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072301 ws/rm min. MrNUTES 2 7 9 City Commission, Sanford, Florida WORK SESSION JULY 23 01 The City Commission of the City of Sanford, Florida met in Work Session on Monday, July 23, 2001, at 3:30 P.M. in the City Manager's Conference Room, Sanford City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Bmdy Lessard ,,, Commissioner Whitey Eckstein Commissioner Velma Willlares Commissioner Randy Jones (joined the meeting during the third item) City Manager Anthony VanDerworp Acting City Clerk Cynthia Porter Absent: City Attorney William L. Colbert City Clerk Janet IL Dougherty -- Commissioner Art Woodruff The Chairman called the meeting to order. Interview of Orosnective board appointees. Sanford Housing Authority. Mayor Lessard introduced Meredith Harper of Orlando, a land use attorney practicing with Shutts & Bowen. The Mayor said that Ms. Hm~r' s introduction as a candidate for the Housing Authority Board had been postponed until a new Executive Director was hired. Mayor Lessard stated that Ms. Harper had expressed an interest, both verbally and in writing, to serve on the Sanford Housin4g Authority Board, and she said her interest in the beard stemmed from a great deal of her law practice being centered on land use in Sanford and in Seminole County. Ms. Hatper said that she had been following the media reports on the Sanford Housing Authority, and would like to be appointed to the beard as she feels she can make a positive difference for the Authority and its residents. Mayor Lessard thanked Ms. Harper for her patience, and said Acting City Clerk Cynthia Porter would facilitate getting Ms. Harper any necessary information if the Commission forllqaliTed her appointment to the beard at its Regular Meeting this evening. (Commissioner Williams briefly leR the meeting.) Waterfront Master Plan Steering Committee. Acting City Clerk Cynthia Porter announced that Reginald Lowery's term expires August 24, 2001, and Linda Breum's term expires August 28, 2001. Mayor Lessard introduced Christopher Kelley, whose application is on file for the Water~ont Master Plan Steering Committee. Nancy Sapp' s application is also on file for this committee. She was not interviewed at this Work Session, as the Commission spoke with her approximately two months ago for another beard appointment. Mr. Kelley said that he was a lifelong resident of Seminole County whose interest in the beard mainly rested in the fact that he has a family ownership interest in a lakefront property at 601 West Seminole Boulevard (at the 17-92 and Seminole Boulevard intersection). The same issues that affect the Steering Committee affect waterfront properties and their valuations, and Mr. Kelley said that he felt keeping a close tie between the City and the lakefront property owners was irrgportant. "- Mr. Kelley expressed excitement abent the Riverwalk Project and said he thought it would be a good project for him to be a part of. In addition, Mr. Kelley said that he felt his varied background in real estate, finance, and design and planning would he valuable experience to bring to the committee. Discussion re~ardin~ Historic Street Light Soecial Assessment District. "' City Manager VanDerworp said that this item listed on tonight' s agenda was simply to verify the Commission' s acknowledgement and approval of the results of the ballot tabulation conducted July 16, 2001 for the Historic Street Light Special Assessment District. He stated that as additional street lights being provided in certain areas was discussed at a prior City Commission meeting, Commissioner Woodruffhad asked in an e-mail to the City Manager that "any discussion regarding the Historic Lighting District beyond reporting the process of the results and the vote count be held until the regular meeting. I would like for us to look at options for ~mding, reducing costs, or considering a different way of distributing the costs among , M NUTES WORK SESSION JULY 23 2001 City Commission, Sanford, Florida the property owners, and I would also like to take this opportunity to move ahem with a city-wide fighting program." (Commissioner Williams rejoined the meeting.) Mayor Lessard asked Acting City Clerk Porter to have ballot tabulation results for formal acceptance at tonight' s regular meeting, and asked that any further discussion be held until Commissioner Woodruff joined the meeting. Presentation by Sanford Main Street, Inc. re~ardin~ use of CRA funds. City Manager VanDerworp introduced Walt Padgett, Executive Director of Sanford Main Street, Inc., to give a hriefoverview of the informational booklet distributed to the Commission entitledAgenda 2001: A PLAN OFACTION, 2001- 2002 and the years beyond. Mr. Padgett thanked the Commission for the opportunity to make this presentation. Mr. Padgett introduced Bernard Fitzgerald, President of Sanford Main Street, Inc., Linda Kuhn, Main Street Board Member and Secretary, and Ron Jernigan, Main Street Board Member. Mr. Padgett said that successful Main Street organizations are in very strong partnerships with the cities they represent. These Main Street organizations are funded by the cities and the cities' CRAs, and the organizations share their visions and concerns with the cities to work towards corranon goals. (Mayor Lessard and City Manager VanDerworp briefly left the meeting.) Mr. Padgett said Sanford Main Street's business plan includes a mission statement, long-term and short-term goals, a five-year plan, and a one-year action plan, along with background information and a schedule of events. Mr. Padgett also reiterated Main Street's $55,000 request for CRA funding, citing other cities' Main Street organizations' funding sources and presenting Sanford Main Street's proposed budget for 2001-2002, which had been discussed with the City Manager. (Mayor Lessard and City Manager VanDerworp rejoined the meeting.) Mr. Padgett said that admims'tration costs were $40,000 in 2000-2001; salmy was $30,000, rent was abeut $7,000, and between the City's contribution of $25,000, the County's contribution of $10,000, dues received, and fundraising efforts, the 2000-2001 budget was covered. The City Manager said that special events shown on the proposed budget totaling $15,800, along with special events insurance, were special event-related costs and should be covered by Farmers Market and special evems fundraising. The only items requiring funding, then, would be administrative costs ($47,352) and the remainder of the redevelopmerit and promotion costs ($46,200). Main Street membership and City of Sanford revenues total $37,500, leaving a $9,000 deficit for administrative costs, which coincides approximately with the loss of funding from Seminole County. The City Manager asked the Commission to decide which Main Street programs they wanted to fired. In addition to the administrative deficit ($9,000) and facade grant funding ($15,000), the items recommended for funding by the City Manager were as follows: business recruitment program ($10,000), including an update to the market analysis completed in 1994 and an inventory of available space and square footage rents, the banner program ($3,000), and the information and locator center at Magnolia Square ($5,000). The City Manager observed that downtown landscaping could be accomplished through the City as part of its design plan. He said that newsletters, ads and promotions are often a duplication of effort (i.e., among the Chamber of Commerce, Main Street, and Image Campaign). The study being done on this issue is pending, so he does not reconmqend funding these items. In short, the City Manager recommends a total contribution, which includes facade grant funding, of $42,000 from the CRA fired (as opposed to the Main Street request of $55,000), in addition to the City's annual $25,000 contribution from its general fund. Commissioner Eckstein asked when Mamele & Coover received their facade grant from Main Street, and Ms. Kuhn said that it was about four years ago. Commissioner Eckstein voiced his objection to that particular grant, saying he felt MINUTES 1' City Commission, Sanford, Florida WORK SE~/ONJULY 23 2~1 grants should go to community merchants who are undercapitalized or financially strapped as opposed to, for instance, prosperous law firms. Commissioner Williams observed that the Commission had requested that Main Street refine its role and scope, and if the Commission was satisfied with what Main Street had produced, it had an obligation to fulfill Main Street's funding request. The City Manager voiced agreement with her philosophy, and said that this was the primary reason for his recommendation to the Commission. In addition, Commissioner Willlanas asked the City Manager ffhe felt Main Street should judge the criteria for fagade grants. The City Manager said that Main Street' s facade grant award criteria had become much more rigorous, and that he would like for Mr. Padgett to give a report to the Commission on the most recent facade grants awarded and the new criteria for grants. City Manager VanDerworp said that the Commission would always be welcome to speak to Main Street about its concerns regarding any item the City funded, ask for changes in criteria, or revoke funding. Mayor Lessard said that the entire amount could come from one fund (he suggested CRA), and that the Commission, as a whole, some time ago, had decided that it was in the City' s best interests to properly fund Sanford Main Street, Inc. so that Main Street could concentrate on efforts that both the Commission and Main Street deemed the most appropriate/important. The City Manager asserted that the funds could come from CRA, as the expense was CRA eligible. Commissioner Williams suggested that if CRA funds were being provided, the Commission could approve Main Street's full request, including the $13,000 in expenses not recommended by the City Manager. Commissioner Eckstein said that the goal of the Commission in funding the Main Street organization was to increase the amount of ad valoram taxes received; therefore, the organization would pay for itseft. He cautioned that he would look to the organization for accountability. City Manager "' VanDerworp said that he would look for the Commission's definitive direction towards funding Sanford Main Street, Inc. at the public budget hearings in September; Mayor Lessard thanked the Main Street representatives in attendance and said he appreciated their considerable efforts as volunteers. Commissioner Williams asked if a decision could be made, providing that none of the Commissioners would change their positions between now and September. Commissioner Jones elected to use CRA funds, as did Mayor Lessard. Neither Mayor Lessard nor Commissioner Jones recommended a funding amount. Commissioners W'dliams and Eckstein did not offer their decision as to either amount or source of funds. (Deputy City Manager Roger Dixon briefly lel~ the meeting.) Commissioner Jones asked whether the former post office could be used for the information center instead of Magnoha Square. Should that be the case, the City Manager said, the information and locator center amount ($5,000) could be deducted l~om the current amount of funds recommended. (Deputy City Manager Dixon rejoined the meeting.) Recreation and Parks Deoartment uodate - earrent and uocomin~, oroiects. Mike Kirby, Director of Recreation and Parks, gave the Commission an overview of mr programs including the Summer Camp at the Civic Center from June 4th through July 27th, at full capacity with 75 children participating. The program was sold out in 23 minutes and took in just over $11,000 in fees for the City. --. A proposal from the American Red Cross to offer swimming lessons to 600 children and 100 adults annually at the Aquatic Center at a cost of $39,000 was rejected, as Recreation and Parks can offer the same service for a small fraction of the cost. Mayor Lessard met with the Red Cross representatives, and together they determined that all of the water safety instructors employed by the City are Red Cross-certified already. Mayor Lessard said that Mr. Kirby and the Aquatic Center Coach, Mr. Ackerson, would not mrn anyone away who needed swim lessons for lack of funds. The Co~ihuission will be writing a letter to parents and distributing it through local schools to create awareness of the prograx~ Mr. Kirby added that the MINUTES WORK SESSION JULY 23 City Commission.. Sanford. Florida swimming program is no different than any other of the City' s Recreation and Parks programs (i.e., Little League), in that no one is turned away for inability to pay. In addition, Mr. Kirby said, 120 children had received swim lessons from the Aquatic Center' s water safety instructors in the past two months, 4,500 people have enjoyed the Center for general swim time, and the Aquatic Center also offers SCUBA and water polo lessons. In May 2001, the U. S. Water Polo Junior Women's National Team. Trials were held at the facility. In June, the 2001 Sunshine State Women's Water Polo Competition was held at the Aquatic Center; 20 teams competed, and 960 spectators were present at the competition. (Mayor Lessard briefly lefl the meeting and returned.) Thirty city league baseball teams began their season in early March, and the City hosted several baseball tournaments, with phns being made for future tournaments. The City's Diamond Skills Clinic taught 58 youngsters the fundamentals of baseball, and the local economy was boosted by some 13,500 spectators being brought to the events. In addition, Delco Oil donated $5,000 towards the City's baseball program, which was used toward the purchase of baseball uniforms, equipment and other items needed to prepare for the Babe Ruth All-Star Championships. Twenty-four special events were held in the City in the past three months. Renovations are underway at several parks including Starke Park, Paw Park, Academy Manor Park, and Ft. Mellon Park. The Don Carter Youth Fishing Tournament will be held in November 2001. September 13th will be the grand opening for the Historic Sanford Memorial Stadiun~ Commissioner Eckstein commented that a good idea to fill the Memorial Stadium and generate publicity for its grand opening might be to have a fireworks display. Mr. Kirby said that fireworks were planned for the opening, that Recreation and Parks has met with the pyrotechnics people to discuss particulars, and that he has talked to a local business owner regarding its sponsorship of the fireworks display. The tournament planned for opening night will be flee to the public, and souvenir miniature bats and programs will be given out to those attending. Mr. Kirby said that Recreation and Parks also thinks it has sponsors for the souvenir items, and none of the purchases should have to come out of the City' s general fund. Mayor Lessard requested that Mr. Kirby provide copies of the Memorial Stadium trifold brochure to the Commission~ The City Manager said that the brochure had gone out mainly to solicit sponsorships (i.e., a family' s or major corporation' s name on the back of a row of seats) and was not published as a public information piece, but that Recreation and Parks would be happy to provide a copy of the brochure to the Commission. (Mr. Kirby distributed the brochure to the Commission in the Work Session.) Commissioner Eckstein also remarked that a nod to those baseball players who had played at the stadium in the past (for instance, a life-size or larger picture of Willie McCovey, Willie Mays, or Jackie Robinson) would help the concept of a "historic" stadium, and he offered the names of some other players whose likenesses would help illuminate the history of the stadium. Discussion of Commission Liaison Role - District 3. Commissioner Jones said that he acts as liaison to the Tri-County League of Cities, similar to a union organiTation of cities in the state of Florida. Its purpose is to lobby the legislature for the needs of various municipalities. Mayor Lessard said that Commissioner Woodntff would be attending the Florida League of Cities' function this year, as Commissioner Jones attended last year. In addition, Commissioner Jones is liaison to the Fire Department. His primary focus in that role is in attetnptin4; to find a rescue boat for the department to assist in emergency water rescue operations. He would like to find a boat approximately 18 feet in length with a center console to transport people out of the water should an emergency situation arise, MINUTES City Commission, Sanford, Florida WORK $]ESSION JULY 23 01 20-~ as the jet skis the department currently has are not adequate for every rescue situation. Commissioner Jones agreed that although at times a jurisdictional area may be in question (i.e., Seminole County, Volusia County, State of Florida, City of Sanford), the real goal is to have the fastest response to any emergency, with adequate equipment on board for a safe return to shore. Commissioner Eckstein asked whether the Coast Guard, the County, or the State cotrid participate in funding or assistance for such a vehicle. Mayor Lessard said that with the upcoming Hydroprop event, fireworks displays over the lake, and busy weekends (like Memorial Day and Labor Day), there would be plenty of opportunity to use a rescue boat and a good idea to have a police presence on the water. Police ChiefBrian Tooley said that the City's jurisdiction into the water was not very far. City Manager VanDerworp suggested that Seminole County and Volusla County could be contacted to see fithey wanted to assist the City with water rescue equipment. He did contact the Public Safety Department at Seminole County soma six months ago, and there was discussion about the issue, but at this point the County unit is spread thin over its entire jurisdiction. Some discussion was had among the Commission as to the jurisdiction of the river. The City Manager and the Mayor asked Deputy Fire Chief Jerry Ransom to work with Commissioner Jones to research grants or other assistance available to the Fire Department for a water rescue unit, and to bring the restfits of their findings to the Commission, Commissioner Jones said he would also look for a corporate gift or possible consideration from a local boat dealer. Commissioner Jones had no report on his role as liaison to the U.S. 17-92 Redevelopment Planning Agency. Mayor Lessard said that activity on that particular board would start picking up momentum in the next couple of months. Mayor's Briefiml. LYNX Regional Working Group appointment. The City Manager said that a staff appointmere cotrid be made to this board and that the appointment need not be a City Commissioner. Sanford Housing Authority board appointment. Commissioner Williams distributed the Sanford Housing Authority's July 2001 (Vol. 1, Issue 1 ) newsletter to the Commission, and said that a permanent Executive Director had been named to the Authority. Pending approval of HUD, Kenneth Armstrong will arrive on August 15, 2001 tiom the Ormond Beach Housing Authority. In addition, Commissioner Williams said that ten positions have been elirainated at the Housing Authority. She distributed an update delineating personnel changes made, contractors that have been selected for the Authority, a needs assessment and summary budget, and the annual plan of the Sanford Housing Authority. She said that meetings are being held for public review and comment, and the full Annual Plan of the Sanford Housing Authority was available at City Hall for same. Mayor Lessard said that he had spoken with Kathryn Edgar, Project Executive for HUT)' s TARC team, and that he would speak with Ms. Edgar every two weeks for an update ~'om her. He advised that he would keep the Commission informed each time he spoke with her. Change in hw enforcement service provider - Orlando Sanford International Airport. Mayor Lessard distributed a letter from Larry A. Dale, President and CEO of Sanford Airport Authority, dated July 19, 2001, regarding the Airport Authority's intention to discontinue its contractual arrangement with the Sanford Police Department and begin a new contract for law enforcement services at the Orlando Sanford Intemational Airport with the Seminole County Sheriff's Office as of October 2001. Mr. Dale was present and said that the board had requested that he write a letter to the Sanford CRy Conmission asking for its support of the decision to use the Seminole County Sheritfs Office, thus terminating the Airport Authority's arrangement with the Sanford Police Department. Mr. Dale cited, among other reasons, the "multi-million dollar presence" of MINUTES WORK SESSION JULY 23 01 City Commission, Sanford, Florida 20-~ F~0014148 the Seminole County Sheriff that now existed at the airport, the Sheriff' s Office' s national accreditation and its use of experts in explosives and bombs, as well as K-9 units and SWAT teams, its Special Operations team being located at the airport, and the annual rental fees paid by the Seminole County Sheritrs Office of approximately $260,000. In addition, Mr. Dale said that CCIB will continue to perform drug interdiction at the airport. Mr. Dale went on to relate statistical information relative to the change and growth the Orlando Sanford International Airport is experiencing, sayi~ that the Sberiff's Office most closely suited the airport's nee& as an interim solution to the Airport Authority assembling its own police department. Mr. Dale reiterated his request for a letter of support to the Sheriff from the Commission, saying that according to a research report generated by Embry-Riddie [ Aeronautical University ], the FAA cotrid fine the airport up to $25,000 a day if they sent in special agents '~o do spot checks on our hw enforcement there at the airport." He did not elaborate on what fines would, or could, be assessed for, beyond breaches of security obligations. Mayor Lessard said that he had received a copy of the Embry-Riddle report, which he called an "interesting report." Commissioner Jones asked Mr. Dale to be more specific about FAA requirements for law enforcement at the airport. Mr. Dale said that a police officer with full arrest powers had to be located within 15 minutes of the check-in stations for all outgoing flights at this time, but with the airport' s change to a Categox7 3 facility in the coming year, that requirement would change to 10 mutes. In addition, Mr. Dale said that the airplane type was changing tiom a Type C to a Type D airplane, with a Type E being introduced, requiring a change in firefighters as well. Mr. Dale said that the airport would be accommodating 350,000 new passengers in December from six new destinations in the U.S. and departing for five new Caribbean destinations, changin4; the airport's profile and the oppommity for added criminal activity. He said that one Sanford Police officer was currently on duty at the airport 12 hours a day, and the other 12 hours were unpatrolled by the department. Commissioner Jones asked if the Airport Authority was looking to increase the number of police personnel at the airport, and Mr. Dale said that eventually it would, with its own police department. He also said that 12 hours was not enough policing at this point, and that although he had received complaints from police officers that the Authority was using them 18 hours a day, the officers had to be at the airport check-in stations for all outgoing flights. Commissioner Williams asked Mr. Dale what the Airport Authority board' s feeling was regarding the change in law enforcement providers. Mr. Dale said that following a work session on July 19, 2001, the board had directed him to write the letter be had sent. Commissioner W'~liarns asked Mayor Lessard if he had met with the Seminole County Sherit~ and he said that he had met with the Sheriff, Mr. Dale, Archie, Tony, and all parties involved in the decision. He stated that the SherifFs position was that he was willing to provide all services requested by the Airport Authority, but that the Sheriff does want a letter from the Sanford City Commission stating that the Sanford Airport Authority has the authority to choose its policing services. Mr. Dale said that the decision was "a business decision, pure and simple," which was made after he had looked at all the options. He said that the board felt that for the dollar spent, the Authority would get the best coverage and the most flexibility from the SheritFs Office. In response to Commissioner Jones' observation that some illegal activities had undoubtedly been attempted at the airport, Mr. Dale said that some armament and weapons parts had been cordiseated by Customs, and that sting operations had been set up by federal agents from time to time. Commissioner Jones asked how the elimination of the Sanford Police Department at the airport would affect the City in terms of distribution of any seized funds. Mr. Dale said that if the airport was within Chief TooIcy' s jurisdiction, the funds would be shared by the City of Sanford; at this point, the Sanford Police Department (or the Sheritrs Office) ms a MINUTES 2 8 City Commission, Sanford, Florida WORK St]SS1ON JULY 23 01 contractual agent of the Airport Authority and, as such, any confiscated funds would he the property of the Airport Authority alone. Mr. Dale requested a consensus t~om the Commissioners that the letter to the Sheriff would he written to put the matter to rest. He observed that he didn't "think it [took] a motion to do that," since the Airport Authority was "simply asking for a l~tter" from the City Commission. Commissioners Jones and Willinras said tl~y suppo writing of the letter, rted tl~ and Commissioner Eckstein suggested that the letter say that the Commission had "no problem with the Sheriff going out to the airport." Commissioner W*flllams said that, in addition, the letter should say the City Commission supported the decision by the Airport Authority. The Mayor said the matter would not have to he form. ally voted on at the Regular Meeting following this Work Session, as the Commission had reached a consensus. (Commissioner Eckstein let~ the meeting.) Evaluation Form: City Manager. The Mayor asked Acting City Clerk Porter to remind him to bring evaluation forms for the City Manager to the Regular Meeting for distribution to the Commission. CiW Mana~er's Briefing. Amendment to Public Hearing 2B. City Manager VanDenvorp said he received a fax today t~om CPH Engineers, Inc. regarding a minor change to the master plan for the retail supercenter rezoning referenced in Ordinance No. 3661. The City Man~ager said that the letter simply clarified developn~nt order matters, increasing square footage on the site plan by 838 square feet. (Commissioner Eckstein rejoined the meeting.) Change to Consent Item No. 6. The City Manager said that for the 102 JAMZ Listeners' Barheque Special Event, the applicants were no longer requesting approval for sale and consumption of beer, nor closure of Seminole Boulevard in conjunction with the use of Fort Mellon Park. Timet~ume for Public Budget Hearings. City Manager VanDerworp said that at the time of last year's budget hearings, the Cornmission had directed him to provide budget information to the public prior to the public hearings in September. The City Manager provided a draft 2001/2002 Budget Overview to the Commission for their review and comments, and said that the draft was comprised of his budget letter, changed to provide an overview of what came out of the Budget Work Sessions, and each department's summary. The City Manager said that this information would be available at both the City Clerk's and the City Manager' s offices, and as part of the package for the public hearings in September. In response to Mayor Lessard' s inquiry about the $200,000 Economic Development funds budgeted for the City Commission, Finance Director Donna Watt said that the funds had been rolled over into a non-departmental fund. The City Manager said that he and Utilities Director Paul Moore would be attending Seminole Cotmty' s Board of Adjustment hearing this evening regarding greenhouses for sludge processing at Site 10. Brethren Reaching Out request. The City Manager said that Rose Davis' request for a right-of-way use permit would be discussed at the Regular Meeting. Commissioner Eckstein said that he did not have a problem with the permit, but that it should be made clear by the Commission if the permit was granted that there were extenuating circumstances attached, and that fees were not waived as a precedent. City of Sanford Capital Projects Update. The City Manager distributed a chart showing current projects, the status of each, funding amonnts and sources, responsible departments, and the projects' anticipated start and end dates. WDBO Iuterview. The City Manager interviewed with radio station WDBO on July 23~d regarding the City's reduction in millage rote, and he said that the response tiom WDBO' s audience was very positive. Mayor Lessard said that the 2 8 6 MINUTES City Commission, Sanford, Florida WORK SESSION JULY 23 2001 F~0014148 Orlando Sentinel had written an interesting article regarding Sanford's tax cut and staffing, and that he would provide copies of the article to the Commission. Budget Impact Items. Mayor Lessard and City Manager VanDerworp said that the budget would be impacted heavily by Actna U.S. Healthcarc's recent announcement that it would be increasing mtcs by 20% to 30% in the coming year, amounting to an approximate $200,000 impact annually. The Mayor observed that the City should begin looking at mcdicai savings accounts for City employees in which employees were serf-insured in amounts orS1,000 to $2,000. In addition, the City Manager said that hopcfutly a report on the Law Enforcement Center and Fire Station No. 2 would be ready for the Commission' s August 13th Work Session. He said he was currently aware of a $75,000 shortfall at Fire Station No. 2, as the budgeted property sale was reduced f~om $200,000 to an actual sales price of $125,000. Deputy Fire Chief Ransom has also informed the City Manager of several items needed to update the Fire Station No. 2 facility, which the City Manager has not scrutinized, but which will probably amount to an additional $100,000 or so, There being no further business, the meeting was adjourned. Mayor Attest: City Clerk rc MINUTES 2 8 7 City Commission, Sanford, Florida REGULAR MEETING JULY 23 2(~1 The City Commission of the City of Sanford, Florida met in Regular Meeting on Monday, July 23,2001, at 7:00 P.M. in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Brady Lessard ,.. Commissioner Whitey Eckstein Commissioner Velma H. Williams Commissioner Randy Jones City Attorney William L. Colbert Deputy City Manager Roger Dixon, Acting City Manager Acting City Clerk Cynthia Porter Absent: Commissioner Art Woodruff (joined the meeting prior to the reading of Ordinance 3660) ,-- City Manager Anthony VanDerworp City Clerk Janet R. Dougherty The Chairman called the meeting to order. Presentation of Proclamation Proelaiminl Auflust 24-31, 2001 as Sanford Fire~llhter Aoprceiation Week. Commissioner Jones read a proclamation proclaiming August 24-31,2001 Sanford Firefighter Appreciation Week and presented the proclamation to Jerry Ransom, Deputy Fire Chief. The Muscular Dystrophy Association was acknowledged as the sponsor of Sanford Firefighter Appreciation Week. Presentation of Tree City USA Award for 2001. Howard Jefiiies, Ladsape Architect, said that the City of Sanford had actively participated in the Tree City USA program since 1987, and that in order to receive Tree City recognition the City was obligated to apply for certification annually. Mr. Jeffties thanked Mayor Lessard for helping the City to continue right-of-way tree planting, and said that within ,-- the next month an additional 100 trees would be planted in rights-of-way, bringing the total in the last five years to over 600 trees. Mr. Jeffties said the City had also received a grant this year through the Horida Division of Forestry to enable Recreation and Parks to do a survey of all trees in the City's rights-of-way. Mr. Jetliies presented the City's 13th national award liom Tree City USA to Mayor Lessard with a flag and a pin ~om the organization. Al~Droval of Minutes. Commissioner Willjams moved to approve the Minutes of the April 23, 2001 Regular Meeting, the June 12, 2001 Strategic Planning Work Session, and the July 9, 2001 Work Session and Regular Meetings. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye -- Public hearira! and second readiml and adol~tion of Ordinance No. 3658 to annex 0.781 acres of prol~ertv between West 1st Street/S.R. 46 and Narcissus Avenue and between Monroe Road and Creek Road (3990 West 1st Street); Primera Develol~ment Cori~oration and Charles J. Faist, owners. Recommended by the Plans Review Committee, the Director of Engineering and Planning, and the City Manager. Ad published July 11 and July 18, 2001. "' Ordinance No. 3658 was read by title. Mayor Lessard reported the Commission would hear tiom those persons present to speak for, or in opposition to, Ordinance No. 3658. No one appeared. Commissioner Jones moved to adopt Ordinance No. 3658, as recommended, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, 0.781 ACRES OF PROPERTY LYING BETWEEN NARCISSUS AVENUE AND W. S.R. 46 AND BETWEEN CREEK ROAD AND MONROE ROAD; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF M NUTES REGULAR MEETING JULY 23 01 City Commission, Sanford, Florida 20-- SECTION 171,044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Willjams and carded by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eekstein Aye Commissioner Willjams Aye Commissioner Jones Aye Public hearing and second reading and adoption of Ordinance No. 3659 to fezone 0.781 acres ofpropert, between West 1st Street/S.R. 46 and Narcissus Avenue and between Monroe Road and Creek Road (3990 West 1~ Street) from PCD, Planned Commercial Development (County} to PD, Planned Development; Primera Development Corporation and Charles J. Faist, owners, and approval of Development Order 01-0020. Recommended by the Planning and Zoning Commission, the Director of Engineering and Planning, and the City Manager. Ad published July 11, 2001. Ordinance No. 3659 was read by title. Mayor Lessard reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3659. Oreg Crowford of Engineering & Design Group, Inc., 257 Plaza Drive, Suite D, Oviedo, Florida, appeared on behalf of the owners to answer any questions the Commission might have. The Commission had no questions. Commissioner Jones moved to adopt Ordinance No. 3659, as recommended, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING ORDINANCE NO. 3117 OF SAID CITY; SAID ORDINANCE BEING A ZONING PLAN; SAID AMENDMENT TO CHANGE THE ZONING OF 0.781 ACRES OF PROPERTY LYING BETWEEN NARCISSUS AVENUE AND W. S.R. 46 AND BETWEEN CREEK ROAD AND MONROE ROAD; FROM PCD, PLANNED COMMERCIAL DEVELOPMENT, TO PD, PLANNED DEVELOPMENT; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. and to approve Development Order No. 01-0020. Seconded by Commissioner W'ffiiams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye (Commissioner Woodraft joined the meeting in progress.) Public hearing and second reading and adoption of Ordinance No. 3660 to annex 21.73 acres of property between Rinehart Road and West C.R. 46A and between Plantation Lakes Circle and Rinehart Road (1101 Rinehart Road); Linda and Jeffrey Sargent and Clara M. Ball owners. Recommended by the Plans Review Committee, the Director of Engineering and Planning, and the City Manager. Ad published July 11 and July 18, 2001. Ordinance No. 3660 was read by title. Mayor Lessard reported the Commission would~h~,from those persons present to speak for, or in opposition to, Ordinance No. 3660. Larry Wray of CPH Engineers, Inc., 500 West Fulton Street, appeared on behalf of the owner to answer questions of the Commission. The Commission had no questions. Commissioner Willjams moved to adopt of Ordinance No. 3660, as recommended, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, 21.73 ACRES OF PROPERTY LYING BETWEEN RINEHART ROAD AND W. C.IL 46A AND BETWEEN PLANTATION LAKES CIRCLE AND RINEHART ROAD; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye M NUTES 2 8 9 City Commission, Sanford, Florida REGULAR MEETENG JULY 23 20)1 Commissioner Eekstein Aye Commissioner Wffiiams Aye Commissioner Woodruff Aye Commissioner Jones Aye .,.. Public hearing and second reading and adoption of Ordinance No. 3661 to rezone 21.73 acres of prepertV between Rinehart Road and West C.R. 46A and between Plantation Lakes Circle and Rinehart Road (1101 Rinehart Road), from A-l, Agriculture (County) to PD, Planned Development; Linda and Jeffrey Sargent and Clam M. Bali, owners, and approval of Development Order 01-0023. Recommended by the Planning and Zoning Commission, the Director of -'- Engineering and Planning, and the City Manager. Ad published July 1 I, 2001. Ordinance No. 3661 was read by rifle. Mayor Lessard reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3661. Doreen Freeman, 705 Mellonville Avenue, asked what the purpose was for rezoning the property and what would be built on the property. Mr. Wray said that the property would be developed as a Sam' s Wholesale Club and a small retail outparcel. He also clarffied the addition of 838 square feet based on revised building area calculations from the project architect (the building area was initially shown with 131,500 square feet on the master plan). Mr. Wray said that the increase was less than 1% and would not alter the footprint of the building in any way. City Attorney Colbert said the change would not require any additional parking spaces or limitations of that nature, and that the Commission could take action on the merits of the request to fezone and approve the Development Order. Commissioner Eckstein moved to adopt Ordinance No. 366 I, as recommended, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING ORDINANCE NO. 3117 OF SAID CITY; SAID ORDINANCE BEING A ZONING PLAN; SAID AMENDMENT TO CHANGE THE ZONING OF 21.73 ACRES OF PROPERTY LYING BETWEEN RINEHART ROAD AND W. C.R. 46A AND BETWEEN PLANTATION LAKES CIRCLE AND RINEHART ROAD; FROM A- 1, AGRICULTURE (COUNTY), TO PD, PLANNED DEVELOPMENT; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. and to approve Development Order No. 01-0023. Seconded by Commissioner W'~liams and carried by vote of the Commaion as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Woodruff Aye Commissioner Jones Aye Public hearing to consider condemnation of 1000 Locust Avenue. The Director of Commuulty Development and the City Manager recommend the structure be found unsafe, dilapidated, unsanitary or uninhabitable, to conden-m said structure, and to give the owner thirty (30) days to repair or demolish; if property owner fails to effect such demolition and removal or repair within said thirty (30) day period, the City shall demolish and remove the building and/or structure, and the actual cost of said removal and disposal, including administrative costs, will be assessed as a lien against the property. The property was posted on June 18, 2001. Charles Rowe, Director of Community Development, said that with regard to Condemnation Report No. 01-08 (1000 Locust Avenue, Ameatha J. Robeas, owner), the owner was unable to be in attendance, but a letter was received from Ms. Roberts stating she was currently negotiating a sale for the property with her brother-in-hw, and that he would be in attendance at this meeting. Mayor Lessard requested that Ms. Roberts or any interested parties come forward to address the Commission. 2 9 0 MINUTES REGULAR MEETING JULY 23 01 City Commission, Sanford, Florida 20~ E00014148 No one appeared. Commissioner Eckstein moved to find the structure unsafe, dilapidated, unsanitary or ur~nhabitable, to condemn said structure, and to give the owner thirty (30) days to repair or demolish; if property owner fails to effect such demolition and removal or repair within said thirty (30) day period, the City shall demolish and remove the building and/or structure, and the actual cost of said removal and disposal, including administrative costs, will be assessed as a lien against the property. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodraft Aye Commissioner Jones Aye Public heating to consider condemnation of 609 Palmetto Avenue. The Director of Community Development and the City Manager recommend the structure be found unsafe, dilapidated, unsanitary or trainhabitable, to condemn said structure, and to give the owner thirty (30) days to repair or demolish; if property owner fails to effect such demolition and removal or repair within said thirty (30) day period, the City shall demolish and remove the building and/or structure, and the actual cost of said removal and disposal, including administrative costs, will be assessed as a lien against the property. The property was posted on June 18, 2001. Charles Rowe, Director of Community Development, said that with regard to Condemnation Report No. 01-10 (609 Palmetto Avenue, Don~tld L. Campbell, owner), the condemnation report applied only to the garage structure located in the rear, or to the east, of the property, and that the living structure at 609 Palmetto Avenue is in very good condition. Mayor Lessard reported that he had been approached by the property owner about a week ago, and was told that he was planning to demolish the structure. Mr. Rowe assured the Mayor that at this point there was no lien on the property, and that Mr. Camphell's title would not be affected whatsoever by a condemnation proceeding; City demolition, which would trigger a lien, has not been done. Mr. Rowe said that he would contact the property owner regarding a demolition permit. Commissioner Eckstein moved to find the structure unsafe, dilapidated, unsanitary or aninhabitable, to condemn said structure, and to give the owner thirty (30) days to repair or demolish; if property owner fails to effect such demolition and removal or repair within said thirty (30) day period, the City shall demolish and remove the building and/or structure, and the actual cost of said removal and disposal, including administrative costs, will be assessed as a lien against the property. Seconded by Commissioner Jones and carded by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Woodruff Aye Commissioner Jones Aye Public heating and first reading of Ordinance No. 3662 regarding Crooms Academy, to vacate all tights-of-way between the SCL Railroad, Persimmon Avenue, McCrackeu Road and West 13th Street (exceDt Dixie Way) west to the SCL Railroad right-of-way. School Board ~..~!nole County, aDDllcant. Also, aDDrove waiver of $200.00 aDDlieation fee. Recommended by the Plans Review C~e, the Director of Engineering and Planning, and the City Manager. Ad published July 8, 2001; owners notified July 2, 290~; property posted July 6, 2001. Ordinance No. 3662 was rend by title. Commissioner Eckstein asked City Attorney Colbert to clarify that the City "assumes a non-response to ~an [Florida Gas Transmission Company has] no objection to the vacate," and asked if the MINUTES 2 9 City Commission, Sanford, Florida REGULAR MEETING JULY 23 01 20 City should request the utility company' s non-objection in writing. The City Attomey did not recall an instance in which a utility provider response had not been received, and he said that between the first reading and the second reading of the ordinance, it would probably be appropriate to have City staff attempt to contact Florida Gas Transmission to ensure that the letter was received. Commissioner Eckstein moved on the first reading of Ordinance No. 3662, as recommended, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORID& CLOSING, VACATING, AND ABANDONING ALL RIGHTS OF WAY BETWEEN SCL RAILROAD, PERSIMMON AVENUE, MCCRACKEN ROAD AND WEST 13TM STREET (EXCEPT DIXIE WAY) IN THE CITY OF SANFORD, FLORIDA, RESERVING A UTILITY EASEMENT OVER THE UNNAMED EAST-WEST " RIGHT OF WAY FROM DIXIE WAY WEST TO THE SCL RAILROAD RIGHT OF WAY; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner W~hams and carded by vote of the Commission as follows: Mayor-Commissiouer Lessard Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Woodraft Aye Commissioner Jones Aye Boards and other annointments. Waterfront Master Plan Steering Committee. Acting City Clerk Cynthia Porter reported the term of Reginald Lowery expires on August 24, 2001, and the term ofLinda Breum expires on August 28, 2001; there are also vacancies on the beard. The Director of Engineering and Planning and the City Manager recommend the reappointments of Mr. Lowcry and Ms. Breton, and the appointment of additional members if desired. There are applications on file from Nancy Sapp and -- Chris Kelley. Commissioner Willjams moved to reappoint Reginald Lowely and Linda Breum, and to appoint Nancy Sapp and Chris Kelley to the Board. Seconded by Commissioner Eckstein and carried by a vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye LYNX Regional Working Group. Commissioner Eckstein moved to allow City Manager VanDerworp to make a staff appointment to this Group. Seconded by Commissioner Williams and carded by a vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Sanford Housing Authority. Mayor Lessard recommended the appointment of Meredith Harper to replace Lonnie Groot as the fifth Board member. Comnlissiouer Willjams moved to appoint Meredith Harper to the Board. Seconded by Commissioner Jones and carded by a vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Post Office Blue Ribbon Conuuittee - Adoption of Resolution No. 1883 to establish the '~ost Office Blue Ribben Committee". Resolution No. 1883 was read by title. Mayor Lessard explained that the committee of citizens was being 2 9 2 City Commission, Sanford, Florida REGULARMEETING jULy 23 2001 E00014148 assembled to select the location of the new downtown post office. Commissioner Woodruffmoved to adopt Resolution No. 1883, entitled: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SANFORD, FLORID& ESTABLISHING A "POST OFFICE BLUE RIBBON COMMITTEE" TO PROVIDE COMMUNITY COMMENTS ON THE LOCATION AND DESIGN OF A RETAIL POSTAL FACILITY IN THE CITY OF SANFORD, FLORIDA; DEFINING ITS DUTIES; PROVIDING FOR ITS DURATION AND EFFECTIVE DATE. Seconded by Commissioner Jones and carried by a vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eekstein Aye Commissioner Willjams Aye Commissioner Woodruff Aye Commissioner Jones Aye Post Office Blue Ribbon Committee - confirm member appointmems. Commissioner Williams asked whether the number of board members should be an odd number, so that the board would not be faced with any "tie" situations. Commissioner Eckstein observed that this would not be an issue with a "blue ribbon" committee. Commissioner Jones moved to confinn the appointments of Millard Hunt, John Mercer, Thelma Mike, Bernard Mitchell, Michel Skat, Trish Thomas, Nancy Sapp, Marveen Kelly, Linda Kutm and Henry Sweet to the Committee. Seconded by Commissioner Williams and carried by a vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williaxns Aye Commissioner Woodruff Aye Commissioner Jones Aye Set pronosed milla~e rate at 6.625 mills; announce the roll-back millal!e rate of 6.4235 mills; set the first hublie hearin~ on the tentative bud~,et for 7:00 p.m. on September 10, 2001 in the City Commission Chambers, 300 North Park Avenue. Recommended by the Director of Finance and the City Manager. Mayor Lessard explained to the public that the 2001 millage rote was being reduced by one-eighth of a point from last year, and that from this point forward the millage rate could not be increased but cotrid be decreased. The City Attorney said that one motion would suffice for all of the actions described. Commissioner Woodntffmoved to set the proposed millage rate at 6.625 mills, announce the roll-hack millage rate of 6.4235 mill.% and set the first public hearing on the tentative budget for 7:00 p.m. on September 10, 2001 in the City Commission Chambers, 300 North Park Avenue. Seconded by Commissioner Willjams and carried by a vote of the Commission as follows: Mayor-Conm/msioner Lessard Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Woodruff Aye Commissioner Jones Aye Accept and ratify the results of the ballot tabuhtion for the Historic Street Lil!ht Special Assessment District. Recommended by the City Clerk and the City Manager. Acting City Clerk Porter said that on July 16, 2001, at 7:00 p.nk, the ballots were reviewed for validity and the valid ballots counted by Mayor Lessard, Commissioner Woodruff, and City Clerk Janet Dougherty. The tabulation was as follows: Yes, 47.62%; No, 52.38%. Commissioner Woodruff moved to accept and ratify the results of the ballot tabulation for the Historic Street MINUTES 2 9 3 ' ' '~ ~ ' ' '; City Commission, Sanford, Florida REGULAR MEETING JULY 13 281 Light Special Assessment District. Seconded by Commissioner W'dliams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Conmissioner Williams Aye __ Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Woodruff had made an earlier request to discuss a citywide lighting program, not unlike the sidewalk project currently underway, after learning that the City did not have such a plan. Commissioner Jones said that his understanding was that at a minimum the City was going to look at installing brighter, more efficient bulbs in street lights at major roads and intersections, and he asked if there was a plan currently in place to accomplish this goal Tom George, Public Works Project Manager, was at the meeting and said that although there was not a formal citywide plan underway, upgrades were being done in an ongoing fashion; 175 lighting upgrades have been done in 2001, and 41 new lights have been installed. The upgrades and new installations are taken care of at the individual requests of citizens. Mr. George said an initial map and inventory of lights in the City of Sanford was underway at this time, and that so far only the Goldsboro area and the Historic Lighting District had been completed. Commissioner Woodruff reiterated that he would like to see work begin on a citywide plan for lighting. City Attorney Colbert observed that the lighting issue could be scheduled for an upcoming work session discussion, with either staff or an FPL representative on band to identify the City' s options, and that the Commission could then discuss initiation of a citywide progrmn. Mayor Lessard asked Deputy City Manager Roger Dixon to meet with Mr. George and Jerry Herman, Director of Public Works, to determine the feasibility of having a lighting survey and wattage assessment "' completed for the next regularly scheduled Commission Work Session. As Mr. George said the entire survey would probably take about four weeks, Mayor Lessard asked the Acting City Clerk to schedule the matter for the second meeting in August. Mr. George said that it cost approximately $6.00 to upgrade a light, and that there were additional electricity costs involved. In addition, Mr. George said Florida Power was "hit-and-miss" regarding its policy on rephcements and upgrades: it will replace some of the street lights at no expense ff there are fac'dities close by; if not, they will charge for them. Mayor Lessard also asked Mr. George to investigate underground u~es for the lighting project. Mr. George observed that, again, with mixed ownership, some responsibility would be FPL' s and some the City' s. Mayor Lessard said that he felt the vote was so close, the Commission should look at putting in some historic-type lights on Park Avenue and Sanford Avenue and their feeder roads to recognize the citizens' wishes as far as the lighting. Commissioner Woodruff said that most of the comments from citizens seemed to focus on a more equitable manner of assessing the lighting costs. Approve ril!ht-of-wa.y use aircement with Rose Davis/Brethren Reachinll Out subieet to applicant nrovidin~, liability insurance~ approve waiver of $100.00 rilht-of-way use allreement fee, and deny waiver of $820.00 utiliW fees; for landscaping and rehted improvements in unopened Mangonstine Avenue right-of-way between 5m and 6th Streets. The Director of Recreation and Parks and the City Manager reco~muend approving the right-of-way use agreement and the waiver of the right- _ of-way use agreement fee and denial of the applicant's request to waive the $820.00 utility fee. Rose Davis, 1600 West 5th Street, #20, Executive Director of Brethren Reaching Out, was present and distn'buted a packet of information to each Commissioner with information on the organization. She said that the right-of-way project was merely an enhancement, or facelkfi, of sorts forthe area. She corrected the notion that the project would be a park, saying that she simply wanted to add some grass, flowers, trees, and bumper posts to the area to deter people from cutting through the area in vehicles end make it safer for the residents and children who walked and played nearby. Ms. Davis has spoken with local law Cky Commis~om Sanford. Florida enforcement agencies and has procured the services of inmates and a master gardener from the Seminole County Extension Service to get the work done at no cost. Ms. Davis said that the liab'~ity insurance requirement shotrid be waived as the property would not actually be used; it has a sidewalk on it winch goes from 5th Street to 6m Street, and the sidewalk should only be used for pedestrians to walk through. Ms. Davis said that she wanted to do her part in bringing some community pride to the area at the same time the owners of Seminole Gardens were renovating the con-aplex. Ms. Davis said all ofthe materials and labor necessary for the project had already been donated after her initial conmet with Mr. Jeffdes some 18 months ago, and that she had spoken with the acting Housing Authority Director and the owners of Seminole Gardens, who were both in favor of the idea. Ms. Davis said that she invested about 65 hours doing volunteer work each week in order to make this a better community, and she thought the City could overlook an $820.00 fee in fight of her contributions. She also said that part of her plans were to incorporate an area in memory of Anthony Taylor, a gentleman who had worked on both properties and recently passed away. Commissioner Eckstein asked whether Seminole Gardens, run by a corporation for profit, could participate in the project by contributing towards the utility fees. Ms. Davis said she had asked neither them nor the abutting Housing Authority to participate financially, but had received approval from each of them to move forward with her plans. She said that she had no idea all of the fees would be involved, as originally she was told this property was an abandoned right-of-way. Had she known from the beginning that it was not, she would have followed the proper procedures. Commissioner Eckstein said that while he appreciated all of Ms. Davis' efforts, he felt that the owners of Seminole Gardens had a stake in the beauti~eation project she was proposing as well. Mayor Lessard also said that while the Commission certainly appreciated her efforts with regard to the project, liability issues were involved. Mr. Jeffties was called upon by Deputy City Manager Dixon to explain the project, and said that the lhbility insurance recommendation was made by the City' s Risk Manager, who felt that although the property is not a park, people would be using the property and could get hurt while on it. The Risk Manager is recommending a $500,000.00 policy, winch Mr. Jeffdes priced at $1,168.00 annually. The irrigation fee is comprised of running a water line beneath 5th Street and setting a 1¼" water meter on the site. Utility Director Paul Moore had advised Mr. Jefliies that the fee is a set fee and cannot be waived. The City Attorney verified that the fee is inflexible as part of one of the covenants to the City's bond holders. Mr. Colbert said the City could transfer the $820.00 fee from some uncommitted fund, but it could not legally waive the fee. Ms. Davis asked if the City could or would transfer the $820.00 for her right-of-way project. Mr. Jeffdes confirmed that initially Ms. Davis was told that the property was an abandoned right-of-way, and commended her for her patience and determination in seeing the project through. He echoed her opinion that the project would aesthetically enhance and increase safety in the area in general, and said that the bumper posts would stop unwanted traffic from cutting across the property. In response to Commissioner Woodruff's question regarding current liability, Mr. Jeffries said that the City would be liable should a mishap occur on the property today. Commissioner Eckstein suggested that as the property was currently a City-owned right-of-way, the only way to waive the liability insurance requirement was "to do [the right-of-way beautification project] ourselves,' relieving Ms. Davis of the financial obligation altogether. Commissioner Eckstein also suggested the City's participation in doing the actual improvements and, further, asking Seminole Gardens to do its part, since the project would enharr~ Seminole Gardens' property and increase its rents. Mr. Jefffies said that should the utilities or liability insurance not be maintained, the City would have a MINUTES 2 9 5 City Commission, Sanford, Florida REGULAR MEETING JULY 23 281 right to reserve the property and restore it to its original status. Commissioner Eckstein suggested that more options were necessary to decide what to do with the property so that after all of her work it would not be destroyed. Commissioner Woodruff said he also felt the City should parme with Brethren Reaching Out to get the work accomplished. The City Attorney said that the City did have the ability to contract with a third party for right-of-way usage. Commissioner Eckstein conm~nted that he thought no more right~of-way use agreements were going to be granted because of a prior liability situation that had arisen, and that any such agreements created would have to be shown as exceptions since they generally created more problems than they solved. Doreen Freeman said that the only issue remain~g should be liability insurance, which would be covered by the City. She suggested that a hose and sprinkler be brought over from Seminole Gardens to help maintain the landscaping, and Mayor Lessard agreed that this would be a good solution. Commissioner Eckstein went over with Ms. Freeman an instance where a fight-of-way usage was problematic, and she said this would not be a similar ease. Mayor Lessard asked Mr. Jeffi'ies whether the property could simply be vacated, and Mr. Jeffiies said that the property would have to be split between the two adjoining properties if it were vacated. The City Attorney said that the City has the right to vacate the fight-of-way, to locate utilities in the right-of-way, and to determine whether or not the City had a need to cotmeet 5th and 6m Streets there, and if the conclusion was that the fight- of-way was not needed, the City could adopt an ordinance vacating and abandoning the right-of-way. The effect of the ordinance, once it was recorded, would be that the fight-of-way title would be split down the middle and revert to the two -- adjacent property owners, and the City would have no further interest in or liability for the property. Commissioner Willjams explained that CSX Railroad might own some of the property adjoining the fight-of-way in question. Mr. JeffTies said that utilities on the site included both City of Sanford water and stormwater and power lines from FPL. Commissioner Eckstein suggested that with all of the issues ancillary to the fight-of-way issue, the Commission should do its homework on the site, decide what course of action would be best for all parties, bring it up at a future work session, and vote on the matter then. Commissioner Jones moved to table consideration of the approval of the Rose Davis/Brethren Reaching Out fight-of-way use agreement issue, along with approval or denial of fee waivers requested, until the next scheduled City Commission meeting. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: ~: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Wiliiams Aye Commissioner Woodruff Aye Commissioner Jones Aye The Mayor assured Ms. Davis that Howard Jeffries and either City Manager Tony VanDerworp or Deputy City Manager Roger Dixon would be in touch with her to discuss vacating the right-of-way, or other available options, at the next ~ City Commission meeting scheduled for August 13, 2001. ~ Consent Agenda. Mayor Lessard said that Consent Item No. 7 should be changed to read as follows: "Reject bid from Cimbra International... and authorize use of in house Public Works Staff only for removal oferdsting asphalt sidewalk due to its being cheaper than contractor, with construction by Core Construction...' [Additional verbiage shown in bold and italic ~ print.] The Mayor explained that using Public Works for the removal of the existing sidewalk would be more cost-effective than ~ using the contractor, and that the contractor cost would still not exceed $15,000.00. 2 9 6 MINUTES City Commission, Sanford, Florida REGULAR MEETING JUlY 23 281 E0001414g Commissioner Woodruffasked if Consent Items No. 5 and No. 6 could be removed and voted on separately from Items 1 through 4 and Item 7. The Commission agreed. On recommendation of the City Manager, Commissioner Woodmff moved to approve Consent Items No. 1 through 4 and Item 7 as mended, as follows: Approve ingress/egress easement to Roy Jones at Site I 0 for $500.00 with Mr. Jones to have easement surveyed and recorded and to fence the easement and give the city a key to the entrance gate. Approve Payments made during June 2001. Approve City Attomey's Statement for June 2001. Approve Holler Used Car Sale Special Event on Sun Trust property at 2910 South Orlando Drive liom 9:00 AM to 6:00 PM on August 16 - 19, 2001. Reject bid from Cimhra International Corporation for Starke Park Sidewalk Repairs and Improvements (Bid//fib 00/01-16) and authorize use of in house Public Works Staff only for removal of existing asphalt sidewalk due to its being cheaper than contractor, with construction by Core Construction with cost not to exceed $15,000.00. Seconded by Commissioner Jones and carded by a vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye (Consent Item No. 5, removed for senarate consideration.) Annrove use of a nonion of City nronertv beside the Civic Center from 12:00 PM to 8:00 PM; and annrove sale and eonsumntion of beer in a desilnated area beside the Civic Center from 12:00 PM to 7:30 PM with nroner sunervision by the Sanford Police Denartment, both in coniunntion with the Blue Heat Blues Fest Sneeial Event on Aullust 12, 2001. Recommended by the Director of Recreation and Parks and the City Manager. 1L T. PAllcry, Recreation Supervisor, said that the applicants would procure the required imumnce following City Commission approval of the event, and that the band playing at the event planned to set up on the parking lot side of the Civic Center. (Amended Consent Item No. 6, removed for senarate consideration.) Annrove use of City nronertV next to the Ft. Mellon Park nicnic shelter from 11:00 AM to 4:00 PM in conjunction with the 102 JAMZ Listeners' Barbe{lue Snecial Event on Sentember 3, 2001. [NOTE: the following verbiage was removed in the earlier Work Session per R. T. Hillery, Recreation Supervisor. "... and approve sale and consumption of beer in Ft. Mellon Park from 11:00 AM to 4:00 PM with proper police supervision; and approve closure of Seminole BoulevardJkom Sanford Avenue to San Juan Avenue from 7:00 AM to 4:00 PM, all... '] Recommended by the Director of Recreation and Parks and the City Manager. R. T. Hillcry stated that Recreation and Parks had informed the applicants of the Commission's request that loudspeakers for the event be placed so that sound would be broadcast across the lake rather than in the park and residential areas. Acting City Clerk Porter reminded the Commission that the applicants were only requesting the use of City property and had removed their requests for the consumption of beer and the closure of Seminole Boulevard from Sanford M UTES City Commission, Sanford, Florida REGULAR MEETING JULY 23 Avenue to San Juan Avenue, as discussed in the earlier Work Session. Mr. Hillery confirmed this change. Commissioner Jones moved to approve the use of a portion of City property beside the Civic Center from 12:00 PM to 8:00 PM and approve the sale and consumption of beer in a designated area beside the Civic Center from 12:00 PM to 7:30 PM with proper supervision by the Sanford Police Department and the additional requirement that speakers be placed facing due north, both in conjunction with the Blue Heat Blues Fest Special Event on August 12, 2001, and also to approve the use of City property next to the Ft. Mellon Park picnic shelter from 11:00 AM to 4:00 PM in conjunction with the 102 JAMZ Listeners' Barbeque Special Event on September 3, 2001. Seconded by Commissioner Williams and carded by a vote of the COmmission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Woodruff Aye Commissioner Jones Aye Add-on items. Deputy City Manager Dixon reported that there were no add-on items. Information only. Mayor Lessard pointed out that information only items include the Police Department Status Report from May 16 through June 15, 2001, and the City of Sanford "Engineer & Planner" for July, 2001. City Attorney's Report. City Artomey William Colbert reported no addition~ items. City Clerk~s Renort. Acting City Clerk Cynthia Porter reported no additional items. City Mana~er~s Report. Deputy City Manager Roger Dixon reminded the Mayor of forms for distribution to the Commission for City Manager VanDerworp' s evaluation. Citizen participation. Domen Freeman said that she would like to again request that the lights be left up on the ball field in Ft. Mellon Park. [She was not present when the item was voted on at a prior Commission meeting.] Mr. Jeffties explained that the lights were under warranty by Musco and that a crane would be required for the lights' removal. Mayor Lessard said that a cost study had been done and it was determined that the cost would have gone from about $35,000.00 to about $67,000.00 to leave one set of lights at the field and remove them at a later date, rather than to remove them all at one time, store some of the lights, and relocate others. He said that the contractor had bid on the project both ways. Mr. Jefflies said that two lights would be used to light the basketball courts at Coastline Park, and two would be used to light the basketball court at Academy Manor. Ms. Freeman also inquired as to the status of the tow-away zone on Palmetto Avenue. Mayor Lessard said that Jay Marder, Director of Engineering and Planning, had all of the pertinent information on that matter but unforttmately was out of the country. The Mayor asked Deputy City Manager Dixon to revisit the item at the Commission's regularly scheduled August 13'h meeting for final disposition of the matter. Ms. Freeman also asked about the Work Session item which arose regarding the Sanford Airport Authority' s preference to switch from the Sanford Police Department to the Seminole County Sheriff's Office for law enforcement services. MINUTES City Commission, Sanford, Florida REGULAR MEETING JULY 23 2&l Commissioner Eckstein said that while the airport itself belonged to the City of Sanford, the Executive Director of the Airport did not choose to contract with the Sanford Police Department for policing services in the future, and the Airport' s Executive Director has jurisdiction over that matter; In addition, the Commissioner explained that the Airport was moving towards eventually having its own police force. Mayor Lessard said that the Airport's current contract with the Sanford Police Depamnent was valid until on or about October 13, 2001. Ms. Freeman asked what the cost difference was between the Sanford Police Department and the Sheriffs Office, whether it would affect the City' s budget, and what the disposition of seized funds would be. Commissioner Eckstein commented that should CCIB confiscate the funds, the City of Sanford would share in the seizure, but even now the Police Department was contracted for services and not entitled to seized funds. Mayor Lessard said that the budget impact to Sanford would be only the salaries of the two officers who would mtum to the City as police officers and not on special assignment. Commissioner Eckstein commented that now two additional policemen would not have to be hired as Police Chief Brian Tooley had requested. Ms. Freeman asked City Attorney Colbert whether this matter would require an action of the Commission, as it was neither agendized nor discussed at any prior meetings. The City Attorney said that it was not necessary, and Commissioner Eckstein added that it was simply a matter of the Sanford Airport Authority not renewing its contract with the Sanford Police Department. Ms. Freeman asked whether the City' s districts would be recounted with the influx of new apartment dwellers "inundating the City," especially along S.R. 46. The City Attorney said that, under federal mandates, municipalities' districts were determined based on the official 2000 Census Report figures and not on the apartments being built in the next year. Charles Wright, Logan Heights Apartment 9104, said that the complex's back entrance had been closed for an unknown reason, and traffic at the complex' s only remaining entrance had been slowed due to cometion at a nearby complex. He asked why the back entrance had been closed. Mayor Lessard thanked Mr. Wright for his participation, and asked Land Development Manager Russ Gibson to address the situation. In addition, the Mayor said that the City is looking at the area for a fire station site. Mr. Gibson said that Rolling Hills Boulevard would eventually be tied to Americana Boulevard, which is the primary entrance to the apartment complex that connects out to Lake Mary Boulevard. The apartment community developed that project with one entrance to Pane~cana Boulevard and then out to Lake Mary Boulevard. The gated entrance on Americana is a secondary emergency access to the apartments, and was stipulated to be just that, not a secondary gated entrance to the complex. Mr. Gibson said that if and when the City elects to develop the remainder of Americana Boulevard that will tie into Rolling Hills Boulevard, the reconsideration of that gated entrance may be evaluated by the apartments and the City. At this point, however, the entrance will remain functioning as an emergency entrance. Malvira Hall addressed the Commission regarding a letter she received from the Code Enforcement Board regarding property she owns at the northwest corner of 18th Street and Strawberry Avenue, located behind 1605 Peach Avenue, the property that burned. A dumpster for trash removal was placed at 1605 Peach Avenue and trash from the entire neighborhood accumulated at the site for some time before the dumpster was removed, but only its actual contents were taken. The owner had hired an outside source to haul the remainder of the trash on the site away. That source dumped all of the garbage on Mrs. Hall' s property. Mayor Lessard said that a neighbor of hers had brought the sitnation to the Commission's attention at their July 9th meeting, and that be was glad it was partly taken care of. He asked Mrs. Hall to provide her telephone number and address to Jeffi'ey Bauer, Commission Liaison, so that the Mayor could call the contractor and get the trash taken away from the property July 24th. Mrs. Hall described the property as 'gust slightly north of 18th Street. Go down Peach, go let~ and come MINU S 2 9 9 City Commission, Sanford, Florida REGULAR MEETING JULY 23 01 20-~ down the alley, and the property on the Strawberry side belongs to [the Halls]." Commissioner WiTTiaras asked Mrs. Hall to clarify what had happened with the mowing after she received correspondence liom Code Enforcement. Mrs. Hall said that the person hired to mow was unable to mow the entire lot because of the trash dumped on it. The Mayor thanked Mrs. Hall, said he would look into the matter immediately, and said he would call her to follow up. Norval Angle, 914 Park Avenue, was present with several neighbors to speak about 910 Park Avenue, which he called a "flop house for people South of the Border." Mr. Angle claimed that its current residents were 18 males, 2 females, and 2 children. He said that he and others had received a letter from Arlene Rumbley, Code Enforcement Officer, telling them that their houses were in need of repair. He asked Ms. Rumbley about 910 Park Avenue, and she purportedly said that the owner would not accept a registered letter, so she could not do anything about its code viohtinns. Mr. Angle said that he had been forced to take out a second mortgage to complete repairs on his home, but it seemed the owner of 910 Park Avenue was exempt because he lived out of town and couldn't be reached. Mr. Angle requested that Ms. Rumbley post a notice on the door and run an ad, which she allegedly said she would do but never did. He gave some Polaroid photographs of the house at 910 Park to the Commission for review, and asked that the Code Enforcement Department be given instructions to inspect the house and cite it for any violations. Mr. Rowe said that for problems with the exterior, a clean-up and posting outside the home was possible; the City is unable to inspect the interior of a structure without an invitation from its resident. Mr. Rowe said that he would speak to Ms. Rumbley about the property. As an aside, both Mayor Lessard and Commissioner Jones complimented the group of neighbors for the work that had been done in the area. Rose Davis said she had a concern about the intersection at 3'a Street and Sanford Avenue. Ms. Davis said that when stopping at that comer the view is obstructed to the right and to the lea, and near accidents ot~en occur because of the necessity to inch out into the intersection to have a clear view of oncoming traffic. Police ChiefBrian Tooley said he would address the situation and call Ms. Davis about it. Coach Jack Pantelias was in the audience and echoed Ms. Davis' sentiments. Bart Rush, 904 Park Avenue South, said he wanted to augment Mr. Angle' s concerns about the house at 910 Park Avenue. He said that the majority of the neighborhood was tradergoing restoration plans and that the 910 Park property was not only an aesthetic eyesore but the location of a number of c~h~thal activities. Mr. Rush said several of the male residents had recently moved away from the area because neighbors had advised the men that their activities were not acceptable, along with the Police Department' s timely response to numerous call~ from area residents. Mr. Rush cited five separate occasions where neighborhood residents had been approached for "action," along with various other problems, and said it was mainly the continued criminal activity that concerned hink Commissioner Woodruff asked if there was a limitation on the number of people allowable in a particular dwelling unit. Mr. Rowe said that although the City did nut have an ordinance addressing the issue, the Seminole County Health Department did. Barbara Haney, 907 Park Avenue, said that she agreed with her neighbors, and wanted to add that the flashing red light at 9th Street and Park Avenue ot~en went ignored, whether motorists did not see it or chose to ignore it. She said that this was an unusually dangerous intersection and asked if it was poss~le to consider a roundabout instalhtion there to get people to slow down at the intersection. Mayor Lessard said that the City would be happy to look at the installation of a roundabout, and said that 3~a Street, 9th Street, and 13th Street had all been identified as problems. Ms. Haney also alleged that drug deals were continually being conducted in the area, especially on weekends, and asked that the Police Department step up their patrols 3 0 City Commission, Sanford, Florida REGULARMEETING JULY 23 2071 E00014148 of the area. A neighbor, who did not identify himself, came forward to support the rest of the neighbors' assertions about 910 Park. While he did not blame the absentee landlord or the tenants for the situation that exists, he said his concern was that there were two children living in the home that would be seriously injured if the house collapsed given its condition. (Commissioner Eckstein briefly left the meeting.) Miliard Hunt, 801 East 2~a Street, said that he wanted to support Ms. Davis' concem regarding the 3rd Street and Sanford Avenue intersectiork He said he had olden personally encountered dangerous conditions at the intersection. The solution would be to forbid parking near the comer. Mr. Hunt also addressed the adoption of Resolution No. 1883, organizing the Post Office Blue Ribbon Committee, and said that in his conversations with postal officials he was under the impression that time was of the essence with respect to getting the enmmittee going. Mayor Lessard said that the City Clerk's office would contact all the committee members tomorrow to schedule a first meeting. Larry Dale, 3400 Celery Avenue, Sanford, apologized for his earlier rudeness and said be wanted to correct the record regarding the airport's decision to switch policing agencies. (Commissioner Eekstein rejoined the meeting.) Mr. Dale said that it was not the airport' s President that had decided to make the change, but the President and his staff. Mr. Dale said that it was the respons~ility of the Director of Operations at the airport to procure policing and security services, and that it was his recommendation, with staff input, to change service providers. Mr. Dale received the recommendation and, in turn, made his recommendation to the airport board during its recent July 19, 2001 Work Session meeting. He said that the airport operated under a very stringent set of federal rules, and that by legishtive intent the Sanford Airport Authority has been given the authority to operate the airport without the City Commission's ratification of its actions. Mr. Dale explained that the Sanford Police Department does not have jurisdiction on the airport; the Sanford Airport Authority is responsible, through him as Airport Director, to carry out the federal regulations, so he was at this meeting as a courtesy and to request the Commission' s support. Alec Then, 1019 Magnolia, said that he was encouraged by the number of citizens involved in tonight' s meeting. He asked the Commission when something would be done about the gas station on 13th Street and Park Avenue. He said pieces of the building were falling down and creating a neighborhood safety l~zard. Mayor Lessard asked Mr. Then what he felt the neighborhood wanted to see happen at the site. Mr. Then said he thought the neighborhood would like "a safe and at least less unattractive property." He said metal pipes protrude l~om the ground at acute angles near pedestrian walkways, fences on the site are collapsing, and the "caution" tape that was placed around the property has eroded away. In short, Mr. Then said the neighborhood would probably like the property cleaned up. Mayor Lessard said he thought eventually the City would own the site, and mentioned that there has been some recent discussion about fencing in the property. Mr. Rowe said that at the last Commission meeting, an environmental hazard report for the property was presented, and that some progress had been made with regard to removal of the tanks. He said that there was some trepidation on the part of the City about demolition with the types of environmental problems that have been presented by this property and also with regard to its becoming a potentially responsible party. Mayor Lessard asked Mr. Rowe to evaluate the property and report to him or Commissioner Woodruff; the City may end up fencing the property. Commissioner Eekstein asked the City Attorney if an emergency court order was an available remedy for a property that posed a public safety issue. City Attomey Colbert said that he did not advise the City becoming involved in the chain of title to this property. He said he would be glad to review staff reports to help identify health and safety issues. There may be some things the City could do without court REGULAR MEETING JULY 23 City Commission, Sanford, Florida approval that wotiI~ riot get the City in a liability situation. An option available through the court system is to get permission to enter the property to remedy a health, safety and welfare issue. (Mayor Lessard briefly left the meeting.) In response to Commissioner Eckstein' s questions, the City Attorney said that the City could acquire less than fee simple title to the property, but opined that should the City acquire any ownership rights in the property, under federal regulations that may cause the City to become a potentially responsible party, meaning jointly and severally liable for clean-up costs or other occurrences on the property. (Mayor Lessard rejoined the meeting.) Further, "separating" the property and the City acquiring only the property above the property line would not give the City any real protection against liability. Mayor Lessard suggested that Mr. Rowe evaluate the property as far as securing it and use Ridgewood Villas as a model where the City fences the property. He would be in favor of using the City' s easement or right-of- way to heavily hndseape the property. Mr. Rowe said he would provide a list of potential hazards to the City Attorney and will report to the Commission at the next meeting. Mr. Then said he was pleased that the Commission would be moving forward on this matter. Mr. Then expressed his pleasure at Sanford's designation as a Tree City, but observed that there are currently many trees in City rights-of-way that require trimming of dead branches because of the dangers posed by hurricane season. He also cited pedestrian safety issues with trees encroaching in the rights-of-way. Mr. Then praised the City for the excellent job it did in removing a sick tree he had called about recently. Mr. Jefliies said that Public Works crews trimmed trees in the City rights-of-way and would be moving forward with the program now that their bucket truck has been repaired. He suggested Mr. Then contact the Public Works Department directly with the locations ofany trees that require trimming. Nell Snow, 176 Wood Ridge Trail, said that the coxranereial designation of the Perk Avenue block between 12th and 13th had distressed her. She said both filling stations within that block had been idle for some years and called for the properties to be rettm~ed to residential zoning. Commissioner Eckstein noted that if the property was "downzoned," causing the property to be devalued, the municipality was required by law to make up the difference between its initial and rezoned value. Mayor Lessard observed that taxes were being paid on the properties, and that the owner of the former Texaco station collected $4,800.00 per month for the property, fi:om Texaco, to this day. Gary Lowell, 121 North Summerlin Avenue, said that further to the discussion about 13th Street and Park Avenue, the Commission might investigate an EPA law allowing for brownfield development, which means that pieces of property are not required to be cleaned up to their original pristine conditions. Mayor Lessard said that it would be difficult to find an owner willing to take on the project with a site that small, even with the current brownfield law in effect. Jay Jude, Sanford resident, commended the Commission on its posting of signs along Seminole Bonleverd and Mellonville Avenue regerding Ft. Mellon Park events. Mr. Jude also thanked the City for its sidewalk improvement program and said that the sidewalks, especially those he observed along Park Avenue at 25th Street, look very nice and are complimentary to the existing landscaping. Mr. Jude reiterated his objection to the Commission' s relocation of the citizen participation portion of its reguler meetings to the end of the meetings, and asked the Commission to reconsider this issue. Commissioner Eckstein noted for the record that the pending Jude lawsuit had cost the City approximately $10,000.00 to date in fees to the City Attorney and told Mr. Jude that the suit could have been settled in a more cost-effective manner. City Commissioners' Reports. Commissioner Eckstein- Had no report. 3 0 2 M NUTES REGULAR MEETING ~LY ~3 01 City Commission, S~ford, ~ofida 20-- Commissioner Williams - Had no report. Commissioner Woodruff- Said that he was not convinced after speaking with ChiefTooley and Mr. Dale about the change in polici~ services at the Orlando Sanford International Airport that this change was the best choice. Commissioner Woodruff said that he would like to get hack together with both of those gentlemen to revisit the issue, and said that he wanted to have his concerns and opposition to sending the requested letter to the Sheriff's Office on the record. Mayor Lessard again explained the purpose of the letter, and while Commissioner Woodmff said he understood, he remained in opposition to writing the letter. Commissioner Jones- Said that he thought the "employee of the month" parking place should be moved to the vicinity reserved for the Commissioners and the Mayor. (Acting City Clerk Porter, the current employee of the month, told Commissioner Jones that she had chosen the location of her parking spot.) Mayor Lessard endorsed Commissioner Jones' suggestion. Mayor Lessard - Distributed City Manager V anDerworp' s atmual evaluation form to the Commission and asked that the forms be completed and returned to him through Jeftey Bauer by August 10th. The Mayor also distributed a flyer on the "Mayor' s Cup 2001" eveni to be held July 31 a at 7:00 p.n~ at Airport Lanes, 190 East Airport Boulevard, to benefit Brothers Keepers, Inc. and the family of Rick Stevens. Them being no further business, the meeting was adjourned. Mayor Attest: City Clerk m