
appeared.
On recommendation of the Community Development Director and the City Manager, Commissioner Eckstein
moved to lind the structure at 701 S. Locust Avenue unsafe, dilapidated, tinsanitary or uninhabitable, and condemn said
structure; and to give the owners thirty (30) days to repair or demolish; if property owners fail to effect such demolition and
removal or repair within said thirty (30) day period, the City shall demolish and remove the buildings and/or structure, and the
--- actual cost of said removal and disposal, ineinding administrative costs, will be assessed as a lien against the property. Seconded
by Commissioner Jones and carried by vote of the Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Eckstein Aye
Commissioner Willjams Aye
Commissioner Jones Aye
Commissioner Woodruff Aye
Public hearing, and second readiml and adoption of Ordinance No. 3653 to amend the Personnel Rules and Re~lulations
to authorize the City Manaller to approve intra departmental transfers of positions provided the total number of
members of any I~rade and department remain unchanged. Recommended by the City Mamger. Ad published May 30,
2001.
Ordinance No. 3653 was read by title. Commissioner Jones moved to adopt Ordinance No. 3653, entitled:
AN ORDINANCE OF ~ CITY OF SANFORD, FLORID& AMENDING CHAPTER II,
SECTION 2.9 (A) OF THE CITY OF SANFORD PERSONNEL RULES AND
REGULATIONS TO FLIRTHER ALLOW THE CITY MANAGER TO TRANSFER
AUTHORIZED POSITIONS BETWEEN DMSIONS WITHIN THE SAME DEPARTMENT
WITHOUT AFFECTING THE TOTAL NUMBER OF MEMBERS OF ANY DEPARTMENT;
PROVIDING FOR SEVERABILITY AND EFFECTIVE DATE.
Seconded by Commissioner Eckstein. City Manager VanDerxvorp said that each month be provides to the Cornmission a report
of retirees and terminations and will include transfers of positions in that report. The motion was carded by vote of the
Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Eckstein Aye
Commissioner Willjams Aye
Commissioner Jones Aye
Commissioner Woodruff Aye
216 MINUTES
REGULAR MEETING JUNE 11 2001
City Commission, Sanford, Florida
Board aDDointments/reaDpointments.
Nuisance Abatement Board. City Clerk Janet Dougherty reported that Marvecn Kelly's term expires on July
22, 2001; she is willing to serve agal~ Commissioner Jones moved to table this item to allow review of applications on file for
this board. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Eckstein Aye
Commissioner Willjams Aye
Commissioner Jones Aye
Commissioner Woodruff Aye
Planning and Zoning Commission. City Clerk Janet Dougherty reported that Rami Yose~an's term expires
June 30, 2001; he is willing to serve again. There is also one alternate vacancy. Commissioner Williams moved to reappoint
Mr. Yoselian to the Board and to appoint Brian Volk as the alternate member. Seconded by Commissioner Jones and carried
by vote of the Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Eckstein Aye
Commissioner Willjams Aye
Commissioner Jones Aye
Commissioner Woodraft Aye
Condemnation Status Report.
Community Development Director Charles Rowe reported that the Condemnation Status Report is for
information only and that no action is necessary. Regarding the status of 1219 Park Avenue, Condemnation Report #97-1,
Mr. Rowe reported the tanks have been removed and the property is awaiting DEP environmental clearance. Once clearance
is obtained there is an option to proceed with demolition or the owner cotrid effect repair of the building. The Historic
Preservation Board previously denied approval to demolish the structure.
Alex Then, 1019 Magnolia Avenue, reported he has complained about the property several times over the last
several months and isn't sure that the property owner should get a ticket to leave the property in disrepair while awaiting DEP
clearance. The property is in a residential neighborhood and is unsafe for pedestrians and the neighborhood. The chain link fence
is falling down as well as pieces of the building.
Commissioner Jones said the final report is anticipated within the next week and if received he would like the
property to come up for demolition in two weeks. Mayor Lessard said the Historic Preservation Board didn't want the structure
tom down and the Commission was reluctant to demolish the building before environmental clearance was received from DEP.
Once clearance is received, the property can be tom down and a lien placed against the property. Conanissioner Jones said if
the property owner wants to repair the structure it shotrid he effeeted within a minimum amount of time. Mayor Lessard said
that he and/or Mr. Rowe will contact the property owner to learn of his intentions with the property.
James Lee, 1111 Sanford Avenue, reported he spoke with Mr. Moore, the gentleman checking the building out,
and was told the soil is still very contaminated.
Commissioner Jones inquired about the status of 2543 French Avenue, Condemnation Report #00-13. Mr. Rowe
reported there has been no contact from the owner. The Report will be coming before the Commission for action soon.
Commissioner Jones said there was an attempt to repair/remove the island yesterday.
Consent Alenda.
On recommendation of the City Manager, Commissioner Eckstein moved on the Consent Agenda as follows:
" MINUTES 2 17
City Commission, Sanford, Florida REGULARMEETING jUNE 11 281
E00014148
Approve and authorize Paul Moore to execute the memorandum of understanding with SJRWMD for reclaimed
water line relocation on SR 46 near Lake Jesup.
Approve cost share agreement with SJRWMD for 2001 Alternative Water Supply Construction $3,281.00 award,
for the proposed Holly Avenue reclaimed water extension.
Approve Asphalt Rehabilitation Plan - FY 00/01 using Seminole County and Flagler County contracts; estimated
total cost of $500,000.
Authorize data processing recabling equipment in the amount orS11,800 at the Police Department.
Approve SJRWMD Site Redevelopment Agreement for Surface Water Pilot Study.
Approve Workers' Compensation Settlement in the amount of $70,000 to James Phillips.
Seconded by Commissioner Willjams and carried by vote of the Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Eckstein Aye
Commissioner Willjams Aye
Commissioner Jones Aye
Commissioner Woodruff Aye
Annrove the second amendment to the ioint nartieina~on agreement with the City of Lake Man' and Seminole County
providing for notable water and reclaimed water distribution infrastructure for the Rinehart Road and Heath row areas~
Sanford's cost share is $1,030,599; remainder funded by USEPA !{rant and the City of Lake Man' and Seminole
Coun.ty. Recommended by the City Manager.
Utility Director Paul Moore reported the agreement is fair and a good deal for the City in that a wholesale
product will he sold retail and capital funds will he received to help pay for the systerr~ City Manager V anDerworp said the influx
of capital funds, the lines being nm by the County, and the requirement that Lake Mary get a storage capacity makes it a fair
deal for the City.
On recommendation of the City Manager, Commissioner Eckstein moved to approve the second amendment to
the joim participation agreemout with the City of Lake Mary and Seminole County. Alter discussion, the motion was carded
by vote of the Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Eekstein Aye
Commissioner Wffiiams Aye
Commissioner Jones Aye
Commissioner Woodruff Aye
Authorize Mayor Lessard to vote ballots for City-owned nronerties in the Old Sanford Historic Street LightinS District
as discussed at the Work Session. Recommended by the City Manager.
Mayor Lessard said this item was discussed in today's Work Session and the consensus of the Comnission was
to vote the ballots in the affirmative. Commissioner Eckstein moved to authorize Mayor Lessard to vote ballots in the ~f~rmative
for City-owned properties in the Old Sanford Historic Street Lighting District. Seconded by Cunuaissioner Willientis and carded
by vote of the Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Eckstein Aye
Commissioner Williams Aye
Commissioner Jones Aye
Commissioner Woodruff Aye
Add-on items.
MINUTES
REGULAR MEETING JUNE 11 2071
City Commission, Sanford, Florida
1. Annrove Chan~e Order #1 - Art Lane Class HI Landfill Closure Construction. Recommended hy
the City Manager.
On recommendation of the City Manager, Commissioner Eckstein moved to approve Change Order #1 with
ERC General Contracting Services, Inc., for Art Lane Class III Land]]ll closure construction, an increase in the mount of
$125,086.20. Seconded by Commissioner Woodruffand carried by vote of the Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Eckstein Aye
Commissioner Willjams Aye
Commissioner Jones Aye
Commissioner Woodruff Aye
2. Al~Orove Chan~e Order #5 with Wharton-Smith Construction for Reclaimed Water Augmentation
Pro.iect. Recommended by the City Manager.
On recommendation of the City Manager, Commissioner Eckstein moved to approve Change Order #5 with
Wharton-Smith Construction, for the Reclaimed Water Augmentation Project, to clean the pipeline and install an intake riser,
in the amount of $72,517.73. Seconded by Commissioner Williams and carried by vote of the Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Eckstein Aye
Commissioner Williams Aye
Commissioner Jones Aye
Commissioner Woodruff Aye
Information only.
1. Police Department commendation letters. This item was noted.
2. Police Department Status Report on police activities May 1 through 15, 2001. The Commission made
no conltrlent.
City AttorneV's ReOort.
No report.
City Cierk's Renort.
No report.
City. Mana~er's Renort.
City IVI~anager VanDerworp reported the tentative dates for Budget Work Sessions are July 10 at 2:00 P.M., July
11 in the atceruoon, and July 12 all day. The Commission Liaison will get with each Commissioner to discuss the dates and
availability.
The City Manager reminded the Commission of the Strategic Planning Session scheduled for tomorrow at noon
at the Bettye D. Smith Cultural Arts Building.
The City Manager said the Riverwalk open house is scheduled for Thursday, Jtme 21, from 5:00 - 8:00 P.M.,
in the City Hall Recreation Department meeting roon~ A presentation will be given at 7:00 P.M.
The City Manager reported the postal service has been planning to relocate their post office downtowr~ A site
has been located for their distribution facility. The City has been working with them to provide alternative sites for their retail
facility. Information has been provided on the old FP&L building owned by the County us well as owner's names of the strip
center where Billy Bob's is located. The Post Office will hold a public hearing on Tuesday, June 26, at 7:00 P.M., in the City
Commission Chambers to discuss this item.
City Manager VanDerworp distributed information articles to the Commission for their review.
Citizens' narticination.
MINUTES
City Commission, Sanford, Florida REGULAR MEETING JUNE 11
Millard Hunt. 801 E. 2~a Street reetqrdlne the eltiTerlq' pnrl'$Pip~f;nn pclfl';nn ntefh~ rtle~,~, raid the important
factor of placing citizens' participation at the end of the meeting is that it will limit the nutnher of people who participate. While
he understands the argument regarding people waiting who have items on the Agenda, it does not over rule the important
consideration of having citizens' participation as widely available as possible. There was discussion in today's Work Session
regarding citizens' participation and the way it is used/misused. At the last meeting there were remarks from the dias that he
considered verging on rode to citizens who were speaking. He has had the same experience from the prior Mayor and
Commissioners where he was cut off without advance notice as to a time limit. The important point is that citizens should he
able to participate to the most practical extent regardless whether they are polite or following rules that one thinks usually
applies, just as Commissioners should exercise patience and restraint in responding to people who are testifying. He has attended
many meetings and has been amazed at times by the patience exhibited by Commissioners in dealing with matters that were of
importance only to the person speaking. It is a good thing and needs to he carried out as far as possible. It may not always he
obvious, but citizens sometimes bring iraportant information to the Commission; that needs to he honored and continued to the
greatest extent possible. It would probably he well af[er some experience to put citizens' participation back near the hegirming
of the meeting to get the widest participation possible.
Linda Kuhn, 3 13 Palmetto Avenue, thanked the Commission for their support of the lighting project. It will he
of great henelit to the Historic District and will hopefully lead the way for other areas in Sanford to do the same. She also
thanked the Police Department for their responsiveness to a request regarding prostitution activity and responding with a sting
operation that resulted in thirty-four arrests.
Mayor Lessard asked City Clerk Dougherty to provide him with the ballots to sign for City-owned property.
City Commissioners' Reports.
Commissioner Eckstein - no report.
Commissioner Wllliams - no report.
Commissioner Jones conammted that Antonia Gerll has been attending SANAC meetings at the airport and asked
if she would he able to attend tomarrow's meeting; he will not he able to attend. Mr. Marder said he would he sure that someone
attends. Commissioner Jones asked Captain McCoy what is Devon Charter School and why there were four arrests made in
a week. Captain McCoy said he didn't know the answer but would find out and advise.
Commissioner Woodruff- no report.
Mayor Lessard commended the Police Department regarding the sting operation.
Regarding the Sanford Housing Authority, Mayor Lessard said the City Commission gave instruction that things
he handled at the Authority, and in doing so there were local contractors that provided work. He and the City Manager gave
their word to the local conlractors and to Mr. Moore that there would not he a problem receiving payment. HUD guaranteed
payment to the contractors by June 15 and a letter stating such was to have been received by himself and the City Manager last
Friday; it was not received. He is compelled to honor the agreement to pay the contractors and asked the Commission to
consider authorizing payment to the contractors by June 15. Commissioner Eckstein moved to authorize payment to the
contractors by June 15 and to request reimbursement from HUD. Seconded by Commissioner Woodruff and carried by vote
of the Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Eekstein Aye
Commissioner Williavlls Aye
Commissioner Jones Aye
Commissioner Woodruff Aye
2 2 O, ~NU~ES
City Commission, Sanford, Florida REGULAR MEETING JUNE 11 2001
E00014148
There being no further business, the meeting was adjourned.
Mayor
Attest:
City Clerk
cp