1213-SPD & Magnolia Club HO
CITY OF SANFORD.
SANFORD POLICE DEPARTMENT AND
MAGNOLIA CLUB HOMEOWNERS ASSOCIATION. INC.
TRAFFIC CONTROL AND TRAFFIC ENFORCEMENT AGREEMENT
e
THIS AGREEMENT is made and entered thisg day of ktlIfv41:!Y, 2008,
I
By and between the CITY OF SANFORD, a political subdivision of the STATE OF FLORIDA,
whose address is 300 North Park Avenue, Sanford, Florida 32771, hereinafter referred to as
CITY, the SANFORD POLICE DEPARTMENT, a Charter Department of the City of Sanford,
whose address is 815 South French Avenue, Sanford, Florida 32771, hereinafter referred to as
"DEPARTMENT", and MAGNOLIA CLUB HOMEOWNERS ASSOCIATION, INC., whose
address is 2180 W SR 434, Ste 5000, Longwood, FI 32779, hereinafter referred to as
"ASSOCIATION".
WITNESSETH
WHEREAS, the City may exercise jurisdiction over any private road or roads located in the
incorporated area of the City under written agreement as authorized by Section 316.006(2)(b) et
seq., Florida Statutes; and
WHEREAS, the DEPARTMENT and the ASSOCIATION, in the interest of the public's health,
safety and welfare, desire to establish terms and conditions for the assumption of jurisdiction and
enforcement of the
State Uniform Traffic Control provisions on the private roads owned and controlled by the
ASSOCIATION.
NOW, THEREFORE, in consideration of the mutual understandings and agreements set forth
herein, the CITY, the DEPARTMENT, and the ASSOCIATION agree as follows:
SECTION 1. PURPOSE. The purpose ofthis Agreement is to establish the terms and
conditions under which the City will assume jurisdiction and the DEPARTMENT will provide
State Uniform Traffic Control enforcement over the private roads under the ownership and
control of the ASSOCIATION within Magnolia Club Subdivision.
SECTION 2. TERM. This Agreement shall become effect upon execution by all parties,
and shall continue until terminated by any party in accordance with Section 9 hereof.
SECTION 3. PRIV A TE ROADS. The City shall assume jurisdiction over and the
DEPARTMENT shall enforce the State Uniform Traffic Control provisions over the private
roads under the ownership and control of the ASSOCIATION as identified on the attached
EXHIBIT A which is incorporated by reference into this Agreement.
SECTION 4. TRAFFIC ENFORCEMENT.
(a) The DEPARTMENT shall be solely responsible for traffic control and enforcement
of the State Uniform Control provision of Chapter 316, Florida Statutes, on the private roads
identified on the attached EXHIBIT A within Magnolia Club Subdivision.
(b) The DEPARTMENT shall be solely responsible for the means and methods of
enforcement including the scheduling of patrols, assignment of personnel, the use of radar and all
other methods of enforcement. The ASSOCIATION may provide input relating to the desired
scheduling time of the patrols, all subjects to the DEPARTMENT'S sole determination as to
time and frequency of patrols and the use of radar equipment and all other methods of
enforcement.
SECTION 5. COMPENSATION.
(a) The ASSOCIATION shall reimburse the DEPARTMENT for all actual costs
relating to the DEPARTMENT from the provision of such traffic enforcement service over the
private roads as are contemplated hereunder. During the initial term of this Agreement, the
ASSOCIATION shall pay the sum of THIRTY DOLLARS ($30.00) per hour as compensation as
follows:
(1) TWENTY FIVE DOLLARS ($25.00) per officer hour as compensation
for traffic control and enforcement services at the site, paid to the officer threw the City.
(2) FIVE DOLLARS ($5.00) per office hour as payment for administrative
costs of the Department for services performed hereunder, paid to the DEPARTMENT.
Further, it is understood by and between the parties, that officer hour compensation shall
be subject to a four (4) hour minimum charge of ONE HUNDRED TWENTY DOLLARS
($120.00) per officer hour (i.e. each officer appearing at the site and working less than four (4)
hours will receive the minimum charge of ONE HUNDRED TWENTY DOLLARS ($120.00)
for services rendered at the site.
(b) The actual cost for traffic control, signage, and signage services, if any, provided
by CITY and the actual cost for provision of traffic enforcement services provided by the
DEPARTMENT shall be adjusted by written amendment to this Agreement to accurately reflect
the actual costs contemplated by this Agreement and 316.066(2)(1).
If the actual costs are increased, the CITY and DEPARTMENT shall provide written
notice of the increased rates with full explanation.
SECTION 6. PAYMENT AND BILLING.
(a) The ASSOCIATION shall no later than the beginning of each month, provide a
check to the City of Sanford for the total amount of hours to be used for that month. The
ASSOCIATION will be responsible for providing the original Outside Services Application
form completely filled out, with the check attached. This procedure shall be done every month
before an officer works the off-duty detail.
(b) The Association shall adhere to section five of this Agreement pertaining to pay
out to the City.
SECTION 7. INDEMNIFICATION.
(a) The ASSOCIATION shall, at all times hereafter, indemnify, hold harmless and
defend the CITY and the DEPARTMENT, their commissioners, officers, agents, servants and
employees, individually and collectively, from and against any damages, losses, causes of action
arising out of error, omission, default or negligent act of ASSOCIATION, its agents, servants or
employees in the performance of its duties and obligations under this Agreement or the services
provided by the CITY and the DEPARTMENT pursuant to this Agreement unless such liability
arises from the negligence of either the CITY or the DEPARTMENT or misconduct by their
agents or employees provided that the agent or employee is acting within the scope of their
agency or employment.
(b) For purposes of liability, the CITY and the DEPARTMENT are subject to
sovereign immunity in accordance with State law. This Agreement shall not constitute a waiver
thereof by the City or the Department whether sounding in contract or tort, nor the
ASSOCIATIONS consent to such parties' waiver thereof as to any matter to which such
immunity would apply, except to the limited extent set forth in Section 768.28, Florida Statutes.
SECTION 8. TERMINATION. This Agreement may be terminated by anyone of the
parties at any time, with or without cause, upon not less than thirty (30) days written notice
delivered to each of the other parties at the addresses identified or at the option of the CITY or
the DEPARTMENT, immediately in the event of any of the terms, covenants or agreements of
this Agreement.
SECTION 9. ASSIGNMENTS. None of the parties to this Agreement shall assign the
Agreement, nor any interest arising herein.
SECTION 10. INDEPENDENT CONTRACTOR. It is agreed by the parties that, at
all times and for all purposes within the scope of this Agreement, the relationship of the
ASSOCIATION to the CITY or the DEPARTMENT is that of independent contractor and not
that of employee. No statement contained in this Agreement shall be construed so as to find the
ASSOCIATION employer or employee of the CITY or the DEPARTMENT, and the
ASSOCIATION shall be entitled to none of the rights, privileges or benefits inuring to the CITY
or the DEPARTMENT or its employees.
SECTION 11. EMPLOYEE STATUS.
(a) The ASSOCIATION shall have no claim to pension, worker's compensation,
unemployment compensation, civil services or other employee rights or privileges granted to the
CITY'S or the DEPARTMENT'S officers and employees either of law or by the CITY or the
DEPARTMENT.
(b) While working with the ASSOCIATION, the off-duty officer will not be
considered as an employee of the CITY of Sanford. If and when the off-duty officer is required
to take police action, he/she will be considered as an employee of the City of Sanford during
such time.
SECTION 12. ENTIRE AGREEMENT.
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between the
parties relating to the subject matter hereof as well as any previous agreements presently in effect
between the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions or waIvers of the prOVlSlons of this
Agreement except the annual actual cost adjustments set forth in Section 5 (b) of this Agreement
shall be valid only when expressed in writing and duly signed by the parties.
SECTION 13. NOTICES. Whenever anyone of the parties desires to give notice unto
the other, notice may be sent to:
FOR THE CITY:
Kristi Aday, Acting City Manager
City of Sanford
300 North Park Avenue
Sanford, Florida 32771
FOR THE DEPARTMENT:
Brian Tooley, Chief of Police
City of Sanford
815 South French Avenue
Sanford, Florida 32771
FOR THE ASSOCIATION:
Magnolia Club Homeowners Association, Inc.
2180 W SR 434, Ste 5000
Longwood, Florida 32779
Attn: David Robinson
Anyone of the parties may change, by written notice as provided herein, the addresses or
persons for receipt of notices.
SECTION 15. PUBLIC RECORDS LAW. The parties acknowledge the obligations
under Chapter 119, Florida Statutes, to release public records to members of the public upon
request. The parties acknowledge that the CITY and the DEPARTMENT are required to comply
with Chapter 119, Florida Statutes, in the handling of the materials created under this Agreement
and that said statute controls over the terms of this Agreement.
SECTION 16. NON-RECOURSE. Notwithstanding anything to the contrary in this
Agreement, no officer, director or member of the ASSOCIATION, nor the "developer" under its
governing documents, shall be personally liable for any obligations arising hereunder or in any
modification or amendment hereto including, without limitation, the indemnification provision
set forth in Section 7 hereof unless said individuals commit a tortuous act independent of their
status under or as part of the ASSOCIATION. Accordingly, the CITY and the DEPARTMENT
hereby agree to look solely to the corporate assets of ASSOCIATION with respect to any
obligations which arise hereunder and do hereby waive and release any personal liability as
aforesaid unless said individuals commit a tortuous act independent of their status under or as
part of the ASSOCIATION.
IN WITNESS WHEREOF, the parties have executed this Agreement on the dates
indicated below.
Attest:
CITY OF SANFORD
9ffudt< , 1!Ju~
Janet R. Dougherty, y Clerk
~ -~,-~
Linda K . hn, ~ayor -
~(UtA leX, Dl()tJg
,
Date
STATE OF FLORIDA )
COUNTY OF SEMINOLE )
The foregoing instrument was acknowledged before me this f';<.J4.... day of ?~V>~~ ,
2008, by Linda Kuhn as Mayor for the City of ~:s~~
-
Official Notary Signature
(Notary Seal)
Printed Name
DEBRA C. SIMMONS
~\N~!)i PciltJ1lit, Stite @ff l1i~,,~al
~. (;~j~(:!, (!:~m(f$ J~I~! :1'5" 2la~
" .' . .._ - , I.. _ I
S(jn{!!!{j ~/rr-u~1lI1f'il\l'\H~i ,r;lL lilIlHlIif5)r~
Witnesses:
Signature
Printed Name
Title
Date
SANFORD POLICE DEPARTMENT
~@2JfI' .
Signature ~
F. - I ~../~'1
?]t<"'7AJ
Printed Name
c...L,,-e f' Go f {2 {"c.~
Title
3!ft/Of?
Date (
STATE OF FLORIDA )
COUNTY OF SEMINOLE )
The foregoing instrument was a~wleJigedJ>efor~. me this I till day of AAan:h . '
2008, by B .100 Q.! as {!djj e-f! o-f ' POI Ice for the CIty of Sanford PolIce
Department who is personall known to me.
-
(Notary Seal)
--
,~~::iftf.~o;;:;< GRACY L PQSlEY
~*: ,.~.~ :*~ MY COMMISSION # DO 460283
~~~%' EXPIRES August 20, 2009
Print
"filii
~
Witnesses:
MAGNOLIA CLUIB HOMES OWNERS
ASSOCIATION, INC.
~~,'
Signatnre ~
,
~ i ~1 L{Vleb
Printed Name
~:o A~\Jc{
'& I ( ecroJr
Title
taro [~tL (
Title
J J<(; Jek
JBl08
Dat J
Date
STATE OF FLORIDA )
COUNTY OF.sEMINOL~ )
The fO~ rument was acknowl~dged before me this 9Y"- day of ~
, 2008' by 'de ~as D,r-~ p~ for Magnolia Club
Homeowners Asso . tion, Inc. who ~ is personally known to me or who _produced
as identification.
(Notary Seal)
4ifi~ ~.
1............1..... .... .......... .........1.'.
i LETITIA D. ADAMS :
5 ~\"'~~"~ CommI DD0283309 :
i lih\.~% Expirel3Il!I2OO8 :
i \~~'P"j} BondeO lhru (800)432-4254~
: ~'"IRilf~,\\\'Ii Florida Notary Assn., loe :
...... ...... ........... ................ .......
Printed Name
TRAFFIC ENFORCEMENT SURVEY
DATE: January 25, 2008
LOCATION: Magnolia Park and Magnolia Club
AREA TYPE: Intersection
Residential X
Number of Posted Signs: Magnolia Park; Eastbound traffic- 4 15mph speed limit signs,
2 no parking signs on curve, a one-way sign and a stop sign at the first cul-de-sac, a do
not enter sign and a stop sign at the second cul-de-sac, stop signs and street name signs
for the third and fourth cul-de-sac' s. Westbound traffic- 2 no parking signs on a curve.
Magnolia Club; Westbound traffic- I 15 mph speed limit sign, 1 20mph speed limit sign,
I no parking sign, 2 pedestrian crosswalk signs, 1 stop sign, I no outlet sign, and 1 do not
enter, one-way, and stop sign at the first cul-de-sac Eastbound traffic-l posted 15mph
sign, 2 stop signs.
Average Speed of Vehicles ~----.2Q__ Time of Survey
11 00 hrs
Method of Clock: Radar
Laser
Visual
x
Information/Comments: A traffic survey was requested on 01/25/08 for Magnolia Park
and Magnolia Club The survey was completed on the same day at approximately 1100
hours. Magnolia Park and Magnolia Club are private gated communities within the same
subdivision. Access to these subdivisions is granted off of Lake Mary Blvd. and
Mellonville Ave. As entrance is made through the gate, Magnolia Park is east and
Magnolia Club is west.
Recommendation/ Action: Prior to entering the subdivisions there is an approximate ~
mile stretch of road on Mellonville Ave. that does not have any posted speed limit signs
facing North or South bound lanes of travel. I recommend that 25mph speed limit signs
be posted near the beginning of South bound travel on Mellonville Ave., and near the
beginning of North bound travel on Mellonville Ave.
Currently there is one stop sign located at the entrance to both subdivisions. There
are no directional signs for traffic traveling west out of Magnolia Park and East out of
Magnolia Club. I recommend that these intersecting lanes of travel be changed to a three-
way stop.
As traffic is traveling west to exit Magnolia Park, there are no posted speed limits
signs. I recommend that at the minimum of2 15mph speed limit signs be posted; one just
west of the second cul-de-sac and the other just west of the first cul-de-sac traveling east.
The intersection of Magnolia Park Trail and Pine Oak is currently a one-way stop.
At this intersection three lanes of travel come together [ recommend that this be changed
to a three-way stop.
As traffic is traveling east to exit Magnolia Club there are no posted speed limit
signs. [ recommend that at the minimum of 2 20mph speed limit signs be posted in
appropriate locations.
Officer Conducting Survey: Officer Michelle Tucker # 108
Survey Case #
~T~
Chief of Police
Mr ~
Date ~ :> Approved_Disapproved_
(FOIW tl to btic Works if Approved) _ _ _ __ ... ~ I
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ENDORSEMENT SHEET
SERGEANT: ,,:{/. :{. J~
Approve _~~~
DATE: ,.2/ ft3
COMl\tENTS:
Disapprove: ___u
DATE:
Approve: ~__
COMMENTS:
Disapprove: ~__
PRIMARYOPERATIONSCAPTAIN~ DATE:d ~(-- 0\3
Approve" __ ~_~
COMMENTS:
Disapprove:
SUPPORT SERVICES CAPTAIN: DATE:
Approve: __~____ COMMENTS:
Disapprove: ~_~
DEPUTY CHIEF:
c-P
DATE: .2/)/oJ-
Approve: _~u_
COMMENTS:
Disapprove: ____
Disapprove: ______
DATE: 2.i~v
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CHIEF OF POLICE:
Approve: __~
COMMENTS:
Revised 0 1/22/08
MAGNOLIA CLUB
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CITY OF SANFORD, SEMINOLE COUNTY, FLORIDA
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135 West CellInI Boulevard
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ITS GRAPHIC FORM, IS THE OFFIC!AL
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AUTHORITY BY ANY OTHER GRAPHIC
OR DIGITAL FORM OF THE PLAT THERr
MA Y BE ADDITIONAL RESTRICTIONS
THA T ARE NOT RECORDED ON THIS
PLAT THAT MAY BE FOUND I~ THE
PUBLIC RECORDS OF THIS COUNTY
120
MAGNOLIA CLUB
PORTION OF SECTION 18, TOWNSHIP 20 SOUTH, RANGE 31 EAST,
CITY OF SANFORD, SEMINOLE COUNTY, FLORIDA
S 89'32'12" E 78693
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