032513 ws agn & min 2013 -082
CITY COMMISSION MINUTES
MARCH 25, 2013
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, March 25, 2013 300 North Park Avenue
4:00 PM Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with disabilities needing
assistance to participate in any of these proceedings should contact the City Clerk at
407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person
decides to appeal a decision made with respect to any matter considered at the above
meeting or hearing, he or she may need a verbatim record of the proceedings, including
the testimony and evidence, which record is not provided by the City of Sanford. (FS
286.0105)
AGENDA
1. Presentation: Sanford Airport Authority Financial Report
[Commission Memo 13- 050.B] (RM 6.B) 4:00 — 4:20 PM
2. Presentation: Comprehensive Annual Financial Report
[Commission Memo 13- 050.C] (RM -6.C) 4:20 — 4:40 PM
3. Discussion: Fire Inspection Fees
[Commission Memo 13 -058] 4:40 — 4:55 PM
4. Discussion: 519 S. Palmetto Avenue — Little Red School House
[Commission Memo 13 -062] 4:55 — 5:10 PM
5. Discussion: KaBoom Community Partner Playground Contract
[Commission Memo 13 -063] 5:10 — 5:25 PM
6. Update: Community Development Block Grant Program Economic
Development Activity [Commission Memo 13 -064] 5:25 — 5:40 PM
7. Regular Meeting Agenda Items — additional information and /or
questions. 5:40 — 5:50 PM
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WORK SESSION
8. Briefing items. 5:50 — 5:55 PM
9. City Manager Comments. 5:55 — 6:00 PM
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The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, March 25, 2013, at 4:00 PM, in the Railroad Depot Room, Second
Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Vice Mayor Randy Jones
Commissioner Mark M
Commissioner Velma Williams (present at 4:13 PM)
Commissioner Patty Mahany
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Janet Dougherty
Deputy City Clerk Cynthia Porter
Absent: Mayor Jeff Triplett
Vice Mayor Jones called the Work Session to order at 4:09 PM.
1. Presentation: Sanford Airport Authority Financial Report [Commission
Memo 13- 050.B] (RM 6.B)
Kelly Leary, Director of Government Service, McDirmit Davis and
Company, LLC and Sanford Airport Authority President and CEO Larry Dale, presented
the Report.
2. Presentation: Comprehensive Annual Financial Report [Commission Memo
13- 050.C] (RM -6.C)
William Blend, Moore Stephens Lovelace, P.A., gave a powerpoint
presentation of the Report.
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WORK SESSION
3. Discussion: Fire Inspection Fees [Commission Memo 13 - 058]
Fire Chief Jerry Ransom gave an update regarding the fees. Vice Mayor
Jones said that it seems the Commission is leaning toward Option 2, which captures the
full cost of the service. Mr. Bonaparte said he will get an opinion from the Mayor and
move forward in preparing something for action the second meeting of April.
4. Discussion: 519 S. Palmetto Avenue — Little Red School House [Commission
Memo 13 -062]
Deputy City Manager Tom George distributed four requests for proposal
for the Little Red School House to the Commission for review. Some of the proposals are
incomplete. The Commission asked him to contact the individual groups which may
need clarification on some of the pages and allow them an opportunity to correct the
documents. Mr. George said that he will contact the groups and will provide the
Commission an addendum in two weeks. Commissioner Mahany asked for a list of City
owned property that is leased to a non profit organization, with terms and amounts. The
Commission agreed that there needs to be discussion regarding the City's philosophy of
assistance to non - profits.
5. Discussion: KaBoom Community Partner Playground Contract [Commission
Memo 13 -063]
Mr. George said that City Staff has been exploring the possibility of
constructing a playground at McKibbin Park in partnership with KaBoom, a national
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WORK SESSION
organization that specializes in helping communities with construction of children's
playgrounds with the additional assistance of local funding partners. KaBoom has a
standard agreement that is not beneficial to the City in a few ways: its indemnification
absolves them of any responsibility for anything that happens the day the project is built
and subsequent thereto; the venue for any dispute is out of the State of Florida; and they
don't insure volunteers who may assist in building the playground. The City would
assume all of the liability during and subsequent to the construction. McKibbin Park is
programmed for replacement this year at an estimated cost of $150,000. If KaBoom
builds the playground the City's out of pocket cost will be between $10,000 and $12,000.
KaBoom has requested a letter of commitment from the City before proceeding further in
finding funding partners and deciding whether to build in Sanford.
There was a consensus of the Commission to move forward with the letter
of intent. Staff can research the insurance requirements and provide an update in two
weeks.
6. Update: Community Development Block Grant Program Economic
Development Activity [Commission Memo 13 -064]
Senior Project Manager Andrew Thomas gave an update regarding what is
being proposed with economic development and the use of CDBG funds. As a result of
recent community meetings the 2012 -2013 economic development activity allocation of
$45,000 for this program year will be limited to assisting businesses in the Goldsboro
•
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WORK SESSION
community, specifically existing business located on Historic Goldsboro Boulevard. Seven
grants will be awarded: two for $10,000 and five for $5,000. A grant requires a commitment
for a business to stay in the community for five years; it reduces by 20% per year; and if the
commitment is not kept the grant will have to be repaid; if not repaid a property lien would
be filed.
7. Regular Meeting Agenda Items — additional information and/or questions.
Mr. George distributed two agreements regarding Sanford Professional
Firefighters Local 3996 IAFF: Fire Lieutenants, and Fire Fighter /EMT /Engineer and Fire
Fighter/Paramedic, and requested that the Commission approve them at tonight's Regular
Meeting. He briefed each Commissioner regarding the agreements prior to today's Work
Session.
Vice Mayor Jones said the agreements will be added to tonight's agenda
as Other Items J and K.
Regarding Consent Agenda Item H, Community Development Block
Grant (CDBG) Funding for Goldsboro Front Porch Council, Inc. Home Energy
Efficiency Improvement Program, Commissioner Williams asked that priority be given to
persons who participated in the FPL home energy makeover program. City Attorney
Colbert said that the item could be pulled for separate consideration and action.
8. Briefing items.
Mr. Bonaparte said that the Seminole County Board of County
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Commissioners is meeting tomorrow afternoon regarding the location of a sports
complex either in the City of Lake Mary or the City of Sanford. He requested and
received authorization to send a letter to the Seminole County Board of County
Commissioners stating that the City Commission supports the concept of a sports
complex within the City of Sanford.
Mr. Bonaparte said that next Monday at 10:00 AM is the swearing in of
Police Chief Smith. Also, on Monday at 6:00 PM he is having a meeting with home
owner association presidents. Additionally, he met with the Seminole County Sheriff's
Office to coordinate logistics regarding the upcoming June trial of George Zimmerman.
Commissioner Williams said that she has received a lot of positive
feedback from the east and west sides since the City instituted the Neighborhood
Response Unit (NRU).
9. City Manager Comments.
There being no further business, the meeting .s ad' • : . at 6:33 PM.
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