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111201 ws/rm min. MINUTES 3 5 1 City Commission, Sanford, Florida WORK .qF...q.qTON NOVRM;~ER 12 20C~1 The City Commission of the City of Sanford, Florida met in Work Session on Monday, November 12, 2001, at 4:00 P.M. in the City Manager's Conference Room, Sanford City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Brady Lessard _. Commissioner Whitey Eckstein Commissioner Velma Willjams City Manager Anthony VanDerworp City Clerk Janet R. Dougherty Absent: Commissioner Art Woodruff(present at 4:07 P.M.) Commissioner Randy Jones (present at 4:28 P.M.) City Attorney William L. Colbert The Chairman called the meeting to order. Employee of the Month Award for November 2001. Mayor Lessard presented Sergeant Greg Smith with the Employee of the Month Award for November 2001. Land Development Regulations changes. Jay Marder, Director of Engineering & Planning, and Antonia Gerli, Senior Planner, presented and reviewed cb. anges to the Land Development Regulations, Articles V-IX and Schedules M and Q. Take Home Vehicle Policy - Police Department. City Manager VanDe~vorp and Police ChiefTootey presented and reviewed the Take Home Vehicle Policy for the Sanford Police Department. The Commission concurred that the Policy should include the following: a take home vehicle will be issued on an officer' s third anniversary date, based on availability of a vehicle; family members riding in an officer' s -- vehicle must be removed prior to the officer responding to a call; an officer living beyond the thirty minute driving time will be required to pay a nominal fee per pay period. The Commission concurred that consideration will be given to providing take home vehicles to Community Service Officers living within City limits. The Commission concurred to allow the Police Chief to administer the Take Home Vehicle Policy. [Commissioner Eckstein left the meeting.] Seminole County School Board Interlocal Agreement. Antonia Gerli reported that every City is required by Statute to enter into an Interlocal Agreement with their bcal School Board to establish a formal coordination framework for joint processes for colhborative planning and decision making. Commissioner Woodruff said the School Board should be more timely in providing information regarding demographic data. The City Manager said that data coordination and population projections are included in the collaborative planning portion of the Agreement, and will be explicitly reiterated in the tmnsmittal letter ~'om the Mayor that will accompany the executed document. The Commission concurred. Resolution exempting permit and development review fees. City-wide Historic buildings incentives. City Manager VanDerworp said the Buildings Incentive Program purpose should be changed to strike through "rental" throughout the document. Commkqioner Woodruff said there should be a language change to the Conditions to replace "building must include exterior renovations" to "building should include exterior renovations." The Commission concurred. 13th Street Facade Treatment Program. Community Development Director Charles Rowe distributed a handout regarding the 13th Street Facade Treatment Progran~ He and Mr. Binoy Particker, HHI, presented a power point presentation and an overview of the Program. City Commission, Sanford, Florida WORK SESSTON NOVEMBER 12 20 01 Regular Agenda items. Add-on items, and other items. City Manager's briefing. There being no further business, the meeting was adjourned. Mayor Attest: City Clerk cp MINUTES 3 5 3 City Commission, Sanford, Florida R~.GUZ,~,R M~.ET'rNG NOV~.MBER 12 20 O } The City Commission of the City of Sanford, Florida met in Reguiar Meeting on Monday, November 12, 2001, at 7:00 P.M. in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Fiorich. Present: Mayor-Commissioner Brady Lessard Commissioner Whitey Eckstein Commissioner Velma H. Williams Commissioner Randy Jones Commissioner Art Woodruff Assistant City Attorney Clay Simmons City Manager Anthony VanDerworp City Clerk Janet R. Dougherty Absent: Attorney William L. Colbert The Chairman called the meeting to order. Approval of Minutes. Commissioner Jones moved to approve the Minutes of Work Session and Regular Meetings of October 22, 200 I. Seconded by Commissioner Williams and carded by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Presentation. Mayor Lessard presented Engineering & Planning Director Jay Marder and Senior Planner Antonia Gerll with the Florida Planning and Zoning Association Award Certificate of Merit for the "Downtown Sanford/Lake Monroe Redevelopment Plan." The project included the "Find Success in Sanford" mail out to developers that evolved into the "Opportunity Site" market piece that is utilized for economic developmere purposes. Consent Agenda. Commissioner Jones moved on the Consent Agenda, as amended, as follows: Award RFP 00/01-32 for Customer Service Plan and Team Building Exercises to RE Focus Inc., in the amount of $18,000; Approve CPH Amendment No. 51 for engineering services during construction of CR 46A Phase III Utility Relocation, in an amount not to exceed $105,650; Approve CPH Amendment #52 for engheeri~ services during construction of Old Lake Mary Road Water Main Extension, in an amount not to exceed $29,770; Approve purchase of trash receptacles and park benches through Contract Connection, Inc. by piggy backin~g City of jacksonville Bid #5C0463-00, in the amount of $13,157.45; Award Bid #IFB 01/02-04 for Sanford Municipal Cemetery Landscape Maintenance to The Bon Tenre Group, in the amount of $59,227 per year; Approve sale of Vat-Con sewer clemi~ vehicle to highest bidder, Deep South Track and Equipment, in the amount of $6,877; Approve street closure request of Oak Avenue ~'om 4th Street to 8th Street and 5th Street fi'om Oak Avenue to Park Avenue, from 5:00 P.M. to 10:00 P.M., November 30 to December 2, 2001; and waive "no parking" restriction on Sanford Avenue between 7th Street and 8th Street, from 11:30 A.M. to 5:30 P.M., December 1 and 2, 2001, in conjunction with the Holiday Tour of Homes special event; Approve request for use of Fort Mellon Park for "2nd Annual Toy Run" special event to be held December 22, 2001, from 12:00 P.M. to 4:00 P.M. Seconded by Commissioner Woodruff and carded by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Nay Commissioner Willjams Aye Commissioner Jones Aye Commissioner Woodruff Aye MINUTES City Commissiom Sanford, Florida R~.GULAR ~I~.~.T'rNG ~OV~B~R ~ 2 20 0~ Orlando Sanford Airport Lease Addendum. Commissioner Willjams moved to authorize Mayor Lessard to execute the Orlando Sanford Airport Lease Agreement Addendure to extend the lease an additional five (5) years, or until September 30, 2035. Seconded by Commissioner Jones and carried by vote of the commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Public hearing and second reading and adoption of Ordinance No. 3674 to rezone 64.39 acres between North Way extended easterly and Pine Way and between Park National Drive extended southerly and Sanford Avenue (3801 Mellonville Avenue). amending the approved Planned Development Master Plan's development standards and adding two additional parcels (currently zoned MI-2, Medium Industrial and AG, Agriculture) to PD, Planned Development (Magnolia Park): and approve Development Order No. 01-0019: Magnolia Plantation Partners, LC and Richard L. Mamele, Trustee, owners; Michael Murray and John T. Briskey, P.E., applicants. Recommended with conditions by the City Manager. Ad published October 31, 2001. Commissioner Jones moved to adopt Ordinance No. 3674 and to approve Development Order No. 01-0019. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye -- Commissioner Jones Aye Commissioner Woodruff Nay Public hearing and second reading and adoption of Ordinance No. 3675 to vacate and relocate an existing 14' north- south utility easement lying between Forest Drive and East 25th Street and between Washington Court and Mellonville Avenuel William and Nancy Rape, applicants. Recommended by the City Manager. Ad published October 31, 2001. Commissioner Woodruffmoved to adopt Ordinance No. 3675. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Public hearing and tint reading of Ordinance No. 3678 to close, vacate, and abandon Hughey Street lying between Rinehart Road and C.R. 46A and between Oregon Avenue extended northerly and Rinehart Road; City of Sanford, applicant. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager, with the stipulation that a utility easement be retained over the entire right-o f-way. Ad published October 28, 2001; property posted October 29, 2001; applicant notified October 5, 2001. Commissioner Jones moved on the first reading of Ordinance No. 3678. Seconded by Commissioner Williamus and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye MINUTES 3 5 City Commission, S~nford, Florida R~--GUZ,AR i~IEETTlxIG ~OVE~BER ~ 2 20 ~] Public hearing and tirst reading of Ordinance No. 3679 to rezone 31.98 acres of property lying between St. Johns Parkway and Central Florida Greeneway and between EIder Road extended southerly and Rinehart Road (1601 Rinehart Rd.), from AG. Agricultural to PD Planned Development (Wal-Mart Super Center): Harold G. Hartsock, Seminole Farms Trust IV, owners; Robert M. Bedard, applicant. Recommended by the Planning & Zoning Commission, the Director of Engineering & Planning, and the City Manager, subject to conditions in Development Order No. 01-0037. Ad published October 7, 2001. Commissioner Jones moved on the first reading of Ordinance No. 3679, subject to conditions of Development Order 01-0037. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Public hearing to consider Appeal of the denial by the Director of Engineering & Planning for Seminole Community Mental Health Center. Inc. request for an Occupational License for the purpose of administrative offices and the counseling/treatment of clients/patients and inpatient care, including temporary accommodations at 919 East 2nd Street. The Director of Engineering & Planning and the City Manager recommend ( 1 ) uphold denial and Staff' s determination that the proposed use constitutes a Community Resource Facility, and require application for a CRF by conditional use permit, or (2) overturn Staffs decision and authorize issuance of occupational license, building, and other permits. Ad published October 31, "- 2001; property posted October 29, 2001; applicant notified October 26, 2001. Commissioner Eckstein moved to uphold the denial by the Director of Engineering & Planning for Seminole Community Mental Health Center, Inc.'s request for an occupational license for 919 East 2rid Street, and uphold Staff's determination that the proposed use constitutes a Community Resource Facility and requires application for a Community Resource Facility Conditional Use permit. Seconded by Commissioner Jones and carded by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye [Commissioners Eckstein and Jones let~ the meeting.] Public hearing to consider condemnation of 612 E. llth Street. Condemnation Report No. 00-04. Choya Smith, owner. The Community Development Director and the City Manager recommend the structure be found unsafe, dilapidated, unsanitary or trainhabitable, to coMeam said structure, and to give the owner thirty (30) days to repair or demolish; if property owners fail to effect such demolition and removal or repair within said thirty (30) day period, the City shall demolish and remove the building and/or structure, and the actual cost orsaid removal and disposal, including admiristmtive costs, will be assessed as a lien against the properties. Owner notified October 12, 2001; property posted October 12, 2001; ad published November 4 & 11,2001. On recommendation of the Community Development Director, Commissioner Woodruff moved to find the structure at 612 E. 1 lth Street unsafe, dilapidated, unsanitary or uninhabitable, and condemn said structure; and to give the owner thirty (30) days to repair or demolish; if property owners fail to effect such demolition and removal or repair within said thirty (30) day period, the City shall demolish and remove the building and/or structure, and the actual cost of said removal and disposal, including administrative costs, will be assessed as a lien against the property. Seconded by Commissioner Williams 3 5 6 M Nt TES City Commission, Sanford. Florida REGUX~/~R M]~ETING HOV~B~R ~ 2 20 0~ and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Willjams Aye Commissioner Woodraft Aye Condemnation Status Report. Charles Rowe, Director of Community Development, and the City Manager recommend demolition of 412 E. 5th Street, Condemnation Report No. 01-03; Earnest Grant, owner. Commissioner Woodruffmoved to authorize a thirty (30) day extension for 412 E. 5th Street, Condemnation Report No. 01-03, for the owner to demolish the structures, and to authorize Public Works to demolish the structures if the owner fails to do so within thirty (30) days. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Williams Aye Commissioner Woodraft Aye [Commissioner Jones returned to the meeting.] First reading of Ordinance No. 3676 to annex .33 acres of property lying between Memory Court and Ross Street and between Knudsen Drive and Bailey Avenne (520 Ross Street); Jim and Tina Ogletree, owners. Recommended by the Plans Review Committee, Director of Engineering & Planning, and the City Manager. Commissioner Jones moved on the first reading of Ordinance No. 3676. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Wiliiams Aye Commissioner Jones Aye Commissioner Woodruff Aye First reading of Ordinance No. 3677 to annex .777 acres of property lying between Rinehart Road and Oregon Avenue S. and between Oregon Avenue S.extended northerly and Rinehart Road (1217 Rinehart Rd.);T. B. Ball, III, owner. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. Commissioner Jones moved on the first reading of Ordinance No. 3677. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Willjams Aye Commissioner Jones Aye Commissioner Woodruff Aye First reading of Ordinance No. 3680 to annex .91 acres of property lying between 4th Street extended easterly and Celery Avenue and Brisson Avenue extended northerly and Scott Avenue (2040 Celery Ave.); Vaughn Gotrid and Janet Gould-Spenee, owners. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. Commissioner Jones moved on the first reading of Ordinance No. 3680. Seconded by Commissioner Williams and carded by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye MINUTES 3 5 7 REGULAR MEETING NOVEMBER 12 City Comjnission, Sanford, F]ofida 20Q~ Adopt Resolution No. 1890 supporting thegrant application to the Bureau of Historical Resources to hire a consultant to prcpare historic preservation rcgulations and informational brochure. Recommended by the Director ofEngineering & Planning and the City Manager. Commissioner Woodmffmoved to adopt Resolution No. 1890. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Willjams Aye Commissioner Jones Aye Commissioner Woodruff Aye Adopt Resolution No. 1891 exempting permit fees and development review fees for the rehabilitation, renovation, and stabilization of privately owned contributing buildings in th~ Historic Commercial District. Recommended by the Director of Engineering & Planning and the City Manager. Commissioner Jones moved to adopt Resolution No. 1891. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Approve Ci!y-wide Historic Bu~dings Incentive. Recommended by the Director of Engineering & Planning and the City Manager. Con,,ilssioner Williams moved to approve the City-wide Historic Buildings Incentive, with the language change to the Conditions to rephce "building must include exterior renovations" to "building should include exterior renovations." Seconded by Commissioner Jones and carded by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodntff Aye [Commissioner Eckstein returned to the meeting.] Adopt Resolution No. 1892 authorizing City Manager to execute FDOT Agreement concerning City's utilities that may conflict with the FDOT sidewalk project along Highway 17-92 from County Home Road to Hiawatha Avenue. Recommended by the Utility Director and the City Manager. Commissioner Jones moved to adopt Resolution No. 1892. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Jones Aye Commissioner Woodruff Aye Approve Preliminary Subdivision Plan for Magnoli~a Park for a proposed 170-lot single family subdivision at 3801 Mellonville Avenue, based on consistency with the amended Magnolia Park PD Master Plan and subject to conditions of Development Order No. 01-0019. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. Commissioner Williams moved to approve the Preliminary Subdivision Plan for Magnolia Park, based on 3 5 8 M UTES City Commission, Sanford, Florida ~GrlV.AR MFETINC NOVEMBER 12 20 01 E00014148 consistency with the amended Magnolia Park PD Master Plan, and to approve Development Order No. 01-0019. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye __ Commissioner Willjams Aye Commissioner Jones Aye Commissioner Woodmr Nay Approve dimensional variance for 8' fence installation at water facilities. Recommended by the Utility Director, Director of Engineering & Planning, and the City Manager. Commissioner Eckstein moved to approve the dimensional variance for 8' fence installation at water facilities. Seconded by Commissioner Willjams and carded by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Jones Aye Commissioner Woodruff Aye Approve Interlocal Agreement with Seminole County School Board establishing intergovernmental coordination for eollaborntive planning and decision making. Recommended by the Director of Engineering & Planning and the City Manager. Commissioner Eckstein moved to approve the Interlocal Agreement with the Seminole County School Board establishing intergovernmental coordination for collaborative planning and decision making. Seconded by Commissioner Wfiliams and carded by vote of the Commission as follows: "- Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Wittiaras Aye Commissioner Jones Aye Commissioner Woodmr Aye Add-on items: Approve use of LETF funds in the amount of $345,888 and transfer of Police Impact Fees to General Fund in the amount of $83379 for purchase of 19 Chevrolet Impalas at a total cost of $429.267 ($22,593 per fully equipped vehicle). Recommended by the Police Chief; Finance Director, and the City Manager. Commissioner Eckstein n-~ved to approve use of LETF funds in the mount of $345,888 and transfer of Police Impact Fees to General Fund in the mount of $83,379 for purchase of 19 Chevrolet Impalas at a total cost of $429,267 ($22,593 per fully equipped vehicle). Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Jones Aye Commissioner Woodruff Aye Approve request for use of City. property (Magnolia Square) for "Christmas Kettle Kick-off' special event to be held November 16. 2001, from 6:00 P.M. to 7:00 P.M. Recommended by the Director of Recreation & Parks and the City Manager. Commissioner Eckstein moved to approve the use of Magnolia Square forthe "Christmas Kettle Kick-off' special event to be held November 16, 2001, from 6:00 P,M. to 7:00 P.M. Seconded by Commissioner Willjams and carried by vote of the Commission as follows: MINUTES City Commission, Sanford, Florida Rw. GIJT.AR l~lw. lilTING I',IOV~.M BI!IR ~ 2 Mayor-Co~sion~ Les~d Aye Commoner E~teh Aye Comsioner W~ Aye Co~ssioner Jones Aye Co~ssioner Woo~ Aye Approve sleet closure ~quest of 13th St~t from R~lmad Avenue to M~gous~e Avenue, from 9:00 A.M. to 3:00 P.M., D~ember 15. 2001. in conjunction wi~ ~e "Goldsborn Front Pooh Office Grad Openhg" (Ci~ sportsold) sp~i~ event, ~d approve fee w~ver. Recomended by ~e Dkector of Recreation & P~ks ~d ~e City M~er. Co~ssioner Jones moved to approve the s~eet closure request of 13~ S~t ~om ~oM Avenue to M~goustBe Avenue, ~om 9:00 A.M. to 3:00 P.M., December 15, 2001, h conj~cfion ~ ~e "Goldsboro Front Porch Office t~ ~" (Ci~ ~) ~ ~ ~ ~ve f~ w~. S~ by ~ssion~ Ecksteh ~d c~ed by vote of~e Co~s~on ~ fo~ows: Mayor-Comsioner Less~d Aye Comsioner Eckste~ Aye Co~ssioner WflH~ Aye Co~ssioner Jones Aye Commoner Woo~ Aye Approve st~t elosu~ ~u~t ofFi~t St~et from Oak Avenue to S~fo~ Avenue. from 5:00 P.M. to 10:00 P.M., the ~i~ Sammy of ~eh of the foBow~g months: November 2001, Janna~ ~magh May 2002, in conjunction wi~ ~e "S~fo~ M~ S~t C~sic C~ C~he" sp~i~ event. R~mended by ~e Dkector of Recreation & P~ks ~d ~e City M~ger. Co~ssioner Jones moved to approve s~eet clos~e request of Fkst S~eet ~om O~ Avenue to Siord Avenue, iom 5:00 P.M. to 10:00 P.M., ~e ~d Sa~y of each of~e foBo~ mon~: Nov~r 2001, ~d J~ ~ough May 2~2, h ~nj~c~on ~ ~e '~iord M~ Smt ClUe C~ Cr~e" speci~ evere. Second~ by Co~s~oner Woo~ff~d c~ed by vote of~e Cornion ~ fo~ows: Mayor-Co~ssioner Less~d Aye Co~ssioner Ecksteh Aye Comsioner W~ Aye Co~s~oner Jones Aye Co~ssioner Woo~ff Aye Infomation on~. Ci~ A~omey's Repoa. Ci~ Cierk's Repon, Ci~ Manager's Repoa~ Cit~en Paflieipation. Ci~ Commissione~' Repo~s. Mayor Les~d p~ ~e gavel to Vice-Mayor-Coroner ~eh ~d ~d ~t City M~er V ~e~o~ w~ts ~ a~ve average ~ adj~em ~d mov~ to approve a ~ ~jm~t of 5%. Second~ by Com~on~ W~ ~d c~ed by vote of~e Co~ssion ~ foBows: Mayor-Comsioner Les~d Aye Comsion~ Eck~e~ Aye Co~ssioner W~ Aye Co~s~oner Jones Aye Commoner Woo~ Aye 3 6 0 MINUTES City Commission, Sanford, Florida REGULAR MEETING NOVEMBER 12 20 01 Mayor Lessard said that City Clerk Dougherty warrants a top performer rating and moved to approve a salary adjustment of 4%. Seconded by Commissioner W'dliams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Vice-Mayor-Commissioner Eckstein passed the gavel back to Mayor Lessard. [Commissioner Jones lett the meeting.] There being no further bus'mess, the meeting was adjourned. Mayor Attest: City Clerk cp