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031097 ws/rm min.F_,405354 MINUTES City Commission, Sanford, 'Florida MINUTES The City Commission of the City of Sanford, Hotida met in Work Session on Monday, March 10, 1997, at 4:00 o'clock P.]VL in the City Manager's Conference Room, Sanford City Hail, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Larry A. Date Commissioner Whitey Eckstein Commissioner Velma Willjams Commissioner Kerry D. Lyons City Manager William A. Simmons City Clerk Janet R. Dougherty Absent: Commissioner Brady Lessard City Attorney William L. Cotben The Chairman calIed the meeting to order. Briefm~ by Steve Cooke re~. S~nford Airport. Steve Cooke provided a book for each Commissioner and reported it conta/ned information regarding the retationsh/p between the City and the Sanford Airport, and a brief history of the Airport and its buildings and infrastructure. [Commissioner Lessard joined the meeting. ] Steve Cooke reported there is .a combined project with Seminole County and the City of Sanford to tear down old buildings and equipment. The County has tom down the swimming pool and will move to the tennis court and continue to Hanger 4. Mr. Cooke stated the airport was purchased from the federal government by the City of Sanford in t969 for the sum of One Dollar ($I.00). One controversy at that time was whether the federal government would provide the industrial park to the Airport, inctttding the rimways and tax/ways; Mr. Cook~ reported it would be difficult to fund the Airport without the industrial park, which provides 44)% of the Airport' s funding with growth potential in the future. Mr. Cooke stated the City took control of the Airport on March t5, 1969 and formulated the Sanford Airport Authority in 1971. Mr. Cooke stanmamext the other documents in the book which included the Deed issued by the federal government identified as Exhibit B; the Enabling Act # 71-924 identified as Exhibit A; also included was the current Deed, and reported that within the last three years the reverter clause allowing the federal government the oppommity to reclaim the Airport was removed from the Deed. Attachment C is the lease between. the City and the Airport and includes the recent change, which provides for five things: 1 ) the board members will continue to be appointed by the City Commission which will also approve the Airport' s annual budget; 2 ) the Airport wilI continue to he managed by the Sanford A/rport Authority; 3 ) the Airport would assme responsibility and liability for bond issues and debts; 4) creates the potential for the Airport 'Police Department; and 5) have representation of the City Commission on the Sanford Airport Authority. Mr. Cooke stated that regarding the Airport Master Plan described in Exhibit H, a strategic planning conference was held on February 14th, and discussion included the extension of the .main runway, extension of a north-south. runway, improvements on the airfield, the cargo building devel~ and expansions to the tenn~al complex as part of the master plan. The noise study was completed in 1993 and was the basis for changing the operational system to minimize impact of aircraft noises. The "Sanford Aviation Noise Abatement Committee" (SANAC) was established last year, it includes impacted and non- impacted members of the community and its role is to get together with the FAA, which controls the air space in the community, to create ways and m~ns to minimize aircraft noise. SANAC has completed two things: the first was to give pilots the option to raise altitudes of aircraft from 2,000 feet to 5,000 feet; the second was to allow aircraft speed limits to be changed from 170 knots to 250 knots. These two changes alone make a quiet situation in regards to the aircrafts. Mr. Cooke stated that they are seeking 371 19 97 E405354 I 3 '7 '2 MINUTES City Commission, Sanford, Florida WORK SESSION March 10 timdine for another instrument tandine svstem. which will allow aircraft to annroach and take off from the east. narticularlv in the evening hours. Mr. Cooke reported a list of the Sanford Airport Noise Abatement Committee with telephone numbers has been provided (voting members and non-voting members). Mr. Cooke stated they are receiving fewer noise complaints from Heathrow, now complaints have shifted to the Hills of Lake Mary, but noise has been reduced overall. Mr. Cooke noted the list of all capital improvements, and reported the Sanford Airport Authority has invested34 million dollars since 1990, and this does not include private investments. The State of Florida and the federal government enables the Airport to do these investments. A grant from the federal government equals 90% of a capital project cost, the state provides 5% and the Airport Authority provides the other 5%. A state-ftmded grant is 50/50; the state provides 50% and the Airport Authority provides 50%. Due to cuts in funding by Congress, the Airport relies more on state funding sources. Three projects ongoing at this time include: 1 ) an apron project, which entails 14 inches of concrete, completion date April 20th, 2) Air Cargo Avenue project, first phase !00% funding by the state's Inter-modal Funding Program, completion of first phase done in a month and a half- cargo building second half (design phase), construction planned early summer; and 3) FAA tower under construction since October 1996 with completion projected for September of 1997. Private investments include Central Florida Terminal's project which invested approximately 32.5 million dollars, other facilities are under construction by Dollar Rent-A-Car, Alamo Rent-A-Car and others. Mr. Cooke reported the Airport's Five Year Capital Plan will generate 82 million dollars in new investments. He stated the Central Florida Terminal project is the largest project constructed at the Airport in I994/95. As a result of this project, the Orlando-Sanford Airport is the I9th busiest international airport in the United States and the 4th busiest airport in Horida, overall we are the 43rd busiest airport in the United States for aircraft activity. Last year the Orlando-Sanford Airport handled 53,500 passengers (domestic) / 580,356 passengers (international), and 12-13 million pounds of cargo. Next year's passengers are expected to increase by 75% to 100% and cargo activity to triple. The airport directly employs 1500 to 1700 full time employees, mostly from the Dettona and Sanford areas. On February 14th, the second strategic planning process was completed, and as a result, several projections are planned for 1997, including a Foreign trade zone, and Ray Wise, Director of Marketing and Development, will conduct a trade zone symposium in Sanford, sponsored by Cape Canaveral; and this will be open to the public. The potential for economic impact is in place regarding employment opportunities and growth, and it is essential that the Airport have a cooperative relationship with the City. Commissioner Williams asked for more detailed information regarding job opportunities such as projected types of careers available, skills required, and training provided, and stated that this information needs to be distributed within the community. Mr. Cooke stated that he would accumulate the necessary job opportunity information requested by Commissioner Williams and provide same. Steve Cooke reported that a foreign trade zone is an area outside of the United States, created to manufacture products imported outside of the United States and other countries, put together as a finished product, and sold while in trade zones without having to pay tax. Some use a bonded warehouse and do not pay duty until the products are sold. Some airports use this as a marketing tool. There is a tremendous mount of export activity in Seminole County, and we are going to try and identify that and include that into the trade seminar. In response to Commissioner Williams's question, Mr. Cooke stated that they are under discussion with one carrier to provide service from Sanford to A~anta and on to Newark. In response to Commissioner Willjams' s question, Mr. Cooke reported that a restaurant accessible to the employees 19 97 F.405354 MINUTES City Commission, Sanford,' Florida for.hot meals is under construction now, on the domestic side. ' Se~ corr ecPe~ l/c/~/~ 3 73 WORK SESSION March 10 In response to Mayor Dale's question, Steve Cooke reported the cargo building initial phase is 50,000 square feet, ultimately the plan is 80,000 square feet, with 10,000 square feet of cold storage. The additional 30,000 square feet is not being built at this time due to the fire station located northeast of the building. The operator at Central Florida Terminals was able to get approval by USDA last June to bring cut flowers into the airport. The initial cost is projected at 2.3 million dolIars. In response to Mayor Dale' s question Steve Cooke reported the airport is actively pursuing two deals, one from Miami, and another from an airline, for an aircraft maintenance facility; and that development of these facilities wilI provide high paying jobs and do not create a lot of noise or activity. Commissioner Lyons expressed concem regarding the increased amount of space needed for aircraft on the concourse and stacking of passengers during arrival and especially in departure. Steve Cooke discussed plans for expansion, the possible addition of another concourse and for creation of a circle bus, which will go to the mall, down through Sanford and back to the airport allowing the passengers to see something before departure to England. Presentation and review of 1996 Audit Coopers and Lybmnd representatives present were Jim Lane, Tricia Relvini and Deanna Cavigliano. City Manager S/romans stated that the City had outstanding financial control for the year ended September 30, 1996, and that Finance Director Carolyn Small and her department have done an excellent job submitting all the necessary reports which have increased over the years. Mr. Lane distributed an overview of the Comprehensive Annual Financial Report (CAFR) for the Year Ended September 30, 1996, and discussed the different sections including the Transmittat Letter which highlights departmental accomplishments and gives a financial summary of City revenues, fluctuations between the years, and how funds were obtained and spent. Coopers does not give an opinion on this document. Mr. Lane reported Coopers opinion on' the financial statements: 1) combined and combining - Sanford Airport Authority included in the financial statements, and is audited by other auditors. 2) Internal control structure contains paragraph emphasizing litigation with gas plant, which has potential liability; unable to assess what type of obligation the City will have. 3) The combined financial statements and notes (page 61 ), and the combining statements (page 69) give more detailed information regarding each individual fund and consist of various fund types: 1 ) General Fund - includes all funds other than those designated for other funds; 2) Special Revenue Fund - includes funds used for specific taxes or revenues; 3 ) Enterprise Funds (water, sewer, solid waste, and stormwater funds) - these operate similarly to commercial businesses and measure net income as well as financial position; 4 ) Fiduciary Funds - primary ones are the pension plan and the deferred compensation plan; 5) Statistical Section - details information regarding the City going back 10 years; no opinion given on this section. 6) Compliance Section - includes all reports required relative State grants and gives clean opinions on ~ch item. The first two, pages 119, 120, and 121, are on the overall internal control structure which is properly designed and operating effectively and complies with laws and regulations according to governmental auditing standards; 7) Single Audit Act reports - no findings or recommendations regarding grants; 8) Management Letter- clean management letter; there are some comments from the prior year, nothing of significance and nothing new transpired that required reporting. Mr. Lane reported the City is not in a state of financial emergency and all reports are clean opinions. Mr. Lane reported the General Fund is up 10 % in revenues and expenditures from prior years; the revenues are in excess of budget and expenditures were less than budget. The primary increase in the General Fund E405354 I 3 7'4 MINUTES s 9 ·- s v City Com~ssion, Sanford, Ho~da WORK SESSION MaEh 10 revenues is panerated from the utiliW se~ices tax. The General Fund balance totals a~roximateN 4.9 million dollars. one million dollars ot w~ch is in rese~es and includes $486,000 for 1~11 clos~e c~t; ~ese~ ~d bal~ totals 3.9 ~llio~ w~ch is appro~matdy 24% oEl~t ye~'s e~n~e. He re~ ~ E~~ F~ds ~e o~mting well. ~. L~ ~o~d~ ~o~on ~ladve o~er ~ of int~est: New genial ~mployees' ~ion plan and defen~ com~a~on pla - inv~ents ~e ve~ ~nse~adve; L~ll clos~e ~d ~t clos~e costs - appro~matdy ~g6,000 liabili~, projected clos~ ~ 1~8; ~e 1~ o~c~l en~~ ~ ~ch en~ S~r 30, 1994, ~g~ ~e Ci~ to ~ ~er study t~s ye~, sin~ it' s ge~ing close to clos~, ~d we do not w~t ~ ~x~ct~ costs. M~u~ac~ed g~ pI~t liti~tion - involves no cost to the Ci~. ~sk ~ment li~iti~ - n~ ~ ac~ally comput~ li~ili~ sm~ on a re~ar b~is, eve~ other ye~, m be sure th~ Ci~ is in line ~th ~ding for sdf-~s~ance; ~ere is money in ~e bud~t to cover ~s study; ~. L~e th~n r~~ ~e aunt ~nss: I) res~ibili~ of Coo~rs - do not ~ve 100% ~s~ t~t financi~ s~m~ are b~ced to the last dolts, base opi~o~ on concept ~d materially, ~d ensue that accosting ~licies ~e in compli~ce. 2) aunt ~j~~ - ag m~e by Ci~ ~, ~ ~m~t ~ m~men~ ev~g r~u~ pro~d~ ~ mdy ~er. ~ere wer~ no co~mfions ~th o~er a~m~. ~. Lane repon~ that it was a good audit ~is year, ~d co~ended Ci~ staff [or i~ excellent record k~ping. ~ res~e to Co~s~oner Eckstein' s question concerning ddinquent utili~ bills, ~. L~e stated ~ is ~po~ed in · e C~ ~ sol~on may ~ m ~ ~e udli~ &~sit m ~ver more of the bill if a c~tomer ~ec~ ~out ~ng · e final bill. ~ ms~nse to Co~issioner Willires' retook, ~. ~ne re~n~ that r~o~endations made in the ~st have b~ ~~ ~e ~o ~ from ~e ~e~o~ y~ t~ ~11 n~d to ~ d~lt ~th ~e th~ en~n~ng sm~ for ~ la~ll and ~e ~tuadal study for self-ins~ce. · ~ res~ ~ ~yor Dale' s questio~ Finance Director C~ol~ SmUt re~ed the average rate of ream on the Ci~' s inw~m ~olio is 5.43 ~r~m. She ~er stated that a ~d analysis ~fld ~ done b~d on long-te~ ~d shon-te~ inv~s~en~ and mco~end~ we do ~ ~P ff ~e Ci~ should decideto go ~th an investment m~agement se~ices fi~. F~ ~mr ~o1~ Smfll ~sc~d the ~nagement ~o~adon Sys~m ~S) dep~ent relative to ~ter recove~ and emergency prepare~ess. She stated that she ~tl be contacting vendors regard~g av~labili~ of emergency equ~ment; rental rime ~d testing on ~pm~t. She ~her sm~ ~t a mco~en~tion to ~n~t to ~ve se~s available is forthcoming. She reported that th~ S~ford Housing Au~ori~ (S~) has ~en decl~ed a deandent district by ~e Dep~ent of Commm~ ~airs, and t~ a ~li~ decision nee& m b~ mad~ to d~e~e ~e~er the Ci~ shofld requ~ the State to r~l~si~ ~e S~ to ~ indepen&nt ~stdct. Also, ~ere ~e som~ lo~-te~ impacts on the Ci~ and the S~ ~ need to ~ ~ider~. ~ li~t of t~s i~o~ado~ she mq~sted ~s item be ad&essed ~ a ~e Work Session. Fin~ce ~rector Ms. Sm~l ~ C~s & Lybr~d For the~ coo~mfive work rdatio~p ~th ~e Ci~ all d~g the y~. ~yor Dale ~ C~ol~ and ~e Ci~ ~ff for ~eir ma~ement of Ci~ ~. Municipal Code Coloration Analysis. ~yor Dale briefly left ~e mee~g, ~en re~e& ] [Commissioner Eckstein briefly left the meeting, th~n ratted.] Ci~ ~er Bill Si~o~ ~poa~ t~t Co~ission~ Lyo~ requested t~s item be plac~ on ~e Agen& for discussion. Commissioner Lyons stated that due to the charier and election, we have not had the opponuni~ to review ~is ~997 B405354 · See MINUTES City Commission, Sanford, 'Florida c0 r r e c leo/~(JoYfi 5~e$ s i ~,v SESSION March 3 75 10 19 97 information. He recluested the City Attorney and CiW Clerk review and identify items. which do not req~tire Citv Commission consideration; forward to Department Heads for recommendation; and then return to City Commission for discussion in a future meeting. Mayor Dale suggested that City Manager and City Clerk review first, before City Attomey's review is requested. After discussion, the Commission concurred that the City Manager and the City Clerk review, and identify items that do not require City Commission action for discussion at a future meeting. Utility bill late fee adjustment. City Manager reported the City Code does not provide latitude relativc reasons to waive the utility late fee. Utility Director Paul Moore has made recommendation to establish an ordinance for him to have the flexibility to provide for no more than one waiver per calendar year of the late fee. Commissioner Eckstein stated he is opposed to one free late fee per year; it would be difficult trying to track this for all customers Commissioner Lyons stated he agreed with Commissioner Eckstein and reported we should look at the post mark of the envelope the payment is received in, and should reward the customer if the bill is paid for two years without being late, and return the deposit with interest. In response to Commissioner Williams' inquiry regarding the purpose for discussion of utility late fee waivers, Utility Director Paul Moore reported that within the last several months, the Utility Department has experienced an increase in requests for late fee waivers. Mayor Dale stated he does not want to waive a late fee, does not want to turn water off, but does want some mechanism, possibly a grace period, in place. In response to Mayor Dale's question, Utility Director Paul Moore reported the City allows 21 days before a late fee is charged. He then further explained the late pay policy, stating if there is no communication from the customer within 30 days, then the account is placed on the cut-of list After home collection is unsuccessful, water is cut off, the account charged a reconnect fee ($20.00) and an after hour fee ($10.00) Mr. Moore reported that most complainants do not want to pay the $4.00 late payment fee; of the 200 people on the cut-off list a week; approximately 50-75 are cut-off In response to Commissioner Lyons' question, City Manager Simmons stated the auditors indicate an inadequate mount of deposits and suggested that we raise deposits in steps. He further stated, the City only collects utility deposits for water and sewer. No deposit is charged for solid waste or stormwater. The City is totally uncovered in this area. Utility Director Paul Moore reported the deposit was raised approximately ten years ago; the current deposit is $50.00 with an average bill being approximate, ly $65.00. He further stated that we are billing for service the customer has already received; if the customer stops paying it can easily mount to 2 1/2 months of service we lose. Also, in talking to other cities, he found that most deposits are given back after one or two years of good service and an average deposit is in the $50-$75 range. City Manager Simmons reported an ordinance would be required to change the utility deposit fee. Finance Director Carolyn Small reported some cities have this fee under resolution rather than ordinance, which makes it easy to address. F_A05~54 376 MINUTES City Commission, Sanford, ~o~da ~BR~ SF%RI~N ~rch 1O After discussion. the consensus of the Commission w~s not to oroceed ~th a utiliW bill late fee adius~ent ~d r~uest~ ~ U~li~ ~rector Paul M~re re~a how o~er cities ~dle u~li~ de~sit fees. Status report on PBA Building l~se. The Ci~ Manager re~ned that the te~er were om from ~e Boys ~d Girls Club expressing its ~llin~ess and ~e co~om for l~g m P~r Grit for S~y morning ~ a~em~n oily. P~or Grant is aw~e of ~e ~ection receiv~ at the last meeting to seek an offer m le~e from the Boys and Girls Club. The numbers have not been negotiated reg~ding · e ~n~tions. O~er ~teres~ ~ the PBA b~l~ng Mve not ~n ad~s~d; ~d he hs not re~iv~ a l~er from Ms. Je~ Me~s seeing her interest. ~. Mobley, Co~der, ~TS Post ~17, reported that the ~TS ~11 a~ept whatever &ys Bishop ~t is not ~ing the PBA B~I&~ t~t being Tues&y, ~~y ~d Sa~y. ~e Ci~ M~ager smt~ he ~11 negotiate ~ ~. Mobley and work ~th Pastor G~ to prepare pro~sed leases for Ci~ Co~ission consideration. Review of Comprehensive Plan. Jay M~der, Director of Plmg ~d ~velopment, steed ~ a result of the Work Session ~th ~e Ma~, there seem m ~ questiota m~rding d~i~es ~d infinities in the Ci~'s pla~ng aM zoOrig. He e~lained the ~e l~d ~ m~ and ~s~red ques~om ~out r~idential de~. He m~d 50 ~itS per acre is the highest, and this is amid the mall. He r~n~ we have a jolt pla~ng a~eement ~th the Co~. In response to Commissioner Lyons' question reg~ding dwelling ~it and what is ~ghest residemial densi~, ~. ~ ms~nd~ 50 ~ ~ a~e. ~em are ~licies in ~e pl~ ~t ad&ess ~e m~lato~ a~ of the plaK ~e se~nd pan of ~e memomdm included an evaluation ~d appmi~l re~ and a co~ected compiled list of inte~iewees. ~r ~io~ ~e Co~ssion ~nc~ ~ the re~s~ in~iewe~' list ~d au~o~ Jay ~der to priced. Board appointmen~r~appointmen~. The Com~ssion discussed the ap~in~ent of Joe Yo~g to ~e Code Enforcement Bo~d ~ ~ altemate member. Fhe hyor mces~ ~ meet~g for ~proximately 10 m~utes, then mconven~ it. ] Regular Agenda Items and other items. A. Waiver of Ci~c Center Rental F~ re: Lieutenant J~ Brantley's Funeral Se~c~. On request of Mayor D~e, ~e ~ns~ of the Co~ission was m waive ~e CMc Cemer r~ml fees in mo~t of $189.45, in conj~ction ~ Lieute~nt Jim Brantley's ~eral se~ces, ~d refe~ed this item to toni~t's Re~lar Meeting for Ci~ Commission action. B. ~ ~yor D~e r~~ ~e Co~i~ione~ to ~ t~ ~m ~ek'p~oddes ~ pdod~ng ~e over~l goals wo~d be a Work Session Agen& item at the next meeting or two. C. Po~ ~ ~yor hie m~ ~e Po~ Li~ ~ng on ~s oK c~ot ~ve ~mction m ~e Police C~ef, ~e Ci~ Co~ssion wo~d ~ve to ~m~ at public m~hngs eve~ ~o w~B, ~d that it is ~fficult to m a depament ~thout day-to-&y inpm. F~her, he ~kfl ~e Co~i~ion to authorize ~m m hve some au~o~ for ~y-t~y directio~i~ce/requests. ~issioner Ec~te~ m~aed it is not ~e Liaimn' s ~si~on m suggest day-t~y o~ra~ons; that should be h~dled by the Ci~ Manger. ~yor Dale m~ned that ~der ~e Chner, ~y-t~&y o~rations c~ot be h~ffied by ~e Ci~ ~ager. CiW ManaEer's Re~ 19 97 F,40~3.54 MINUTES City Commission, Sanford, 'Florida ~ceecorrec:~ ed War/,/ 5~e~$t~/v WORK SESSION March 377 10 m.9.7... A. Economic Incentive Pronosal: Manufacturin~ Technolo~,v. Inc. (MTI) - Reviewed~pronosal from Charles Rowe for Economic Incentive package totaling $49,730.92 (waive permit fees estimated at $2,115.92; loan equaling impact fees estimated at $17,615.00 @ 7. 5% for three years; and $30,000.00 loan, total incentive package not to exceed $50,000.00). The City Commission gave preliminary approval and referred this item for action at tonight' s Regular Meeting There being no further business, the meet/ 'n~ ~//jj F_~053S4 I .378 City MINUTES Commission, Sanford, Florida ~['~'R~( SFSSION ~a:rch 10 CorreSed MINUTES The City Commission of the City of Sanford, Florida met in Work Session on Monday, March 10, 1997, at 4:00 o' clock P.M. in the City Manager's Conference Room, Sanford City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Larry A. Dale Commissioner Whitey Eckstein Commissioner Velma Williams Commissioner Kerry D. Lyons City Manager William A. Simmons City Clerk Janet R. Dougherty Absent: Commissioner Brady Lessard City Attomey William L. Colbert The Chairman called the meeting to order. BriefinE by Steve Cooke re: Sanford Airport. Steve Cooke provided a book for each Commissioner and reported it contained information regarding the relationship between the City and the Sanford Airport, and a brief history of the Airport and its btfildings and infrastructure. [Commissioner Lessard joined the meeting. ] Steve Cooke reported there is a combined project with Seminole County and the City of Sanford to tear down old buildings and equipment. The County has torn down the swimming pool and will move to the tennis court and continue to Hanger 4. Mr. Cooke stated the airport was purchased from the federal government by the City of Sanford in 1969 for the sum of One Dollar ($1.00). One controversy at that time was whether the federal government would provide the industrial park to the Airport, including the runways and taxiways. Mr. Cooke reported it would be difficult to fund the Airport without the industrial park, which provides 40% of the Airport' s funding with growth potential in the future. Mr. Cooke stated the City took control of the Airport on March 15, 1969 and fo~ttlated the Sanford Airport Atithor/ty in I971. Mr. Cooke summarized the other documents in the book which included the Deed issued by the federal govemment identified as Exhibit B; the Enabling Act # 71-924 identified as Exhibit A; also included was the current Deed, and reported that within the last three years the reverter clause allowing the federal government the opportunity'to reclaim the Airport was removed from the De~d. Attachment C is the lease between the City and the Ai~ort and includes the recent change, which provides for five things: 1 ) the board members will continue to be appointed by the City Commission which will also approve the Airport' s annual budget; 2) the Airport will continue to be managed by the Sanford Airport Authority; 3) the Airport would assume responsibility and liability for bond issues and debts; 4) creates the potential for the Airport Police Department; and 5) have representation of the City Commission on the Sanford Airport Authority. Mr. Cooke stated that regarding the Airport Master Plan described in Exhibit H, a strategic planning conference was held on Febraary 14th, and diseiission inetiided the extension of the main runway, extension of a north-south runway, improvements on the airfield, the cargo building development, and expansions to the terminal complex as part of the master plan. The noise study was completed in 1993 and was the basis for changing the operational system to minimize impact of aircraft noises. The "Sanford Aviation Noise Abatement Committee" (SANAC) was established last year, it incitedes impacted and non- impacted members of the community and its role is to get together with the FAA, which controls the air space in the community, to create ways and means to minimize aircraft noise. SANAC has completed two things: the first was to give pilots the option to raise altitudes 19 97 E405354 MINUTES City Commission, Sanford, 'Florida 379 WORK SESSION Merch lO 1997 of aircraft from 2,000 feet to 5,000 feet; the second was to allow aircraft speed limits to be chariged from 170 knots to 250 knots. These two changes alone make a quiet situation in regards to the aimrafts. Mr. Cooke stated that they are seeking funding for another instrument landing system, which will allow aircraft to approach and take off from the east, particularly in the evening hours. Mr. Cooke reported a list of the Sanford Airport Noise Abatement Committee with telephone numbers has been prov/ded (voting members and non-voting members). Mr. Cooke stated they are receiving fewer noise complaints fi'om Heathrow, now complaints have st/fred to the I-I/lls of Lake Mary, but noise has been reduced overall. Mr. Cooke noted the list of all capital improvements, and reported the Sanford Airport Authority has invested 34 million dollars since 1990, and this does not include private investments. The State of Florida and the federal government enables the Airport to do these investments. A grant from the federal govemment equals 90% of a capital project cost, the state provides 5% and the Airport AuthOrity provides the other 5%. A state-ftmded grant is 50/50; the state provides 50% and the Ait~rt Authority ptovide~ 50%. Due to cuts in funding by Congress, the Airport relies more on state funding sources. Three projects ongoing at this time include: 1 ) an apron project, which entails 14 inches of concrete, completion date April 20th, 2) Air Cargo Avenue project, first phase 100% funding by the state's Inter-modal Funding Program, completion of first phase done in a month and a half- cargo build/ng second half (design phase), construction planned early summer; and 3 ) FAA tower under construction since October 1996 with completion projected for September of 1997. Private investments include tentin/Flatida T enninal'~ project which invested approximately 32.5 mill/on dollars, other facilities are under construction by Dollar Rent-A-Car, Alamo Rent- A-Car and others. Mr. Cooke reported the Airport's Five Year Capital Plan will generate 82 million dollars in new investments. He stated the Central Florida Terminal project is the largest project constructed at the Airport, done in 1994/95. AS a testtit of this project, the Otlando-Sanford Aiq~ort is the 19th busiest international aftport in the United States and the 4th busiest airport in Florida, overall we are the 43rd busiest airport in the United States for aircraft activity. Last year the O~ando- Sanford Airport handled 53,500 passengers (domestic) / 580,356 passengers (intemational), and 12-13 million pounds of cargo. Next year' s passengers are expected to increase by 75% to 100% and cargo activity to triple. The airport directly employs 1500 to I700 full time employees, mostly from the Deltona and Sanford areas. On February I4th, the second strategic planning process was completed, and as a result, several projections are planned for 1997, ineltiding a Foreign wade zone, and Ray Wise, Director of Marketing and Development, will conduct a trade zone symposium in Sanford, sponsored by Cape Canaveral; and this will be open to the public. The potential for economic impact is in place regarding employment opportunities and growth, and it is essential that the Airport have a cooperative relationship w/th the City. Commissioner Willjams asked for more detailed information regarding job opporttmities such as projected types of careers avaiIable, skills required, and training provided, and Stated that this information needs to be distributed within the community. Mr. Cooke stated that he would accumulate the necessary job oppormn/ty information requestell by Commissioner Willjams and provide same. Regarding Foreign Trade Zones, Steve Cooke reported that duty is very high on imported components and very low on imported finished products; and that a Foreign Trade Zone is an area considered outside of the United States for tax purposes, in which products are manufactured using imported components, and sold while in the trade zone, with duty paid at the time the finished products are sole[ Some airports use this as a marketing tool. There is a tremendous amount of export activity in Seminole County, and we are going to try and identify that and include that into the trade seminar. In response to Commissioner Williams's question, Mr. Cooke stated that they are under discussion with one earlier E405354 38O MINUTES City Commission, Sanford, Florida WORK SESSION March 10 19 97 to provide sen4ce from Sanford to Atlanta and on to Newark. In response to Commissioner Williams' s question, Mr. Cooke reported that a restaurant accessible to the employees for hot meals is under construction now, on the domestic side. In response to Mayor Dale' s question, Steve Cooke reported the cargo building initial phase is 50,000 square feet, ultimately the plan is 80,000 square feet, with 10,000square feet of cold storage. The additional 30,000 square feet is not being bailt at this time due to the fire station located northeast of the building. The operator at Central Florida Terminals was able to get approval by USDA last June to bring cut flowers into the airport. The initial cost is projected at 2.3 million dollars. In tegponse to Mayor Dale's question Steve Cooke reported the airport is actively pursuing two deals, one from Miami, and another from an airline, for an aircraft maintenance facility; and that development of these faciIities will provide high paying jobs and do not create a tot of noise or activity. Commissioner Lyons expressed concern regarding the increased amount of space needed for aircraft on the concourse and stacking of passengers during arrival and especially in departure. Steve Cooke discussed plans for expansion, the possible addition of another concourse and for creation of a circle bus, which will go to the mall, down through Sanford and back to the airport allowing the passengers to see something before depariure to England. Presentation and review of 1996 Audit. Coopers and Lybrand representatives present were jim Lane, Tricia Relvini and Deanna Cavigliano. City Manager Simmons stated that the City had outstanding financial control for the year ended September 30, 1996, and that Finance Director Carolyn Small and her department have done an excellent job submitting all the necessary reports which have increased over the years. Mr. Lane distributed an overview of the Comprehensive Annual Financial Report (CAFR) for the Year Ended September 30, 1996, and discussed the different sections including the Transmittal Letter which highlights deparunental accomplishments and gives a financial summary of City revenues, fluctuations between the years, and how funds were obtained and spent. Coopers does not give an opinion on the Transmittal Letter. Mr. Lane reported Cooper' s opinion on the financial statements includes the general purpose financial statements and the combining and individual fund and account group financial statements of the City. The Sanford Airport Authority is included in the financial statements, but are audited by other auditors and Cooper's opinion, in so far as it relates to the airport, is based on the report of the other auditors. The opinion letter also contains a paragraph emphasizing litigation caused by a manufactured gas plant which has potential liability, but we are unable to assess the amount of obligation the City will have at this time. Following the combined financial statements and notes is more detailed information regarding each individual fund. The various fund types are: 1 ) General Fuud - accounts for all funds other than those designated for other funds; 2) Special Revenue Fuud - includes funds used for specific taxes or revenues; 3 ) Enterprise Funds (water, sewer, solid waste, and stormwater funds) - these operate similarIy to commercial businesses and measure net income as well as financial position; 4) Fiduciary Fuuds - primary ones are the pension plan and the deferred compensation plan; 5) Statistical Section - details information regarding the City going back 10 years; no opinion given on this section. 6) Compliance Seaion - includes all reports required relative State grants and gives clean opinions on each item. The first two, pages 119, 120, and 121, are on the overall internal control stmettle,~ch is F_A05354 MINUTES City Commission, Sanford, 'Florida 381 WORK SESSION March 10 19 97 properly designed and operating effectively and complies with laws and regulations according to governmental auditing standards; 7) Single Audit Act reports - no findings or recommendations regarding grants; 8) Management Letter- clean management letter; there are some comments from the prior year, nothing of significance and nothing new transpired that requ/red report/ng. Mr. Lane reported the City is not in a state of financial emergency and all repor!s are clean opinions. Mr. Lane reported the General Fund is up 10 % in revenues and expenditures from prior years; the revenues are in excess of budget and expenditures were less than budget,..The pr/mary increase in the General Fund revenues is generated from the utility services tax. The General Fund balance totals approximately 4.9 million dollars, one million dollars of which is in reserves and includes $486,000 for landfill closure cost; unreserved fund balance totals 3.9 million, which iS approximately 24% of last year' s expenditure. He reported the Enterprise Funds are operating well. Mr. Lane provided information relative other areas of interest: New general employees' pension plan and deferred compensation plan o investments are very conservative; Landfill closure and post closure costs- approximately $486,000 liability, projected closure in 1998; the last official engineering study was for September 30, 1994. He urged the City to do another study this year, since it's getting dose to closure, and we do not want any unexpected costs. Manufactured gas plant litigation - involves unknown cost to the City. Risk management liability- need an actuarially computed liability study on a regular basis, every other year, to be sure the City is in line with funding for self-insurance, Mr. Lane then reviewed the audit process: 1) responsibility of Coopers - do not give 100% assurance that financial statements are balanced to the last dollar but rather base their opinions on the materialityl concept, and ensure that accounting policies are in compliance. 2) audit adjustments - all made by City staff, no disagreement with management, everything requested provided in timely manner, There were no consultations with other accountantS. Mr. Lane reported that it was a good audit this year, and commended City staff for its. exceIlent record keeping. In response to Commissioner Eckstein's question concerning delinquent utility bills, Mr. Lane stated as is reported in the CAFR, the solution, may be to increase the utility deposit to cover more oft he bil[ if a customer discon_nects without paying the final bill. In response to Commissioner Williams' remark, Mr. Lane reported that recommendations made in the past have been accepted, the two areas from the previous year that still need to be dealt with are the engineering study for the landfill and the actuarial study for self-insurance. : In response to Mayor Dale' s question, Finance Director Carolyn Small reported the average rate of return on the City's investment portfolio is 5.43 percent. She further stated that a fund analysis could be done!based on long-term and short-term cash needs to determine funds available for investments, and recommended we do an RFP, if the City should d~ide to go with an investment management sentices firm. Finance D/rector Carotyn Small discussed. the Management Information, System (MIS) departm.,e_.n..~, relative to disaster recovery and emergency preparedness. She stated that she wiI1 be contacting vendors regarding availability of emergency equipment; rental time and testing on equipment. She further stated, that a recommendation to contract to have services available is forthcoming. She reported that the Sanford Housing Authority (SHA) has been declared a dependent district by the Department of Community Affairs, and that a policy decision needs to be made to determine whether the City should request the State to reclassify the SHA to an independent district. Also, there are some long-term impacts on the City and the SHA that need to be considered. In light of this information, she requested this item be addressed in a future Work Session. E40~354 I 382 City MINUTES Commission, Sanford, Florida V4ORK SESSION March 10 Finance Director Ms. Small thanked Coopers & Lybrand for their cooperative work relationship with the City all during the year. Mayor Dale thanked Carolyn and the City staff for their management of City funds. Municipal Code Corporation Analysis. [Mayor Dale briefly left the meeting, then returned. ] [Commissioner Eckstein briefly left the meeting, then remmed.] City Manager Bill Simmons reported that Commissioner Lyons requested this item be placed on the Agenda for discussion. Commissioner Lyons stated that due to the charter and election, we have not had the opportunity to review this information, He requested the City Attomey and City Clerk review and identify items, which do not require City Commission consideration; forward to Department Heads for recommendation; and then return to City Commission for discussion in a Mayor Dale suggested that City Manager and City Clerk review first, before City Attomey's review is future meeting. requested. ARer discussion, the Commission concurred that the City Manager and the City Clerk review, and identify items that do not require City Commission action for discussion at a future meeting. Utility bill late fee adjustment. City Manager reported the City Code does not provide latitude relative reasons to waive the utility late fee. Utility Director Paul Moore has made recommendation to establish an ordinance for him to have the flexibility to provide for no more than one waiver per calendar year of the late fee. Commissioner Eckstein stated he is opposed to one free late fee per year; it would be difficult trying to track this for all customers. Commissioner Lyons stated he agreed with Commissioner Eckstein and reported we should look at the post mark of the envelope the payment is received in, and should reward the customer if the bill is paid for two .years without being late,. and return the deposit with interest In response to Commissioner Williams' inquiry regarding the purpose for discussion of utility late fee waivers, Utility Director Paul Moore reported that within the last several months, the Utility Department has experienced an increase in requests for late fee waivers. Mayor Dale stated he does not want to waive a late fee, does not want to tum water off, but does want some mechanism, possibly a grace period, in place. In response to Mayor Dale' s question, Utility Director Paul Moore reported the City allows 21 days before a late fee is charge& He then further explained the late pay policy, staling if there is no communication from the customer within 30 days, then the account is placed on the cut-off list. After home collection is unsuccessful, water is cut off, the account charged a reconnect fee ($20.00) and an after hour fee ($10.00) Mr. Moore reported that most complainants do not want to pay the $4.00 late payment fee; of the 200 people on the cut-off list a week; approximately 50~75 are cut off. In response to Commissioner Lyons' question, City Manager Simmons stated the auditors indicate an inadequate amount of deposits and suggested that we raise deposits in steps. He further stated, the City only collects utility c!eposits for 19 97 E405354 MINUTES City Commission, Sanford, 'Florida WORK SESSION March 10 19 97 water and sewer. No deposit is charged for solid waste or stormwater. The City is totally uncovered in this area. Utility Director Paul Moore reported the deposit was raised approximately ten years ago; the cun'ent deposit is $50.00 with an average bill b~ing approximately $65.00. He further stated that we are billing for service the customer has already received; if the customer stops paying it can easily amount to 2 I/2 months of service we lose. Also, in talking to other cities, he found that most deposits are given back after one or two years of good service, and an average deposit is in the $50- $75 range. C/ty Manager Simmons reported an ordinance would be required to change the utility deposit fee. Finance D/rector Carolyn Small reported some cities have this fee under resolution rather than ordinance, which makes it easy to address, After discussion, the consensus of the Commission was not to proceed with a utility bill late fee adjustment and requested that Utility Director Paul Moore report how other cities handle utility deposit fees. Status report on PBA Build,t~ lease. The City Manager reported that the letter went out from the Boys and Girls Club expressing its willingness and the cond/t/ons for teas/ng to Pastor Grant for Sunday morning and aRemoon only. Pastor Grant is aware of the direction received at the last meeting to seek an offer to lease from the Boys and Girls Club. The numbers have not been negotiated regarding the conditions. Other interests in the PBA building have not been addressed; and he has not received a letter from Ms. Jean Ivletts securing her interest. Mr. MobIcy, Commander, AMVETS Post # 17, reported that the AMVETS wilt accept whatever days Bishop Grant is not using the PBA Building, that being Tuesday, Thursday and Saturday. The City Manager stated he will negotiate with Mr. Mobley and work with Pastor Grant to prepare proposed Ieases for City Commission consideration. Review of Comprehensive Plan. Jay Marder, Director of Ptannirtg and Development, stated as a result of the Work Session with Lake Mary, there seem to he questions regarding densities and intensities in the City's planning and zoning. He explained the future land use map and answered questions about residential density. He reported 50 units per acre is the highest, and this is around the mall. He reported we have a joint pIanning agreement with the County. In response to Commissioner Lyons' question regarding dwetling unit and what is highest residential density, Mr. Marder responded 50 units per acre. There are policies in the plan that address the regulatory aspect of the plan. The second part of the memorandum included an evaluation and appraisal report and a corrected compiled Iist of interviewees. After discussion, the Commission concurred with the revised interviewees' list and authorized Jay Marder to proceed. Board app~intmenls/r~app0intmeats. The Commission discussed the appointment of Joe Young to the Code Enforcement Board as an alternate member. [The Mayor recessed the meeting for approximately 10 minutes, then reconvened it. ] Re_eular A, genda Items and other items. A. WaivtJa' of Civic Center Rental Fees re: Lieutenant Jim Brantiey's Funeral Services. On request of Mayor E405354 MINUTES City Commission, Sanford, Florida SESS]ZIN Ma ch 10 97 Dale, the consensus of the Commission was to waive the Civic Center rental fees in amount of $189.45, in conjunction with Lieutenant Jim Brantley' s funeral services, and referred this item to tonight' s Regular Meeting for City Commission action. B. Goals. Mayor Dale requested the Commissioners to be thinking about their priorities as prioritizing the overall goals would be a Work Session Agenda item at the next meeting or two. C. Police Liaison. Mayor Dale reported the Police Liaison, acting on his own, cannot give direction to the Police Chief, the City Commission would have to direct at public meetings every two weeks, and that it is difficult to rim a department without day-to-day input. Further, he asked the Commission to authorize him to have some authority for day-to-day direeli on/gui dance/r equests. Commissioner Eckstein repo.ed it is not the Liaison' s position to suggest day-to-day operations; that should be handled by the City Manager. Mayor Dale reported that under the Charter, day-to-day operations cannot be handled by the City Manager. City Manaf~er's Report. , A. Economic Incentive Proposal: Manufacturing Technology, Inc. (MTI) - Reviewed proposal from Charles Rowe for Economic Incentive package totaling $49,730.92 (waive permit fees estimated at $2,115.92; loan equaling impact fees estimated at $17,615.00 @ 7.5% for three years; and $30,000.00 loan, total incentive package not to exceed $50,000,00). The City Commission gave preliminary approval and referred this item for action at tonight' s Regular Meeting. There being no further business, the eeting meeting was adjourn . / E405354 MINUTES City Commission, Sanford, 'Florida REGULAR MEETING March 385 10 19 97 The City Commission of the City of Sanford, Florida met in Regular Meeting Monday, March 10, 1997, at 7:00 o'clock P.M. in the City Commission Room, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Larry A. Dale Commissioner Whitey Eckstein Commissioner Velma H. Willjams Commissioner Brady Lessard Commissioner Kerry D. Lyons City Attorney William L. Colbert City Manager William A. Simmons City Clerk Janet R. Dougherty The Chairman called the meeting to order. Citizen Participation. Linda Wells appeared and reported that she is a twenty (20) year resident orAldean Drive in Sanford, and distributed a copy of the City Code regarding large vehicles, vans and motors homes parked on the street as a permanent location. Ms. Wells stated that over the past ten (10) years individuals have parked their large unsightly vehicles on Aidean Drive as a permanent parking location, which has caused hazardous traffic conditions and is prohibited by law. Ms. Wells described an incident that happened last Friday at about 5:15 P.M. in which she almost hit a toddler who ran out into the street and was hidden by a large van parked on the street, and requested that the Commission remove all reference to seventy-two ,(72) hours on the street and twelve (12) hours off the street in the City Code, and leave Paragraph 4 which only allows vehicles to be parked on the street for twelve (12) hours. Mayor Dale requested that the City Manager discuss this situation with the Police Chief and report back to the City Commission with comments/recommendations. Police Chief Dillard reported that he is aware of the situation, that he was able to get one of the neighbors to comply with the spirit of the ordinance, but the problem still exists. Public hearing to consider second readinl~ and adoption of Ordinance No. 3330. as advertised in the Sanford Herald February 27, 1997. Ordinance No. 3330, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING PARAGRAPH ( t ) OF SECTION 2-263, BOARD OF TRUSTEES, ARTICLE XV, POLICE OFFICERS' RETIREMENT SYSTEM, OF CHAPTER 2 OF THE CITY OF SANFORD, FLORID& CITY CODE TO DELETE THE REQUIREMENT THAT THE MAYOR SERVE AS ONE OF THE TRUSTEES; PROVIDING FOR SEVERABILITY, CONFLICTS, AND EFFECTIVE DATE. introduced and placed on first reading at meeting of February 24, 1997, was next placed on second reading. After being read by title, the Chairman announced that the Commission would hear from those persons present to speak in favor of, or in opposition to, the adoption of Ordinance No. 3330. No one appeared. Commissioner Lessard moved on the second reading and adoption of said Ordinance No. 3330. Seconded by Commissioner Lyons and carried by the vote of the Commission as follows: Mayor-CommissionerDale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Public Hearin8 to consider second reading and adoption of Ordinance No. 3331. as advertised in the Sanford Herald February 27. 1997. 386 YA05354 I City MINUTES Commission, Sanford, Florida RFGU AR MFETING March 10 97 Ordinance No. 3331, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING PORTIONS OF SUB- PARAGRAPH (K), REPORTS TO THE DEPARTMENT OF MANAGEMENT SERVICES, OF PARAGRAPH (5), DUTIES, OF SECTION 2-263, BOARD OF TRUSTEES, OF ARTICLE XV, POLICE OFFICERS' RETIREMENT SYSTEM, OF CHAPTER 2 OF THE CITY CODE OF ~ CITY OF SANFORD, FLORID& TO PROVIDE FOR REPORTS TO BE SENT TO THE DIVISION OF RETIREMENT; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. introduced and placed on first reading at meeting of February 24, 1997, was next placed on second reading. After being read by title, the Chairman announced that the Commission would hear from those persons present to speak in favor of, or in opposition to, the adoption of Ordinance No. 333 1. No one appeared. Commissioner Williams moved on the second reading and adoption of said Ordinance No. 3331. Seconded by Commissioner Lessard and carried by the vote of the Commission as follows: Mayor-Commissioner Date Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Public Hearing to consider second readin!~ and adoption of Ordinance No. 3332, as advertised in the Sanford Herald February 27, 1997. Ordinance No. 3332, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING SECTION 2-281, DEFINITIONS, "CREDITED SERVICE" TO ALLOW A FIREFIGHTER TO REPURCHASE MILITARY TIME IN ACCORDANCE WITH CHAPTER 175 OF THE FLORIDA STATUTES; AMENDING PARAGRAPH ( 1 ) OF SECTION 2-283, BOARD OF TRUSTEES, TO DELETE THE REQUIREMENT THAT THE MAYOR SERVE AS ONE OF THE TRUSTEES; AMENDING PORTIONS OF SUBPARAGRAPH (K), [TO MAKE REPORTS TO THE DEPARTMENT OF MANAGEMENT SERVICES], OF PARAGRAPH (5), DUTIES, OF SECTION 2-283, BOARD OF TRUSTEES, TO PROVIDE FOR REPORTS TO BE SENT TO THE DIVISION OF RETIREMENT ALL IN ARTICLE XVI, FIREFIGHTERS' RETIREMENT SYSTEM OF CHAPTER 2 OF Tile CITY CODE OF THE CITY OF SANFORD, FLORIDA; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. introduced and placed on first reading at meeting of February 24, 1997, was next placed on second reading. After being read by title, the Chairman announced that the Commission would hear from those persons present to speak in favor of, or in opposition to, the adoption of Ordinance No. 3332. No one appeared. Commissioner Lyons moved on the second reading and adoption of said Ordinance No. 3332. Seconded by Commissioner Lessard and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Aye Public hearint~ to consider second readin8 and adoption of Ordinance No. 3333, as advertised in the Sanford Herald February 27, 1997. Ordinance No. 3333, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING ORDINANCE NO. 3312, AND ITS AMENDMENTS, AND ADOPTING AN AMENDED CLASSIFICATION AND PAY PLAN UPON PASSAGE AND ADOPTION; ~PROVIDING FOR SEVERABILITY, CONFLICTS, AND EFFECTIVE DATE. introduced and placed on first reading at meeting of February 24, 1997, was next placed on second reading. After being E405354 MINUTES City Commission, Sanford,' Florida 387 REGULAR MEETING March 10 19 27 read by title, the chairman announced that the Commission would hear from those persons present to speak in favor of, or in opposition to, the adoption of Ordinance No. 3333. No one appeared. Commissioner Willjams moved on the second reading and adoption of said Ordinance No. 3333. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Comm/ssioner Willjams Aye, Commissioner Lessard Nay Commissioner Lyons Nay Request from SanfOrd/Central FlOrida tnterdenominational Musicians Guild. for waiver of all fees for use of the Civic Center and Ft. Mellon P~rk, for an inspirational music festival on May 3, 1997. On recommendation of the City Manager, Commissioner Eckstein moved to authorize rental of the Civic Center at the reduced rate of $300.00; and to Seconded by Commissioner Williams and carried by the vote of the waive the $100.00 special event clean-up bond. Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Witliams Aye Commissioner Lessard Aye Commissioner Lyons Aye RequeSt from All Souls Catholic SChool for street ClosUres in, Conjunction With Sile, cial Event Application for. annual spring walk-a-thon on April 18. 1997, from 8:30 A.M. to 11:3.0 A.M. On recommendation of the City Manager, Commissioner Eckstein moved to approve the closure of Oak Avenue between 8th Street and 9th Street, as requesteeL Seconded by Commissioner Lyons and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Department of Justice Local Law Enforcement Block Grant. Acceptance of Law Enforcement Block Grant. Adoption of Resolution establishing an Advisory Board. Appointment of members to the Advisory Board. Police Chief Dillard reported that the $111,046.00 grant would be used to purchase new and improved equipment not covered in the budget, including computers, which will enhance and speed up the processing time of reports, and that an Advisory Board must be established, as a condition for receiving said grant mon/es. In response to Commissioner Willjams, the Police Chief stated that the Advisory Board will be comprised of five individuals from five different areas including law enforcement. The City Attorney reported that from a procedural standpoint, the Commission needs to accept the grant, adopt a resolution to establish an Advisory Board, and appoint the members of said board. Commissioner Lyons moved to accept Law Enforcement Block Grant funding in amount of $ 111,046.00; seconded by Commissioner Williaras and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye E405354 388 MINUTES City Commission, Sanford, Florida REGU[/~R NEETTNG March 10 19 97 Commissioner Lessard Aye Commissioner Lyons Aye Commissioner Lyons moved to adopt Resolution No. 1746, entitled: A RESOLUTION OF THE CITY OF SANFORD, FLORIDA, ESTABLISHING A LOCAL LAW ENFORCEMENT BLOCK GRANTS ADVISORY BOARD; DEFINING ITS DUTIES; PROVIDING FOR ITS DURATION AND EFFECTIVE DATE. Seconded by Commissioner Lessard and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Commissioner Williams moved to appoint Wolfgang Halbig Christopher R. White, Steve Shapiro, Michelle Lewis and Michael T. Horan to the Local Law Enforcement Block Grant Advisory Board. Seconded by Commissioner Lessard and carded by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Acceptance of 1996 Audit, as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Lessard moved to accept the 1996 Audit, as presented at tonight's Work Session. Seconded by Commissioner Williams and carded by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Contract award for Memorial Stadium light installation. The City Manager reported that bids were opened on March 7, 1997, for assembly and installation of baseball lights previously procured, that of the three bids submitted, the lowest bid was from M. Gay Contractors in amotmt of $17,700.00 plus $700.00 alternate, for a total of $18,400.00, and recommended that the contract be awarded to M. Gay Contractors, as the low bidder. In response to Commissioner Lyons, the City Manager reported that not many requests for proposal documents have been provided to the Commission because of a time factor, however, requests for proposal documents for contracts of a significant nature will be furnished from this time forward. After discussion, and on recommendation of the City Manager, Commissioner Lessard moved to award the contract to the lowest bidder, M. Gay Contractors, in amount of $18,400.00. Seconded by Commissioner Williums and carded by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williums Aye Commissioner Lessard Aye Commissioner Lyons Aye Baseball Officiating Contract with Duane LaFollette. President, Sanford Officiating Service. On recommendation of the City Manager, Commissioner Eckstein moved to authorize execution of said Baseball Officiating Contract with E405354 MINUTES City Commission, Sanford, 'Florida RFRIII,fiR MFFTTNG 389 March 10 ]9 97 Sanford Officiating Serv/ce, with no increase in fees. Seconded by Commissioner Williams and carried by the vote of the Commission as follows:. Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Information from Plannin~ and Zoninl~ Commission Meetin~ of February 20, 1997. No action required or taken. Request to declare dumpsten surplus. On recommendation of the City Manager, Commissioner Eckstein moved to declare dumpsters, as described in memorandum dated February 17, 1997, from Public Works Director, surplus, and to authorize the sale of same as scrap metal to Jenrdngs Enviroumental at $3.00 per 100 pounds. Seconded by Comm/ssioner Lessard and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Abstained Commissioner Lyons reported that his wife works for Jennings Environmental, and, therefore, he abstained from voting, and will file a Conflict of Interest Form with the City Clerk. ResOlution No. 1745 to support the efforts of the City of Casselberry to reLmlate "After-Hours Night Clubs". On recommendation of the City Manager, Commissioner Eckstein moved to adopt Resolution No. 1745. Seconded by Commissioner Lyons and carried by the vote of the Commission as follows: Mayor Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Condemnations: Status Report of all current and pendinl~ condemnations. No action required or taken. The City Manager reported that the condemnation list is comprised ofcondenmations handled at the February 10, 1997, City Commission Meeting, that the thirty (30) day extension given at that time to make repairs will run out shortly, that several of the owners have made no attempt to make said repairs, and that the Commission can expect to see these condemnations before them at the first meeting in April, 1997. Board appointments/re-appointments. Ao Code Enforcement Board: The City Clerk reported that the (altemate member) term of Henry Sweet expires April 4, 1997, and that Mr. Sweet has been contacted and is willing to serve again, if re-appointed. Also, there is a vacancy (alternate member), and there are no Applications for Appointment to a City Board on file. Commissioner Williams moved to appoint Joe Young to the Code Enforcement Board as an alternate member. Seconded by Commissioner Lyons and carried hy the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Commissioner Willjams moved to re-appoint Henry Sweet to the Cede Enforcement Boarc[ Seconded by commissioner Lessard and carried by the vote of the Commission as follows: FORM 8B.' MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAS'T' NAME-~-FIRST NAME--MIDDLE NAME CITY DATE ON WHICH VOTE oCCURRED COUNTY - NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE ~2"r y' o/= -,<'/hNfoltb F/--- (_.-,.T-T/ co,,'~,~ THE BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE ON WHICH I SERVE IS A UNIT OF:  ?l'rY '. ! COUNTY !L~ OTHER I.OCAL AGENCY NAME OF POLITICAL SUBDIVISION: MY POSITION IS: /,~ ELECTIVE ~3 APPOINTIVE WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or Commiuee. 11 applies equally to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. The requirements of this law are mandatory; although the use of this particular form is not required by law, you are encouraged to use it in making the disclosure required by law. Your responsibilities under the law when faced' with a measure in which .you have a conflict of 'interest will Vary greatly'depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing 1he reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112;3143, FLORIDA-STATUTES ELECTED OFFICERS: A person holding elective county, municipal, or othe~ local-public office MUST ABSTAIN from voting on a measure which inure,, to his special privare gain. Each local officer also is prohibited from knowingly voting on a measure which inures to the specia gain of a principal (other than a government agency) by whom he is retained. In either case, you should disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure o~ which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recordin~ the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: A person holding appointive c~imy, municipal, or other local public office MUST ABSTAIN from voting on a measure whic inures to his special private gain. Each local ofl'icer also is prohibited from knowingly voting 0n a measure which inures to th special gain of a principal (other than a government agency) by whom he is retained. A person holding an appointive local office otherwise may participate in a matter in which he has a conflict of interest, but mu~ disclose the nature of the conflict before making any attempt to influence the decision by oral or written communication, whethe ~nade by the officer or at his direction. 1F YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DEC1SION PRIOR TO THE MEETING AT WHIC THE VOTE WILL BE TAKEN: · You should complete and file this form (before making any attempt to influence the decision) with the person responsible fi recording the minutes of the meeting, who will incorporate the form in the minutes. · A copy of the form should be provided immediately to the other members of the agency. · The form should be read publicly at the meeting prior to consideration of the matter in which you have a conflict of intere~ IF YOU MAKE NO ATTEMPT TO INFLUENCE THE' DECISION EXCEPT BY DISCUSSION AT THE MEETING: · You should disclose orally the nature of your conflict in the measure before participating. · You should complete the form and file it within 15 days after the vote occurs with the person responsible for recording the mint of the meeting, who should incorporate the form in the minutes. DISCLOSURE OF LOCAL OFFICER'S INTEREST I, /t(~~t~ y /)' L?/vs , hereby disclose thai on /~ ~~ (a) A measure came or will come belbre my agency which (check one) ~ inured to my special privale gain; or innred to the special gain of (b) The measure belbre my agency and the nmure of my inleresl in the measure is as follows: ,19 9,; , by whom I am retaim c~-Ty oF Tl+r_~ Vo"T6' o/~ ?'/r-¢~' Date Filed Signature~//7~~ NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317 (1985), A FAILURE TO MAKE ANY REQUIRE DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWIN, IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION: SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $5,000. 390 E405354 MINUTES City Commission, Sanford, Florida REGUL/~R MEETING March 10 19 97 Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Aye B, Central Examining Board: The City Clerk reported that the terms of A. T. Hawkins, Robert Whitaker, William Corso, and Steve Richards expire April 8, 1997, that the term of A.K. Shoemaker expires April 25, 1997, and that all have been contacted and are willing to serve again, if re-appointed. Commissioner Lyons moved to re-appoint A.T. Hawkins, Robert Whitaker, William Corso, Steve Richards, and A.K. Shoemaker to the Central Examining Board. Seconded by Commissioner Williams and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Consent Aeenda. A, Bid #96/97.50, Replace/Refurbish Doors at Fleet Maintenance Shop (Public Works Department). The City Manager recommended that the contract be awarded to the lowest bidder, American Roll-Up Doors Co., in base amount of $6,562.00, plus five additional doors at a unit price of $985.00 per door, for a total contract price of$11,487.00. B. Approval of Vouchers for the Month of February, 1997. Approval of Minutes of February 10, 1997, Work Session; Minutes of February I0, 1997, Regular Meeting; Minutes of February 17, 1997, Special Work Session; and Minutes of February 24, 1997, Joint Work Session with the City of Lake Mary. On motion of Commissioner Eckstein, seconded by Commissioner Lyons and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye the Commission: A, Awarded the contract to the lowest bidder, American Roll-Up Doors Co., in base amount of $6,562.00, plus five additional doors at a unit price of $985.00 per door, for a total contract price of $11,487.00. B. ApproVedVouchersfortheMonthofFebruary, 1997. C, Approved Minutes of February 10, 1997, Work Session; Minutes of February 10, 1997, Regular Meeting; Minutes of February 17, 1997, Special Work Session; and Minutes of February 24, I997, Joint Work Session with the City of Lake Mary. Information retmrdinE invoices paid durin? the periOd for previously approved lump sum contracts, The Commission acknowledged thirteen (13) invoices totaling $80,688.78. City Attorney's Report. None given. City Manager's Report. A. City of Sanford Finance Corporation MeetinE. The City Manager reported that the Finance Corporation will hold a meeting directly following the City Commission Meeting. B. ManufacturinE Technology, Inc. (MTI) Economic Development Incentive AppliCation. as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Lyons moved to tentatively authorize the proposed economic incentive package totaling $49,730.92, which includes a waiver of permit fees in estimated amount E405354 MINUTES City Commission, Sanford,' Florida 391 RFGLiLAR MEETING March 10 ~977 of $2,115.92, a loan equal to impact fees in estimated amount of $17,615.00 at 7.5% for three years, and a $30,000.00 loan, with a total incentive package not to exceed $50,000.00. Seconded by Commissioner Williams and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye C. Waiver of Civic Center Rental Fees. as discussed at toniEht's Work Session. On request of Mayor Dale, Commissioner Eckstein moved to waive Civic Center rental fees in mount of $189.45, for Sheriff's Lieutenant Jim Brantley's funeral services. Seconded by Commissioner Willjams and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye D. Request to declare 1985 Pierce Fire Engine surplus and authorization to dispose of same. On recommendation of the City Manager, Commissioner Eckstein moved to declare 1985 Pierce Fire Engine surplus, and to authorize Staff to advertise for bids for the sale of said fire engine. Seconded by Commissioner Willjams and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye E. SprigEinE at Memorial Stadium. City Manager asked the Commission to consider authorizing staff to award a contract not to exceed $20,000.00 for sprigging at the Sanford Memorial Stadium rather than wait for April 14, 1997 Commission meeting, based on the fact that Staff cannot meet the deadline to advertise for bids, open, and bring back to the City Commission for acceptance before the March 24, 1997, Regular Meeting. F. Request for sale and consumption of alcoholic beverages in a tent in conjunction with three Special Event Applications at the West End Theatre. The City Manager reported that these events will take place on private property, however, there is proposed sale for consumption on premises of beer, wine and liquor in a tent outside at the West End Theatre on March 14 and 15, March 28, 29 and 30, and April 4, 5, and 6, 1997. After discussion, Commissioner Eckstein moved to approve the sale of beer, wine and liquor for all three special events, with two (2) police officers present during all hours of the events. Seconded by Commissioner Lessard and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Opposed Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye G. Designation of Acting City Manager. The City Manager reported that he will be on vacation March 26 through April 7, 1997, and that he will designate an Acting City Manager or Managers during that time. 392 E405354 MINUTES City Commission, Sanford, Florida REGULAR MEETING March 10 ~9 97 City Clerk's Report. The City Clerk confirmed that each member of the Commission received their Meeting Notice for the Special Work Session with the Sanford Airport on March 18, 1997 at 1:30 P.M. Commissioner Lyons indicated that his work schedule conflicts with the time of meeting, which was duly noted by Mayor Dale. City Commissioners' Reports. A. Commissioner Eckstein: (1) Little League Opening Day. Commissioner Eckstein commended Commissioner Lessard for his comments during the opening day ceremonies on Saturday. (2) Commissioner Eckstein requested that Police Chief Dillard comment on the Special Work Session of March 3. 1997. and what (vpe of action(s) will and have been taken to address/resolve the problems within the Police Department. Police ChiefDillard reported that the first meeting of the Police Advisory Board was held at which time a Chairman, Martha Yancey, and a Vice-Chairman were elected. Also, area law enforcement agencies were contacted and a meeting scheduled for March 19th at 9:00, to discuss consultant firms for an RFP. Further, Staff has given FOP assignments to provide input for minimum and maximum staffing, that there are plans to give other assignments to members of the FOP for department leads, and the budget process is starting to take place. Further, he inquired about programs in place in other communities that would generate more input from the community. Also, a State accreditation manual will be compiled and provided to the FOP, and that he plans to show a training film in reference to management and labor relations. Further, all members of the Police Department were asked to provide a Iist of concerns, which will be prioritized and discussed to find a way to resolve these issues. Also, each member of the City Commission will receive a Policies and Procedures Manual for the Police Department. In response to Commissioner Lyons, the Police Chief stated there are several policies and procedures that could and should be changed, and that Staff is in the process of reviewing same. Further, safety is the biggest issue, with repeated training comes natural reaction, and without continuous training police officers become lax. B. Commissioner Williams: (1) Statistical Information re: Police Department Personnel. Commissioner Willjams requested that the Police Chief provide information relative the total number of employees in the Police Department, how many employees are in the union, the number of employees eligible vs ineligible to be in the union, and a breakdown of swom vs non-sworn personnel. Also, a copy of the Policies and Procedures Manual, after which she would like the City Commission to review and have a Work Session to discuss same. Further, a list of things police officers in the union can do that other police officers are not able to do, such as smoking and physical fitness requirements. Mayor Dale stated that there needs to be a standard policy for smoking. (2) Community Policing. Commissioner Willjams proposed that the City rehabilitate homes on the west side of the City and provide them to police officers to live in rent free as a part of community policing. E405354 MINUTES City Commission, Sanford,' Florida REGULAR MEETING 393 March 10 19 77 C, (3) Item omitted from City Commission Minutes. Commissioner Willjams reported that the previous City Commission Minutes from either the last meeting or the meeting before last, do not reflect that she asked the City Manager to talk to the appropriate person, probably in Economic Development, about luring another major hotel to Sanford. Commissioner Lessard: (1) Newspaper Article. Commissioner Lessard reported there was an anonymous letter to the editor of the Orlando Sentinel saying that he was the third or fourth lowest slum lord in Sanford, that we need to focus on positive things, and not give in to sinicism. Commissioner Lyons: (1) Labor Manaeement Committee. Commissioner Lyons suggested that Personnel Director Tim McCauley be appointed to serve on the Labor Management Committee because of his prior union knowledge. Mayor Dale reported that the Police Chief and the FOP have each appointed three individuals to the Committee, that he is the Chairman of said Committee, and that these appointments do not require City Commission approval. There being no further business, the meeting was adjourned. Attest