1122* AXIS Data Solutions I ill
Advanced Xerographic Imaging Systems Inc. d /b /a Axis Data Solutions
Piggyback Contract
The City of Sanford ( "City ") enters this "Piggyback" Contract with Advanced Xerographic
Imaging Systems Inc. d /b /a Axis Data Solutions (hereinafter referred to as the
"Vendor "), under the terms and conditions hereinafter provided. The City and the
Vendor agree as follows:
1. The Purchasing Policy for the City of Sanford allows for
"piggybacking" contracts. Pursuant to this procedure, the City is allowed to
piggyback an existing government contract, and there is no need to obtain formal or
informal quotations, proposals or bids. The parties agree that the Vendor has
entered a contract with City of Melbourne, Florida, said contract being identified as
"Service Agreement" (RFP -12- 136 -0 -2007 — Service Agreement Contract Number 12-
133-0- 2012), as amended, (said original contract, as amended, being referred to as
the "original government contract ").
2. The original government contract is incorporated herein by reference
and is attached as Exhibit "A" to this contract. All of the terms and conditions set out
in the original government contract are fully binding on the parties and said terms
and conditions are incorporated herein.
3. Notwithstanding the requirement that the original government contract
is fully binding on the parties, the parties have agreed to modify certain technical
provisions of the original government contract as applied to this Contract between
the Vendor and the City, as follows:
(a). Time Period ( "Term ") of this Contract: (state N/A if this is not applicable). N /A.
1
(b). Insurance Requirements of this Contract: (state N/A if this is not applicable).
N /A.
(c). Any other provisions of the original government contract that will be modified:
(state N/A if this is not applicable). N/A
(1). Address change for the City: Notwithstanding the address and contact
information for the government entity as set out in the original government contract,
the Vendor agrees that he /she /it shall send notices, invoices and shall conduct all
business with the City to the attention of City Manager, at: City of Sanford, 300
North Park Avenue; Sanford, Florida 32771. The City Manager's designated
representative for this Contract is Bill Marcous, Utility Manager, City of Sanford, Post
Office Box 1788, 300 North Park Avenue; Sanford, Florida 32771 -1778, telephone
number (407) 688 -5000 (Extension 5105) and whose e-mail address is:
WILLIAM.MARCOUS@Sanfordfl.gov.
(2). Notwithstanding anything in the original government contract to the contrary,
the venue of any dispute will be in Seminole County, Florida. Litigation between the
parties arising out of this Contract shall be in Seminole County, Florida in the Court
of appropriate jurisdiction. The law of Florida shall control any dispute between the
parties arising out of or related to this Contract, the performance thereof or any
products or services delivered pursuant to such Contract.
(3). Notwithstanding any other provision in the original government contract to the
contrary, there shall be no arbitration with respect to any dispute between the
parties arising out of this Contract. Dispute resolution shall be through voluntary and
non - binding mediation, negotiation or litigation in the court of appropriate jurisdiction
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in Seminole County, Florida, with the parties bearing the costs of their own legal
fees with respect to any dispute resolution, including litigation.
(d). All other provisions in the original government contract are fully binding on the
parties and will represent the agreement between the City and the Vendor.
Entered this /. day ofLOla - , 2013.
Attest: Advanced Xerographic Imaging
Systems Inc. d /b /a Axis Data
Solutions
By: i �.�� /24, / ,
Teresa J. Sa ar David R. Salazar
Secretary/Treasurer President
Date: 0/Zo(7
A ttest: City Of Sanford h
"Zeal
J% - x0-6 By:
Janet Dougherty, Cit Clerk ( Jeff Triplett,
Date: ._ it} Mites
Ir 11,
Approved as to form and legal ' iciency.
Siang 11
olbert City A7F
p ,40,0d/&---- A), 6A-&-of '
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Exhibit "A"
[Attach original government contract]
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# 12-133-0-2012
UTILITY BILLING SERVICES
This Amendment to the Contract for the printing and mailing of utility bills is made and
entered into as of March 15, 2013, between the City of Melbourne and Advanced
Xerographics Imaging Services, Inc., dba Axis Data Solutions, hereinafter referred , •
to as the CONTRACTOR.
The parties agree to the following .terms and conditions and expressly agree that if any
of the following terms and conditions conflict with any of the terms and conditions of the
Contract, then, notwithstanding any term in the Contract, the following terms and
conditions govern and control the rights and obligations of the parties,
The Contract is hereby amended to reflect the following:
Revisions:
1. The City agrees to the changes and charges CONTRACTOR submitted via email
on March 12, 2013 (See Attachment A to this Amendment).
The parties do hereby agree to revise the Contract under the same terms, conditions,
covenants, agreements, and provisions, stipulations of said agreement.
All other terms of the Contract remain the same.
IN WITNESS WHEREOF:
t
Melb y of
CIS
On Florida'sSpaceCoast DATA SOLUTIONS
900 East Strawbridge Avenue
Melbourne, Florida 32901
1)i ,i e' /' rq�
. J'e�49 , f j f';Gre-orT
Name/Title of Authorized Representative
Si�tt ,�tgre
David McCue, C.P.M., A.P.P. D ate Signature . 'bate
Purchasing Manager - 1
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ATTACHMENT A
To Amendment # 1
)(I S
DATA SOLUTIONS
CITY OF MELBOURNE
AMENDMENT #1 TO SERVICE AGREEMENT
CONTRACT NO. (12 -133 -0 -2012)
The CUSTOMER agrees to the following changes and charges described in the original CUSTOMER
SERVICE AGREEMENT dated February 13, 2013.
1. All assumptions from the original agreement remain the same except for the following item(s).
2. The fees listed below are based on processing from 1 — 5 billing cycles each month.
3. If laser printing is required on the back either stagnant or variable, in black or with one highlight
color, it will be charged at $.0125 /impression.
4. AXIS will charge the following fee for formatting and processing of Regular /Final, email and
presentment of Statements based on the total volume for each CUSTOMER'S Cycle Size.
This will be the total of all files received on each cycle.
4 4a Quantities up to and including 12,000, the price listed below are based on a custom
form preprinted one color on the front with one color on the back. This has variable
laser printing in black .on one side.
• 1 -3,000 Utility Notices $ 0.1630 per notice
• 3,001 - 9,000 Utility Notices $ 0.1250 per notice
• 9,001 - 12,000 Utility Notices $ 0.0810 per notice
4b. Quantities over 12,000 the price listed below are based on a generic form printed one
color on the front and one color on the back. This has variable laser printing in black on
one side.
• 12,001 and over Utility Notices $ 0.0545 per notice
5. AXIS will charge the following fee for #10 Single Window Mailing Envelopes printed one color.
Pricing is based on the volume mailed for each Customer's Cycle Size.
• 1 -3,000 Utility Notices $0.0315 per notice
• 3,001 - 9,000 Utility Notices $0.0294 per notice
• 9,001 - 11,000 Utility Notices $0.0249 per notice
• 11,001 and over Utility Notices $0.0190 per notice
AXIS. Inc. 0 6851 frc Drive, Ur! ;: nr:k,, f=1- .52f322 -5141 0 800 852 31/'4
f l l:l lo 40 3!;1 1:232 • F: -.)z I07 -36 :.;
Page 1 of 3
ATTACHMENT A
To Amendment # 1
AXI
DATA SOLUTIONS
6. AXIS will charge the following fee for #9 Single Window Mailing Envelopes printed one color,
-- Pricing is based on the volume mailed with a #9 for each Customer's Cycle Size:
O 1 -2,500 Utility Notices $0.0267 per notice
e 2,501 - 7,500 Utility Notices $0.0249 per notice
O 7,501 - 8,500 Utility Notices $0.0211 per notice
O 8,501 and over Utility Notices $0.0166 per notice
7. AXIS will charge the following fee for email delivery of invoices /bills for each Customer's Cycle
Size that has adopted email delivery, This fee is in addition to the formatting fee listed in Item
#4a or #4b above and includes the creation of the pdf for that notice.
1 - 500 $0.081 per notice
O 501 - 1000 $0.079 per notice
O 1001 - 3,000 Utility Notices $0.077 per notice
e 3,001 - 9,000 Utility Notices $0.075 per notice
o 9,001 - 12,000 Utility Notices $0.070 per notice
• 12,001 and over Utility Notices $0.065 per notice
Optional Items from Attachment A of RFP #12 -133 -0 -2012 remain the same. Those are:
8. Any additional inserts that are requested for insertion into the mailing envelope will be charged
a fee of $0,01 /insert.
9. Any laser printing with variable highlight color will be charged at $0.005 /impression.
10.Any pdfs created for notices and/or accounts that are not associated with the email or
presentment (e.g. CD /DVD Archive) will be charged $0.015 to create each pdf.
AXIS, Itic 6851 1 t.'C: Drive, Orlando, FL. M2'7-1',141 0 W0-;i52 3174
1 dept nr: 40/ 31.)l 0232 o 1-7 , IO7- 363 -%lri; (=i
Page 2 of 3
ATTACHMENT A
To Amendment # 1
A `SP
s
DATA SOLUTIONS
Optional Upgrades over and above RFP #12 -133 -0 -2012 requirements:
11.AXIS will charge the following fee for electronic hosting and presentment of invoices /bills for
each Customer's Cycle Size that has adopted presentment services. This fee is in addition to
the formatting fee listed in Item #4a or #4b above and includes the creation of the pdf for that
notice.
1 - 500 $0.101 per notice
501 - 1000 $0.099 per notice
6 1001 - 3,000 Utility Notices $0.097 per notice
9 3,001 - 9,000 Utility Notices $0.095 per notice
9 9,001 - 11,000 Utility Notices $0.090 per notice
O 11,001 and over Utility Notices $0,085 per notice
12.AXIS does maintain an additional processing fee of $500 per month for daily cycle processing
for more than 5 cycles p er month.
The PARTIES agree to be bound by the terms and conditions documented in the original Customer
Service Agreement.
SIGNATURES:
City of Melbourne Advanced Xerographics Imaging
Systems, Inc. (AXIS Data Solutions)
By: a '`' By: , _, /** ./(
Title: p(NC.t,GtSta1 Mar( Title: President
Date: *31 lf° 1 1A) -3 Date; March 12, 2013
AXIS, Inc.. o 6851 TPC Drive, Orl:3nd(o, F1 X282 ;' 5141 a 800.852- A174
relelai -351 -0232 a Fax 40/-.T,63-4586
Page 3 of 3
City of McIb ou_rne
Purchasing Division --
900 E. Strawbridge Avenue 0 Melbourne, FL 32901 , 3 (321) 608-7062 ,_, Fax (321) 608-7070 ix \ / '`
(-‘ k i ? A . ; v pA\IOL)
March 15, 2013 5
J
David Salazar, President
Axis Data Solutions
6851 TPC Drive
Orlando, FL 32822
Re: Contract No. 12 -133 -0 -2012
UTILITY BILLING,SERVICES
Dear Mr. Salazar:
The City has reviewed, and agreed to, the changes and charges you submitted to the
City (Attachment A).
An Amendment to revise the Contract has been prepared for your execution. if you are
in agreement to revise this Contract, please sign, date, and return the original
Amendment to the Purchasing Division, City of Melbourne.
We appreciate your support in providing service to the City of Melbourne. Should you
have any questions pertaining to the above, please contact me at (321) 608 -7062.
Sincerely,
0 1 ' 4--
David N. McCue, C.P.M., A.P.P.
Purchasing Manager
An Equal Opportunity Employer
www.melbournefiorida.org
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# 12433 -0 -2012
UTALLIX-MLIKING SERVI
Award Date: February 12, 2013, by City Council
Period of Contract: March 1, 2013 through May 31, 2014 [Subject to renewal for two (2) additional twenty -
four (24) month periods by mutual agreement of both Parties,]
THIS CONTRACT Is entered into this 13th day of February, 2013 by and between the City of
Melbourne, Florida, hereinafter referred to as the CITY, and ADVANCED XEROGRAPF-IICS IMAGING
SERVICES, INC. dba AXIS DATA SOLUTIONS, hereinafter referred to as the CONTRACTOR, a
corporation legally organized and existing under the laws of the State of Florida.
:_,►+, ice. ".: CITY CONTACT INFORMATION: CONTRACTOR CONTACT INFORhMATION:
={ r =:� 4 .- UTILITY BILLING.DIVISION Axis Data Solutions
•
(` . • Wayne Rosser, Financial Syst, Admin. David Salazar, President
� r 900 E. Strawbridge Avenue. 6851 TPC Drive
Melbourne, FL 3290! Orlando, FL 32822
- Email: wrosserripmeibournefforlda,org Email: dsalazar@axisorlando.com
Phone: 321 - 608 -7170 /Fax: 321- 608 -7199 Phone: 800-852-3174/ Fax: 407 -363 -4586
Whereas the CiTY Issued Request for Proposal # RFP -12- 133 -0 -2012 on December 17, 2012; and
Whereas the CiTY wishes to award a contract pursuant to that process; and
Whereas CONTRACTOR wishes to provide product and /or services requested in the RFP;
NOW, THEREFORE, in consideration of the mutual promises, covenants, and agreements
hereinafter set forth, CONTRACTOR and the CITY do hereby agree as follows:
1. CONTRACTOR agrees to supply and deliver such commodity or service In accordance with the
terms, conditions, and specifications of the RFP, including Attachments and Addenda, and
CONTRACTOR'S response, signed and dated January 8, 2013 for the prices stated in
ATTACHMENT A. The RFP, all associated documents and CONTRACTOR'S response are
incorporated and made a part of this contract.
2. The City further wish to clarify the following:
a. In the event of any inconsistency In this Contract, the inconsistency shall be resolved in the
following order of precedence:
The terms and conditions of RFP number RFP -12 -133 -0 -2012 including all Appendices
and Addenda
Tenn Contract # 12- 133 -0 -2012 - [V# 203980j Page 1 of 1
,
• The terms and conditions of CONTRACTOR'S response to the RFP, including both
original response signed and dated.
b. This Agreement may be amended only by written agreement of the parties.
c, Remedies: This Contract shall be governed by the laws of the State of Florida. Venue for any
litigation involving this contract shall be the Circuit Court in and for Brevard County, Florida.
No remedy herein conferred upon any party is intended to be exclusive of any other remedy,
and each and every such remedy shall be cumulative and shall be in addition to every other
remedy given hereunder or now or hereafter existing at law or at equity or by statute or
otherwise, No single or partial exercise by any party of any right, power, or remedy
hereunder shall preclude any other or further exercise thereof.
IN WITNESS
WHEREOF, the parties hereto have made and executed this Agreement on the
respective dates under each signature:
City of AXIS
Melbourne
On Fforida'sEpaceCoast DATA SOLUTIONS
900 E. Strawbridge Avenue 17. /iii ;, 7 s'L ✓Z P r � 6 7 7 ---- Melbo tree, FL 32901 Name/Title of Authorized Representative
Michael McNees Date Signature / Date
City Manager
Attest: t `
ij� Attest:A
B 1 {,.�. • � � , 1 BY: t. �Ctilt:� e t . .1,1.5 L $ E�tt
Cathleen A. Wysor
City Clerk
•
Term Contract # 12-133-0-2012 -- [V #203980] Page 2 of 2
City of Melbourne, Florida
PrasingThion
900 E. Strawbrid ' e Avenue • 2 " Floor • Melbourne, Florida 32901 • 321 608 -7062 • Fax 321) 608 -7070
RFP UTILITY BILLING SERVICES RFP #: RFP -12- 133 -0 -2012 DUE DATE: JANUARY 10, 2013
TITLE:
PROVIDED? Y/N
# OFFEROR CITY / STATE Rq'd Addenda Tech Drug Free
Forms (2) Prop Cert 3 Copies
1 AXIS, INC. ORLANDO, FL Y Y Y Y Y
2 ENVELOPES & FORMS, INC./ DULUTH, GA Y Y Y Y Y
SUREBILL
PINNACLE 3 C DATA SYSTEMS IRONDALE, AL Y
Y Y Y Y
4 SEVERN TRENT SERVICES HOUSTON, TX Y 1 Y Y Y
5 SOUTHWEST DIRECT FT. MYERS, FL Y Y Y Y Y
VPGE,,,
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Attachment A