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041497 ws/rm min.E405354 MINUTES City Commission, Sanford, 'Florida 411 WflRK SFSSTDN April la 19. 97 The City Commission of the City of Sanford, Florida met in Work Session on Monday, April 14, 1997, at 3:30 o'clock P.M. in the City Manager's Conference Room, Sanford City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Larry A. Dale Commissioner Whitey Eckstein Commissioner Velma H. Williams Commissioner Brady Lessard Commissioner Kerry D. Lyons City Manager William A. Simmons City Clerk Janet R. Dougherty Absent: City Attorney William L. Colbert The Cha/rman called the meeting to order. Residehey requirement for city employees. Commissioner Lessard distributed and reviewed 3 pages of information and reported that as positions are filled with new employees over time, perhaps 10 years, he hopes that all employees will live in the City of Sanford. He wants to see economic growth/implications through employment of city residents. Eleven million dollars in salaries are paid annually and there are ninety-five new hires per year. Comm/ssioner Eckstein reported he would only support requiring police officers and tirefighters to live in the city; not the rest of the employees. Commissioner Lyons reported he would support g/ving points to city residents, something like Veteran's Preference, during the hiring process. Commissioner WiIliams reported she sees some value to requiring all employees to live in the city, but has some reservations about having a blanket policy. She requested a break down by departments of the exit rate. Mayor-Commissioner Dale reported he would encourage h/ring Sanford residents when possible, and to have some type of program that encourages this. City Manager Simmons reported he will refine the turn over rate to exit rate; will review with the CityAttorney the enforceability of hiring city residents only or those persons who will move into Sanford; and would look at implementing such a policy in steps. Review of prioritized policy goals and prioritized budeet goals. The Commission acknowledged the lists of policy goals and budget goals provided by the City Clerk. There was no action necessary or taken. Policies. Coals and objectives for the Police and Fire Departments. Presentation by City Mat~!eer. Police Chi~'~nd Fire Chief. Not discussed. ' Discussion of the role of the Citizens Advisory Board. Martha Yancey reported the board was set up to see if the Police Department has the needs and resources to handle an emergency, and that she doesn't think they are equipped to handle a disaster as they don't have enough training and equipment. Further, the board cannot perform Section 1.(C)(3) of the enacting ordinance with input only from citizens, because they are not aware of the situation. Mayor Dale reported the board was created to assist with citizen input. 412 E405354 MINUTES City Commission, Sanford, Florida WORK SESSION April 14 19 77 Commissioner Williams reported there needs to be an immediate internal investigation of the Police Department. After discussion, the Commission concurred to refer this item to tonight's Regular Meeting, for City Commission consideration. Discussion of proposed Utility Standards and Specifications Manual. Patti Moore, Director of Utilities, reviewed his Memo to City Manager Simmons and discussed his concems regarding the requirement of an emergency generator to be provided by the developer when they dedicate a submersible pump station to the City; the addition of ABS Pumps to the acceptable manufacturers list for submersible pumps; changing of the type of materials used for water service lines from the main to the meter; and changing the type of sewer service lateral from a single service line (one per house) to a double service line (two homes per lateral). The Commission discussed and concurred to add ABS Pumps to the acceptable manufacturers list for submersibIe pumps; to add polyethylene as an aimmate material for water service lines from the main to the meter; to allow the developer to decide either single or double sewer service lateral line, based on city criteria, at the time the developer submits engineering plans; and to allow the developer to pay one-quarter of the cost of an appropriate generator (instead of providing the actual generator) for a lift station with the design engineer for the subdivision to certify the necessary generator capacity and the city to spec and purchase the appropriate generator. Discussion of extension of the Coopers & LybrantL LLP. contract for annual audit services. Carolyn Small, Director of Finance, reported the City's audit contract with Coopers & Lybrand, L;L.P., expired with the presentation of the 1996 fiscal year audit and requested the Commission authorize her to negotiate an extension of the contract to be brought back for final approval. The Commission discussed and concurred that the Finance Director ask Coopers & Lybrand what they will charge the city to continue existing audit procedures, and report back to the Commission. Discussion of contract with IBM for Business Recovery Services. The Finance Director reported the need for a disaster recovery plan and periodic testing of that plan and requested the Commission authorize execution of Business Recovery Services contract with IBM for disaster recovery services on its mainframe computer with such services to be implemented effective May 1, 1997. After discussion, the Commission concurred to refer this item to tonight's Regular Meeting, for City Commission action. Discussion of purchase of equipment to upffrade the Local Area Network system in City Hall The Finance Director reported the Server in the Engineering Noval Network System is no longer working properly; and that the current system has been limited to ten (10) users in the Engineering Department only. Due to the GIS Land Management Base information that is being developed on this system there is a need for access to it and use by other departments in the City such as Public Works, Utilities, Building Permits, and City Clerk. Indicating there are not sufficient funds in the City' s Engineering Budget to upgrade this system, she suggested that through cooperation among all departments contributing funds, the City cannot only repair the current system but upgrade it and take several steps forward in preparing the City through wiring and maintenance service, to network all of City Hall. After discussion, the Commission concurred to refer this item to tonight's Regular Meeting, for City Commission action. Discussion reeardinff proposed amendments to the Alcoholic Beverage Code. Mayor Dale reviewed a memo dated March 31, 1997 from the City Clerk to Katie Reischmann, Assistant City Attorney, regarding drafting an ordinance to amend the Alcoholic Beverage Code relative distance restrictions. He reported the changes E405354 MINUTES City Commission, Sanford, 'Florida 413 WORK SESSION April 14 19}7 are specifically to accomplish the following: 1. Reduce the current distance restriction between vendors of alcoholic beverages for consumption on the premises and churches and/or schools from 2,000' to 1,500'; also, this 1,500' distance restriction would apply to all vendors (beer, beer/wine, beer/wine/liquor) for consumption on the premises. A. Vendors holding 4COP-SRX licenses and bonafide restaurants would be exempt from the above 1,500' distance restriction. B. Vendors located in the downtown area would be exempt from the above 1,500' distance restriction, but only as a conditional use, so each may be considered on a case by case basis. 2. Establish a 500' distance separation between all vendors (beer, beer/wine, beer/wine/liquor) for consumption on the premises. A. Vendors located in the downtown area would be exempt from the above 500' distance separation between vendors, but only as a conditional use, so each may be considered on a case by case basis. The Commission concurred with the concept as proposed, except for the distance requirements, and requested Staff prepare a draft ordinance as proposed, with the distances left blank for the Commission to fill in. After discussion, the Commission concurred to refer this item to tonight's Regular Meeting, for City Commission action. Discussion of the Sanford Housin~ Authority's Audit for FY ended June 30. 1995. The Finance Director reported that a Legislative change in 1996 under Ch. 218.32 has changed the annual report filing such that the Housing Authority is now required to file their own report directly with the Department of Banldng and Finance; however, they are still required to also file a copy of the audit with the governing body. The original Sanford Housing Authority Audit has been submitted to the City Clerk for filing. The Commission acknowledged and asked Staff to provide further information regarding legislation to reclassify the Housing Authority as an Independent District under Florida Department of Administration rules. Request to establish the meetin? date for the second City Commission Meetine in May 1997. The City Clerk reported the need to establish the meeting date for the second meeting in May, due to the Memorial Day holiday. The Commission concurred to hold the second meeting in May on May 19. Board appointments/re-appointments. Not discussed. ReL, ular Aeenda items and other items. Not discussed at Work Session. To be discussed at Regular Meeting. City Manaeer's Report. A. Acquisition by Florida Department of Transportation of approximately 1 acre of city property at the auxiliary water plant at Airport Boulevard and 17-92. behind Barnett Bank and fronting on Airport Boulevard. The City Manager reported FDOT is offering $128,000.00, and that the city can either accept this offer or obtain our own appraisal, after which we would negotiate with FDOT. After discussion, the Commission concurred to refer this item to tonight's Regular Meeting, for City Commission action. B. Extension of a Sub-Recipient agreement with Seminole County RFP 204 for $166.290.00 of Community Development funds. The City Manager recommended approval. The Commission concurred to refer this item 414 E405354 MINUTES City Commission, Sanford, Florida WORK SESSION Aoril 14 19 97 to tonight's Regular Meeting, for Commission action. Condemned pmlX~ty ~ 1607 Mulberry Avenue - request for time extension. The Commission discussed and concurred to refer this item to tonight's Regular Meeting, for Commission action. Waiver of time limit for tent/tarp at the Orlando Sanford Airport. The Commission discussed and concurred to refer this item to tonight's Regular Meeting, for Commission action. Sale of surplus fire truck. The Commission discussed and concurred to refer this item to tonight's Regular Meeting, for Commission action. Police facility at Seminole Towne Center Mall. The Commission discussed the Police Department's inability to man the facility as desired by the mall manager, that our no-cost lease has expired and the mall wants us to vacate the storefront because we have not manned it as desired. Chief Dillard to discuss joint use with the Sheriff s Department and Mayor Dale will discuss the proposed joint use with the mall manager. There being no further business, the meeting was adjourned. Attest: E405354 MINUTES City Commission, Sanford, 'Bofida REGULAR MEETING 415 April 14 19 97 The City Commission of the City of Sanford, Florida met in Regular Meeting on Monday, April 14, 1997, at 7:00 o'clock P.M. in the City Commission Room, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Larry A. Dale Commissioner Whitey Eckstein Commissioner Velma H. Williams Commissioner Brady Lessard Commissioner Kerry D. Lyons City Manager William A. Simmons City Clerk Janet R. Dougherty City Attorney William L. Colbert The Chairman called the meeting to order. Citizen Participation. None given. Continuation of public heating to consider closinff. vacatine and abandoninff blanket north-south and east-west utility easements lyine between SR 46 (W. 251h Street) and Osceola Drive and between Georeia Avenue and Hartwell Avenue. Continued from meeting of March 28, 1997, pending of notification of the new owner. The City Clerk reported the new owner's name and address have still not been received. City Manager Simmons recommended the public hearing be held, then continued to April 28, pending notification of the new owner. Commissioner Lyons moved to declare the process to vacate the easements has ended due to lack of participation by the new owner. Seconded by Commissioner Lessard and carded by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye The Commission requested City Clerk to notify the applicant of the Commission' s action by Certified, Return Receipt letter. Consideration of Rifht-of-Way Use A_~reement for Sunrise Funeral Home. 900 Locust Avenue. On recommendation of the City Manager, Commissioner Eckstein moved to approve the Right-of-Way Use Agreement for installation of a three-foot high vinyl fence at 900 Locust Avenue, Sunrise Funeral Home. Seconded by Commissioner Williams and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Consideration of Right-of-Way Use Agreement for Goldsboro Elementary, Seminole County Schools. On recommendation of the City Manager, Commissioner Willjams moved to approve the R/ght-of-Way Use Agreement for Goldsboro Elementary to install/leave in place portable classrooms (24' x 32% fence, playground equipment and wood walkway platforms. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye E405354 416 MINUTES City Commission, Sanford, Florida REGULAR MEETING April 14 19 77 Commissioner Lyons Aye Consideration of Ri!~ht-of-Way Use Agreement for Tin Lizzie Tavern & Deli, 109 West First Street. On recommendation of the City Manager, Commissioner Lessard moved to approve the Right-of-Way Use Agreement for the installation of a 36" to 42" high iron railing at 109 West First Street, with the condition that the applicant agree to keep the sidewalk in front of the restaurant dean and trash picked up, and that they submit a Certificate of Insurance in the amount of $200,000.00 naming the city as additional insured. Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye . Commissioner Lyons Aye Seconded by Commissioner Eckstein and carried by the vote of the ConsideratiOn of requests for street closures. sale/consumption of alcoholic beverages. and city services in conjunction with Special Events. A. July 4th Celebration on July 4, 1997 from 4:00 P.M. to 10:00 P.M., Sanford Main Street, Inc., applicant, requested beer sales/consumption in Fort Mellon Park (along the waterfront), to close Seminole Boulevard between Palmetto Avenue and San Juan Avenue and close First Street between Sanford Avenue and San Juan Avenue, city support by providing similar services that historically have been made available. On recommendation of the City Manager, Commissioner Williams moved to authorize the requested beer sales/consumption and street closures, and to authorize the city to provide required police officers and a manned stand by rescue unit at no cost to the applicant. Seconded by Commissioner Lessard and carried by the vote B, of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Earthday Birthday on April 18 from 8:00 P.M. to t 1:00 P.M., April 19 from 1:00 P.M. to 11:00 P.M., and April 20 from 1:00 P.M. to 4:00 P.M. Barry Cunningham, applicant, requested beer, wine and full liquor under one tent at Sanford Plaza. Commissioner Lyons moved to deny the request. Mayor Dale passed the gavel .to Vice-Mayor Eckstein. Seconded by Mayor Dale. The motion failed to carry upon roll call vote as follows: Mayor-Commissioner Date Aye Vice-Commissioner Eckstein Nay Commissioner Witliams Nay Commissioner Lessard Nay Commissioner Lyons Aye Vice-Mayor Eckstein passed the gavel back to Mayor Dale. Start Smith reported the event will not be held on April 20. On recommendation of the City Manager, Commissioner Lessard moved to approve beer and wine sale/consumption under one tent on April 18 from 8:00 P.M. to 11:00 P.M. and April 19 from 1:00 P.M. to 11:00 P.M.; and full liquor sale/consumption under one tent on April 18 and 19 from' 8:00 P.M. to 11:00 P.M. Seconded by Commissioner Eckstein and carried by the vote of the:Commission aS f~Ilows: E405354 MINUTES City Commission, Sanford, 'Florida REGULAR MEETING 417 April 14 Mayor-Commissioner Dale Vice-Mayor Eckstein Commissioner Williams Commissioner Lessard Commissioner Lyons Nay Aye Aye Aye Nay C. Taste ofCountry on Apri125 from I:00P./VL to ll:00P.M. and on Apri126 from I:00P.M2 to 11:00 P.M.,Barry Cunningham, applicant, requested beer, wine and full liquor under one tent at Sanford PIaza. On recommendation of the City Manager, Commissioner Lessard moved to approve of beer and wine sale/consumption under one tent on April 25 and April 26 from 1:00 P.M. to 11:00 P.M.; and approval of full liquor sale/consumption under one tent on April 25 and April 26 from 8:00 P.M. to 11:00 P.M. Seconded by Commissioner Eckstein and the carried by the vote of the Commission as follows: Mayor-Commissioner Date Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Nay D. I 1 th Annual PVA Bass Tournament on April 18, 19, 20, 1997 at Marina Isle and Lake Carola, Gary Rudolph, applicant, requested to dose the portion of Sanford Avenue between Seminole Boulevard and the alley in front of the Civic Center on April 18, 19 and 20 from 5:00 A.M. to 7:00 A.M. and from 2:30 P.M. to 4:00 P.M. each On recommendation of the City Manager, Commissioner Eckstein moved to approve the request. Seconded by Commissioner Willlures and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Commissioner Lessard Aye Commissioner Lyons Aye Aye Petition for Annexation of property between Onora Street and East Lake Mary Boulevard and between Mellonville Avenue and Ohio Street (3435 Me!lonville Avenue.) On recommendation of the City Manager, Commissioner Lessard moved to authorize the City Attomey to prepare the proper ordinance to annex the property. Seconded by Commissioner Lyons and carried by the vote of the Commission as follows: Mayor-Commissioner Dale · Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Aye Condemnation Status Report/requests for demolition. A. Status report given. No action necessary or taken by the Commission. B. Requests for demolitions: Report #964, 501 E. 4th St. Report #96-6, 827 Escambia Dr. Report #96-10, 1106 Pecan Ave. Report #96-11, 1712 W. 15th St. Report #96-12, 1605 W. 7th St. Report #96-15, 1219 Lincoln Ct. Report #96-16, 1607 Mulberry Ave. Report #96-17, 1504 W. 18th St. Report #96-18, 1716 W. 8th St. Magg/e Williams & Theodore Hardy, owner Anthony & Ida Fakess, owner Minnie Colson Life Estate, owner Bonita M. Nelson, owner Willie McGee, owner Tommy Wood & Dorothy Cobb., owners Mary Smith, owner Delores & Irwin Joseph, et al, owner Neat & Fassie L. Cambel, owner 418 E405354 MINUTES City Commission, Sanford, Florida REGULAR MFFTING ApN 1 Report #96-19, 613 E. 3rd St. Laura Fujii, owner Report #96-20, 615 Locust St. Herbert Starke, owner Report #96-2 I, 903 Bay Ave. Frank 7 Addle Smith, owners Report #96-23, 308-310 E. 4th St. Millennium of Glory Church, owner A memo regarding 1607 Mulberry Avenue, Condemnation 96-16, from Gary Winn, Building Official, to Charles Rowe, Director of Community Development, was received m the Work Session. Mr. Winn received a letter from James Cox, Jr., via Mr. Smith, silting he wants to purchase the property and is willing to make necessary repairs to this property if a time extension could be granted. Mr. Winn recommended no more than 30 days. Commissioner Lessard moved to grant a 30 day extension for condemnation report #96-16, 1607 Mulberry Avenue. Seconded by Commissioner Willjams and carded by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Commissioner Lessard reported he has special interest in condemnation report #96-23 and would be abstaining from the vote and would file a conflict of interest with the City Clerk. On recommendation of the City Manager, Commissioner Eckstein moved to authorize Public Works to demolish the structures, except for 1607 Mulberry Avenue, condemnation report #96-16, after title searches. Seconded by Commissioner Lyons and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lyons Aye Commissioner Lessard abstained Clarify the role of the Citizens Advisory Board. Martha Yancey appeared and discussed her correspondence and conversations with Mayor Dale, and reported the board discussed and agreed with the appointment of the members of the subcommittee, and reported she has letters of resignation from Lynn Stogner from the board and Sara Jacobson from the subcommittee. Ms. Yancey verbally resigned and submitted her written resignation and Mr. Stogner' s and Ms. Jacobson' s resignations to the City Clerk. The Commission asked Staff to obtain information from UCF' s School of Government regarding training for members of the Citizens Advisory Board, and to send the members to the school if they are still willing to serve. The Mayor reported he will ask the Sheriff s Advisory Board to brief the Commission at the next meeting regarding what this board does, and the Citizens Advisory Board is invited to attend. Consideration of adoptinle an Industrial Development Policy for the Orlando Sanford Airport and amendine the Joint Planning Agreement with Seminole County. Jay Marder, Director of Planning and Development; reported the need to adopt a Joint City-County Industrial Development Policy for Orlando Sanford Airport Environs in order to establish clear direction regarding land uses in the airport environs. The intent and purpose of this policy is to prevent future land use conflicts with the airport as well as to provide for economical provision of water and sewer services to facilitate economic development activities. The City Manager recommended adoption of the policy and amendment of the Joint Planning Agreement with Seminole 14 19 97 FORM 8B. MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME--FIRST NAME--MIDDLE NAME MAILING ADDRESS CITY ('OUN'rY - DATE ON WHICH VOTE OCCURRED NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE city ah"' G'A-NT C try THE BOARD, COUNCIL. COMMISSION, AUTHORITY, OR COMMITTEl= ON WHICH I SERVE IS A UNH' OF: XCI'I'Y : ~ COUNTY !] OTHER I.OCA[. AGENCY NAME OF POLITICAl. SUBDIVISION: MY POSITION IS: X ELECTIVE ;2,! APPOINTIVE WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or Committee. It applies equally to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. The requirements of this law are mandatory; although the use of this particular form 'is not required by law, you are encouraged to use it in making the disclosure required by law. Your responsibilities under the law when faced with a measure in which .you have a conflict of 'interest will ~,ary greatlydepending on whether you hold an elective or appointive position. For this reason, please pay close aitention to the instructions on this form before completing "the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112;3143, FLORIDA. STATUTES ELECTED OFFICERS: . A person holding elective county, municipal, or othe~ local. public office MUST ABSTAIN from voting on a measure which inures to his special private gain. Each local officer also is prohibited from knowingly voting on a measure which inures to the special gain of a principal (other than a government agency) by whom he is retained. In either case, you should disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN IS DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: A person holding appointive cb~imy, municipal, or other local public office MUST ABSTAIN from voting on a measure whist inures to his special private gain. Each local officer also is prohibited from knowingly voting on a measure which inures to the special gain of a principal (other than 'a government agency) by whom he is retained. A person holding an appointive local office otherwise may participate in a matter in which he has a conflict of interest, but mus disclose the nature of the conflict before making any attempt to influence the decision by oral or written communication, whethe made by the officer or at his direction. 1F YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DEC1SION PRIOR TO THE MEETING AT WHICI- THE VOTE WILL BE TAKEN: · You should complete and file this form (before making any attempt to influence the decision) with the person responsible fo recording the minutes of the meeting, who will incorporate the form in the minutes. · A copy of the form should be provided immediately to the other members of the agency. · The form should be read publicly at the meeting prior to consideration of the matter in which you have a conflict of interes~ IF YOU MAKE NO ATTEMPT TO INFLUENCE THE' DECISION EXCEPT BY DISCUSSION AT THE MEETING: · You should disclose orally the nature of your conflict in the measure before participating. · You should complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minu of the meeting, who should incorporate the form in the minutes. DISCLOSURE OF LOCAL OFFICER'S INTEREST i, I,/tlCt disclose that o. (a) A measure came or will come before my agency which (check one) X inured to my special private gain; or .~j inured to the special gain of (b) The measure before my agency and the uature of my interest in the measure is as follows: ]/4- ,19 77 , by whom I am retain~ Date Filed NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317 (1985), A FAILURE TO MAKE ANY REQUIR~ DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUN1SHED BY ONE OR MORE OF THE FOLLOWII', IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $5,000. F_.4053~ MINUTES City Commission, Sanford,' Florida REGULAR MEETING /A~3ril 419 14 1997 The Commission discussed and concurred with the need for the policy. Mayor Dale reported he will talk to Seminole County Commission Chairman Randy Morris regarding Seminole County's proceeding with the HIP mixed use amendment even though at the joint meeting we said we could expand our utilities if the area is kept industrial and the residential uses are not expanded. Hanning and Zoning recommendations. A. March 6, 1997 Meeting. Two items continued from the March 24, 1997 meeting: #5. Approved the sale of alcoholic beverages for consumption on the premises (AB-COP) at 2921 Orlando Drive, Suites 220 & 230 (Sanford Plaza), Stan Smith, Sanford Plaza, Inc., owner. B, #6. Approved the sale of beer and wine for consumption on the premises (BW-COP) at 2921 Orlando Drive, Suite 200 (Sanford Plaza), Stan Smith, Sanford Plaza, Inc., owner. B. March 20, 1997 Meeting. # 1. Approved the sale of beer and wine for consumption on the premises (BW-COP) at 292 1 Orlando Drive, Suite 170 (Sanford Plaza), James W. Bard, Representative, FSV, Inc. of Deltona,'owner. On recommendation of the Hanning and Zoning Commission, Commissioner Eckstein moved to approve items A and Seconded by Commissioner Williums and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Aye Groundwater Monitoring Proposal~ On recommendation of the City Manager, Commissioner Eckstein moved to approve 2 Groundwater Monitoring proposals with Ardaman & Associates, Inc., for one year, in the amount of $9,500.00 for Site 10, and in the mount of $3,600.00 for Mayfair Golf Course. Seconded by Commissioner Lessard and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Consideration of contract with IBM for Business Recovery Services. The Finance Director reported the need for a disaster recovery plan and periodic testing of that plan and reqttL4tai tfle Commission authorize execution of Business Recovery Services contract with IBM for disaster recovery services on its mainframe computer with such services to be implemented effective May 1, 1997. On recommendation of the City Manager, Commissioner Williams moved to authorize the execution of the contract with IBM Corporation in the amount of $302.00 per month with the condition that the city look at other sources. Seconded by Commissioner Lyons and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye E405354 MINUTES City Commission, Sanford, Florida RFGUI,AR MFFTING AprH 14 19 ~7 Commissioner Lessard Aye Commissioner Lyons Aye First reading, of Ordinance No. 3334. On motion of Commissioner Lyons, seconded by Commissioner Lessard and carried by the vote of the Commission as follows: r-Commissioner Dale Commiss~ Ecks ' Aye Commasstun s Aye Ordinance No. 3334, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING ORDINANCE NO. 3117 OF SAID CITY; SAID ORDINANCE BEING A ZONING PLAN; SAID AMENDMENTS CHANGING THE ZONING OF THAT CERTAIN PROPERTY LYING BETWEEN AIRPORT BOUI,EVARD AND WEST LAKE MARY BOULEVARD AND BETWEEN OLD LAF-~E MARY ROAD AND ART LANE EXTENDED NORTHERLY, FROM SR-1, SINGLE FAMILY DWELLING RESIDENTIAL, TO PD, PLANNED DEVELOPMENT; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. was introduced and placed on first reading. First reading of Ordinance No. 3335. On motion of Commissioner Eckstein, seconded by Commissioner Lessard and carded by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Nay Ordinance No. 3335, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORID& AMENDING ORDINANCE NO. 3117 OF SAID CITY; SAID ORDINANCE BEING A ZONING PLAN; SAID AMENDMENTS CHANGING THE ZONING OF A PORTION OF THAT PROPERTY LYING BETWEEN EAST 3RD STREET AND EAST 5TH STREET AND BETWEEN PINE AVENUE AND HICKORY AVENUE, FROM MR-3, MULTIPLE FAMILY DWELLING RESIDENTIAL, TO PD, PLANNED DEVELOPMENT; PROVIDING FOR SEVERABILITY, CONFLICT AND EFFECTIVE DATE. was introduced and placed on first reading. First reading of Ordinance No. 3337. On motion of Commissioner Lyons, seconded by Commissioner Lessard and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Ordinance No. 3337, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING ORDINANCE NO. 3117 OF SAID CITY; SAID ORDINANCE BEING A ZONING PLAN; SAID AMENDMENTS CHANGING THE ZONING OF A PORTION OF THAT CERTAIN PROPERTY LYING BETWEEN STATE ROAD 46 (WEST FIRST STREET AND ST. JOHNS PARKWAY AND BETWEEN TOWNE CENTER BOULEVARD AND RINEHART ROAD, TO AMEND THE EXISTING NORTHGATE PD BY RENAMING IT THE "EAST NORTHGATE PD" REMOVING PARCEL 7, AND INCREASING THE FLOOR AREA RATIOS; PROVIDING FOR SEVERABILITY, CONFLICT AND EFFECTIVE DATE. was introduced and placed on first reading. First reading of Ordinance No. 3336. On motion of Commissioner Lyons, seconded by Commissioner Williams and carried by the vote of the Commission as follows: First reading of Ordinance No. 3334. Mayor Dale declared a Conflict of Interest and passed the gavel to Commissioner Eckstein. On motion of Commissioner Lyons, seconded by Commissioner Lessard and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Abstained Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Aye Ordinance No. 3334, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING ORDINANCE NO. 3117 OF SAID CITY; SAID ORDINANCE BEING A ZONING PLAN; SAID AMENDMENTS CHANGING THE ZONING OF THAT CERTAIN PROPERTY LYING BETWEEN AIRPORT BOULEVARD AND WEST LAKE MARY BOULEVARD AND BETWEEN OLD LAKE MARY ROAD AND ART LANE EXTENDED NORTHERLY, FROM SR-1, SINGLE FAMrLY DWELLING RESIDENTIAL, TO PD, PLANNED DEVELOPMENT; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. was introduced and pIaced on first reading. Commissioner Eckstein passed the gavel back to Mayor Dale. FORM 8B. MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME--FIRST NAME--MIDDLE NAME MAILIN(.; ADDRESS 120 KAYW(X)D CITY SANFORD FL 32771 DATE ON WHICH VOTE OCCURRED 04-14-97 COUN'VY - NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE CITY C(IvlviISSION ]'HE BOARD, COUNCIL. COMMISSION, AUTHORITY, OR COMMITTEE ON WHICH I SERVE IS A UNIT OF: X CITY L ! COUNTY ! ] OTHER I.OCAL AGENCY NAME OF POLITICAL SUBDIVISION: CITY OF SANFORD MY POSITION IS: _1~/,0~F ~[.~; ELECTIVE ~ ] APPOINTIVE .~ WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or Committee. It applies equally to members of advisory and non-advisory bodies who .are presented with a voting conflict of interest uuder Section 112.3143, Florida Statutes. The requirements of this law are mandatory; although the use of this particular form is not required by law, you are encouraged to use it in making the disclosure required by law. Your responsibilities under the law when faced with a measure in which .you have a conflict of inte/est will Vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close aitention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112;3143, FLORIDA-STATUTES ELECTED OFFICERS: A person holding elective county, municipal, or other local-public office MUST ABSTAIN from voting on a measure which inure,, to his special private gain. Each local officer also is prohibited from knowingly voting on a measure which inures to the specia gain of a principal (other than a government agency) by whom he is retained. In either case, you should disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure or which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recordLn$ the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: A person holding appointive cb~imy, municipal, or other local public office MUST ABSTAIN from voting on a measure whict inures to his special private gain. Each local officer also is prohibited from knowingly voting on a measure which inures to the special gain of 'a principal (other than a government agency) by whom he is retained. A person holding an appointive local office otherwise may participate in a matter in which he has a conflict of interest, but mus disclose the nature of the conflict before making any attempt to influence the decision by oral or written communication, whethe made by the officer or at his direction. 1F YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICI- THE VOTE WILL BE TAKEN: · You should complete and file this form (betbre making any attempt to influence the decision) with the person responsible fo recording the minutes of the meeting, who will incorporate the form in the minutes. · A copy of the form should be provided immediately to the other members of the agency. · The form should be read publicly at the meeting prior to consideration of the matter in which you have a conflict of interest IF YOU MAKE NO ATTEMPT TO INFLUENCE THE' DECISION EXCEPT BY DISCUSSION AT THE MEETING: · You should disclose orally the nature of your conflict in the measure before participating. · You should complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minu~ of the meeting, who should incorporate the form in the minutes. DISCLOSURE OF LOCAL OFFICER'S INTEREST I, ~ A. D~le , hereby disclose that on · /~ril 14 (a) A measure came or will come before my agency which (check one) X inured to my special private gain; or ~ inured io the special gain of (b) The measure before my agency and the nature of my interest in the measure is as follows: Agenda Item No. 25A - First Rea0jng of Ordinance No. 3334/reZone property at 1250 West Lake Mary Blvd. frcm SR-1, Single Family Dwelling Residential, to PD~ P!_anned DeveloFment. My interest - This rezone has been requested to facilitate the develoFrent of Sterling Woods, a project for which I em t/~e developer. (My company, Larry Dale Construction, has been hired by The Matzel Corporation, owner of Sterling Woods. ) ,19 97 · by whom I am retaim Date NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112,317 (1985), A FAILURE TO MAKE ANY REQUII~ DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWII IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $5,000. E40535~ MINUTES City Commission, Sanford, 'Florida REGULAR MEETING 421 April 14 19 P7 Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Ordinance No. 3336, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING ORDINANCE NO. 3117 OF SAID CITY; SAID ORDINANCE BEING A ZONING PLAN; SAID AMENDMENTS CHANGING THE ZONING OF A PORTION OF THAT CERTAIN PROPERTY LYING BETWEEN NORTH TOWNE ROAD AND NORTH ENTRANCE ROAD AND BETWEEN SOUTH OREGON AVENUE AND TOWNE CENTER BOULEVARD, TO AMEND THE EXISTING TOWN CENTER PLAZA AT SEMINOLE TOWNE CENTER PD TO INCREASE THE BUILDING AND LAND AREA; Consideration of request for payment of statements. (1) $6,982.02 from Stenstrom, Mclntosh, Colbert, Whigham & Simmons, P.A. for professional services in March 1997. (2) $830.00 from Ardaman & Associates, Inc. for professional services from February 1 through February 21, 1997 pertaining to Stage 1 Contamination assessment at Placid Woods Subdivision. (3) $15,677.50 from Yovaish Engineering Services, Inc. for investigation and monitoring to assess environmental contamination at Placid Woods Development Phase II. B. Consideration of Tabulations of Bids. (1) For Well Pump Rehabilitation, IFB 96/97-55 (Utility Department) City Manager recommends acceptance of lowest bid, which met specifications, from Central Florida Well Drillers in the mount of $8,845.00. (2) For Sanford Memorial Stadium Turf Renovation, IFB 96/97-61 (Recreation and Parks Department) City Manager recommends acceptance of lowest bid, which met specifications, from Turf Solutions, Inc. In the amount of $12,380.00. C. Approval ofMinutes of February 24, 1997 Regular Meeting, March 3, 1997 Special Meeting, March 10, 1997 Work Session, March 10, 1997 Regular Meeting, and March 18, 1997 Special Meeting. Commissioner Lyons moved to approve items A, B, and C. Seconded by Commissioner Eckstein and carried by the PROVIDING FOR SEVERABILITY, CONFLICT AND EFFECTIVE DATE. was introduced and placed on first reading. Consent Agenda. A. vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Aye Citizen Participation. Joan Campbell appeared and reported she is a member of the Citizens Advisory Board, and that Martha Yancey appointed the subcommittee without the board's knowledge or approval of the members. Dean Ray appeared and reported he is a member of the Citizens Advisory Board, and concurred with Ms. Campbell' s statements. Information reeardi~g invoices paid during the period for previously approved lump sum contracts. 422 E405354 MINUTES (:ommission, Sanford, Florida REGULAR MEETING April 19 97 The sixteen (16) invoices in total amount of $264,713.28 from Conklin, Porter and Holmes ($9,825.28, $2,903.54, $856.48, $9,110.97, $1,448.30, $492.81, $1,710.38, $19,212.76, $1,228.10, $4,919.61, $16,082.58, $2,000.00); Prime Construction ($184,629.47); Universal Engineering Sciences ($1,878.00); Hartman & Associates, Inc. ($6,569.00); and Ecotech consultants, Inc. ($2,846.00) have been paid per City Commission approval on October 8, 1990 and November 25, 1991. City Attorney's report. None given. City Manager's report. A. Engineering Services contract for Springview Drive reclaimed water line. On recommendation of the City Manager, Commissioner Lessard moved to accept the proposal from Conklin, Porter & Holmes, Inc., in the amount of $10,862.00 to develop plans for installation of the Iine. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye B. Purchase of equipment to upgrade the Local Area Network System in City Hall, as discussedat tonight's Work Session. Commissioner Lessard moved to approve the purchase of equipment to upgrade the Local Area Network system in City Hall. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Aye C. Amendments to the Alcoholic Beverage Code. as discussed at tonight'$ Work Ses~on. Commissioner Lessard moved to authorize Staff to prepare an ordinance to amend the Alcoholic Beverage code, as discuSsed at tonight' s Work Session, with the distances between vendors and churches/schools left blank for the Commission to fill in. Seconded by Commissioner Williams and carried by the vote of the Commission as follows: Mayor-CommissionerDale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye D. Utility Standards and Specifications Manual. Commissioner Lessard moved to adopt the Utility Standards and Specifications Manual with revisions as discussed in tonight's Work Session. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Pa105354 MINUTES City Commission, Sanford, 'Florida 423 RFGULAR MFFTING ~ril 14 19 -. 97 F, Commissioner Lyons Aye Offer from FDOT to purchase approximately 1 acre of city property for the Seminole County Expressway. Commissioner Eckstein moved to accept the offer of $128,000.00 from FDOT for the purchase of the property. Seconded by Commissioner Lyons and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Nay Commissioner Lyons Aye Sub-recipient agreement with Seminole County. RFP 204. for $166,290.00 Community Development funds. Commissioner Eckstein moved to authorize the sub-recipient agreement with Seminole County, RFP 204, for $166,290.00 Community Development funds. Seconded by Commissioner Williams and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Waiver of time limit for tentRarp at the O~ando Sanford Airport. Commissioner Lyons moved to authorize to waive the time limit, to permit use of said tent/tarp as a cargo storage area inside a controlled access area, until September 30, 1997. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Sale of 1985 Pierce Fire Engine. Commissioner Lyons moved to declare the vehicle surplus and accept the high bid in the mount of $48,000.00 from Ten-8. Seconded by Commissioner Lessard and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Police facility at Seminole Towne Center Mall. The Commission concurred that Staff will pursue a proposed joint use with the Sheriff's Department, and Mayor Dale will talk to the mall manager to see if this will meet the mall' s needs as to use and staffing. Refutbishing the Mayor's and Commissioners' Office. Cost breakdown submitted of items and equipment purchased to date, and of additional items requested by the Mayor. Commissioner Eckstein moved to authorize the purchase of additional items. Seconded by Commissioner Williams and carried by the vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Nay Commissioner Lyons Nay 424 Fd405354 MINUTES City Commission, Sanford, Florida RFGULAR MEETING April 19 97 City C!erk's report, None given. City Commissioners' reports. A. Commissioner Eckstein. .. ( 1 ) Reported the Seminole High School Boys' Basketball Team made history last week when they played and defeated the Number 2 6A rated team in the state and then played and defeated the Number 16A team in the state. (2) Stated Sanford was wrong when it removed Jaclde Robinson from the baseball field, and should apologize to Ms. Robinson and/or invite her to the opening of the stadium and the Commission concurred. B. Commissioner Willjams stated she is concerned about concerns told to her by Police Department employees about he Police Department, that both employees and administration must work together, that the Chief must have an open door policy, must develop a program to allow employees to express their feelings, that administration must convey to employees that each person is a person of dignity and worth, and that the Chief must let the employees know he is in charge. C. Mayor Dale. ( 1 ) Concurred with Commissioner Williams, reported the Chief is accountable and will be held accountable to the commission, that the Commission will hold the police officers accountable for doing their job, that the chief and Deputy Chief are seen together too often and should work more independently. (2) Reported he attended a Regio-Sprinter demonstration, that the Metropolitan Planning Organization identified the CSX railroad line to come to Sanford with a spur to downtown, which will be many years in the future, so he wrote a letter Commissioner McLain asking Lynx to evaluate the use of Regio- Sprinter once the initial phase of the light rail is built, to see ifRegio-Sprinter would be a possibility from that first phase of the light rail in the International Drive area to the Orlando Sanford Airport, and the Commission had no objection. (3) Reported the labor Management Committee is a forum for Police Department employee concems, but does not include all employees. D. Commissioner Lessard. (1) Reported he and City Clerk Dougherty responded to a request from a resident in his district for representation by city officials when a prospective client, Disney, was visiting the records management business to consider bringing a 1.4 million-dollar annual contract to the business. (2) Reported that about a month ago he wrongly credited the Orlando Sentinel with printing an unsigned letter to the editor. (3) Reported he attended the CALNO Meeting about two weeks ago and was pleased to see a video which English and German tourists see before they fly into Sanford, and that Sanford dominates the video, which is geared to attract tourism to the Seminole County area. (4)Urged Commissioners to review the 3-page bandout on requiring new employees to live in Sanford and E405354 MINUTES City Commission, Sanford, 'Florida 425 REGULAR MEETING 'April 14 19 77 stated that he hopes to vote on it April 28, and that he will give a presentation to the public on April 28. (5) Invited everyone to attend a question and answer session he and Mayor Dale are having at the Tin Lizzie tomorrow from 7:00 P.M. to 10:00 P.M. (6) Thanked ChiefDillard for following up on monthly reports. E. Commissioner Lyons stated he concurs with many of Commissioner Williams' concerns about the Police Department. There being no further business, the meeting was adjourned. Attest: ~ty Clerk