111207 ws agenda & min
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, NOVEMBER 12, 2007 300 North Park Avenue
4PM Sanford, Florida
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AGENDA
1) Mayfair Golf Course Status. [Commission Memo 07-308]
2) Public Safety Complex - preliminary financing plan. [Commission Memo 07-309]
3) Public Safety Complex - Construction Management. [Commission Memo 07-315]
4) City Financial Report - 4th Quarter ended September 30,2007. [Commission Memo 07-310]
5) Deferred Retirement Option Plan discussion. [Commission Memo 07-314]
6) Sanford Police Department reorganization. [Commission Memo 07-317]
7) Agenda Items - additional information and/or questions.
8) End the meeting.
The City Commission of the City of Sanford, Florida, met in Work Session on Monday, November 12,2007,
at 4 PM, in the Railroad Depot Room, 2nd Floor, City Hall, 300 North Park A venue, Sanford, Florida.
Present: Mayor Linda Kuhn
Vice Mayor Velma Williams [present at 4:48 PM]
Commissioner Art Woodruff
Commissioner Randy Jones [present at 4: 14 PM]
Commissioner Jack T. Bridges [present at 4:36 PM]
City Manager Robert (Sherman) Yehl
City Clerk Janet R. Dougherty
Deputy City Clerk Cynthia Porter
Absent: City Attorney William L. Colbert
Mayor Kuhn called the Work Session to order at 4:09 PM.
1) Mayfair Golf Course Status. [Commission Memo 07-308]
Leisure Services Director Mike Kirby introduced Steve Phillips, owner/manager, Mayfair Golf Course who
reported that in the thirty days since obtaining the lease that several projects have begun including working on the condition
of the grass. The number of players has increased as has the revenue from the club house. Renovations include revamping
the club house and locker rooms. During the off season the golf course will be closed down for about five months for
rebuilding the greens complexes, addition of six fairway bunkers, and addition of tees. The plan is to reopen as The
Legends of Mayfair and to market the history of Donald Ross, the old tour event, and the Giants. [Commissioner Jones
joined the meeting.]
2) Public Safety Complex - Preliminary Financing Plan. [Commission Memo 07-309]
Mark Galvin, First Southwest Company, distributed and reviewed information regarding the Public Safety
Facility Preliminary Financing Plan. He asked for authorization to go forward and put together the financing team and
documents and stressed that nothing will happen until after the ratings have been received and approved by the Commission
via resolution. The Commission had no objection to moving forward.
3) Public Safety Complex - Construction Management. [Commission Memo 07-315]
City Manager Yehl introduced Wayne O'Neill, Wayne O'Neill & Associates, LLC, and stated he has worked
with him in the past and felt he would provide the Commission unbiased opinions regarding construction and asset
management. Mr. O'Neill gave a power point presentation and a simple compare and contrast about design firms,
construction firms, program management firms, and owner's representation. [Commissioner Bridges joined the meeting.]
[Vice Mayor Williams joined the meeting.] He said there is not a best way or perfect way and that the City must have a
project manager/owner's representative to constantly educate them as the project progresses. The ideal is to promote team
work that includes the users.
4) City Financial Report - 4th Quarter ended September 30, 2007. [Commission Memo 07-310]
[Mayor Kuhn and Commissioner Jones left the meeting.] Finance Director Jim Poulalion reviewed a
comparison of revenue and expenditures for three months ended September 30,2007. He also reviewed the 3rd Quarter
Financial Report. He clarified that the total revenue variance is $7.9 million (not $6.8 million), and said that the City is at
99.8% of the General Fund Budget. [Mayor Kuhn returned.]
5) Deferred Retirement Option Plan discussion. [Commission Memo 07-314]
City Manager Yehl reviewed Commission Memorandum 07-314 and stated he received a request from an
employee who will complete the 60 month DROP period in August 2008 but desires to remain in his position. This means
that he will forego approximately $40,000 in initial retirement benefits, and has requested that he be provided the lost
retirement compensation. [Commissioner Jones returned.] There was a consensus of the Commission that it was not in
favor of providing the lost retirement compensation and if the City Manager wants to retain the employee that he negotiate a
fair contract.
6) Sanford Police Department reorganization. [Commission Memo 07-317]
Chief Tooley reviewed the reorganization plan which adds a Primary Operations (Patrol) Captain, an
additional Sergeant (Street Crimes Unit), and a civilian Administrative Services Manager, all which can be done at no
additional cost by exchanging three ofthe new Police Officer positions and deleting one Lieutenant position. The effective
date for plan implementation is January 1,2008.
7) Agenda Items - additional information and/or questions.
City Manager Yehl distributed a revised City Commission Memorandum 07-296 K regarding the
condemnation of structures at 1102 W. 9th Street, and said that this item will be renumbered as Public Hearing Item E.
8) End the meeting.
Mayor Kuhn adjourned the Work Session at 6:21 PM.
Mayor Linda Kuhn
Attest:
City Clerk
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