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070797 budget ws520 E405354 City MINUTES Commission, Sanford, Florida BUDGET WORK SESSION July 719 97 The City Commission of the City of Sanford, Florida, met in Work Session on Monday, July 7, 1997, at 3:00 o'clock P.M in the City Manager's Conference Room, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Larry A. Dale Commissioner Whitey Eckstein Commissioner Velma H. Willjams Commissioner Brady Lessard Commissioner Kerry D. Lyons City Manager William A. Simmons City Clerk Janet R.Dougherty Absent: City Attorney William L. Colbert The Chairman called the Meeting to order. Review ofthe City Manager's proposed FY 97/98 BudgeL The City Commission reviewed the City Manager' s proposed FY 97/98 Budget by individual department, and the City Mana ;er addressed and explained various items. The City Manager reported there is no proposed millage increase. The Commission reviewed :he proposed revenues for FY 97/98. The following departments were addressed in the General Fund: CITY COMMISSION - Commissioner Williams questio~ .ed if there were ~mds for reimbursement of travel by the Mayor and Commissioners, and Commissioner Eckstein stated that aII City Cornmiss on travel should be preapproved by the Commission; the Commission concurred. The City Manager reported the Mayor' s and Commissioners' travel funds are in account number 001-0101-5114001. FINANCE - City Manager Simmons reported the acquisition of a replacem ;nt computer could be paid for by the City, or could be paid for by HTE. BUILDING AND PLANNING - Jay Marder reported that liability insurance for one car cotrid be removed from the budget at a savings of $119.00. The City does not own this car any more. Mayor Dale suggested investigating the possibility of raising the fees for licenses, etc. and using the added revenue to fund a Land Development Technician. POLICE- The City Manager reported that all new personnel and their corresponding personnel costs would be budgeted in -he City Manager' s Public Safety Contingency Fund. Mayor Dale, Commissioner Eckstein and Commissioner Willjams suggested there sho tld be more training available on a regular basis for all police personnel. FIRE - Discussion of how to fund a new tower truck to be shared vlth the County and Lake Mary, and who would man it. The Commission took a five minute recess. PUBLIC WORKS - Mayor Dale suggested more proactive maintenance on public buildings. Commissioner Eckstein sugges,ed there should be a form filled out by each department head and submitted at the time of their review which would pinpoint maintenance and upkeep needs in their respective departments. The Commission will meet again on Tuesday, July 8, 1997 at 3:00 o'clock P.M. in the City Manager's Conference Roon: to continue their review of the proposed FY 97/98 Budget. There being no further business, the meeting was adjourned. Attest: 17~405354 ]i MINUTES City Commission, Sanford, 'Florida 521 BUDGFT WORK SESSION 3uly 8 ~997 The City Commission of the City of Sanford, Florida, met in Work Session on Monday, July 8, 1997, at 3:00 o'clock P.M. in the City Manager's Conference Room, City Hall, 300 NOrth Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Larry A. Dale Commissioner Whitey Eckstein Commissioner Velma H. Willjams Commissioner Brady Lessard Commissioner Kerry D. Lyons City Manager William A. Simmons City Clerk Janet R.Dougherty Absent: City Attorney William L. Colbert The Chairman called the Meeting to order. Review of the City Manager's proposed FY 97/98 Budf~et. The City Commission continued to review the City Manager's proposed FY 97/98 Budget by individual department, and the City Manager addressed and explained various items. The fOtlOAA4ng departments were addressed: PARKS - as part of a commtm/ty service program the County Sheriff's Department will provide people to paint the Historic Sanford Memorial Stadium. City Manager Simmons reported the agreement with the County and Lake Mary to share the cost of purchasing and utilizing a tower truck would be difficult because of the manpower requirements. It may be more prudent forthe City to repair its existing equipment. RECREATION - The Commission concurred that a new sound system was needed for outdoor events. This is not incIuded in the budget for FY 97/98; OTHER GENERAL - The City Manager reported these are mostly funds being held for transfer into various funds for specific purposes; COMMUNITY DEVELOPMENT - Extensive discussion on Code Enforcement and personnel for code enforcement. Commissioners concurred to hold a work session in the future to explore options for code enforcement and discuss procedures and policies; REFUSE (Solid Waste) - Mayor Date reported that although the Refuse (Solid Waste) D/vision is doing an outstanding job, th/s service should be pr/vatized, as privatizing would generate annual income for the city, the initia/sale of the equipment would generate about one million dollars, and the city would no longer have to purchase and maintain equipment. The Commission discussed this and concurred that if the Solid Waste Division is privatized the private company would have to provide the same level of service presently provided by the City and would be required to hire existing city Solid Waste employees. The Commission also discussed ass/sting the employees with retirement funding such as purchasing an annuity, to replace their loss of membership and benefits in the retirement systems. Mayor Dale requested a work session with potential private firms, Commission and City Employees. City Manager Simmons will arrange for this meeting within the next sixty days. The Commission took a five minute recess. STORMWATER - Mayor Dale reported the City may be looking at new bond issues in the future for major projects; UTILITIES - The Commission concurred it would be prudent to consider setting up a line of credit for future expansion of water lines. Commissioner Eckstein commented that the positive growth in the Utilities Department should be a consideration when the Commission is evaluating the City Manager, and if appropriate the City Manager should get a raise. Paul Moore reported that there is an allowance in the budget to turn over the maintenance of the sprinkler system at the golf course to the golf course, which would free up two City employees to be utilized for inspections and other duties. This will 522 E405354 City MINUTES Commission, Sanford, Florida BUDGET WORK SESSION July ~9 97 save the City money in the long ran; OTHER FUNDS - This fund includes police personnel and the Cemetery Trust Fund used for perpetual care of the cemetery. City Manager Simmons asked for confirmation of approval to initiate the regrades as recommended by DMG and Associates Inc. and time in service pay, and drop the merit pay system as of October 1, 1997. All Commissioners concurred. Mayor Dale reported receipt of a telephone call from a Sanford Herald reporter, inquiring about a Fratemal Order of Police lawsuit against the City, because of the City's enforcement of the physical agility requirements/merit pay contained in the union' s contract. He expressed dissatisfaction that the employees had not attempted to work with the City and had instead flied a lawsuit and sent a copy to the paper before the City knew anything about it, and before he had a chance to try to work it out through the Labor Management Committee. A lengthy discussion ensued as to adherence to the contract terms and conditions and the role of the Administration in the execution of the contract. The Commissioners discussed police actions which they felt should have been handled differently. There being. no further business, the meeting was adjourned. Attest: Ci~Clerk